HomeMy WebLinkAboutMinutes - 19920406 1
1 APPROVED 5-4-92
2
3 MINUTES
4 ORANGE COUNTY BOARD OF COMMISSIONERS
5 REGULAR MEETING
6 APRIL 6, 1992
7
8 The Orange County Board of Commissioners met in Regular Session on
9 Monday, April 6, 1992 at 5:30 p.m. in the Courtroom of the Old County
10 Courthouse, Hillsborough, North Carolina.
11
12 COUNTY COMMISSIONERS PRESENT: Chairman Moses Carey, Jr. , and
13 Commissioners Alice M. Gordon, Stephen H. Halkiotis, Verla C. Insko (arrived
14 at 6: 10) and Don Wilihoit.
15 ATTORNEY PRESENT: Geoffrey Gledhill
16 STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County
17 Managers Albert Kittrell and Rod Visser, Economic Development Director Ted
18 Abernathy, Myra Austin, Clerk to the Board Beverly A. Blythe, Human Resources
19 Analyst II Eleanor Green, Budget and Management Analyst Donna Hamlet,
20 Personnel Director Elaine Holmes, Planner Eddie Kirk, Budget Director Sally
21 Kost, Public Works Director Wilbert McAdoo and Planner Mary Scearbo.
22
23 NOTE: All items referred to in these minutes are in the permanent agenda file
24 in the Clerk's office.
25
26 Chair Carey welcomed the high school students to the meeting. These
27 students from both high schools will be participating in the official for a
28 day program planned for April 14 .
29
30 I. ADDITIONS OR CHANGES TO THE AGENDA
31 Chair Carey added to the agenda a report on the Hyconeechee Regional
32 Library.
33
34 11. AUDIENCE COMMENTS
35
36 A. MATTERS ON THE PRINTED AGENDA
37 Chair Carey announced that anyone wanting to speak to an item on
38 the printed agenda will be recognized at the appropriate time.
39
40 B. MATTERS NOT ON THE PRINTED AGENDA - NONE
41
42 BOARD COMMENTS
43 Commissioner Halkiotis referred to an article in the newspaper about
44 the confiscation of guns and knives from students at UNC. He asked that the
45 Sheriff report on what he projects the crime to be in the future and what we
46 can do to help the situation.
47
48 PUBLIC CHARGE
49 Chair Carey dispensed with the reading of the Public Charge.
50
51
52
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2
1 III. ITEMS FOR DECISION - CONSENT AGENDA
2 Motion was made by Commissioner Gordon, seconded by Commissioner
3 Halkiotis to approve all those items on the Consent Agenda as stated below
4 except item "C" .
5
6 A. ORDINANCE AMENDING A FRANCHISE TO CABLEVISION OF DURHAM, INC. TO
7 CONSTRUCT AND MAINTAIN A CABLE TELEVISION SYSTEM WITHIN THE
8 UNINCORPORATED AREAS OF ORANGE COUNTY, NORTH CAROLINA
9 The Board approved the second reading of AN ORDINANCE AMENDING A
10 FRANCHISE TO CABLEVISION OF DURHAM TO CONSTRUCT AND MAINTAIN A CABLE
11 TELEVISION SYSTEM WITHIN THE UNINCORPORATED AREAS OF ORDANGE COUNTY, NORTH
12 CAROLINA. The amendment stipulates that Cablevision of Durham, Inc. will
13 actively market a multichannel satellite system "Primestar" in an area
14 excluded from the franchise area by the ordinance amendment. This ordinance
15 amending a franchise to Cablevision of Durham is in the Ordinance Book in the
16 Clerk's office.
17
18 B. APPOINTMENT AND ORIENTATION PROCESS FOR BOARDS AND COMMISSIONS
19 The Board approved a resolution which sets forth the procedure for
20 making appointments to the various boards and commissions on which the Board
21 makes appointments and a process for an orientation program for all new
22 appointees. This resolution is attached to these minutes on pages
23 and is in the Board of Commissioners' policy and procedure
24 manual as # .
25 `f9a
26 C. SPOON LAKE - PRELIMINARY PLAN - Moved to VIII-C for separate
27 consideration.
28
29 D. FOX HILL FARM PHASE ONE SECTION B - PRELIMINARY PLAN
30 The Board approved the Preliminary Plan for Fox Hill Farm Phase
31 One, Section B subject to the conditions contained in the Resolution of
32 approval attached to these minutes on pages . This property is
33 located along the Eno and Hillsborough Township line on the south side of
34 Miller road (SR 1555) . Most of the tract is in Hillsborough Township and
35 zoned Agricultural Residential. The total acreage of the subdivision is
36 approximately 47 .73 acres. Eighteen (18) new residential lots are proposed.
37 The average lot size is 2 .49 acres. All lots will be served by individual
38 wells and individual septic tanks.
