HomeMy WebLinkAboutMinutes - 19901001 1 MINUTES
2 ORANGE COUNTY BOARD OF COMMISSIONERS
3 REGULAR MEETING
4 OCTOBER 1, 1990
5
6
7 The Orange County Board of Commissioners met in regular
8 session on October 1, 1990 at 7: 30 p.m. in the Courtroom of the Old
9 Courthouse, Hillsborough, North Carolina.
10 BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr. , and
11 Commissioners Stephen Halkiotis, John Hartwell and Shirley E.
12 Marshall.
13 BOARD MEMBER ABSENT: Commissioner Don Willhoit
14 ATTORNEY PRESENT: Geoffrey Gledhill
15 STAFF PRESENT: County Manager John M. Link, Jr. , Assistant
16 County Manager Albert Kittrell, Economic Development Director Ted
17 Abernathy, Deputy Clerk to the Board Kathy Baker, Clerk to the
18 Board Beverly A. Blythe, Data Processing Director Keith Brooks,
19 Finance Director Ken Chavious, Planner Emily Crudup, Financial
20 Analyst Amy Dickey, Accountant Howard Fitts, Environmental Health
21 Supervisor II Tony Laws, Systems Analyst Rowland Lee, Tax Assessor
22 Kermit Lloyd, Department on Aging Director Jerry Passmore, Social
23 Services Director Marti Pryor-Cook, Accounting Technician Joyce
24 Reiners, Land Records Manager Roscoe Reeve, Planner Mary Scearbo,
25 Financial Analyst Debbie Smith, County Engineer Paul Thames,
26 Budget/Management Analyst Donna Wagner, and Budget Administrator
27 Rod Visser.
28
29 NOTE: ALL DOCUMENTS REFERENCED IN THESE MINUTES ARE IN THE PERMANENT
30 AGENDA FILE IN THE CLERK'S OFFICE.
31
32 I. BOARD COMMENTS
33 Commissioner Halkiotis asked about the cost of mailing the
34 "Report to the People" to every citizen in the County instead of
35 inserting it in the Chapel Hill Herald and the News of Orange. John
36 Link indicated it would have cost $9, 000 to mail the report to every
37 taxpayer. By inserting it in the newspapers, it cost about $1200. A
38 total of 40, 000 will be distributed.
39 Chair Carey_referred to the letter of commendation from Sheriff
40'-- Pe-ndet,vLass -to--the- nef =-Fire Marshall, Mike. pp. He commented -theatre
41 Marshall for his fast response to the Sheriff's request. He asked about
42 spotlighting aid situation in Orange County.
43
44 II. COUNTY MANAGER'S REPORT - NONE
45
46 III. ADDITIONS OR CHANGES TO THE AGENDA
47 John Link added a proclamation for Water Conservation under
48 proclamations as VI-B.
49
50 IV. AUDIENCE COMMENTS - NONE
51
52 PUBLIC CHARGE
53
54 Chairman Moses Carey, Jr. read the public charge.
2
1
2 V. ITEMS FOR DECISION - CONSENT AGENDA
3 Motion was made by Commissioner Hartwell, seconded by
4 Commissioner Marshall to approve those items on the Consent Agenda as
5 listed below:
6
7 A. PUBLIC SCHOOL BUILDING CAPITAL FUNDS
8 To approve and authorize the Chair to sign the application
9 for release of State Public School Building Capital Funds and adopt the
10 capital project ordinances as stated below:
11
12 NEW HOPE ELEMENTARY SCHOOL
13 ORANGE COUNTY SCHOOLS
14 CAPITAL PROJECT ORDINANCE
15
16 Be it ordained by the Board of Commissioners that pursuant to Section
17 13 .2 of Chapter 159 of the General Statutes of North Carolina, the
18 following capital project is hereby adopted.
19
20 Section 1. The project authorized is for the construction of a new
21 elementary school for the Orange County School District. The
22 project will be financed by bond proceeds, State Public
23 School Building Capital Funds, and an appropriation from the
24 School Capital Reserve Fund.
25
26 Section 2. The officers of the County are hereby directed to procee- '
27 with the project within the budget contained herein.
