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HomeMy WebLinkAboutMinutes - 19930119 1 APPROVED 2116193 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING JANUARY 19, 1993 The Orange County Board of Commissioners met in Regular Session on January 19, 1993 at 7: 30 p.m. in the meeting room of the OWASA Operations Center in Carrboro, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr. , and Commissioners Alice M. Gordon (arrived at 7 :58) , Stephen H. Halkiotis, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Managers Albert Kittrell and Rod Visser, Assistant Public Works Director Mary Barbour, Clerk to the Board Beverly Blythe, Purchasing Director Pam Jones, Public Works Director Wilbert McAdoo, Department on Aging Director Jerry Passmore, Director of Library Services Brenda Stephens, Recreation Program Supervisor I Wilma Tinney and Director of Soil and Water Conservation Greg Walker. I. ADDITIONS OR CHANGES TO THE AGENDA The minutes were deleted from the agenda to allow time for review by the County Attorney. They will be placed on the next agenda. II. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chair Carey stated that those citizens who have indicated a desire to speak will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA - NONE PUBLIC CHARGE Chair Moses Carey, Jr. dispensed with the reading of the Public Charge. III. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve those items on the Consent Agenda as stated below: A. DURHAM TECH CONTRACT FOR FIRE TRAINING The Board approved and authorized the Chair to sign a contract renewal with Durham Tech for the provision of administrative support which Orange County provides for fire training classes held in Orange County. B. CHANGE IN MEETING SCHEDULE The Board approved the following changes to the regular meeting schedule for 1993 : March 8, 1993 - White Cross School April 5, 1993 - Pleasant Green Community Center i 2 May 3, 1993 - Cedar Grove Ruritan Building June 7, 1993 - Efland-Cheeks Community Center C. PROFESSIONAL SERVICES CONTRACT FOR DENTAL SERVICES FOR HEADSTART The Board approved and authorized the Chair to sign the renewal of an existing contract between Wake County Opportunities, Inc. and the Orange County Health Department for dental services to the children attending the Cedar Grove Headstart Center operated by Wake County Opportunities, Inc. D. BUDGET ORDINANCE AMENDMENT #6 The Board approved the following Budget Ordinance Amendments and Grant Project Ordinance: GENERAL FUND Source - Intergovernmental $ 2,094 Appropriation - Human Services 2,094 (To appropriate additional State funds) Source - Miscellaneous ($18,000) Appropriation - Public Safety 18,000 (To appropriate Contingency Funds for Hepatitis B vaccines for volunteer fire departments) IMMUNIZATION ACTION PLAN PROGRAM GRANT PROJECT ORDINANCE Source - Intergovernmental $ 6,225 Appropriation - Human Services 6,225 (The project authorized is the Immunization Action Plan Program as awarded to the Orange County Health Department by the North Carolina Department of Environment, Health and Natural Resources) E. TAB REFUND REQUESTS The Board approved eight request for property tax refunds as stated below: NAME ACCOUNT # AMOUNT Whitney Blair, Inc. 169993 $ 803.80 GE Capital Autolease 65136 131. 13 GMAC 922194 71.28 Joseph H. Lederer 156309 304.57 Bonin, William O. 165066 71.01 Cressler, Paul William Jr. 104408 330. 16 Schroeder, Timothy James 167811 26.70 Volvo Finance of North Amer. 96969 380. 19 F. BID AWARD FOR PRODUCTION MANAGEMENT OF COUNTYWIDE VISITORS' GUIDE The Board approved the bid from Forum International Marketing & Design Consultancy for a sum not to exceed $38,200 for production management of 100, 000 copies of a Countywide Visitors Guide. Other bids were received from Spang Associates for $38,500, SCK Design for $39,489 and Cambridge Conservation for $451094. 3 G. INCREASE IN NUMBER OF HOURS FOR PERMANENT PART-TIME DRIVERS The Board approved increasing the number of hours worked per week for three (3) of the permanent part-time C.A.T. driver positions established through the FY 92 budget process. Two of the positions will work 35 hours and one will work 40 hours. H. RESOLUTION APPOINTING KATHY BAKER AS DEPUTY COUNTY CLERK The Board approved appointing Kathy Baker as Deputy County Clerk for the County of Orange. As Deputy County Clerk, Ms. Baker shall perform all the duties and functions of the County Clerk in the absence of the County Clerk. VOTE ON THE CONSENT AGENDA: UNANIMOUS IV. RESOLUTION/PROCLAMATION A. RESOLUTION OF APPRECIATION FOR SHERIFF LINDY PENDERGRASS Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve the resolution as stated below: RESOLUTION OF APPRECIATION FOR SHERIFF LINDY PENDERGRASS WHEREAS, Sheriff Lindy Perdergrass has been the elected Sheriff of Orange County since 1982, and WHEREAS, Under his successful leadership Orange County has developed a strong, dedicated and effective law enforcement team, and WHEREAS, The Sheriff, recognizing the costs of maintaining a well-trained and effective team initiated a cost-savings measure, and WHEREAS, The cost-savings suggestion