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HomeMy WebLinkAboutMinutes - 19911217 APPROVED 1/6/92 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING DECEMBER 17, 1991 The Orange County Board of Commissioners met in Regular Session on Tuesday, December 17, 1991 at 7:30 p.m. in the OWASA Community Meeting Room on Jones Ferry Road in Carrboro, North Carolina. BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr. , and Commissioners Alice Gordon, Stephen Halkiotis, Verla Insko and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Manager Rod V i s s er, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly Blythe, Director of Housing and Community Development Tara Fikes, Purchasing Director Pam Jones, Budget Director Sally Lost, Public Works Director Wilbert McAdoo, Social Services Director Marti Pryor-Cook, Planners Don Powell, Mary Scearbo and David Stancil, Health Director Dan Reimer, Management Analyst Sharon Siler, Child Support Enforcement Director Janet Sparks, EM Director of Administration Jeanette Smith, EMS Director Nick Waters, and Solid Waste Manager Beth Wickham. NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE I. ADDITIONS OR CHANGES TO THE AGENDA The report on the bond referendum survey was moved to items for decision to be considered with item "C" to establish a school bond package committee. 11. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Those citizens who indicated a desire to speak on an item on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA Cecil Griffin, spokesperson for SEAL, Stop Eubanks Area Landfill, asked that a public hearing be scheduled by the Site Search Committee so that those citizens affected by the current boundaries of site OC-17 may be allowed to present their views. Most of the property owners were unaware of the addition of site 17 to the original list until after the two public hearings were held. Dr. N. K. Weng asked that the Board approve the final plat for Tanglewood Acres Subdivision leaving Storey Road as is during the sale of lots for Phase 1. He agreed to sign an agreement in which he would upgrade Storey Lane to a "paved, state road" with the subdivision of Lot B. This was referred to the County Manager for a report. PUBLIC CHARGE Chairman Moses Carey, Jr. read the public charge. III. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Insko, seconded by Commissioner Gordon to approve those items on the Consent Agenda as listed below: A. BUDGET ORDINANCE AMENDMENT #7 The Board approved amendment #7 to the Budget Ordinance and the ACES Grant project Ordinance as listed below: GENERAL FUND Source - Intergovernmental $ 42,070 Appropriation - Human Services $ 42,070 (to budget for Block Grant reallocation) Source - Intergovernmental $ (15,738) Appropriation -- Human Services $ (15,738) (to budget for reduction of Energy Assistance funds) ACES COMPONENT DEVELOPMENT PROJECT GRANT PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13 .2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the ACES Component Development grant awarded to the Orange County Department of Social Services by the North Carolina Department of Human Resources, Division of Social Services. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Human Resources and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: Intergovernmental - ACES Program $ 26, 142 Section 4. The following amounts are appropriated for this project: Human Services - ACES Program $ 26, 142 Section 5. The finance officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available 1 i to the finance officer for direction in carrying out this project. y g Section 8. This project ordinance shall be in effect from November 8, 1991 until May 31, 1992. B. HILLHAVEN SETTLEMENT The Board approved an agreement with the Hillhaven Corporation that settle outstanding charges owed by Hillhaven Convalescent Center to Orange County for non-emergency ambulance transports during the period 1989 - June 30 p g p rind July 199 1 in the amount of $10,428. VOTE ON THE CONSENT AGENDA: UNANIMOUS IV. RESOLUTIONS/PROCLAMATIONS - NONE Y. SPECIAL PRESENTATIONS A. ,1991 NACo AWARDS Chairman Moses Carey presented awards to and the County Commissioners congratulated the winners of the 1991 NACo awards. Janet Sparks received the award for Project Kids; Nick Waters received the award for the Comprehensive Training Program for emergency communications personnel; Mary Scearbo g � y received the award for the Environmental Impact Program; David Stanc i l received the award for the Orange County Land Use Plan and Don Powell received the award for the Rural House Numberin g Program. Pro g VII. REPORTS A. GOVERNMENT SERVICES BUILDING - OFFICIAL NAME John Link reported that the letters for the official name of the new government services building which is currently under construction need to be ordered within the next few weeks. This name will go over the front entrance to that building. Also, the present tax and records building will need to be renamed. It was decided that John Link would bring back for the Boards' consideration several names for both of these buildings. These will be presented on January 6, 1992 for consideration. John Link made reference to the stairwell which has a glass wall to the outside and stated that staff has considered several stained glass pictures for this wall which would show different things about the county. He will get a final cost •y g from the artist within the next six weeks and bring this item back to the Board for further consideration. An attempt will be made to contact local artists who may be skilled in doing stained glass and interested in doing this type of work. MANAGER'S COMMENTS John Link informed the Board that the Social Services Director and staff received 470 points out