HomeMy WebLinkAboutMinutes - 19810302r;
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MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
MARCH 2 , I9~31
The Orange County Board of Commissioners met in regular session on
Monday, March 2, 1981, at 10:00 A.M., in the Commissioners' Room,
Orange County Courthouse, Hillsborough, North Carolina.
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Commissioners present: Commissioner Anne Barnes, Chair, and Com-
missioners Norman Gustaveson, Norman Walker, Richard Whitted, and Don
Willhoit.
Commissioner Barnes called the meeting to order and presided.
Agenda Item 1: Does Any Board Member Desire to Modify this
A e_ g_ nda? ..,. ".__
Commissioner Gustaveson said he wished to add two additional items
for consideration. A) Volunteer request for UNC Center for Puhlic
Television.; and, B) State Budget Analysis which was received last week--
he wished to make an impact analysis part of the County's budget process.
Commissioner Willhoit said he wished to ask the 'Chair to write letters -
to the members of the Cable T.V. Advisory Committee.
Commissioner Barnes said she wished to have the executive session
follow the submission of the Minutes on the Agenda.
Agenda Item 2: Does_any member of i~he audience desire to
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A. Matters on this agenda:
An unidentified citizen asked when agenda item 5 would be considered and
the Board replied it didn't know. Commissioner Barnes announced that Mr.
Post would speak to agenda item 12, the Proposed Flood Plain Ordinance.
and Mr. Hague wished to speak to agenda item 11, Jamasa Estates.
B. Matters not on this agenda? There were no comments.
Agenda Ttem 3: The Clerk Submits Minutes of Meetin s held
anuar 29 and Februar 2, 1981 for Board
Commissioner Whitted r~~oved, seconded by Commissioner Willhoit, the
Minutes of January 29, 1981, by approved as submitted. Vote: Ayes, 5;
noes, 0. The Board asked the Clerk to send copies of those Minutes to
the Orange County and Chapel Hill-Carrboro School Boards.
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Commissioner Willhoit moved, seconded by Commissioner Whitted, the
Minutes of February 2, 1981, be approved as submitted. Vote: Ayes, 5;
noes, 0.
Agenda Item 18: Executive Session
Commissioner Willhoit moved to convene in executive session to.
consider personnel; Commissioner Whitted seconded the motion. Vote:
Ayes, 5; noes, 0.
Following the executive session, the Board reconvened in open session.
Commissioner Whitted moved to empower the Chair to write Jeffrey Whone
confirming the telephone conversation of February 26th in which he de-
clined the appointment of Finance Director with the County. Gommissioner
Willhoit seconded the motion. Vote: .Ayes, 5; noes, 0.
Commissioner Whitted moved that. Acting Finance Director, Kathy Battern,
be named Finance Director of Orange County; Commissioner Willhoit second-
ed the motion. Vote: Ayes, 5; noes, 0.
Agenda Item 4: A Public Hearin for the Pur-
pose of De ermin~n t e Need
• For Ambu ante Service in Oran e -
ounty an t e Need for Franc isin
m u ante Service and Emer ency
.e ica Services in Oran e
County"
Emergency Services Director, Bobby Baker,was present for the public
hearing. There were no comments from the audience opposed to the Am-
bulance service. Commissioner Gustaveson moved the adoption of the Ord-
inance Regulating the Operation of Ambulance Services and the Administration
of Emergency Medical Services in Orange County, N.C. Commissioner Willhoit
seconded the motion. Vote: ayes, 5; noes, 0,
Agenda Item 5: The Social Services Board has
Requeste t e ommissianers
Trans~er~2 0 to their Chore
Service ccount: T e ana er
Recommends the Board transfer:
A. $5,000 from Personnel to Chore Service.
B. $20,000 from Day Care to Chore Service.
Mr. hard said two things had happened since the last appearance on the
Board's agenda: 1) The State said there would be no Title XX re-allocation
and, 2) Day Care had received $21,000 in grant funds.
~ Commissioner Whitted moved to adopt the Manager's recomdnendation
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to transfer $5,000 from Personnel and $20,000 from Day Care to Chore
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Service; Commissioner Barnes seconded the motion. Vote: Ayes, 5;
noes ; 0.
There were several day care supporters present who voiced objections
to this transfer of funds and protested the amount of notice they had
been given.
Agenda Item 6: The Mana er Submits Contracts with Peat,
Marwick & Mitc a for the Audit of Fiscal
ear 19S _ 1 to t e Board for Its Consideration.