made by the Sheriff to amend the holiday pay policy has provided a benefit to employees, and will result in significant cost savings to Orange County. NOW, THEREFORE BE IT RESOLVED that, we, the Orange County Board of Commissioners, recognize and appreciate Sheriff Pendergrass for his cost-saving contributions to Orange County, and we furthermore express gratitude for his continued service in protecting the safety and welfare of Orange County citizens. VOTE: UNANIMOUS NOTE: COMMISSIONER GORDON ARRIVED. V. SPECIAL PRESENTATIONS A. ORANGE COUNTY ARTS COMMISSION GRANT AWARDS AND REPORT Bill Hannah, Chair of the Arts Commission gave a brief report. Chair Moses Carey, Jr. presented the 1992-93 grant awards as listed in the agenda abstract. VII. REPORTS A. NON-BINDING SCHOOL TASK FORCE ACTIVITIES Commissioner Carey presented this report for information. He asked that the Board direct any issues they want this Task Force to address to the 4 attention of Commissioner Verla Insko. Commissioner Gordon noted that she feels the County Commissioners should be involved with the location of any new school because the new schools should be located with a unified system in mind. Commissioner Insko questioned the level of County Commissioner involvement in the decision making for the new high school. Chair Carey feels that another item for discussion is the definition of continuation and additional continuation and expansion and the amount of flexibility the school system has in reallocating those funds once a specific item is funded. Chair Carey feels it would help in decision making if the County Commissioners knew what the school systems are trying to achieve. Commissioner Insko asked for a review of the County's statutory responsibilities. John Link stated that the schools must spend current expense allocations for current expense and capital expense allocations on capital expenses. He feels that statutorily the Commissioners could place some encumbrances on school functions. Commissioner Gordon stated that the schools would have more incentive to find ways to cut continuation funding if they were allowed to use the money saved for the funding of important expansion items. John Link stated that the County Commissioners could request the school boards to identify their priorities and receive annual progress reports on those priorities. Also, the County Commissioners can set some ground rules for the school boards when they make a plea for a specific program. Chair Carey indicated there are several items associated with facility planning that need to be addressed. Commissioner Gordon stated that the school boards and commissioners should agree on standards for new schools, and urged the non- binding task force to proceed with their work in that area, as outlined in the report. Commissioner Willhoit asked to be informed about what is being done to make the new high school accessible to all kids in the county. He feels that an innovative approach would be to make this third high school a separate entity. He would also like to be informed about the bids coming in above cost and would like to have monthly reports. B. SOLID WASTE MANAGEMENT GOALS This item was carried over from the January 4, 1993 County Commissioners meeting. After considerable discussion, the Board decided to endorse the goals as submitted by the LOG on September 8, 1992 with one amendment and one concern. In answer to a question from Commissioner Gordon, Rod Visser stated that the draft goals were formulated by the LOG staff. From these more general goals, the LOG will develop more specific goals to address the state guidelines. Commissioner Willhoit pointed out that the four broad goals address the state goals. Commissioner Gordon feels that the role and goals of the LOG should be tied to updating the group's structure. She wants the LOG to increase its membership as it expands to study all solid waste issues in the county. She suggested that an additional member be selected from each of the three governmental bodies that jointly control the landfill group and a representative from Hillsborough be added to give it diversity in dealing with issues. Chair Carey stated that addressing the structure may delay the county from reaching state waste reduction goals. There was a general consensus of the Board that the scope and focus of the LOG have expanded so greatly that it may be time to look at changing the structure in late spring or early summer. 