HomeMy WebLinkAboutMinutes - 19810317MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
The Orange County Board of Commissioners met in regular session
on Tuesday, March 17, 1981, at 7:30 P.M., in the Commissioners' Room,
Orange County Courthouse, Hillsborough, North Carolina.
Commissioners present: Commissioner Anne Barnes, Chair, and Com-
missioners Norman Gustaveson, Norman Walker, Richard.Whitted and Don
Willhoit.
Commissioner Barnes presided, calling the meeting to order.
Agenda Item 1: Does Any Board Member Desire to Modify
Th-i s Agenda?
Commissioner Barnes added a request from the Register of Deeds re-
garding the Land Records Program following Agenda item 16, and added
legal matters to the Executive Session scheduled for tonight.
Agenda Item 2: Does any Member of the Audience Desire To
Comment- About:
A. hatters on this agenda:
Mr. Cyrus Hogue said he would like to speak to item 11. Mr. Parker
said he would be available for item 4.
B. Matters not on this agenda?
Mr. Sam English asked permission to speak to the Board about a problem
he encountered dealing with the Department of Transportation. Mr. English
said he lived on SR 1320 and DOT would be taking 38 feet of his property
for a 50 foot wide road. He feels that he is being asked to give'more of
his property than he should; he said his is the smallest lot on that road.
He said further that the Tax Map showing this property was incorrect and
DOT was basing its actions on this Tax Map.
Commissioner Barnes told Mr. English that DOT was scheduled to appear
on March 23, 1981, and he would be welcome to come back then and address
DOT directly about this matter. Mr. English said he would return.
Agenda Item 3: The Clerk Submits Minutes of Meetings Held
February 12, 16, 17, 23 and 26, 1981, For
Board Consideration.
Commissioner Gustaveson moved, seconded by Commissioner Barnes, to
approve the Minutes of February 12 as submitted. Vote: Ayes, 5; noes, 0.
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Commissioner Whitted moved, seconded by Commissioner Gustaveson,
to approve. the Minutes of February 16, 1981, as submitted. Vote: Ayes,
5; noes, 0.
Commissioner Willhoit moved, seconded by Commissioner Gustaveson,to
approve the Minutes of February 17, 1981, as corrected. Vote: Ayes, 5;
noes, 0.
Commissioner Gustaveson moved, seconded by Commissioner Barnes, to
approve the Minutes of February 23,.1981, as corrected.. Vote: Ayes, 5;
noes, 0.
Commissioner Gustaveson moved, seconded by Commissioner Willhoit,
to approve the Minutes of February 26, 1981, as submitted. Vote: Ayes,
5; noes, 0.
Agenda Item 4; A Public Hearing for the Purpose of Receiving
Comments on Permanentl Glasin An Unopened
or ion of a Dedicated Right-off -Wa y (Hill-
side Lane . Mr. Michael Parker w1 1 5 eak for
eePet�- tioners, Percy McLamb and Helen .c am .
Mr. Michael Parker presented the request for. the petitioners to.the
Board. There were no citizens who wished to speak to the issue.
Commissioner Walker moved to approve the petitioners'. request; Com-
missioner Gustaveson seconded the motion. Vote: Ayes, 5; noes, 0.
Agenda Item 5: A Public Hearing For the Purpose of Receivin
Comments on the Preliminary Road Pavin
Assessment Resolution for New Hope Dave ISR
1878 in ChaRel HIll Town s i ; and Little
River Drive SR 1!)93) in Little River own-
s tp.
Staff announced-that an error had been made in the mailing of this
road paving question. The affected parties should have received the pre-
liminary assessment roll, rather than the Preliminary Assessment Resolution.
The parties will receive the amount of assessment and then a public hearing
will be held. Mr. Inscoe of Little River Drive, said he wished to express
his pleasure at his road being paved.
Agenda Item 6: The Clerk Submits A Certificate of Mailing
For New Hope Drive and Little —River Drive.
The Clerk submitted a Certificate of Mailing for'New Hope Drive and
Little River Drive. (See Page S V of this book)
Commissioner Gustaveson asked that Agenda Items 9 and 8 be considered
in that order prior to Agenda Item 7, The Manager's Report.
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Agenda Item 9: A Petition requestin the Board of Com-
missioners ask the Board of E ections to
Call A ion on-the Question of
Creatin a 5 ecia Fire District
Sout eastern Portion of Orange County.
Mr. Steckler spoke in favor of the petition and presented the petition
to the Board (the petition is on file in the Clerk's office). Mr. Steckler
said North Chatham would continue to provide fire protection to this
area of the County as long as progress was being made toward seeking a
solution to the problem. 'He said North Chatham had made it•clear to
him that theirs was not an open -ended commitment to the area.for pro-
vision of fire protection.