39
40 E. Z-1-92 LAWTON CABINET COMPANY - ZONING ATLAS AMENDMENT -
41 The Board approved a Zoning Atlas amendment in Bingham Township
42 which corrects an error with regard to the location of the Existing
43 Commercial-5 zoning lot and the actual location of the cabinet shop. The
44 existing shop is on the south side of Old Greensboro Road between Ferguson
45 Road and Ivey Road. In 1981, the EC-5 lot was drawn incorrectly on the
46 Zoning Atlas. The cabinet shop is located on the central and eastern
47 portions of a 4-acre tract. This lot will be shifted by approximately 245
48 feet to the east to include the existing cabinet shop, office, driveway and
49 parking.
50 VOTE ON THE CONSENT AGENDA: UNANIMOUS
51
52
•
3
1 IV. RESOLUTIONS/PROCLAMATIONS
2 A. PROCLAMATION FOR ORANGE SENIOR GAMES
3 Motion was made by Commissioner Gordon, seconded by Commissioner
4 Halkiotis to approve the Proclamation for Orange Senior Games as stated
5 below:
6 PROCLAMATION
7 ORANGE COUNTY SENIOR GAMES EVENTS DAYS
8
9 WHEREAS, According to recent population figures, there are almost 14, 000
10 persons over 55 years of age in Orange County; and
11
12 WHEREAS, Orange County is concerned about the health, fitness, and social
13 well-being of its older adult population; and
14
15 WHEREAS, Orange County Senior Games provides a special opportunity for
16 older adults to grow positively in the areas of health, fitness,
17 and social well-being; and
18
19 WHEREAS, Orange County would like to encourage local business and resident
20 support and participation from county residents age 55 and older;
21
22 NOW, THEREFORE BE IT PROCLAIMED, that the Orange County Board of
23 Commissioners declares April 27 - May 2, 1992 as Orange County
24 Senior Games Events Days and encourages citizens age 55 and over
25 to participate.
26 VOTE: UNANIMOUS
27
28
29 B. NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK PROCLAMATION
30 Motion was made by Commissioner Willhoit, seconded by Commissioner
31 Halkiotis to approve the Proclamation for National Public Safety
32 Telecommunicators Week as stated below.
33
34 TELECOMMUNICATORS WEEK PROCLAMATION
35
36 WHEREAS, Thousands of dedicated Telecommunicators daily serve the citizens
37 of the United States and Canada by answering their telephone calls
38 for police, fire and emergency medical services by dispatching the
39 appropriate assistance as quickly as possible; and
40
41 WHEREAS, The critical functions performed by professional Telecommunicators
42 also include those related to forestry and conservation
43 operations, highway safety and maintenance activities, and many
44 other operations performed by federal, state and local government
45 agencies; and
46
47 WHEREAS, Professional Telecommunicators work to improve the emergency
48 response capabilities of these communication systems through their
49 leadership and participation in training programs and other
50 activities provided by the associated Public-Safety Communications
51 Officers, Inc. ; and
52
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4
• 1 WHEREAS, The Associated Public-Safety Communications Officers, Inc. , an
2 organization of nearly 10,000 people engaged in the design,
3 installation and operation of emergency response communications,
4 has set aside the week beginning April 12 , 1992 to recognize
5 Telecommunicators and their crucial role in the protection of life
6 and property;
7
8 NOW, THEREFORE, we, the Orange County Board of Commissioners,
9 hereby proclaim the week of April 12-18, 1992 as "National Public
10 Safety Telecommunicators Week" in Orange County, North Carolina
11 in honor and recognition of our County's Telecommunicators and the
12 vital contributions they make to the safety and well-being of our
13 citizens.
14 VOTE: UNANIMOUS
15
16 C. RESOLUTION - SCHOOL ENERGY COSTS
17 Chair Carey presented this resolution with the hope it sends a
18 message to Raleigh.
19 Commissioner Halkiotis stressed the importance of building energy
20 efficient facilities.
21 Commissioner Willhoit asked for updated information on the energy
22 consumption for all county facilities and all schools. He made reference to
23 a study done in the early 70's and noted that money was used to retrofit some
24 of the buildings to make them energy efficient. He wants the entire energy
25 cost for the cycle or life of a building. This information is needed as soon
26 as possible.
27 Motion was made by Commissioner Gordon, seconded by Commissioner
28 Halkiotis to approve the resolution for School Energy Costs as stated below:
29
30 ORANGE COUNTY BOARD OF COMMISSIONERS
31 R E S O L U T I O N
32 REQUESTING THAT PUBLIC SCHOOL ENERGY COSTS AGAIN BE
33 TREATED AS A STATE FINANCIAL RESPONSIBILITY
34
35
36 WHEREAS, the 1991 North Carolina General assembly began the phase-out of
37 state funding for Public School Energy Costs; and
38
39 WHEREAS, this action by the State of North Carolina places a new financial
40 responsibility of $356, 513 on Orange County local government and
41 $35, 984,481 in all 100 counties; and
42
43 WHEREAS, sufficient notice was simply not provided to counties to prepare
44 for this new financial burden; and
45
46 WHEREAS, the primary responsibility of financing Public School Energy Costs
47 has historically been provided by the State of North Carolina; and
48
49 WHEREAS, the North Carolina General Statutes do not specify Public School
50 Energy Costs as a local responsibility; and
51
52 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of
•
5
1 Commissioners requests that the North Carolina General Assembly
2 assume financial responsibility for Public School Energy Costs.
