HomeMy WebLinkAboutMinutes - 19900821 1
2 MINUTES
3 ORANGE COUNTY BOARD OF COMMISSIONERS
4 SPECIAL MEETING
5 AUGUST 21, 1990
6
7
8
9 The Orange County Board of Commissioners met in Special Session
10 at 5:45 p.m. on August 21, 1990 in the Courtroom of the old Post Office
11 in Chapel Hill for the purpose of holding a work session to discuss the
12 proposed Government Service Building.
13
14 BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr. , and
15 Commissioners Stephen Halkiotis, John Hartwell, Shirley Marshall and Don
16 Willhoit.
17 STAFF PRESENT: County Manager John M. Link, Jr. , Clerk to the
18 Board Beverly A. Blythe, Register of Deeds Betty June Hayes, Purchasing
19 Director Pam Jones and Budget Manager Rod Visser.
20 w
21 Discussion ensued on the different scenarios as presented by the
22 architects for the proposed Government Service Building.
23
24 It was decided that the large meeting room would not be pursued
25 at this time. Instead there will be one or two smaller meeting rooms
26 with the remainder of the square footage distributed to the offices
27 scheduled for that building. The architects will review the renovation
28 costs of the Tax and Records Building in an effort to decrease the
29 projected cost.
30
31 The benches in the Old Courthouse will be looked at in an effort
32 to make the seating more comfortable.
33
34 The Board indicated a decision needs to be made about including
35 a meeting room in the proposed southern human services building and if
36 the County plans to continue holding one meeting a month in Chapel Hill.
37
38 The architects presented several ideas for parking for the new
39 building as well as increased parking for all the buildings in this
40 area. It was the consensus of the Board that some type of a parking
41 deck should be explored. John Link advised the Board that the
42 Hillsborough Chamber of Commerce would like for the County and the Town
43 of Hillsborough to meet and discuss parking initiatives.
44
45 Pam Jones briefly outlined the plans for the space in the
46 existing Court Street Annex. The offices in the Sawyer Building would
47 be relocated to this building as well as provisions made for a business
48 education center. Further information will be forthcoming.
49
50 Moses Carey, Jr. , Chair
51 Beverly A. Blythe, Clerk
52
53
54
1
2
3
4
5 MINUTES
6 ORANGE COUNTY BOARD OF COMMISSIONERS
7 REGULAR MEETING
8 AUGUST 21, 1990
9
10
11 The Orange County Board of Commissioners met in regular session
12 on Tuesday, August 21, 1990 at 7:30 p.m. in the old Post Office, Chapel
13 Hill, North Carolina.
14
15 BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr. , Commissioners
16 Stephen Halkiotis, John Hartwell, Shirley E. Marshall and Don Willhoit.
17 ATTORNEY PRESENT: Geoffrey Gledhill
18 STAFF PRESENT: County Manager John M. Link, Jr. , Assistant
19 County Manager Albert Kittrell, Planner Gene Bell, Clerk to the Board
20 Beverly A. Blythe, Planning Director Marvin Collins, Purchasing Director
21 Pam Jones, Beth McIver, Department on Aging Director Jerry Passmore,
22 Health Director Dan Reimer, Budget Manager Rod Visser, and EMS Director
23 Nick Waters.
24
25 NOTE: COPIES OF ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE
26 PERMANENT AGENDA FILE IN THE CLERK'S OFFICE
27
28 I. BOARD COMMENTS
29 Chairman Carey announced that the County has been notified that
30 the Comprehensive Annual Financial Report for the fiscal year ended June
31 30, 1989 has again received a Certificate of Achievement for Excellence
32 in Financial Reporting. This represents a significant accomplishment
33 for Orange County and its management. An official presentation will be
34 made to Ken Chavious and his staff when the plaque is received.
35
36
37 II. COUNTY MANAGER'S REPORT
38 None
39
40 III. ADDITIONS OR CHANGES TO THE AGENDA
41 None
42
43 IV. AUDIENCE COMMENTS
44
45 A. MATTERS ON THE PRINTED AGENDA
46 Chairman Carey announced that all citizens who have indicated
47 a desire to speak on any of the items on the printed agenda will be
48 recognized at the appropriate time.
49
50 B. MATTERS NOT ON THE PRINTED AGENDA
51 Jef made comments about action taken by the Board on August
52 6 to pay $3,000 to the ArtsCenter. He noted that the Board had
53 increased their own rent at a space they had already contracted for.