Agenda Item 10: Will the Board Ado t a- Resolution Requestin
the Board of E ections Conduct a ecial
Fire on?
Commissioner Gustaveson moved 1; tat the Board of Elections schedule.
the question of creating a special firec district in the southeastern
portion of Orange County on the ballot for the November election of this
year; Commissioner Walker'seconded •themotion. Commissioner Willhoit
asked if Morgan Creek Hills was inclu.'( -d 'in the area on the petition?
The answer was no. Vote: Ayes, 5; noes,O.
Agenda Item 8: The Sher.iff.will Report to the Board On the
Jail Ins ection Tour of February 4, 1981, by
NG epartment of Human Resources.
Sheriff Knight said most of the problems cited in the report (see page
S of this book) would be corrected by the construction of the new
facility. He replied to the specific violations cited and said some of
these were over- looked by the Inspector, for example, both an emergency
evacuation route and a master fire plan are provided. Other violations
he corrected, for example, safety razors and a shower curtain.
The Board thanked Sheriff Knight and Mr. Phillips, Public Works Dir-
ector, for their presence and presentation tonight.
Agenda Item 7: The Manager's Report.
Mr. Bobby Baker spoke to the Board on the first portion of the Manager's
Report. He said his response to the question of Civil Preparedness would
be a manual of resources, that is, an assistance kind of program rather than
specific responses.
Commissioner Barnes asked the County Attorney about the authority of
F
E er ency Management Coordinator. Mr. Gledhill responded that the
the m g
he Board, would have over -ride authority in the
EMC, as designated by t
County, including municipalities; this authority is expressly spelled
out. Mr. Gledhill said the EMC would be required to sign a loyalty
oath.
Commissioner Gustaveson moved to accept the Manager's Report and approve
the Civil Preparedness part specifying Bobby Baker Emergency Management
Coordinator of Orange County; Commissioner Whitted seconded the motion.
Vote: Ayes, 5; noes, 0.
Commissioner Barnes said she had received a request from the Human
Services Advisory Council to review the transportation report; Commissioner
Whitted said he concurred in the request.
The County Manager told the Board deadlines for 16 -B -2 grant applications'
is April. 17; 1981.
Joe Bradshaw and'Rich Miller, responding to the Board's questioning,
said the budget cited within the report was a minimum budget and the County
was already spending that much; further, some of the routes are duplicated
and more cooperation among the agencies is needed. -
Mr. Wes Hare, Mr. Jerry Passmore and Mr. Bill Baxter spoke to the Board
citing questions which should considered; i.e., capital equip, ment replace-
ment responsibility, true availability of 16 -B -2 funds, and responsibility
for continuing the program after the grants cease.
The Board did refer this report to the HSAC for its review and re-
commendation back to the Board of Commissioners as soon as possible.
Agenda Item 11• The Plannincl Board Recommends the Board of
Commissioners A rove Jamasa Subdivision
With Plan Staff Recommen ations.
The Planning Director made the presentation to the Board for the Plann-
ing staff. Mr. Hogue spoke for the developers . Some of the Board ex-
pressed opinions that the Town of Hillsborough should be hearing this
request, not the Board of Commissioners, since this is Hillsborough's
extraterritorial planning area.
Commissioner Willhoit moved to approve this subdivision incorporating
planning staff recommendations #1, #3, #4 (with a modification of the fire
hydrant requirement) and #5; and a modification of #2 to the extent that
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the roads would be paved to secondary road standards and publically
dedicate rights -of -way with a maintain agreement. Commissioner Willhoit
withdrew his motion.
Commissioner Whitted moved to approve the preliminary plan of jamasa
with planning staff recommendations # 3; # 4 (modified to read a fire
hydrant within 500 feet of any building site) and #5, and that the road
be private class B road with a maintenance agreement among three property
owners affected. Commissioner Barnes seconded the motion. Vote: Ayes,
5; noes, 0:
Commissioner Whitted asked that the Board consider the question of
subdivision administration in Hillsborough's extraterritorial jurisdiction
on the April 6th agenda.
Agenda Item 12: Consideration of a Proposed Schedule of Fees
For Certain Planning, Subdivision, Sedimentation
and.-Erosion Control Services.
Commissioner Gustaveson moved to adopt the sedimentation and erosion
control services fees; Commissioner_Willhoit seconded the motion.•.Ms.