3
4 BE IT FURTHER RESOLVED, that this Board requests the assistance of
5 the North Carolina Association of County Commissioners, the North
6 Carolina School Board Association and all 100 counties in this
7 effort.
8 VOTE: UNANIMOUS
9
10
11 V. SPECIAL PRESENTATIONS -NONE
12
13 VI. PUBLIC HEARING AND A DECISION - NONE
14
15 VII. REPORTS
16
17 A. COUNTY MANAGER'S RECOMMENDED CAPITAL IMPROVEMENTS PLAN
18 John Link presented an overview of the 1992-97 Capital Improvement
19 Plan and asked that the Board set a public hearing for April 21 to receive
20 public comment on this plan. Several questions from the Board were answered
21 by John Link and Rod Visser. Additional information was requested on the
22 cost of the GIS project and the fees that will be generated by a swimming
23 pool. Also, the Board asked for the total dollar amount of the impact on the
24 operating budget for 1992-93 and any dramatic change for future years.
25 With reference to recurring capital for the schools, Mr. Link
26 indicated he plans to recommend no increase in this allocation. However, the
27 money for roof repair will be part of the CIP instead of being included in
28 the recurring capital.
29 With regard to using part of the sales tax designated for capital
30 for operating expenses, the Board decided not to change their policy at this
31 time.
32 John Link indicated that after the public hearing on April 21, the
33 CIP will be placed on the May 4 agenda for discussion. He needs to know
34 which projects the Board wants included in the CIP because some have budget
35 implications. The CIP will be presented for adoption when the Board adopts
36 the annual budget.
37 It was the consensus of the Board to hold a public hearing on the
38 proposed CIP on April 21, 1992 .
39
40 -
41 B. WITHDRAWAL OF PROPOSED ORDINANCE AMENDMENT - EFFICIENCY APARTMENTS
42 On August 6, 1990, the Orange County Board of Commissioners
43 approved a Zoning Ordinance definition amendment which allows greater
44 flexibility in the location of an efficiency apartment. Staff had
45 interpreted the definition of an efficiency apartment to include mobile homes
46 and modular units. The administration recommends that this proposed
47 amendment be withdrawn and the Board agreed.
48
49
50 C. HYCONEECHEE BOARD OF TRUSTEES REPORT
51 Motion was made by Commissioner Willhoit, seconded by Commissioner
52 Halkiotis to approve the recommendations as stated below:
6
1 1. The Regional Library should contract with the Orange .
2 County Finance Department to handle the Library's central
3 fiscal control function to include: payroll, accounts
4 receivable, accounts payable and purchasing.
5 2. Pay Equity for all Regional Library employees to be
6 established by guidelines developed in coordination with the
7 State Library and Institute of Government.
8 3 . Reorganization of central support staff positions to improve
9 efficiency, specifically the regional business manager
10 position to be reclassified downward to an administration
11 support function and the two regional technical services
12 positions to be restructured.
13 4 . Library headquarters to be established in Orange County.
14 5. Proceed expeditiously to hire a Regional Library Director.
15 6. Board of Trustees review the Regional Library By-Laws.
16 VOTE: UNANIMOUS
17
18
19 VIII. ITEMS FOR DECISION - REGULAR AGENDA
20
21 A. GRAND OAK ESTATES PHASE II & III - PRELIMINARY PLAN RENEWAL WITH
22 AMENDED PHASING PLAN
23 Planner Eddie Kirk stated that Grand Oak Estates was approved by
24 the County Commissioners on November 1, 1988. It is located in Eno township
25 on the north side of St. Mary's Road and on the east side of Lipscomb
26 The original plan was for a two phase 56 lot subdivision served
27 by public roads, individual septic tanks and individual wells with a left
28 turn lane on St. Mary's Road. The amended Phasing Plan includes a request
29 for removal of this condition. The applicant is reducing the remaining lots
30 from 38 to 36. There are 18 lots proposed in Phase II and 18 lots proposed
31 in Phase III.
32 The applicant has indicated he would be willing to construct a
33 right turn taper lane, however, he still has reservations about the
34 requirement to construct a left turn lane on St. Mary's Road and is
35 requesting the Board to reconsider this requirement. On March 16, 1992 ,the
36 Planning Board, in a split 7 to 4 decision, recommended renewal of the
37 Preliminary Plan approval and denial of the request to delete the left turn
38 lane as a requirement.
39 Developer Gordon Johnson stated that he feels the requirement of
40 a turn lane to be unreasonable and presents a financial hardship. He
41 indicated that the traffic is under the minimum required. He asked that the
42 Board reconsider this requirement.
43 Motion was made by Commissioner Insko, seconded by Chair Carey to
44 renew the Preliminary Plan, deny the request to delete the left turn lane and
45 amendment to require the turn lane before Final Plat submittal of Phase III
46 instead of Phase II as recommended by the Planning Board.
47 VOTE: UNANIMOUS
48
49
50 B. TIPPING FEE FOR UNC ASH
51 John Link presented for discussion a request from the Landfill
52 Owners Group (LOG) to establish a tipping fee of $13 per ton for UNC ash
7
1 disposal at the Orange Regional Landfill. The LOG needs to know if this is
2 acceptable so they can make a decision on their 1992-93 budget. If no ash
3 is to be received at the landfill in 1992-93, the general tipping fee will
4 need to be increased by approximately $3 per ton.