5 Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to endorse goals one and two as written, endorse goal 4 adding verbiage to indicate that when the draft plan is received from the LOG, the issues of mission, structure and governance of the LOG will be addressed at that time, and cited questions about goal three as it relates to being financed totally through tipping fees. VOTE: AYES, 4; NOS, 1 (Commissioner Gordon) C. DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE'S ANNUAL REPORT Randy Brantley, Chair of the Domiciliary Home Community Advisory Committee presented their annual report. This was presented for information only. VIII. ITEMS FOR DECISION - REGULAR AGENDA A. BUDGET REQUEST BY THE DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve the budget request as presented and prorated to reflect the number of months left in the year and that the budget be administered through the Department on Aging. VOTE: UNANIMOUS B. LIBRARY EMPLOYEE TRANSITION TO ORANGE COUNTY EMPLOYEE STATUS Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve the following exceptions to the orange County Personnel Ordinance for the Library employees who will become Orange County employees as of March 1, 1993: 1. Permit such employees to transfer any accumulated unused annual leave hours to Orange County for use as Vacation Leave. 2. Provide that such employees receive credit for service as a permanent Hyconeechee Regional Library employee toward the following Orange County benefits: (a) Vacation Leave earning (b) Longevity Pay (c) Service Awards VOTE: UNANIMOUS C. PERMIT TO USE PYRO-TECHNICS DURING A CONCERT AT UNC SMITH CENTER Motion was made by Commissioner Insko, seconded by Chair Carey to approve and authorize the Chair to sign a fireworks permit for the University of North Carolina in Chapel Hill for January 30, 1993 . VOTE: AYES, 3; NOS, 2 (Commissioners Gordon and Halkiotis) D. COMMUNITY HEALTH ADVOCACY PROGRAM (CHAP) KELLOGG GRANT AWARD Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to (1) accept the grant funds from Kellogg via UNC School of Public Health to develop a Community Health Advocacy Program (CHAP) for the purpose of improving the health of minority populations in targeted communities, (2) establish time-limited positions for a full-time Health Educator I and a half- time Office Assistant and (3) authorize Orange County to enter into subcontracts with JOCCA and OCCHS. VOTE: AYES, 4 ; ABSTENTION, 1 (Chair Carey) (One of his programs will receive 6 money from this grant) E. EXPANSION OF STATE CONTRACT FOR THE COMPREHENSIVE BREAST AND CERVICAL CANCER CONTROL PROGRAM Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to (1) accept additional funding in the amount of $24,714 from the Centers for Disease Control as an addition to the State Contract to provide the screening and follow-up services for women who qualify for the Comprehensive Breast and Cervical Cancer Control Program, (2) approve the plan for matching funds as presented, (3) establish part-time, temporary PHN I position and expand existing part-time FNP position by 10 hours per week, (4) authorize the Health Director to enter into contracts for Mammography and Colposcopy services and authorize the Chair to sign the contract amendment and the budget pages. VOTE: UNANIMOUS F. DISPOSITION OF TORNADO WOOD DEBRIS FROM FAIRVIEW PARR Motion was made by Commissioner Insko, seconded by Commissioner Gordon to authorize the Manager to enter into a memorandum of understanding with the Town of Hillsborough regarding cost sharing for the processing of wood debris at Fairview Community Park. VOTE: UNANIMOUS G. APPLICATION FOR CERTIFIED LOCAL GOVERNMENT PROGRAM Motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve and authorize the Chair to sign the assurances form and to authorize the County Manager to submit the application for Certified Local Government status to the State Historic Preservation office. VOTE: UNANIMOUS H. 1993 HISTORIC SURVEY AND PLANNING GRANT APPLICATION Motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to authorize the County Manager to apply for up to $15,000 from the CLG Survey and Planning Grant Program to be used to conduct an archaeological inventory and prepare the historic inventory manuscript. VOTE: UNANIMOUS I. STIPEND FOR ABC BOARD MEMBERS This item was tabled for further discussion. Additional information will be presented for consideration at the February 16 meeting. IX. BOARD COMMENTS Commissioner Halkiotis questioned why those citizens who live in the Coblestone Development received a second notice of their evaluation. Kermit Lloyd explained that there were several sales in that area that indicated that the first evaluation for the homes in the area was too low. The law allows the tax appraiser until the Board of E & R meets to correct any evaluation they feel is wrong. He will provide a written report to the Board on this issue. Chair Carey asked that the County Manager incorporate those goals submitted by the various County boards and commissions into the draft goals 7 and objectives for 1993. There was a consensus of the Board to meet with the Town of Hillsborough to determine the direction they are going with the Cooperative Planning Agreement. John Link will write a letter to the Hillsborough Town Manager and Mayor on the process the Board followed in the University Station project. X. COUNTY MANAGER'S REPORT - NONE XI. APPOINTMENTS - NONE XII. MINUTES Minutes were deleted from the agenda. XIII. EXECUTIVE SESSION - NONE XIV. ADJOURNMENT With no further items to consider, Chair Moses Carey, Jr. adjourned the meeting. The next Regular Meeting will be held on February 1, 1993 at 7:30 p.m. at the Caldwell Community Center in Rougemont, North Carolina. Moses Carey, Jr. , Chair Beverly A. Blythe, Clerk