HomeMy WebLinkAboutMinutes - 19810504~~='~..
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MINUTES
MAY 4, 1981
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The Orange County Board of Commissioners met in regular session .
on Monday May 4, 1981, at 10:00 A.M. in the Commissioners' Room, Orange
County Courthouse, Hillsborough, North Carolina.
Commissioners present: Commissioner Anne Barnes, Chair, and Can-
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missioners Norman Gustaveson, Norman Walker, Richard Whitted and Don
Willhoit.
Agenda Item 1: Board modification of A ends
Commissioner Willhoit said he wished to add as number 18, discussion
of a petition for addition to the South Orange Fire District. Commissioner
Barnes added two announcements following agenda item 3; and, Commissioner
l9alker said he had an announcement regarding the fire districts.
Agenda Item 2: Audience Comments
A. There were no comments about matters on the agenda;
B. Matters not on the printed agenda; The attorney for J.P. Goforth
presented the Board with a contract for the Sedgefield Subdivision; the
Board added that as item 9-A.
Agenda Item 3: Minutes of A nil 13 and 16, 1981
Commissioner Whi ned, seconded by Commissioner Gustaveson, moved approval
of the minutes of April 13 as submitted. Voter Ayes, 5; noes,0.
Commissioner Willhoit moved approval of the minutes of April 16 with
thie attachment of a me,~torandum from the Planning Department outlining the
present position of the County and the Town of Hillsborough with regard to
planning; Commissioner Gustaveson seconded the motion. Vote: Ayes, 5; noes,
o_
The County Attorney reviewed the steps of the tax matter of Carol Woods.
He said the Property Tax Commission had held a hearing in Cecember of 1980
and he had received the decision on May 1, 1981. The decision of the Pro-
perty Tax Commission regarding Carol Woods that Carol Woods' property
is not tax exempt because the property is not used for charita`le ourposes,•
The A~torney said Carol Woods could appeal to t{te N.C. Court pf Appeals.
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Commissioner Walker said he had contacted approximately ~ the Fire
Chiefs in Orange County concerning the survey about redistricting. .
He said the results were inconclusive but that he was working on it.
Commissioner Barnes announced the Golden Age Happy Circle Annual Lunch-
eon to be held on May 28 at 11:45 A.M.; ali staff is invited.
Agenda :Item 4: Orange Cou_nt~r Police Network Information
Network ~ ~ ~ '-'--'
Mr. Bobby Baker told the Board that this document was a requirement with
regard to anyone who had access to the PIN Terminal and that the Central Dis-
patch for Orange County was manned by civilians. He said a committee would
have the right to check a person's background before they were permitted access
to the PIN Terminal; the committee would be composed of law enforcement officers.
The Board instructed the County Attorney to strike number 2 under Article V,
saying it was inconsistent with Article 1 # 4.
The Board voiced concern over the policy change which this document in-
dicated with regard.to the County Manager's control over the hiring of County ':--
.employees. Commissioner Willhoit moved to refer this document back to the
County Manager. Motion died for lack of a second.
The Board asked the County Manager, County Attorney, Personnel Director
and Mr. Baker to work together to iron out the details clarifying this addit-
ional step required for County Employees who worked in Central Dispatch.
Commissioner Gustavescn, moved to approve the proposal in concept contingent
upon the refinement of details by the four persons listed abo:~^ and to authorize
the Chair to write a levier stating the Board's approval. Gommissioner Whitted
seconded the motion. Vote: Ayes, 5; noes, 0.
Agenda Item 5: NACo Energy/Steering Committee Conference
Nla~,~ 10-12
Mr. Rob Addelson, the new Energy Coordinator for Orange County, was ~:~-
troduced to the board. Commissioner Gustaveson moved to approve an advance
funding to send Mr. Addelson to the NACo Energy Steering Comu~ittee Gaiference
to be held in Minneapolis May 10-12, with the understanding that this expense
would be reimbursed by NACo; Commissioner Whitted seconded the motion.
Vote: Ayes, 5; noes, 0.