54 He stated that he had been assured that this payment was protecting the
2
1 County's interest in having space for the Senior Citizens program in
2 that part of the County. Jef talked with Main Street Partners who
3 indicated no one from the County had contacted them. Jef made reference
4 to state funds that were suppose to go to the artists but did not. He
5 stated he feels that the County should not put tax dollars into any
6 organization that cannot account for its spending over the past two
7 years.
8 Chairman Carey emphasized that the Board acted in the
9 interest of protecting the continued operation of the senior citizens
10 space without interruption.
11 Commissioner Halkiotis stated his concern about State monies
12 earmarked for the artists but not received by them. He supports the
13 County's method of providing protection for the senior citizens center
14 in the southern end of the county.
15 Commissioner Wilihoit noted he feels the additional $3, 000
16 reflects the fair market rate for the space and is a way to help the
17 ArtsCenter at this time.
18 Commissioner Marshall emphasized that when there are senior
19 citizens involved, it is extremely important to try and not have them
20 become upset about where they are going to be or what is going to
21 happen. She voiced her support for continuing the high morale of this
22 group without any disruption or uncertainty. She suggested referring
23 to the Arts Commission the question of why State funds for the artists
24 were not paid to the artists.
25 County Manager John Link clarified that the $3 , 000 represents
26 the true market rates and he reinforced the fact that the County wants
27 to remain in that space
28
29 PUBLIC CHARGE
30
31 Chairman Moses Carey, Jr. read the Public Charge.
32
33
34 V. ITEMS FOR DECISION - CONSENT AGENDA
35 Motion was made by Commissioner Hartwell, seconded by
36 Commissioner Halkiotis to approve the items on the Consent Agenda as
37 listed below:
38
39 A. CAROLINA AIR CARE GROUND UNIT CONTRACT
40 To approve and authorize the Chair to sign the contract with
41 UNC Hospital to provide ground ambulance service to support the air
42 transport program.
43
44 B. CABLE TV ORDINANCE AMENDMENT - SECOND READING
45 To approve on second reading an amendment to the Cable TV
46 Ordinance as stated below:
47
48 Section IV(d) is rewritten to read:
49 (d) The county may request or accept applications for
50 a portion of the unincorporated area of the county less than a whole of
51 the unincorporated area. The board may dispense with any or all of the
52 procedural requirements of this Section when it determines that their
3
1 benefit to the public is less than their cost and when the board
2 determines that the persons potentially affected (including any affected
3 current grantee of a franchise) by consideration of an application for
4 a CATV franchise has received notice of the application. Media coverage
5 of the application by newspapers, radio stations or television stations
6 widely read, heard or seen by residents of Orange County satisfies this
7 notice requirement.
8
9 C. BUDGET AMENDMENT #1
10 To approve the following amendments to the 1990-91 Budget
11 Ordinance and to authorize the following permanent positions for the
12 Social Services JOBS program:
13
14 AMENDMENTS
15 GENERAL FUND
16 Source - Intergovernmental $ 428, 223
17 Appropriation - Human Services $ 428, 223
18 (To budget for State and Federal funding of JOBS program)
19
20 Source - Intergovernmental $ 2, 302
21 Appropriation - Human Services $ 2, 302
22 (To budget for additional RSVP funding)
23
24 PERMANENT POSITIONS FOR THE JOB PROGRAM
25 Social Work Supervisor effective 9/1/90
26 Accounting Technician effective 9/1/90
27 2 Social Workers effective 10/1/90
28 Clerk-typist effective 10/1/90
29
30 D. JAIL RENOVATION CONTRACT - CHANGE ORDERS
31 To approve four change orders to cover unanticipated items
32 in the Jail Renovation Project authorizing the Purchasing and Central
33 Services Director to execute. The costs for all four change orders
34 total $15, 104 and are reflected in the capital project ordinance as
35 stated below:
36
37 JAIL IMPROVEMENTS PROJECT
38 CAPITAL PROJECT ORDINANCE
39
40 Be it ordained by the Board of Commissioners that pursuant to Section
41 13.2 of Chapter 159 of the General Statutes of North Carolina, the
42 following capital project is hereby adopted.