28
29 Section 3. The following revenue is anticipated to complete this
30 project:
31
32 Bond Proceeds $ 3 ,991, 000
33 Public School Building Capital Funds 1, 269,170
34 Transfer from School Capital Reserve
35 Fund 100, 000
36
37 Total Revenue $ 5, 360,170
38 .,
39
40 Section 4. The following amount is appropriated for this project:
41
42 New Hope Elementary School Project $ 5, 360, 170
43
44 Section 5. This ordinance supersedes all previous New Hope Elementary
45 Capital Project Ordinances.
46
47 Section 6. This ordinance shall be in effect from the date of adoption
48 until June 30, 1992 .
49
50 FUTURE PROJECTS RESERVE
51 ORANGE COUNTY SCHOOLS
52 CAPITAL PROJECT ORDINANCE
3
1
2 Be it ordained by the Board of Commissioners that pursuant to Section
3 13 .2 of Chapter 159 of the General Statutes of North Carolina, the
4 following capital project is hereby adopted.
5
6 Section 1. The project authorized is for reserving funds for future
7 Orange County Schools capital projects. The project will be
8 financed by State Public School building Capital Funds.
9
10 Section 2 . The officers of the County are hereby directed to proceed
11 with the project within the budget contained herein.
12
13 Section 3 . The following revenue is anticipated to complete this
14 project:
15
16 Public School Building Capital Funds $ 175, 175
17
18 Section 4. The following amount is appropriated for this project:
19
20 Future Projects Reserve $ 175, 175
21
22 Section 5. This ordinance shall be in effect from the date of adoption
23 until June 30, 1991.
24
25 FUTURE PROJECTS RESERVE
26 CHAPEL HILL-CARRBORO CITY SCHOOLS
27 CAPITAL PROJECT ORDINANCE
28
29 Be it ordained by the Board of Commissioners that pursuant to SEction
30 13 .2 of Chapter 159 of the General Statutes of North Carolina, the
31 following capital project is hereby adopted.
32
33 Section 1. The project authorized is for reserving funds for future
34 Chapel Hill-Carrboro Schools capital projects. The project
35 will be financed by State Public School Building Capital
36 Funds and an appropriation from the School Capital Reserve
37 Fund.
38 �..
39 Section 2 . The officers of the County are hereby directed to proceed
with the project within the budget contained herein. - -
41
42 Section 3. The following revenue is anticipated to complete this
43 project:
44
45 Public School Building Capital Funds $ 310, 040
46 Transfer from School Capital Reserve Fund 465. 640
47
48 - Total Revenue $ 775, 680
49
50 Section 4. The following amount is appropriated for this project:
51
52 Future Projects Reserve $ 775, 680
4
1
2 Section 5. This ordinance supersedes all previous Chapel Hill-Carrboro
3 City Schools Future Projects Reserve Capital Project
4 Ordinances.
5
6 Section 6. This ordinance shall be in effect from the date of adoption
7 until June 30, 1991.
8
9 B. BUDGET ORDINANCE AMENDMENT #3
10 To approve the amendments listed below to the 1990-91 Budget
11 Ordinance, approve the Transportation Assistance Program Grant Project
12 Ordinance and AIDS Education Grant Project Ordinance as stated below and
13 authorize creation of a permanent, half time Public Health Educator I
14 position for the Health Department, subject to continued grant funding.
15
16 GENERAL FUND
17 Source - Appropriated from Fund Balance $ 123 , 875
18 Appropriation - General Administration 23 ,890
19 Community Planning 3 , 000
20 Human Services 5, 100
21 Public Works 54,500
22 Contributions to Outside Agencies 10, 359
23 Miscellaneous 24 ,280
24 Transfer to Other Funds 2 ,746
25 (To budget for prior year appropriations)
26
27 Source - Miscellaneous 6, 000
28 Appropriation - Community Planning 6, 000
29 (To budget for Duke Power donations)
30
31 Source - Miscellaneous 1, 576
32 Appropriation - Human Services 1, 576
33 (To budget Senior Games donations for the Recreation and
34 Parks Department budget)
35
36 SCHOOL CAPITAL RESERVE FUND
37 Source - Appropriated from Fund Balance 334 , 875
38 Appropriation - Transfer to School Capital Projects
39 Fund 334 , 875
40 (To transfer pay-as-you-go capital funds allocated to Orange
41 County Schools to the OHS-Stanback Air Conditioning Project)
42 _
43 RECREATION AND PARKS CAPITAL RESERVE FUND
44 Source - Payments In-Lieu 15, 000
45 Appropriation - Recreation and Parks Capital Reserve 15, 000
46 (To budget anticipated payments-in-lieu of land donations)
47
48 AIDS EDUCATION PROGRAM
49 GRANT PROJECT ORDINANCE
50
51 Be it ordained by the Board of Commissioners that pursuant to Sectio
52 13 .2 of Chapter 159 of the General Statutes of North Carolina, the
5
1 following capital project is hereby adopted.