Agenda Ttem 6: Appeal of Frozen Positions
A. Mr. Robinson and Ms. Woodward spoke on behalf of the two positions
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(~~.cco;;nts Ciel°k) being appealed in the Health Department. Con,missiorj4r
L~liiihoit moved to approve, seconded by Co;nmissioner.Gustavesan, the thati~~-
ing of those two pas it ions. Vote: F{yes, 5; noes, 0.
Q. Mr. Ward spoke on behalf oF'this position (temporary Eligibility
5r•ecialist I) in fire Department of Social Services. Commissioner LJhitted
moved, seconded by Commissioner 6arnes, to approve the thawing of th-is
position. Vote: Ayes, 5; noes, 0.
Ageri:ia Item 7: ' Reco~nmendati ons of Road Pl~:r,i1 nc~ COmml ttc _~
l+1r. Jim Poi atty, Planning Director, surr~m~arized the recommen~atio^s
of th4 Road P;aming Committee far the Board (ror a copy of the ma~~o out-
lining the recommendations, see page of this booi:). Commissioner
L~Jillhoit moved to approve the Hiring of a supervisor for the erection of
road signs with a request that the Planning Department try to use volunteer
Fire Departments and CE7A personnel to p7 ace the signs. Commissioner
Gustaveson seconded the motion., Commissioner LJil1hoit withdrew his motion
upon a substitute motion from Carrmissioner L~lhitted 'Co approve the suf;~>r•-
visor's position and three laborers positions in order to complete the
war.:; Corninissioner l~!all:er seconded Commi;s~ioner b!i~itte~!'s rnotian. V~~te:
t"~yes, 5; noes, 0. All four positions are temporary.
Commissioner 6Jillhoit moved approval, seconded by Cerrnnissioner
Gustaveson, of recommendation ~ 2, i.e., that the Director of Emergency
Services review road signs within existing subdivisions for visibility and
legibility. Vote: Ayes, 4 (Commissioner Barnes, Gustaveson, L2alker and
4Jillhait); noes, 1 (Commisssioner 4lhitted)-
Mr. Polatty told the Board of the inconsistency within subdivisions
c,f :h p- numbering systems for the homes there- Cammissior.er L~lillhciit t7oved
that any renumbering of house; be subject to a public hearing- Motion died
for lack of a second; however, the Planning Director was instructed to
report to the Soard on areas with potential problems with the numbers of
tine hawses and the intersections.
Commissioner Lvillhait moved apnr•oval of recon~nendations n 3 & 4
(that"the Planning Staff contact other counties to request joint action
in situa'~-ions where roads cross and/or end in the adjacent jurisdictions"
and to. be certain that no more name duplications occur with regard to
tC' CUJl1C raadG); Ccrrmissiencr Gusto+~eson seconded th? mat7on. Vote:
t,e:~, 5; roes, 0.
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Clerk's Note: When the Minutes of t~-ie meeting of May 4, 1981, were
being copied into the Minute Book, this page was inadvertently
omitted. In ores to maintain numerical sequence after the error
was discovered, I have nianl~ered this page 34A.
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~`' Paulette Pri~gen- Qerk to the
Orange County Board of Ccs~mlissionexs
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The Board said it would wait until after the upcoming budget sessions
before scheduling a public hearing on the suggested road names.
Agenda Ttem S: Minor Subdivisions Costs
The Planning Staff presented the Board with the estimated cast figures
for minor subdivisions as requested (fora copy of this memo,ssee page
of this book). Commissioner Whitted reiterated his concern that these
costs would fall disproportionately on those low and moderate income fam-
ilies who wished to give or sell band to relatives. Commissioner Gustaveson
moved approval of the fee schedule for the Planning Department with the
alteration of the filing fee for minor subdivisions being reduced from
$60.00 to X30.00; Commissioner Willhoit seconded the motion. The County
Attorney told the Board there might be a problem of landlocked lots within
family blocks of land that could be surmounted by a requirement that tracts
being subdivided have access to state roads. Vote: Ayes, 4 (Commissioners
` Gustaveson, Walker, Whitted, and Willhoit);noes, 1 (Commissioner Barnes).
Commissioner Whitted encouraged the Planning Staff to search ways to reduce
the costs.