43
44 Section 1. The project authorized will provide improvements to and
45 expanded capacity at the Orange County Jail. The project
46 will be financed by appropriations from the County
47 Capital Reserve Fund and federal grant funds.
48
49 Section 2 . The officers of the County are hereby directed to proceed
50 with the project within the budget contained herein.
51
52 Section 3. The following revenue is anticipated to complete this
4
1 project:
2
3 Transfer from County Capital $ 402, 000
4 Reserve Fund
5 Intergovernmental $ 255, 015
6
7 Total Revenue $ 657, 015
8
9 Section 4. The following amount is appropriated for this project:
10
11 Jail Improvements Project $ 657, 015
12
13 Section 5. This ordinance supersedes all previous Jail Improvements
14 Capital Project Ordinances.
15
16 Section 6. This ordinance shall be in effect from the date of
17 adoption until June 30, 1991.
18
19 VOTE ON THE CONSENT AGENDA: UNANIMOUS
20
21
22 VI. RESOLUTIONS/PROCLAMATIONS
23 A. RESOLUTION OF SUPPORT FOR REGIONAL SPORTS AUTHORITY
24
25 Motion was made by Commissioner Hartwell, seconded by
26 Commissioner Halkiotis to adopt and authorize the Chair to sign the
27 following resolution as amended with the addition of a second Now
28 Therefore be it further resolved.
29
30 RESOLUTION ENDORSING THE CONCEPT OF A
31 REGIONAL SPORTS AUTHORITY
32
33 WHEREAS, Orange County Board of Commissioners recognizes that our
34 community is part of a region commonly identified. as "the Triangle, " and
35 WHEREAS, local governments located in the Triangle area have long
36 recognized the value of a regional approach to issues which transcend
37 their own jurisdictions, and
38 WHEREAS, the promotion of large scale sporting events and
39 endeavors is in the best interests of all local governments in the
40 Triangle because of the potential for generation of revenue and national
41 as well as international exposure, and
42 WHEREAS, the North Carolina General Assembly has enacted enabling
43 legislation which provides for the creation of regional sports
44 authorities, and
45 WHEREAS, a regional sports authority is the logical vehicle to
46 promote the Triangle area as a site for national and international
47 sporting events, and
48 WHEREAS, the Triangle area is a potential location for some of
49 the 1994 World Cup Soccer Matches, and
50 WHEREAS, interested has been expressed in the Triangle area as
51 a potential location for a National Football League franchise, and
52 WHEREAS, it is in the best interests of the region that the
5
1 various local governments join in promoting the region as a location for
2 such major sporting activities, and
3 WHEREAS, the Orange County Board of Commissioners wishes to join
4 with other local governments in the Triangle area in the promotion of
5 the area as a location for such large scale sporting events.
6 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of
7 Commissioners endorses the concept of joining with other local
8 governments in the region to create a regional sports authority in
9 accordance with the provisions of Part 3 of Article 20, Chapter 160A of
10 the North Carolina General Statutes.
11 NOW, THEREFORE, BE IT FURTHER RESOLVED that a financing mechanism
12 be explored that will impact only on the direct beneficiaries of the
13 sports facility and not use any property tax, sales tax, revenue
14 inventory or intangible tax.
15 VOTE: UNANIMOUS
16
17 IX. REPORTS
18
19 A. STATUS OF COUNTY-WIDE SCHOOL DISTRICT TAX
20 Chairman Carey explained that this item has been pending for
'21 some time and the time frame for making a decision for putting this on
22 the November ballot is early September. The district tax has been
23 discussed as a possible way to achieve equal funding of the two school
24 systems. Chapel Hill-Carrboro schools have been assured that equal
25 funding will not adversely affect their school system. He asked that
26 the Board consider putting this on the agenda for September 4 for
27 decision and at that time ask the two school systems to make comments.
28 Commissioner Willhoit feels there is not enough time to
29 promote this tax. The County currently has a countywide district tax
30 of 34.9% for current operating expense and another four cents goes to
31 current capital plus the designated sales tax. He questions if the
32 County can define between now and November how this tax would be
33 managed.
34
35 Commissioner Marshall feels that there would be a favorable
36 vote which would allow the schools and the county to move more directly
37 toward their educational goals.
38 Commissioner Halkiotis illustrated the importance of
39 education in the northern end of the County. The need for a new high
40 school will necessitate the need to have one school system in this
41 county. The Board needs to know the position of the Orange County
42 School System on this issue
43 Chairman Carey feels it important to put this districtwide
44 tax to the vote of the people so that the County will know whether or
45 not the citizens support it.