of 500 on their recent monitoring process conducted by the State. Orange County is rated very high in the State ratings. Social Services Director Marti Pryor-Cook explained the process and the approach they have chosen which is client focused. B. BOND REFERENDUM SURVEY , This item was moved to "Items for Decision" and will be considered with item "C" . VIII. ITEMS FOR DECISION - REGULAR AGENDA A. CHILD PROTECTIVE SERVICES STAFF The 1991 session of the N.C. General Assembly appropriated $3.25 million for FY 1991-92 and $7 million for FY 1992-93 to county departments of social services, beginning January 1, 1992. The funds are specifically designated for additional staff to assist counties to provide protective or preventive services when child abuse, neglect, or dependency has been confirmed, and may not be used to supplant other funding budgeted for protective services. Orange County's share of the FY 1991-92 allocation is $32,000 (6 months) and staff projects the FY 1992-93 allocation will be approximately $64,000. County matching funds are not required. These additional funds will enable the Department to employ one Child Protective Services Supervisor, and one Social Work In-Home Assistant. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve accepting the state funds for Child Protective Services staff and that continuation of the positions be based on continued state funds. VOTE: UNANIMOUS B. PROPOSED USE OF ADDITIONAL STATE FUNDING IN FAMILY PLANNING AND CHILD SERVICE COORDINATION PROGRAM Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve accepting both the State funds and the Medicaid projections, authorize the Chair to sign the Consolidated Contract Budget Amendments, and establish the new Public Health Nurse I position, contingent upon an annual review of continued State funding and Medicaid revenue sufficient to fund the position. VOTE: UNANIMOUS C. ESTABLISH A SCHOOL BOND PACKAGE COMMITTEE BOND REFERENDUM SURVEY Commissioner Willhoit emphasized that although the School Capital Advisory Committee did a lot of work on the school bond package, they did not reach a consensus. He feels it is critical that a community consensus on the package is reached before placing a school bond on the ballot in May. Chair Carey believes that consensus starts with the elected officials taking a stand, especially the School Boards. Commissioner Gordon stated her opposition to another committee. She feels the elected officials need to start interacting and to also conduct a telephone survey. She emphasized that a consensus was reached on the needs but not on the costs of those needs. Several citizens spoke in favor of continuing with the bond issue for May. Two people spoke against the bond issue stating that Orange County residents would be paying for Chapel Hill Schools, that the tax is too much of an increase in taxes and the merger issue is not being addressed. After extended discussion it was decided that the County Commissioners would meet with the two school boards in an effort to reach a . consensus between the three boards and promote a communit y consensus on a proposed bond issue. Chairman Carey will meet with the two Chairs of the school boards and a facilitator to determine the agenda and arrange meeting times. All expenses for these meetings will be taken from contingency. The Board discussed the bond referendum survey. It was decided that a telephone survey should be conducted in January. Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis that John Link be authorized to negotiate a contract with the firm of Johnston, Zabor and Associates. He will bring back to the Board at their next regular meeting a sample survey which will include the objectives of the Board of Commissioners. VOTE: UNANIMOUS D. EMPLOYMENT AGREEMENT - ORANGE COMMUNITY HOUSING CORPORATION Motion was made by Commissioner Gordon, seconded by Commissioner Insko to renew the Employment Agreement with the executive director of the Orange Community Housing Corporation for a period ending June 30, 1992, and to authorize the Chair to sign after approval by the County Attorney. VOTE: UNANIMOUS E. NORTHSIDE PROPERTY EASEMENT REQUEST FROM CHAPEL HILL Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to grant an easement on the Northside Multi-Purpose Center site to the Town of Chapel Hill in order that they can relocate sections of an existing pedestrian trail contingent upon the approval of the County Attorney and to authorize him to generate the appropriate documents for recording the easement. VOTE: UNANIMOUS F. ESTABLISH AN ORANGE COUNTY SOLID WASTE COMMITTEE Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis that this item be referred to the County Manager to bring back to the Board on January 21 a charge for this committee, budgetary impacts and a report on how this committee will address the goals and objectives set by the County Commissioners. VOTE: UNANIMOUS G. CONFLICT MANAGEMENT WORKSHOP FOR LOCAL ELECTED OFFICIALS Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to allocate $950 from contingency for a workshop for local elected officials designed to help them manage conflict more effectively. VOTE: UNANIMOUS IX. BOARD COMMENTS - NONE . , • X. COUNTY MANAGER'S REPORT - NONE XI. APPOINTMENTS, - NONE XII. MINUTES Motion was made by Commissioner Willhoi t, seconded by Commissioner Halkiotis to approve the minutes for the regular meeting of december 2, 1991 as corrected. VOTE: UNANIMOUS XIII. EXECUTIVE SESSION -- NONE XIV. ADJOURNMENT With no further business to come before the Board, Chair Carey adjourned the meeting. The next regular meeting will be held on Monday, January 5 199 at 7:3� g y, Y . p.m. in the courtroom of the Old County Courthouse, Hillsborough, North Carolina. Moses Carey, Chair Beverly A. Blythe, Clerk