Teresa Hawkins, of the planning staff, responded to Board questioning say -
the amount of the fee was not based on the complexity of the building but
on the necessity of the Planning Department inspecting it. The Board de-
cided on an April 15th implementation date for these fees.
Vote: Ayes, 5; noes, 0.
Commissioner Gustaveson moved that $5.00 be adopted for zoning fees.
Motion died for lack of a second.
Commissioner Whitted moved to ask the Planning Department to return to
the Board with a review of the costs incurred and the process required to
subdivide a lot as required by the County, excluding the cost of land
acquisition; Commissioner Walker seconded the motion. Commissioner Gustaveson
said the feeling is that the individual benefitting should pay for the cost
of the service. Commissioner Whitted said he thought the cost of deeding
a lot to a relative might be excessive.
Vote on Commissioner Whitted's - motion. Ayes, 5; noes, 0.
A Agenda Item 13: The Department of Transportation Recommends
the Addition of Arboretum Drive to the Sec -
ondary Road System.
Commissioner Whitted moved to add Arboretum Drive to the Secondary Road
System. Commissioner Willhoit seconded the motion: Vote: Ayes, 5;
noes, 0.
Agenda Item 14: The Finance Director will Report To The Board
Reqardjig t e Effect On The UUdget For All
De artmen s Should
e oard rove n n-
crease In the Reiii6ursement Rate For ounty
Employees o use Persona Cars _or County
Business
Commissioner Willhoit said he would like to see the distribution
of miles driven on a per person basis.
'The Finance Director when asked for her recommendation, replied she'd
like to consider,it in the budget for the next fiscal year.
Commissioner Whitted moved that any action on changing the reimburse-
ment rate be delayed; Commissioner Barnes seconded the motion. Vote:
Ayes, 4 (Commissioners, Barnes, Walker, Whitted and Willhoit); noes, 1
(Commissioner Gustaveson).
Agenda Item 15: 11mBoardeto ama r Recommends the Board A rove A
ta projects Ordinance a Will Enable
Execute A Contract for Construc-
tion and Renovation of the Count Jail, To
finance Certain ter�ations To, xastin
Buy in s and T e c tion of Certain
E ui ment.
Commissioner Whitted moved the Board approve the Manager's recommendation
approving. the Capital Projects Ordinance; Commissioner Gustaveson seconded
the motion. Vote: Ayes, 5; noes, 0.
Agenda Item 16: Appointments:
A. One vacancy exists on the Energy Commission.
Commissioner Whitted nominated David Gephart. Commissioner Willhoit
moved he be appointed to that commission; Commissioner Whitted seconded
the motion. Vote: Ayes, 5; noes, 0. The Clerk was instructed to notify
Mr. Gephart and Mr. Strauss of the appointment.
B. Cheeks Township seat on the Recreation Advisory Council.
Commissioner Whitted moved Tony Walker be appointed to that Council;
Commissioner Barnes seconded the motion. Vote: Ayes, 5; noes, 0.
C. Some persons have expressed an interest in being reappointed.
Commissioner Gustaveson moved that Mr.Willie Laws, Mr. Don Roberts,
and Mr. Bob Strayhorn be reappointed to the Recreation Advisory Council
for three year - terms; Commissioner Whitted seconded the motion. Vote:
Ayes, 5; noes, 0.
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D. .A vacancy exists on the RC &D Committee.
Commissioner Willhoit nominated Alice Welsh and Commissioner Walker
nominated Sim Efland. By a show of hands, Vote: Alice Welsh -4;
Sim Efland -1.
Commissioner Whited moved that a three year term be established for
this seat; Commissioner Willhoit seconded the motion. Vote: Ayes, 5;
noes, O. The Board instructed the Clerk notify Ms. Welsh, Mr. Cox and
Mr. Tennant.of the appointment.
Commissioner Barnes said•she had received a memo from the Register
of Deeds informing the Board that the Horth Carolina Department of Ad-
ministration had labelled the Land Records Management Program non - essential
for the budget process. Commissioner W,hitted moved that the Chair of the
Board be authorized to write an appropriate letter to the Department
of Administration regarding the impact funding or non funding would
have on the Land Records Management Program. Commissioner Willhoi.t
seconded-the motion... Vote: Ayes, 5; noes,••O.
Commissioner Walker left the meeting. '
Agenda Item 17: Executive Session to Consider Personnel
Matters and [egal Ra tters.
Commissioner Gustaveson moved to convene in executive session; Com-
missioner Willhoit seconded•the motion. Vote: 'Ayes, 4; noes, 0.
The Orange County Board of Commissioners then convened in executive
session.
Paulette Pridgen -Pond, Clerk
Anne Barnes, Chair