' Commissioner Gustaveson moved, seconded by Commissioner Willhoit, to
implement the fee schedule effective July 1, 198].. Vote: Ayes, 4 (Com-
~ missioners Gustaveson, Walker, 6Jhitted and Wi.llhoit); noes, 1 (Commissioner
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Barnes).
Agenda Item 9: Planning Board Recommendations
D. Sedgefield Subdivision - The developer's attorney presented the
Board with this contract at the meeting, stating that the developer would
like to delay work on this subdivision until some decision on proposed I-40
is reached by the Department of Transportation. Commissioner Gustaveson
:iIOVEd t0 approve this contract; Commissioner Wi}1hoit moved not to approve
this contract. Both motions died for lack of a second. Commissioner
Jillhcit moved to table this item until the next regular meeting; Com-
missioner 4:hitted seconded the motion. Vote: Ayes, 5; noes, 0.
The Board adjourned for lunch.
The Board reconvened at 2:pOP.M. fallowing the lunch break; Commissioner
Walker returned during discussion of Agenda Item 9 C.
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Agenda Item 9 A: Scotswood Subdivision
Mr. Polatty told the Board this request was for an extension of time;
there were twenty-one conditions attached tv this Subdivision and more
time was needed to comply. Commissioner Gustaveson moved approval of
a one year's extension of the Scotswood Subdivision with all conditions
(fora copy of those conditions, see page of this book); Commissioner
Whitted seconded the motion. Vote: Ayes, 4; noes, 0.
Agenda Item 9 B: James J. Freeland Minor Subdivision
Upon learning that this minor subdivision is in the Hillsborough
extraterritorial area, Commissioner Barnes moved that this not be con-
sidered by this Board until after the standards required 6y the Town of
Hillsborough are made known to the County; Commissioner lJillhvit seconded
the motion. Vote: Ayes, 4; noes, 0.
Agenda Item 9 C: Fox Run Subdivision
In response to an inquiry regarding fire protection for this sub-
division, Mr. Polatty noted that the only access to i.t for that purpose
was through Durham County and another subdivision. Commissioner Gustaveson
moved to approve the Fox Run Subdivision with conditions reauired by the
Planning Board (see page of this book for a list of those conditions);
Commissioner Whitted seconded the motion. Vote: t~~;es, ~~ ~;,c;rumissioners
Barnes, Gustaveson, Walker and Whitted); roes, 1 (Corrrr:issioner 4Jillhoit).
Agenda Item 10: Joint Planning Agreement Response from
OWASA ' ' ~_... ,.,._. .
Commissioner Barnes said that she had received a rev~ced Joint planning
Agreement from pWA5A just that morning prior to the meeting and neither she
nor the County Attorney had reviewed this near revision; whereupon the
Chair distributed copies of the new revised Joint Planning Agreeme~c from
~!JASA and suggested this discussion be delayed pending review and a report
from the County Attorney.
Agenda Item 11: Meeting Dates
A. Old Courthouse--public meeting.
Commissioner Barnes moved to cancel the fourth Monday meeting, noting
that this was a holiday for the County employees. Motion died fora lack of
a second; however, there was a consensus on the part of the Board to cancel
the aforepientioned meeting.
The Board did set May 1$ at 7:30 P.M. as a public meeting to receive
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contnents on the use of the Old Courthouse. The Clerk was instructed to
notify the Museum Board, the Bar Association of Orange County; the District
Attorney and to advertise this meeting in the News of Orange and the Chapel
Hill Newspaper.
B. Budget Sessions:
The Board set June 2, 3, 8, 9, 10, 11, 15, 16, 17 and reserved the 18th
far budget sessions ,. with the 16th meeting being a public hearing on the
budget. The Board decided to set the specific areas to be discussed on
specific days on May 19th. The Board noted also the requirement of a legal
advertisement for the June 15th Public Hearing.