Commissioner Whitted moved to accept the contracts with Peat, Marwick
& Mitchell for the audit of fiscal year 1980-81; Commissioner Willhoit
seconded the motion. Vote: Ayes, 5; noes, 0.
Agenda Item 7: A R,~ e~Or_,t from the Fjnance Director Concerning
Purchases ~ roug tithe State Contract.
The Finance Director said budget appropriations and approved budget
items were appropriate for the Finance Director to sign contracts for.
Those items which might be controversial or other items which had no%
been approved in budget sessions were items which the Finance Director
brought before the Board. The Board said it wished to be cansu.lted about
large purchases/expenditures and instructed the Finance Director to bring
such items before the Board. Commissioner Willhoit said he favored going
on State Contract for purchases.
Agenda Item 8: The Health Director Re uests the Board Con-
sider Increasin t e Current 19 Cents er
i e Reim ursement Rate Paid for t e se of
Persona Cars on fount Business. The Mana er
ecommen s no an e n is Rei ursement
The Health Director spoke in favor of increasing the reimbursement
rate for employees who drive personal cars on County business. The
Board directed the Finance Director to analyze the budgets of all County
Departments far the impact such a reimbursement increase would have on
a71 travel budgets and return to the Board with a report at the next
meeting.
The Board adjourned for lunch as the guest of the Agricultural Ex-
tension Service.
The Board reconvened following the lunch recess at 2:30 P.M. All
Commissioners were present with Commissioner Barnes presiding.
Agenda Item 9: The Board Will Issue a Proclamation Declaring
The Month of March As Mental Retardation Month.
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Commissioner Whitted moved to declare March Mental Retardation Mvnth;
Commissioner Walker seconded the motion. Vote: ayes, 5; noes,0.
Agenda Item 10: The Tax Su ervisor Has Received Written Requests
For ax Refunds Or Re eases From ose ersons
S own on the Attachment for is A enda Item.
T e Mana er Recomrnen s t e oard A rove ese
• Re uests. and Forward a Co of the Refun List
to t e Town af-Carrbora in Order T at the Town
Mi ht Make the Actual Cost Disbursement.
Commissioner Whitted moved tv fallow the Manager's recommendation and
to approve the tax refunds ar releases from those persons listed (see
page of this book) and to forward the list to Carrboro for proper
action. Commissioner Walker seconded the .motion. Vote: Ayes, 5; noes, 0.
Agenda Ttem 11: The Plan._nin9,Board Recommends
A. The Board of Commissioners approve the preliminary p1 an of
Jolo Estates.
Mr. Cannity made the presentatianffor the planning staff. Commissioner
Whitted moved to approve the preliminary plan of Jolo Estates with the
Planning Board's recommendations; Commissioner Wa1kEr seconded the motion.
Vote: ayes, 5; noes ,0.
B. The Board of Commissioners approve Jamasa Subdivision with Planning
Staff recommendations.
This item was deferred at the request of Mr. Hogue till the next
meeting.
Agenda Item 14: A ointments:
A. The term of Paul Gates (Little River Township) on the County Plann-
ing Board has expired. The Board requested the Clerk advertise this pos-
ition.
B. Energy Commission vacancy should be retu~°ned to the next agenda.
C. The term of Frances Bridgers on the OPC Mental Health Board has
expired. Commissioner Gustaveson moved to appoi~it Frances Douglass (form-
erly Bridgers} to another 3 year term an the Mental Health Board. Com-
missioner Willhoit seconded the motion. Vote: byes, 5; noes, 0.
D. The Capital Health Systems Agency has submitted the names of five
~ persons from Orange County to serve on the CHSA Board for the Board of
Commissioners' approval. Commissioner Whitted moved the approval of
Ruth Burnette (consumer), ~lorman Gustaveson (consumer}, John Hughes (con-
I sumer), Eric Munson (provider), and Harry Phillips, M.D. (provider} to
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serve on the CHSA Board; Commissioner Willhoit seconded that motion.
Vote: ayes, 5; noes, 0.
E. The Clerk told the Board she had received a enema from the Town
of Hillsborough which stated that Josephine Holman's term on that
Planning Board had expired and Hillsborough recommends reappointment:
Commissioner Willhoit moved that_Josephine Holman be reappointed to
the Hillsborough Planning Board as the County representative; Com-
missioner Whitted seconded the motion. Vote: ,ayes, 5; noes, 0.
Agenda Item 15: The State De artment of Em to ment and
rainin as Re uested a Count Aut prize
Execution of Documents De»Obl~ atin Certain
nspent CETA Funds.