2
3 Section 1. The project authorized is the Minority AIDS Education program
4 as awarded to the Orange County Health Department by the
5 North carolina Department of Environment, Health and Natural
6 Resources.
7
8 Section 2. The officers of the County are hereby directed to proceed
9 with the grant project within the grant document, the rules
10 and regulations of the North Carolina Department of
11 Environment, Health and Natural Resources and the budget
12 contained herein.
13
14 Section 3. The following revenues are anticipated to be available to
15 complete this project:
16
17 Intergovernmental - AIDS Education $ 71, 933
18
19 Section 4. The following amounts are appropriated for this project:
20
21 Human Services - AIDS Education $ 71,933
22
23 Section 5. This ordinance supersedes all previous AIDS Education Grant
24 Project Ordinances.
25
26 Section 6. The finance officer is hereby directed to maintain within the
27 Grant Project Fund sufficient specific detailed accounting
28 records to provide the accounting to the grantor agency
29 required by the grant agreement and federal and state
30 regulations.
31
32 Section-7. Funds may -be advanced from the General Fund for the purpose
33 of making payments due. Reimbursement requests should be
34 made to the grantor agency in an orderly and timely manner.
35
3E_._ Section 8. Copies of this grant project ordinance shall be made
37 available to the finance officer for direction in carrying
38 out- this-__project.
39
40 TRANSPORTATION ASSISTANCE PROGRAM
41 GRANT PROJECT ORDINANCE
42
43 Be it ordained by the Board of Commissioners that pursuant to Section
44 13 . 2 of Chapter 159 of the General Statutes of North Carolina, the
45 following capital project is hereby adopted.
46
47 Section 1. The project authorized provides medical transportation to the
48 elderly as well as health, employment and leisure trips to
49 the handicapped as awarded to the Orange County Department
50 on Aging by the North Carolina Department of Transportation.
51
52 Section 2. The officers of the County are hereby directed to proceed
6
1 with the grant project within the grant document, the rules
2 and regulations of the North Carolina Department of
3 Transportation and the budget contained herein.
4
5 Section 3. The following revenues are anticipated to be available to
6 complete this project:
7
8 Intergovernmental - Transp. Assistance $ 18 ,948
9 Transfers from other funds 2 ,746
10
11 Total Revenues $ 21, 694
12
13 Section 4. The following amounts are appropriated for this project:
14
15 Human Services - Transp. Assistance $ 21, 694
16
17 Section 5. This ordinance supersedes all previous Transportation
18 Assistance Grant Project Ordinances.
19
20 Section 6. The finance officer is hereby directed to maintain within the
21 Grant Project Fund sufficient specific detailed accounting
22 records to provide the accounting to the grantor agency
23 required by the grant agreement and federal and state
24 regulations.
25
26 Section 7. Funds may be advanced from the General Fund for the purposes
27 of making payments due. Reimbursement requests should be
28 made to the grantor agency in an orderly and timely manner.
29
30 Section 8. Copies of this grant project ordinance shall be made
31 available to the finance officer for direction in carrying
32 out this project.
33
34 C. VISITOR SERVICES CONTRACT
35 To approve and authorize the County Manager to execute the
36 contract between Orange County and the two Chamber of Commerces to
37 implement Challenge 9 of the EDC Strategic Plan. These funds will be
38 partially used to extend the hours of the Dickson House in Hillsborough
39 and to fund additional staff support at the Visitors Center in Chapel
40 Hill.- The County—has appropriated to each of the Chambers the sum of
41 $10,000 for the 1990-91 fiscal year.