5 Commissioner Halkiotis stated that he prefers that this ash not
6 stay in Orange County. This is an opportunity to send the ash elsewhere.
7 He feels the people in this County are ready for mandatory recycling, large
8 tipping fees and waste reduction which will require a small efficient
9 landfill operation. He feels the University should take a lead in this
10 recycling effort.
11 Commissioner Willhoit emphasized that the University is prepared
12 to send their ash out of the County. This ash will not decrease the capacity
13 of the landfill. The LOG made this counter proposal which is composed of
14 $3. 00 actual cost and $10. 00 for the operating budget. Without the income
15 received from the disposal of ash, the tipping fee will need to be increased.
16 Commissioner Gordon stated she feels that other uses could be
17 found for the borrowed areas of the landfill. The larger tipping fee will
18 put pressure on people to reduce their amount of waste and reduce the amount
19 of land necessary for the landfill.
20 Commissioner Willhoit stated that the borrowed areas may be used
21 for construction materials. If the ash is put in the new landfill, it would
22 have to be placed in a separate cell.
23 Gayle Wilson, Landfill Manager, stated that it would be too costly
24 to put plain construction material in a lined landfill. By not accepting the
25 ash at the landfill it would not extend the landfill.
26 Chair Carey stated he is not convinced that if this proposal is
27 not approved that the tipping fee will have to be increased. If it is
28 increased, it may provide an incentive for more citizens to participate in
29 reducing their waste stream.
30 Commissioner Willhoit stated that the budget impact for the
31 landfill will be $250, 000 if the ash is sent elsewhere. He noted that until
32 a user fee is implemented, there is no way to reduce their expenditures.
33 Commissioner Halkiotis feels that the citizens would be supportive
34 of paying a service fee. Other things need to be done with the trash. He
35 asked for additional information on the landfill budget.
36 Commissioner Insko agreed that the waste flow needs to be reduced.
37 The County is behind on waste reduction. Her concern is with sending the ash
38 elsewhere instead of taking care of it in the county. She does not feel that
39 moving the problem to another area is solving the problem.
40 John Hartwell, former County Commissioner, expressed his concern
41 with lowering the fee for disposal of ash as an effort to keep the ash in
42 Orange County. He noted that the man on the street believes that the
43 borrowed areas can be used to lengthen the life of the present landfill. He
44 asked that the Board be clear about reduction of solid waste and put waste
45 stream reduction as the County's top priority.
46 Mark Marcoplos stated he feels there was a breakdown in
47 communications between the County and the University with regard to disposal
48 of ash. He is opposed to lowering the fee to keep the ash in Orange County.
49 Commissioner Willhoit clarified that the ash does not take any
50 space in the landfill that would ordinarily be used for garbage. About 25%
51 of the ash is lime and 10-20% is water. There is no daily cover required for
52 the ash because it packs like concrete. He reiterated that the Board voted
F . ' ,
8
1 against a regional plan for waste reduction in favor of combined sites and
2 manned facilities for recyclables. Property was purchased but because of
3 the reaction of the neighborhood, that plan is on hold. Recycling is being
4 done mostly within the municipalities. A commitment needs to be made for
5 recycling in the rural areas.
6 Motion was made by Commissioner Insko, seconded by Commissioner
7 Willhoit to approve establishing the tipping fee for UNC ash at $13 per ton.
8 VOTE: AYES, 2 ; NOES, 3 (Chair Carey and Commissioners Grodon and Halkiotis)
9
10 C. SPOON LAKE - PRELIMINARY PLAN
11 This property is located off the west side of Saddle Club Road in
12 Cedar Grove and Cheeks Townships. The property in Cheeks Township is zoned
13 Agricultural Residential (AR) and all of the property is in the Back Creek
14 Watershed. The toal acreage of the subdivision is 112 . 20 acres. Twenty-
15 three (23) new residential lots are proposed which average 4. 53 acres in
16 size. All lots will be served by individual wells and septic tanks. The
17 applicant is proposing two phases with Phase A completed by April 15, 1993
18 and Phase B completed by December 31, 1994 .
19 Motion was made by Commissioner Halkiotis, seconded by
20 Commissioner Willhoit to approve the Preliminary Plan for Spoon Lake with the
21 Landscape Waiver, a Class A and Class B private road based on the findings
22 contained in Section IV-B-3-d-1 of the Subdivision Regulations and subject
23 to the conditions contained in the Resolution of Approval on pages of
24 these minutes.
25 VOTE: UNANIMOUS
26
27
28 IX. BOARD COMMENTS
29 Chair Carey presented the dates for the upcoming budget public
30 hearings and work sessions and the members of the Board approved these dates.
31 The Board agreed to go along with Hillsborough's request to become a
32 member of the LOG.
33 Chair Carey referred to a petition he received asking that the Board
34 pass an ordinance prohibiting disposal of waste from other counties. After
35 a brief discussion, the Board indicated that they would consider such a
36 policy for waste, however, this would not preclude regional recycling.