46 Commissioner Halkiotis suggested that the individual school
47 Boards meet and each decide their level of commitment to the
48 districtwide tax.
49 Commissioner Willhoit again questioned how this tax would be
50 managed.
51 John Link posed two issues which need to be resolved. It
52 needs to be decided what the tax will address. Will it be expansion
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1 and/or expansion and part of the continuation budget. The staff favors
2 using this tax to address expansion with the general tax funding the
3 continuation and additional continuation. Second, once the tax is
4 established and the revenue is generated, will it be dispersed per diem?
5 Commissioner Hartwell stated his support for carrying a
6 referendum to the people in November. He recognizes the time may be
7 short but feels there are many people in his part of the County who will
8 vote in favor of this districtwide tax.
9 Commissioner Halkiotis feels that questions like what is the
10 money going to go for, and who is going to carry out the educational
11 process needs to be answered.
12 It was decided that the two school boards will be requested
13 to give the County Commissioners an indication of their commitment for
14 this districtwide tax before or at the September 4 Board meeting and
15 that the administration will develop concrete examples of how the
16 districtwide tax would be distributed and what portion would be
17 allocated for specific items (expansion, continued expansion, etc. )
18 Commissioner Willhoit asked if this is a plan to clearly
19 identify the expansion budgets of the schools and the dichotomy of
20 requests of the two systems and is a mechanism toward increasing the
21 district tax by shifting it into a countywide district tax which is
22 preparatory to merger at the time: another high school is built. A
23 countywide district tax will not be new money and will not enable the
24 County to do anything that can't be done now.
25 Commissioner Marshall emphasized that finding a way to
26 equitably fund the two school systems will prepare the County for
27 merger.
28
29
30
31 X. ITEMS FOR DECISION - REGULAR AGENDA
32
33 A. CONTRACT WITH ANIMAL PROTECTION SOCIETY FOR ANIMAL SHELTER
34 OPERATION
35 Motion was made by Commissioner Willhoit, seconded by
36 Commissioner Hartwell to approve and authorize the Chair to sign the
37 contract with APS for Animal Shelter Operations.
38 VOTE: UNANIMOUS
39
40 John Link stated that the procedures manual will be ready for
41 the Board's consideration on November 20.
42
43 B. CABLE TV FRANCHISE - CABLEVISION OF DURHAM - FIRST READING
44 Motion was made by Commissioner Willhoit, seconded by
45 Commissioner Hartwell to approve on first reading the Cable TV Franchise
46 between Cablevision of Durham and the County.
47 VOTE: UNANIMOUS
48
49 C. EFLAND CHEERS COMMUNITY CENTER AND PARK
50 The Board discussed at length the different scenarios for
51 this community center and park. It was the consensus of the Board to
52 make an offer to Mr. Fuller for the two acre parcel adjacent to this
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1 property and to again approach the Orange County Board of Education to
2 lease 5.5 acres of land for the construction of a Community Center and
3 Park.
4
5 D. PROPOSED ORANGE COUNTY THOROUGHFARE PLAN
6 Motion was made by Commissioner Willhoit, seconded by
7 Commissioner Marshall to approve the recommendation as stated below:
8
9 1) Adoption of the Orange County-specific road classification
10 as developed by the TAS and consultant and coordinated with
11 NCDOT.
12
13 2) Withhold approval of the Hillsborough Thoroughfare Plan until
14 a meeting(s) between the Hillsborough Town Council and Orange
15 County Commissioners can be scheduled to address:
16
17 a) the proposed Hillsborough "Loop" system and interchange
18 modifications in the Efland area;
19
20 b) Elizabeth Brady Road extension and bridge;
21
22 c) in-town traffic patterns in Hillsborough, and
23
24 d) Davis Road
25
26 3) Approval of the DCHC Plan conditioned upon removal of the
27 Orange County portion of the Outer Loop and classification
28 of Dairyland Road as an urban minor thoroughfare to promote
29 consistency at the plan boundary.
30
31 4) Approval of the Alamance County Urban Area Plan contingent
32 upon a re-assessment of the need for the Mattress Factory
33 Road interchange.
34
35 5) No further action on the Draft Orange County Thoroughfare
36 Plan until the Hillsborough/orange County issues have been
37 resolved and the Draft plan has received a more thorough
38 review by the TAS including such items as comments by TAS
39 member Wendy Olson regarding pedestrian and bicyclist safety
40 on bridges.