42
43 D. TAX REFUNDS REOUEST
44 To approve the following requests for refund of tax bills:
45
46 NAME ACCOUNT # AMOUNT
47 Louis Berini 109642 $ 163 . 60
48 Curtis Allen 89000020 106. 50
49 Floyd A. Foushee, Jr. 122682 595. 34
50 Marcus C. Edwards, Jr. 119358 105. 10
51 Frank H. Kern 133301 201. 06
52 Andrew Mark Landes 8900675 105.75
7
1 Thomas F. Cantrell 91922 784.54
2 Joseph Mannino 89000727 104 .56
3 Nettie M. Tapp 147547 254 .28
4 Morgerine C. Terry 89001094 128.42
5 Mary L. Turner 70447 15. 39
6 John Thomas Austin, Jr. 89000064 166. 30
7
8 E. ENDORSEMENT LETTER - TJCOG REGIONAL IMAGE GUIDELINES
9 To approve and authorize the Chair to sign a letter of
10 endorsement in support of Triangle J's NEA grant application for the
11 Regional Image Guidelines project.
12 VOTE: UNANIMOUS
13
14 VI. RESOLUTIONS/PROCLAMATIONS
15 A. PROCLAMATION - CHILDREN'S DAY IN NORTH CAROLINA
16 Motion was made by Commissioner Halkiotis, seconded by
17 Commissioner Marshall to proclaim October 14 as "Children's Day" in
18 Orange County and authorize the Chair to sign on behalf of the Board.
19 The Proclamation is stated below:
20
21 A PROCLAMATION
22 CHILDREN'S DAY IN NORTH CAROLINA
23 - 1990
24
25 WHEREAS, the United States is blessed with an abundance of resources,
26 the greatest of which is our children. They are certainly
27 the most precious gift we have been given.
28
29 WHEREAS, it is our responsibility to see that our children grow up in
an environment of love and caring. In today's society they
-- 31 face many challenges on the road to adulthood. They are
32.-- --called on to make tough choices at early ages. Violence and
33 drug abuse are but two of the challenges they face today.
34
35 WHEREAS, Our nation' s future lies with today's children. Children
36 carry the promise of tomorrow. They should always feel cared
37 for and loved. Cooperation from the home, the school and the
38 --- community is needed to fulfill our responsibilities to young
39 children.
40
41 WHEREAS, the County of Orange has a dedicated commitment to insure
42 that all children will reach their full physical,
43 intellectual and spiritual potential.
44
45 WHEREAS, the County of Orange supports the efforts of the Orange
46 County Coalition for a Healthier Tomorrow for coordinating
47 a county-wide "Celebration of Children. "
48
49 WHEREAS, this "Celebration of Children" is a time for the community
50 to demonstrate to children that we value, support, and
51 believe in them.
52
8
1 NOW, THEREFORE, the Orange County Board of Commissioners, do hereby
2 proclaim October 14, 1990 as "Children's Day" in Orange
3 County and encourage all citizens to support the goals of the
4 Coalition and to join together to say "Kids Count in Orange
5 County. "
6 VOTE: UNANIMOUS
7
8 Motion was made by Commissioner Marshall, seconded by
9 Commissioner Hartwell to approve an expenditure of a minimum of $100 for
10 the rental of Carrboro Elementary for the "Children's Day" program.
11 VOTE: UNANIMOUS
12
13 B. CONSERVATION OF WATER
14 Paul Thames stated that on September 28, the water in Lake
15 Orange was 2 '5" below the spillway. He sent out letters and informed
16 all the members of the Eno River Water Users Group and the Division of
17 Water Resources that as of 3 : 00 p.m. on that day, their allocation had
18 been cut back to the 60 to 80% storage in Lake Orange figure and that
19 the Eno River instream flow would be decreased from 1. 1mgd to 650, 000
20 gpd.
21
22 Motion was made by Commissioner Marshall, seconded by
23 Commissioner Halkiotis to proclaim voluntary water conservation for
24 those who live in the County and are served by the Orange-Alamance and
25 the Town of Hillsborough water systems.