37 Chair Carey referred to a request from the Committee for Justice for
38 Women. He indicated to the Board that the County Attorney has indicated that
39 the Board does not have the authority to include their request on the ballot.
40 He will answer their letter listing the options they have.
41
42 X. COUNTY MANAGER'S REPORT NONE
43
44 XI. APPOINTMENTS
45 ECONOMIC DEVELOPMENT COMMISSION
46 Motion was made by Commissioner Willhoit, seconded by Commissioner
47 Halkiotis to appoint Joff Coe to represent the Town of Mebane on the Economic
48 Development Commission for a term ending June 30, 1994 .
49 VOTE: UNANIMOUS
50
51 BOND EDUCATION STEERING COMMITTEE
52 Motion was made by Commissioner Willhoit, seconded by Commissioner
9
1 Insko to approve the following appointments to the Bond Education Steering
2 Committee with Keith Coleman and Madelyn Mitchell as co-chairs of the
3 Committee.
4 NAME REPRESENTING
5 ECONOMIC DEV. COMMISSION LINDSEY EFLAND
6 0/C ASSOC. OF EDUCATORS TRINIA HOLMAN
7 CH/C FED OF TEACHERS SHANNON PACE
8 CH/C ASSOC. OF EDUCATORS JUDY JONES
9 CH/C PTA COUNCIL MADELINE MITCHELL
10 0/C SCHOOL BOARD ALL EX-OFFICIO MEMBERS
11 Kay Singer, Contact Person
12 CH/C SCHOOL BOARD ALL EX-OFFICIO MEMBERS
13 Doug Breeden, Contact Person
14 HILLSB. CHAMBER OF COMMERCE RICK ASHBY
15 CH/C CHAMBER OF COMMERCE DOUG ROGERS
16 COUNTY COMMISSIONERS ALL EX-OFFICIO MEMBERS
17 BUSINESS - DUKE POWER KEVIN GOODWIN
18 0/C SUPERINTENDENT ANDREW OVERSTREET
19 CH INTERIM JIM ELLERBE
20 UNC REPRESENTATIVE DAVID LILLIE
21 AT-LARGE BRENDA CROWDER-GAINES
22 SANDY ERHARDT
23 GRAINGER BARRETT
24 VERN MILLER
25 JENNIFER LLOYD
26 LARRY HAVERLAND
27 PATRICIA ASHLEY
28 SUE OUTTERSON
29 JONATHAN KOTCH
30 KEITH COLEMAN
31 DAVID TORRAIN
32 GREGORY SILER
33 NEIL LITTMAN
34 MIKE DROWNS
35 LINDA LLOYD
36 LIONEL WELLS
37 MONICA DOSS
38 VOTE: UNANIMOUS
39
40
41 XII. MINUTES
42 Motion was made by Commissioner Halkiotis, seconded by Chair Carey
43 to approve the minutes for the Regular Meeting of February 18, 1992 .
44 VOTE: UNANIMOUS
45
46 XIII. EXECUTIVE SESSION -NONE
47
48 XIV. ADJOURNMENT
49 With no further business to come before the Board, Chair Carey
50 adjourned the meeting. The next regular meeting will be held on Tuesday,
51 April 21, 1992 at 7:30 p.m. in the Community Meeting Room of the OWASA
52 facility on Jones Ferry Road in Carrboro, North Carolina.
10
1 Moses Carey, Jr. , Chair
2 Beverly A. Blythe, Clerk
3
4
5
.0 . 785
RESOLUTION
ORANGE COUNTY
4111 APPOINTMENT AND ORIENTATION
PROCESS FOR
BOARDS AND COMMISSIONS
WHEREAS, it is the statutory duty of the Orange County Board of
Commissioners, as the Governing Body of Orange County, to
appoint persons to various boards and commissions to
assist in the operation of county government; and
WHEREAS, the Board of Commissioners wants to appoint qualified,
knowledgeable, and dedicated people to serve on these
boards and commissions and therefore solicits the
interest and input of the citizens of Orange County in
making said appointments; and
WHEREAS, the Board of Commissioners is of the opinion that written
policies and procedures will increase public awareness of
the various appointments that are to be made from time to
time and increase the public's interest in the
solicitation by the Board of Commissioners of information
and recommendations from the public that will assist the
Board of Commissioners in the appointment of qualified,
knowledgeable, and dedicated persons to serve on the
various boards and commissions;
NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of
Commissioners that the policies and procedures governing
4111 appointments to the various boards and commissions made by the
Board of County Commissioners are as follows:
1. Any citizen of Orange County is eligible to serve on the
appointed boards or commissions of the County where such
appointment is not prohibited by state statute. All
appointments will be made according to the applicable
statute, ordinance, resolution or policy that created the
board or commission. Discretion will be used when
considering County employees for membership on any of the
boards or commissions.
2 . The County Commissioners may recruit through such methods
as public advertising, membership committees on active
boards and commissions, talent bank, Volunteer Action
Center, In-Touch with Orange County, speakers bureau and
information line as well as receive recommendations from
any Commissioner.