41 VOTE: UNANIMOUS
42
43 E. PROPOSED AMENDMENT TO SECTION 2 .6 TRANSPORTATION OF THE LAND
44 USE ELEMENT OF THE COMPREHENSIVE PLAN
45 This proposed amendment involves replacing the section
46 entitled ORANGE COUNTY HIGHWAY CLASSIFICATION SYSTEM (including the road
47 listing and map) with the sections entitled COUNTY-SPECIFIC ROAD
48 CLASSIFICATION SYSTEM and COLLECTOR/SUBCOLLECTOR ROAD SYSTEM from the
49 Kimley-Horn report. These will be inserted into the Ordinance Book and
50 are hereby made a part of these minutes by reference.
51
52
m.
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1 Motion was made by Commissioner Willhoit, seconded by
2 Commissioner Halkiotis to approve the proposed amendment to Section 2 . 6
3 of the Land Use Element of the Comprehensive Plan.
4 VOTE: UNANIMOUS
5
6 F. PROPOSED AMENDMENTS TO ORANGE COUNTY ZONING ORDINANCE AND
7 ORANGE COUNTY SUBDIVISION REGULATIONS CONCERNING THE
8 REOUIREMENTS FOR A TRAFFIC IMPACT STUDY
9 These proposed amendments to Article 13 of the Zoning
10 Ordinance and Subdivision Regulations outline the requirements for a
11 Traffic Impact Study. These will be inserted into the Ordinance Book
12 located in the Clerk's Office and are hereby made a part of these
13 minutes by reference.
14 Motion was made by Commissioner Marshall, seconded by
15 Commissioner Halkiotis to approve the Administration's recommendation.
16 VOTE: UNANIMOUS
17
18 G. PURCHASE OF DEVELOPMENT RIGHTS - STUDY GROUP PROPOSAL
19 The Administration recommends that the Agricultural Districts
20 Advisory Board be charged with the responsibility of developing a
21 proposal for a Purchase of Development Rights Program. There are only
22 three members of the present Board that want to be reappointed to serve
23 on this new committee. Marvin Collins provided a list of candidates for
24 membership on this committee.
25 Motion was made by Commissioner Willhoit, seconded by
26 Commissioner Hartwell to charge the Agricultural Districts Advisory
27 Board with developing a Purchase of Development Rights proposal in
28 conjunction with the staffs of the Soil Conservation Service,
29 Agricultural Extension Service, Agricultural Stabilization and
30 Conservation Service, and Planning & Inspections Department.
31 VOTE: UNANIMOUS
32
33 Appointments to this committee will be considered at the next
34 regular meeting.
35
36
37 XI. APPOINTMENTS
38 ECONOMIC DEVELOPMENT COMMISSION - Mr.Edward G. Siebert was
39 appointed to an "AT LARGE" position.
40
41
42 XII. MINUTES
43
44 The Minutes for January 18 and April 10 were delayed for further
45 clarification.
46
47 Motion was made by Commissioner Hartwell, seconded by
48 Commissioner Marshall to approve the minutes for May 15, 1990 as
49 circulated.
50 VOTE: UNANIMOUS
51
52
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1
2 Motion was made by Commissioner Marshall, seconded by
3 Commissioner Willhoit to approve the minutes for August 6, 1990 as
4 circulated.
5 VOTE: UNANIMOUS
6
7
8 XIII. EXECUTIVE SESSION
9 Motion was made by Commissioner Halkiotis, seconded by
10 Commissioner Marshall to go into Executive Session to discuss a property
11 matter.
12 VOTE: UNANIMOUS
13 Motion was made by Commissioner Halkiotis, seconded by
14 Commissioner Marshall to go back into Regular Session.
15 VOTE: UNANIMOUS
16
17 XIV. ADJOURNMENT
18 Since there were no further items for consideration, Chairman
19 Moses Carey adjourned the meeting. The next regular meeting will be
20 held on Tuesday, September 4, 1990 at 7:30 in the courtroom of the Old
21 County Courthouse, Hillsborough, North Carolina.
22
23 Moses Carey, Jr. , Chair
24 Beverly A. Blythe, Clerk
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