26
27 PUBLIC PROCLAMATION
28 REGARDING USE OF WATER OBTAINED
29 FROM THE PUBLIC WATER SYSTEM
30 SUPPLIED BY THE ORANGE-ALAMANCE WATER SYSTEM, INC. AND
31 THE TOWN OF HILLSBOROUGH AND
32- FROM ANY RAW WATER SUPPLY WITHIN ORANGE COUNTY USED BY
33 THE ORANGE-ALAMANCE WATER SYSTEM, INC. AND
34 THE TOWN OF HILLSBOROUGH
35
36 Pursuant to the provisions of the ORDINANCE PROVIDING FOR
37 THE CONSERVATION OF WATER DURING A WATER SHORTAGE, RESTRICTING THE USE
38 OF WATER AND WATER WITHDRAWALS, AND ALLOCATING AUGMENTED STREAMFLOW FROM
39 RESERVOIRS, I, Moses Carey, Jr. , Chair of the Board of County
40 Commissioners, having been provided with information that the water
41 level of Lake Orange is more than two feet, four inches below full do
42 hereby issue this PUBLIC PROCLAMATION declaring to all persons that a
43 stage II water shortage ALERT is now in effect applicable to users of
44 water from the public water system supplied by the Orange Alamance Water
45 System, Inc. and the Town of Hillsborough and from any raw water supply
46 within Orange County used by the Orange-Alamance Water System, Inc. , and
47 the Town of Hillsborough. The following voluntary water conservation
48 restrictions are now applicable:
49 1. Use shower for bathing rather than bathtub and limit
50 shower to no more than four (4) minutes.
51 2 . Limit flushing of toilets by multiple usage.
52 3 . Do not leave faucets running while shaving or rinsing
9
1 dishes.
2 4 . Limit use of clothes washers and dishwashers and when
3 used, operate fully loaded.
4 5. Limit lawn watering to that which is necessary for plants
5 to survive.
6 6. Water shrubbery the minimum required, reusing household
7 water when possible.
8 7. Limit car washing to the minimum.
9 8. Do not wash down outside areas such as sidewalks, patios,
10 etc.
11 9. Install water flow restrictive devices in shower heads.
12 10. Use disposable and biodegradable dishes.
13 11. Install water saving devices such as bricks, plastic
14 bottles or commercial units in toilet tanks.
15 12 . Limit hours of operation of water-cooled air
16 conditioners.
17 This proclamation, and the voluntary conservation
18 restrictions imposed pursuant to it, shall be in effect until the
19 Ordinance entitled "AN ORDINANCE PROVIDING FOR THE CONSERVATION OF WATER
20 DURING A WATER SHORTAGE, RESTRICTING THE USE OF WATER WITHDRAWALS, AND
21 ALLOCATING AUGMENTED STREAMFLOW FROM RESERVOIRS" is amended or repealed
22 or until the Chair by Public Proclamation, declares that the Stage II
23 Water Shortage ALERT is over.
24
25 By order of Moses Carey, Jr. , Chair of the Orange County
26 Board of Commissioners, issued this the 1st day of October, 1990.
27
28 VOTE: UNANIMOUS
29
30 VII. SPECIAL PRESENTATIONS
31 A. RECOGNITION OF 1990 NACo AWARD RECIPIENTS
32 The Board recognized and congratulated the County Personnel
33 for the Programs that received NACo awards in 1990. They are as
34 follows:
35 1. LAND RECORDS COMPUTER ACCESS SYSTEM
36 Roscoe Reeve
37 — Betty June Hayes
38. .. - Roland Lee _.
39
40 2. FRIENDS OF BLACK CHILDREN
41 Marti Pryor-Cook
42
43 3 . COORDINATED AGENCY TRANSPORTATION (C.A.T. ) PROGRAM
44 Jerry Passmore
45
46 B. PRESENTATION - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN
47 FINANCIAL REPORTING
48 The Board recognized and congratulated Ken Chavious for
49 receiving the Certificate of Achievement for Excellence in Financial
50 Reporting. Ken Chavious recognized and commended the members of his
51 staff who were all present.