3 . Appointments for extraterritorial members and alternate
members to municipal boards shall be done in accordance
with G.S. 160A-362 which requires a municipality to give
representation to the residents of its extraterritorial
zoning jurisdiction on its planning board and the board
of adjustment. When a vacancy exists, the municipality
• will be requested to provide to the Board of County
Commissioners a resolution declaring a vacancy. At its
786
own discretion the municipality may provide a •
recommendation for that vacancy. The Board of County
Commissioners may solicit other applications for said
vacancy if they so desire. If the Board of County
Commissioners does not make the appointment within 90
days after receiving a resolution from the City Council
requesting such action, the municipality may appoint
outside members in accordance with the General Statutes.
4 . Appointments will be made quarterly. The expiration of
terms for members presently serving on boards and
commissions will be adjusted to the nearest quarter
ending date. This policy may be waived if necessary for
appointments to city boards in order to comply with the
time requirements outlined in paragraph three.
5. No citizen of Orange County shall serve in more than two
appointed positions of Orange County Government unless
exempted by the nature of the position he or she may hold
in Orange County Government. This policy shall not apply
to individuals who serve on boards or commissions or as
appointees to any organization because of their official
position or because of a statutory or regulatory
requirement that a particular type professional
individual serve as an appointee if no other qualified
person can be found. This policy shall not apply to any
1111
Orange County Commissioner who serves on any board or as
an appointee to a board because he/she is a County
Commissioner.
6. For boards/commissions which are not state mandated, the
Board's policy is to limit the length of service to two
consecutive three-year terms on the various boards and
commissions on which citizens are appointed. This time
period does not include required training programs nor
serving the unexpired term of others. No member may
serve more than two consecutive three-year terms without
a one year break in service. This will allow for more
individuals to serve and for diversity of opinions. It
will also provide for conformity in the length and number
of terms for those boards and commissions that are not
state mandated with set terms. This policy may be waived
if the Board of Commissioners determines that the removal
of an individual made ineligible by this policy would be
detrimental to the functioning of that board or
commission.
7 . If an appointee, in any calendar year, has unexcused
absences which constitute more than 25 percent of the
regular Board meetings which he or she is required to
attend pursuant to his or her appointment, he or she is
1110
obligated to resign. Excused absences are defined as
absences caused by events beyond one's control. If the
787
individual refuses to resign, he or she may be dismissed
by action of the Board of County Commissioners subject to
4111 state or local law. A calendar year is to be defined as
a 12-month period beginning on the date of appointment.
If a board or commission has in their bylaws a policy
which is more stringent than this policy, it may stand.
For those boards and commissions without an attendance
policy, this policy will prevail. The Clerk to the Board
shall request all new appointees to certify that he/she
understands the attendance policy. This policy may be
waived if the Board of Commissioners determines that the
removal of an individual made ineligible by this policy
would be detrimental to the functioning of that board or
commission.
8. The rate of pay, if any, to members for serving on boards
and commissions shall be established by the Board of
Commissioners in accordance with the General Statutes.
Records for pay purposes shall be, submitted by the
appropriate department to the finance Officer for monthly
disbursement.
9 . Orientation training will be offered to all new
appointees to the Boards and Commissions which are
ongoing. This does not include those boards and
commissions, task forces or committees of short duration.
. The orientation will be offered twice a year in January
and July. Other training will be offered during the
year. The purpose of this training is to supplement
rather than replace any specific training needed for a
person to serve on a particular board or commission.
10. Individuals who go off of a board or commission will be
recognized at the annual Volunteer Recognition dinner. A
person must serve at least one year to be recognized in
this way. County Commissioners will continue to send
letters of appreciation to board and commission members.
Each board and commission may recognize its members as it
deems appropriate.
11. The Board of Commissioners reserves the right, at any
time and for any reason, to remove any member of any
board or commission when a motion for removal receives
the vote of a majority of the entire membership of the
Board.
This policy shall become effective upon enactment. All subsequent
appointments to boards and commissions by the Board of
Commissioners shall be carried out under the provisions of this
policy.
III1
'788
RESOLUTION
• OF THE
ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS
Date April 6, 1992
Name of Subdivision Spoon Lake
Owner/Applicant Dolly A. Hunter and Ann Moss Joyner
The Board of County Commissioners hereby approves Spoon Lake subdivision preliminary
plat, dated January 6, 1992 and containing 23 lots, subject to the fulfillment of requirements
specified herein.
A. Sewage Disposal
1. Each residential lot shall contain an adequate area for septic disposal, and
repair area, approved by the Orange County Division of Environmental
• Health.
2. Disclosure that the septic system location may restrict the size and location of
improvements. This disclosure shall be included in a document describing
development restrictions to be recorded concurrently with the Final Plat. The
document shall also disclose that information regarding the tentative location of
septic systems is available from the Orange County Health Department,
Division of Environmental Health.
B. Roads and Access
1. Cummings Drive shall be constructed to Class A private road standards within
a 50 foot right-of-way. Spoon Lane shall be constructed to Class B private
road standards within a 50 foot right-of-way.
Cummings Drive and Spoon Lane shall be inspected, and the construction
certified in writing to the Orange County Planning Department by a North
Carolina Professional Engineer, or a North Carolina Registered Land
Surveyor. The location of the travelways within the platted private road
.rights-of-way shall also be certified.