Agenda ltem 12: Rangewood Preliminary Assessment_Re-
With Conunissioner Whined presiding in the temporary absence of
Commissioner Barnes, Commissioner Willhoit moved, seconded by Commissioner
Gustaveson, approval of the Preliminary Assessment Resolution for 5R #
2013 (Autumr. Drive), SR # 2014 (Brenda Court), SR # 2015 (southern Drive),
SR n 2016 (Lindley Drive), and 5R # 2017 (Welcome Drive) in the Rangewood
Subdivision. Vote: ,ayes, 4; noes, 0 (Commissioner Barnes being out of the
room).
Agenda Item 13: Governor's Volunteer Awards
The Clerk was instructed to call the office of the Governor to get
the deadline for the nominees submission to that office. The Clerk was
instructed to contact other agencies, sthoals, RSVP, the Inter-faith Council,
and Hillsborough ministers to receive nominees.
Agenda Item 14: Tax Supervisor Recommends
A. Refund of Carrboro Town taxes to be paid by the Town of Carrborb.
Commissioner 4fillhoit moved approval of the Tax Supervisors recom-
mendation (see page of this book far a list of those properties);
Cornnissioner Walker seconded the motion. Vote: Ayes, 5; noes, D.
B. Jane Doherty: (Fora copy of the Tax Supervisor's explanation,
see page of this book). Commissioner Walker moved, seconded by ~om-
missioner Whitted, approval of a total refund of $507.23 as requested by
Ms. Doherty. Vote: Ayes, 5; noes, 0.
Agenda Item.15: Appointments
A. Hillsborough Board of Adjustment: Mr. Arthur Plambeck's term
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has expired. The Board requested that this vacancy be advertised.
B. Commission On Women: Ms. Veazey has resianed. The Board asked
that this position be advertised and empowered the Chair to write a letter
to her thanking her for her service.
0. Planning Board: Mr. John LJilson has resigned. The Board ex-
pressed a desire that he continue to serve on the Planning Board at this
critical time. The Board authorized a letter to Mr. Wilson requesting
that he continue to serve until after the Zoning Ordinance was adopted.
p. Youth Services Needs Task Force--Health Representative: Com-
missioner Gustaveson moved, seconded by Commissioner Willhoit, the re-
commendation of the Health Director be approved. Vote: Ayes, 5; noes, 0.
Ms. Lisa Berolzheimer of the Health Department was appointed to the Health
representative seat on the Youth Services Needs Task Force.
E. OLdASA--Mr. Paul Morris' term will expire June 30, 1981.
The Board asked that this position be advertised and empowered the
Chair to write a letter to Mr. Morris thanking him for his service on
this Board.
F. Board of Social Services--Ms. Mae McLendon's term will expire
June 30, 1981. The Board asked that this position be advertised and em-
powered the Chair to write a letter to Ms. McLendon thanking her for her
service on this Board.
Agenda Item 16: South Owange Fire District Trustees
PJo response had been received from the requested advertisement of
vacancies on this Corianittee. The. Board instructed the Clerk to get a com-
puter printout of the residents of this fire district and to place this
item on the agenda for May 19th.
Agenda Item 17: Mona er Resi nation and Re~~•~itment Pro-
cess
Commissioner Barnes read a statement announcing the resignation of
the County Manager effective June 30, 1981.
The Boar-d discussed with the Personnel Director the qualifications
successful applicants should have and where to advertise for this position.
The Board reached a consensus on where to advertise (in the national pro-
fessional journals) and the deadline for the postmark of applications should
be July 6, 1981.
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The Personnel Director was instructed to design an efficient method
of reviewing the resumes. This item was requested back on the agenda at
a later time.
Agenda Item 18: Additions to South Orange Fire District
Commissioner Willhoit presented a petition from Heritage Hills re-
sidents which requested the addition of 73 parcels to the South Orange
Fire.District. Commissioner 4illhoit requested a public hearing on this
petition. Commissioner Willhoit moved, seconded by Commissioner Barnes,
to hold a public hearing on this petition on June 3 in the Carrboro Town
Hall (assuming availability of that space). Vote; Ayes, 5; noes, 0.
The Clerk was instructed to check with the County Attorney on the legal
notice required; the Planning Department was instructed to prepare maps
of the areas affected.
With no further discussion before the Board, Commissioner Barnes
declared the meeting adjourned.
Anne Barnes, Chair
Paulette Pridgen-Pond, Clerk