52
10
1 VIII. PUBLIC HEARINGS - NONE
2
3 IX. REPORTS
4 A. COUNTY ENGINEER' S REPORT ON HILLSBOROUGH'S NEW RESERVOIR
5 SITING PROCESS AND SEWER BOTTLENECK PROBLEM RESOLUTION, AND
6 ON THE CAMP NEW HOPE SEWER PROBLEMS
7 Paul Thames indicated that the Town of Hillsborough has
8 contracted for a study of potential sites for a small raw water
9 reservoir on the west fork of the Eno River. This report is scheduled
10 for completion by November 12 . With regard to the sewer bottleneck,
11 final resolution is expected by the middle of November. At Camp New
12 Hope, the County sanitarian determined that the conventional septic
13 system serving the camp dining hall has failed. They must have the
14 system repaired prior to the opening of the camp for the 1991 season.
15 The cost of a new repair field for the facility will cost an estimated
16 $85,000 which is comparable to what it would cost to hook onto the force
17 main for the New Hope Elementary School. The Camp has indicated that
18 they will try to solve their problem with an on-site waste disposal
19 system.
20
21 B. REPORT ON PROCESS TO RESOLVE DISCRIMINATION COMPLAINTS
22 Chair Carey reported on the process for establishing
23 procedures for resolving discrimination complaints and problems. He
24 asked that the Board approve this concept before it is implemented. He
25 feels it important to have a clear procedure before accepting ar
discrimination complaints. Albert Kittrell and the County Attorney, a .
27 needed, have been designated to work with the Human Relations Commission
28 to develop plans for the processing of complaints and training of
29 volunteers.
30 Jean Bolduc stated that the Human Relations Commissions has
31 been requested by the State to act as a satellite agent for collecting
32 data on hate crimes. The State will provide a procedure for logging
33 complaints. Step one would be that the Commission would receive a
34 complaint in writing with the person identifying themself. At that
35 point, it would be reviewed to determine if it should be handled by this
36 body or referred to another agency. The second step would be to gather
37 a response from the person against whom the complaint has been lodged
38 and to provide them an- opportunity to respond. They would then receive
39 the respondents answer and the original complaint in writing and then
40 make a determination as to whether or not there is merit to the
41 complaint and follow through accordingly.
42
43 X. ITEMS FOR DECISION - REGULAR AGENDA
44 A. TAX REFUND REQUEST
45 Mr. William L. Hunt has requested a refund for the last five
46 years for tract #713637 stating the tax valuation has been too high
47 given the allowable use of this parcel of land. It is restricted and
48 can only be used as' open space. Mr. Hunt indicated he gave the lot to
49 the Town of Chapel Hill but a deed was never recorded. This request
50 does not meet the criteria in the statutes of a clerical error, an
51 illegal tax or a tax for illegal purposes.
52 NO ACTION WAS TAKEN
11
1
2 B. Z-4-90 DOROTHY C. BANE REZONING
3 This property is located on the south side of US 70
4 approximately 750 feet west of Mount Herman Church Road. The total
5 tract contains approximately 2 acres and fronts on US 70 for a length
6 of about 25 feet. The current zoning is R-1 (Rural Residential) . The
7 proposed zoning is I-1 (Light Industrial) . The Planning Board
8 recommended approval at their September 17 meeting.
9 Motion was made by Commissioner Marshall, seconded by
10 Commissioner Halkiotis to approve the rezoning of this property to I-1.
11 VOTE: UNANIMOUS
12
13 C. ZONING ORDINANCE TEXT AMENDMENT - STUDIO, ARTS, AND CRAFTS
14 This amendment would include arts and crafts studios as a
15 permitted use in commercial zoning districts.
16 Motion was made by Commissioner Hartwell, seconded by
17 Commissioner Marshall to approve this new amendment which will read as
18 stated below:
19 Studio (Arts and Crafts) - Room or building where an art is
20 taught, practiced or studied, or where a craft or product is manually
21 produced. Typical studio users include artists, musicians, dancers,
22 gymnasts, photographers, sculptors, wood and leather craftsmen, glass
23 blowers, weavers, and silversmiths.