• OR
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A letter of credit, escrow agreement, or bond shall be submitted to secure
construction and inspection of Cummings Drive to Class A private road
standards and Spoon Lane to Class B private road standards. An estimate of
the construction and certification costs must be prepared by a certified/licensed •
engineer or grading contractor and submitted to the Planning and Inspections
Department. The financial guarantee must reflect 110% of that estimate and
be issued by an accredited financial institution licensed to do business in North
Carolina.
The document describing development restrictions to be recorded with the
Final Plat shall state that the financial guarantee will not be released until the
road construction has been certified by a North Carolina Professional Engineer
or a North Carolina Registered Land Surveyor.
3. An erosion control plan shall be submitted for construction of the roads.
4. A Private Road Maintenance Agreement for Cummings_Drive and Spoon Lane
shall be submitted to the Planning and Inspections Department and approved
by the County Attorney.
5. A provision that there be no further subdivision of any lot created by this
subdivision shall be included in a document describing development
restrictions and requirements to be prepared by Planning Staff and recorded
concurrently with the Final Plat.
6. All lots shall access onto the new subdivision roads. This restriction shall be
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stated in a document describing development restrictions and requirements to
be prepared by Planning Staff and recorded concurrently with the Final Plat.
7. Approved street name signs shall be erected at the intersection of streets as
required in Section IV-B-3-c-12 of the Orange County Subdivision
Regulations. Evidence shall be submitted by the applicant that the sign is in
place or a copy of the receipt for purchase of the sign shall be submitted to the
Planning Department.
C. Land Use Buffers and Landscaping
1. As a condition of landscape waiver approval, landscaping shall be preserved as
indicated on the approved landscape plan. Houses and accessory structures
must be placed within or immediately adjacent to wooded areas away from the
road. Each lot may be permitted to have one accessory structure located in the
open areas. Additional 150 foot setbacks are required for certain lots (see
Section E-4).
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2. Provisions for protection of existing trees as shown on the approved landscape
plan shall be included in a document describing development restrictions and
requirements to be prepared by Planning Staff and recorded concurrently with
III the Final Plat.
D. Parkland
1. Cash in the amount of $623.00 (1/35 x $948.16/acre = $27.09/lot x 23 lots =
$623.00) shall be paid to Orange County as payment in lieu of parkland
dedication.
2. The entirety of the common area to be shown on the Final Plat(s) shall be
irrevocably dedicated to the homeowners association for recreation/open space
use by residents of the subdivision. Maintenance documents shall be submitted
to the Planning and Inspections Department and approved by the County
Attorney.
E. Miscellaneous
1. The Final Plat shall contain a title block and vicinity map in accordance with
Section V-D-2 and V-D-3 of the Orange County Subdivision Regulations.
• 2. The following natural and man-made site features shall be shown on the plat:
(Include streams, rivers, ponds, lakes, swamps, marshes, sites in "Inventory",
houses, barns, sheds, railroads, overhead utility lines, cemeteries)
a. Pond on the common area.
b. Tributary to Back Creek or eastern boundary of lot 8, 10, and 11.
3. The following easements shall be shown on the plat:
a. 30-foot walkway and Wildlife Corridor easement along the eastern
boundary of lots 1-8 and 10-11, and the north and west boundary of lot
1-)
b. Drainage easements shall be provided as determined by the Erosion
Control Personnel and shown on the Final Plat.
4. A setback of 40 feet shall be maintained as measured from the side and rear
property lines. Front yard setbacks shall be 50 feet on lots less than 2.00
acres in size. Front yard setbacks shall be 75 feet on lots greater than or equal
to 2.00 acres in size but less than 4.00 acres. Front yard setbacks shall be 125
feet on lots equal to or greater than 4.00 acres in size. Due to the location of
existing trees and drainage patterns along the edge of the woods, lots 10, 11,
III 12, 17, 19, 20 and 22 shall have 150 foot front setbacks. These setbacks shall
be measured from the edge of the road right-of-way.
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5. The Final Plat shall be submitted in two phases. Phase A shall contain lots 1-
7, 9 and 18-23 and shall receive final approval by April 6, 1992. The road in
Phase A would be completed by April 15, 1993. Phase B shall contain lots 8,
10-17 and the common area and shall receive final approval by December 31,
1993. The road in Phase B would be completed by December 31, 1994. III
F. Certifications
1. A Certificate of Survey and Accuracy signed by a registered Land Surveyor
shall be notarized on the face of the Final Plat.
2. A Certificate of Declaration and Maintenance in the form provided in Section
V-D-6-b of the Orange County Subdivision Regulations signed by the
landowner and developer shall be on the face of the plat and included in a
document describing development restrictions to be recorded concurrently with
the Final Plat.
3. The Department of Environmental Health shall certify that each lot contains a
suitable area for septic disposal.
4. A Certificate of Approval shall be signed by the Orange County Planning and
Inspections Department.
f '0 • 0
Signature o . pph t Cle to the e Board
I , accept the above listed conditions of subdivision approval,
and acknowledge t ch must be met prior to recordation of the final plat.