24 VOTE: UNANIMOUS
25
26 D. SUBDIVISION REGULATIONS TEXT AMENDMENT - MINOR SUBDIVISION
27 FINAL PLAT
28 This proposed amendment will require submittal of eight (8)
29 copies of the Final Plat with a minor subdivision application. The
30 Planning Board recommended approval on September 17, 1990.
Motion was made by Commissioner Marshall, seconded by
32 Commissioner Halkiotis to approve the proposed._amendment as stated
33 below:
34 III-C Approval Procedures for Minor Subdivisions
35 III-C-1 Concept Plan Approval
36 III-C-2 Application Requirements
37
38 (b) Original mylar of the Final Plat and eight
39 (8) copies thereof prepared in accordance
40 with Section V-D of this Ordinance;
41 VOTE: UNANIMOUS
42
43 E. AMENDMENT TO PRIVATE ROAD STANDARDS
44 This proposed amendment would consider traffic impacts of
45 efficiency apartments and duplexes in determining the private road
46 classification for subdivision approval and eliminates approval by the
47 Board of Commissioners of Class A roads for minor subdivisions. The
48 Planning Board recommended approval on September 17, 1990. A parcel
49 containing an efficiency apartment would count as 1. 5 lots, and a parcel
50 with a duplex as two lots when determining the appropriate private road
51 classification. The requirement that Class A private roads for minor
52 subdivisions be approved by the Board of Commissioners would be deleted.
12
1
2 Motion was made by Commissioner Hartwell, seconded by
3 Commissioner Marshall to approve the amendment to the private road
4 standards as presented.
5 VOTE: UNANIMOUS
6
7 F. EMS POLICY ON DECEASED PATIENTS
8 The Board endorsed the guidelines for EMS Personnel in
9 responding to a request to transport a deceased patient. The policy has
10 been incorporated in the Policy Manual in the County Commissioners'
11 Office and is indexed as #440. It is attached to these minutes on page
12
13 Motion was made by Commissioner Hartwell, seconded by
14 Commissioner Halkiotis to approve the EMS Policy for transporting
15 Deceased Patients as presented.
16 VOTE: UNANIMOUS
17
18 XI. APPOINTMENTS
19 The following appointments were made:
20 COMMISSION FOR WOMEN - Lucy Starr Hayes, Dessire Smith and Linda
21 Carver
22 HSAC - Aubrey "Chris" Nutter
23
24 XII. MINUTES
25 Motion was made by Commissioner Marshall, seconded h-
26 Commissioner Halkiotis to approve the minutes for the September
27 Regular Meeting as corrected.
28 VOTE: UNANIMOUS
29
30 XIII. EXECUTIVE SESSION
31 Motion was made by Commissioner Marshall, seconded by
32 Commissioner Halkiotis to go into Executive Session to discuss property
33 acquisition.
34 VOTE: UNANIMOUS
35 Motion was made by Commissioner Hartwell, seconded by
36 Commissioner Marshall to go back into regular session for adjournment.
37 VOTE: UNANIMOUS
38
39 XIV. ADJOURNMENT
40 With no further items for consideration, Chair Carey adjourned
41 the meeting. The next regular meeting will be held on October 16, 1990
42 at 7: 30 p.m. in the courtroom of the old Post Office in Chapel Hill.
43
44 Moses Carey, Jr. , Chair
45 Beverly A. Blythe, Clerk
46
wQ
ORANGE COUNTY EMERGENCY MANAGEMENT
DIVISION OF EMERGENCY MEDICAL SERVICES
POLICY
HANDLING THE DECEASED
PURPOSE:
It is the purpose of this policy to insure EMS personnel have
the proper guidance when death is encountered. The policy
will address the necessary procedures as well as professional
consideration for family, friends, witnesses and dignity for
the deceased.
INTENT:
The intent of this policy is to define the responsibility of
EMS personnel and to establish procedures to be followed in
cases involving deceased patients. The procedure will
address the deceased in the home environment, deceased in the
violent death environment, and deceased in a crime scene
environment.
PROCEDURE: HOME ENVIRONMENT
For the purpose of this procedure, home environment refers to
patients expiring from natural causes under the care of a
physician and not involved in an accident or a crime.
•
The EMS personnel will verify death by the accepted criteria,
then follow these guidelines:
1. Family members should be professionally informed
that the patient is deceased.
2 . Obtain the name and number of the patient' s
physician and the funeral home of their choice.
3 . Make contact with patient' s physician, giving
patient' s name, age, sex, medical history and
complete circumstances surrounding the death. Ask
if the physician wants a post or just to release the
body to the funeral home. If the physician cannot
be reached, the Medical Examiner is to be notified.
4 . If the physician agrees to certify the death
or the Medical Examiner instructs to release the
body to the funeral home, assist the family in
contacting the funeral home, giving the family name,
deceased name, direction to the residence and the
name and instruction of the physician.
ti eJ V 3
The funeral home should provide all transportation
services for the family including the morgue if
necessary.
5. If the Medical Examiner is to certify death,
ascertain whether he wishes to come view the body
at the scene or whether the body is to removed to
some other location.
6. EMS personnel should provide support to the family
and be sensitive to their need. The body should be
placed in a position of dignity and properly
covered. The EMS personnel should be prepared to
stay with the body and/or family until the funeral
home arrives, however, if the time of arrival is
lengthy, EMS should consider transport.
PROCEDURE: VIOLENT DEATH ENVIRONMENT (ACCIDENTAL. SUICIDE)
For the purpose of this procedure, violent death environment
refers to motor vehicle casualties, suicide, farm accident,
industrial or construction incidents or any incident that
death occurs which is not a crime scene (suspicious of
homicide) .
The EMS personnel will verify death by the accepted criteria
and have the responsibility to recognize those deaths that
are under the authority of the Medical Examiner pursuant to
general statue. 138-383
1. The body should be covered and protected from public
view.
2 . The appropriate Law Enforcement Agency should be
notified of the fatality, by requesting
communication to relay the information.
3 . The Medical Examiner should be notified by the Law
Enforcement Agency conducting the investigation, or
at their request.
4 . Rescue efforts, extracation, or body removal should
be conducted only after approval of the Medical
Examiner or in an emergent situation by the Law
Enforcement Agency conducting the investigation.
5. EMS should be prepared to remain on the scene unless
time is going to be extended longer than one hour
and permission to leave has be obtained from the Law
Enforcement Agency conducting the investigation.
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6. EMS personnel have the responsibility of
transporting the deceased once the Law Enforcement
has released the body or been told to transport by
the Medical Examiner.
PROCEDURE: CRIME SCENE ENVIRONMENT
For the purpose of procedure, crime scene environment refers
to any unattended death, death by violent acts and death
occurring under any unnatural or suspicious circumstances.
The EMS personnel will verify death by the accepted criteria
and have the responsibility to recognize those deaths that
are under the authority of the Medical Examiner pursuant to
general statue. 138-383
1. Notify the appropriate Law Enforcement Agency.
2 . Do not cover or move the body or any items around
the body.
3 . Withdraw from the scene and establish a perimeter
that would secure and protect the body and all areas
surrounding the body.
4 . EMS personnel should make arrangements for transport
with the Law Enforcement Agency conducting the
investigation and/or to be called back to make
transport if needed.
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S 130A-383 . Medical examiner jurisdiction.
(a) Upon the death of any person resulting from violence, poisoning ,
accident, suicide or homicide ; occurring suddenly when the deceased
had been in apparent good health or when unattended by a physician ;
occurring in a jail , prison, correctional institution or in police
custody ; occurring pursuant to Article 19 of Chapter 15 of the General
Statutes; or occurring under any suspicious, unusual or unnatural
circumstance, the medical examiner of the county in which the body of
the deceased is found shall be notified by a physician in attendance ,
hospital employee, law-enforcement officer, funeral home employee,
emergency medical technician, relative or by any other person having
suspicion of such a death. No person shall disturb the body at the
scene of such a death until authorized by the medical examiner unless
in the unavailability of the medical examiner it is determined by the
appropriate law enforcement agency that the presence of the body at •
the scene would risk the integrity of the body or provide a hazard to
the safety of others. For the limited purposes of this Part, expres-
sion of opinion that death has occurred may be made by a nurse, an
emergency medical technician or any other competent person in the
absence of a physician.
(b ) The discovery of anatomical material suspected of being part of
a human body shall be reported to the medical examiner of the county
in which the material is found.
(c ) Upon completion of the investigation and in accordance with the
rules of the Commission, the medical examiner shall release the body
to the next of kin or other interested person who will assume respon-
sibility for final disposition .
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