•
ID
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792
RESOLUTION
• OF THE
•
ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS
Date April 6. 1992
Name of Subdivision Fox Hill Farm Phase One Section B
Owner/Applicant Vic Knight
The Board of County Commissioners hereby approves Fox Hill Farm Phase One Section B
subdivision preliminary plat, dated December 3, 1991 and containing 26 lots, subject to the
fulfillment of requirements specified herein.
All roads shall be irrevocably dedicated to the general public and be constructed to standards
of the North Carolina Department of Transportation. The approval of this resolution
authorizes and directs the Orange County Manager to accept for Orange County and on
behalf of the public generally, the offer of dedication of Meadow Wind Lane, Winter Sweet
Place and Still Brook Place. This acceptance by Orange County of the dedication to the
• general public of Meadow Wind Lane, Winter Sweet Place and Still Brook Place shall be
without maintenance responsibility. These roads shall be maintained by the owner/applicant
until such time as they are accepted for maintenance by the North Carolina Department of
Transportation or some other governmental body. Before the Final Plat of any phase of Fox
Hill Farm Phase One Section B can be recorded:
A. Sewage Disposal
1. Each residential lot shall contain an adequate area for septic disposal, and
repair area, approved by the Orange County Division of Environmental
Health.
2. Disclosure that the septic system location may restrict the size and location of
improvements. This disclosure shall be included in a document describing
development restrictions to be recorded concurrently with the Final Plat. The
document shall also disclose that information regarding the tentative location of
septic systems is available from the Orange County Health Department,
Division of Environmental Health.
B. Roads and Access
1. Meadow Wind Lane, Winter Sweet Place and Still Brook Place shall be
constructed to standards of the North Carolina Department of Transportation,
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within a 50 foot right-of-way, and the construction shall be inspected and
approved by NCDOT.
j •OR
A letter of credit, escrow agreement, or bond shall be submitted to secure
construction of Meadow Wind Lane, Winter Sweet Place and Still Brook Place
to the standards of the North Carolina Department of Transportation. An
estimate of the construction cost must be prepared by a certified/licensed
engineer or grading contractor and submitted to the Planning and Inspections
Department. The financial guarantee must reflect 110% of that estimate and
be issued by an accredited financial institution licensed to do business in North
Carolina.
The document describing development restrictions to be recorded with the
Final Plat shall state that the financial guarantee will not be released until the
road construction has been inspected and approved by NCDOT.
2. Submit an erosion control plan for construction of the roads.
3. A 10' by 70' sight triangle shall be dedicated as right-of-way at each
intersection.
4. Right-of-way dimensions shall be indicated on Still Brook Place and Winter
Sweet Place. •
C. Land Use Buffers and Landscaping
1. Landscaping shall be installed or preserved as indicated on the approved
landscape plan, and must be inspected and approved by the Planning and
Inspections Department.
OR
The applicant shall secure landscape requirement installation and preservation
through a letter of credit, escrow agreement, or bond. An estimate of the cost
for required preservation, plantings and their installation must be provided.
The financial guarantee shall reflect 110% of the estimate and be issued by an
accredited financial institution licensed to do business in North Carolina.
2. Provisions for protection of existing trees as shown on the approved landscape
plan shall be included in a document describing development restrictions and
requirements to be prepared by Planning Staff and recorded concurrently with
the Final Plat.
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D. Parkland
1. Cash in the amount of $2,098.00 (1/35 x $4,079.99/acre = $116.57/lot x 18
Ahl
lots = $2,098.00) shall be paid to Orange County as payment in lieu of
parkland dedication.
E. Miscellaneous
1. The Final Plat shall contain a title block and vicinity map in accordance with
Section V-D-2 and V-D-3 of the Orange County Subdivision Regulations.
2. A setback of 40 feet shall be maintained as measured from the edge of
right-of-way of Meadow Wind Lane, Winter Sweet Place and Still Brook
Place. Side yards shall be a minimum of 20 feet, and rear yards a minimum
of 20 feet. These setback requirements shall be stated on the plat, and in a
document describing development restrictions and requirements to be prepared
by Planning Staff and recorded concurrently with the Final Plat.
3. Drainage easements shall be provided as determined by the Erosion Control
Personnel and shown on the Final Plat.
F. Certifications
1. A Certificate of Survey and Accuracy signed by a registered Land Surveyor
shall be notarized on the face of the Final Plat.
2. A Certificate of Declaration and Maintenance in the form provided in Section
V-D-6-b of the Orange County Subdivision Regulations signed by the
landowner and developer shall be on the face of the plat and included in a
document describing development restrictions to be recorded ccncurrently with
the Final Plat.
3. The Department of Environmental Health shall certify that each lot contains a
suitable area for septic disposal.
4. The North Carolina Department of Transportation shall certify that Meadow
Wind Lane, Winter Sweet Place and Still Brook Place has been constructed to
State standards or that construction plans have been approved.
5. A Certificate of Approval signed by the Orange County Planning and
Inspections Department.
� •
Sig ature /Applicant Cle /to the Board
, accept the above listed conditions of subdivision approval,
and acknowledge th/each must be met prior to recordation of the final plat.
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