The Assistant County Manager told the Board it .had no choice but to
de-obligate these funds. Commissioner Barnes noted that it was un-
fortunate that the County had to return these first quarter funds.be-
cause the first quarter is a time of gearing up.
Commissioner Wiilhait moved to approve the de-obligation of the
unspent CETA funds; Commissioner Whitted seconded the motion. Vote:
Ayes, 5; noes, 0.
Agenda Item 16: The Ma n_ alter Recommends The Board Authorize
I~ir7n the New Ener ~ Coordinator at Ste
,Grade 63.
The Manager said he recommended the higher step because the individual
exceeded the requirements for the jab and had indicated he/she would not
accept the job far less. Commissioner Whitted moved to authorize the
hiring of the new Energy Coordinator at Step 4, Grade 63; Corrunissioner
Gustaveson seconded the motion. Vote: ayes, 5; noes, D.
The Board recessed fora News Conference on the Property Revaluation
in Orange County.
The Bvard reconvened after the news conference with all members pre-
sent.
Commissioner Gustaveson asked that the Board be available for vol-
unteer service to the Center for Public Television from 5 p.M, till 9 P.M.
on March 15; some County staff also volunteered.
~ Agenda Item 12 Consideration of a Pro osed Flood Plain~°
Ordinance.
Mr. Luce, of planning staff, made the presentation to the Board, say-
ing the County Attorney had reviewed the Ordinance. Mr. Post, an Engineer,
spoke opposing the Ordinance as submitted (see page Sys of this book for
I a copy of his objections, as outlined). After much dis-
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cussion about terms and the possibility of over-regulation, the Board
decided that in the interest of time (the County is under a deadline for
adopting a Flood Plain Ordinance) the Board would adopt a minimum Ordinance
and review it in April, if necessary, far further discussion and possible _
' amendment:. Accordingly, Commissioner Barnes moved to adapt this Flood
Plain Ordinance less any additional restrictions above the Federal min-
imum requirements; Commissioner Whitted seconded the motion. Vote: Ayes,
5; noes, 0.
Commissioner Walker left the meeting after this vote.
Agenda Item 13: Consideration of a Pro ased schedule afi Fees
for Certain Plannin Subdivision, a imentation,
and Erosion Contro Services.
Commissioner Willhoit moved to tabl'e.,this item till the March 17th
meeting. Commissioner Whitted seconded the motion. Vote: Ayes, 4; noes,
0. .
Agenda Item 17: The Mana er's Re ort.
Commissioner Gustaveson expressed concern over the necessity of prompt
action 6y the Board designating Mr. Bobby Baker Emergency Management
Coordinator and granting him the authority to act for the Board in emer-
gencies. Commissioner Gustaveson asked the County Attorney whether simple
action by the Board so designating Mr. Baker Emergency Management Goordin-
afar was sufficient or if a Resolution spelling out his specific authority
was necessary. The County Attorney replied he was unsure of the answer tv
that question, for example, how much of its authority the Board could trans-
fer and the effect of such authority over the local municipalities or
State Patrol. Discussion continued with some members expressing the desire
to approve the Managers' Report and ask the Manager to proceed with plann-
ing to accomplish the end result desired. `
Commissioner Gustaveson moved that the Board adopt section C of the
f4anager 's Report designating Mr. Baker Emergency Management Coordinator
and asking the County Attorney "how the County can fine tune this."
Commissioner Whitted seconded the motion. Vote: Ayes, 2 (Commissioners
Gustaveson and Whitted); noes, 2 (Commissioners Barnes and Willhoit).
Commissioner Barnes moved to return this Manager's Report tv an early
point on the next agenda; Commissioner Whitted seconded the motion. Vote:
Ayes, 4; noes, 0.
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Mr. Whitted asked that the Manager's Report be placed on the next
agenda directly following groups who wished to speak to the Board:
Commissioner Gustaveson introduced the State Budget Analysis and
said he wished the staff to complete an analysis of the early cuts pro-
posed and the impact those cuts would have on the County's programs.,
Commissioner Willhoit said the Board had never thanked those members
of the Cable Television Advisory Council for their service. Commissioner
Gustaveson moved that the~Chair wrii:e.to those""members of the Cable T.V.
Advisory Committee who fulfilled their responsibilities; Commissioner
Whitted seconded the motion. Vote: Ayes,. 4; noes, 0.
Commissioner Barnes, noting the length of the meeting, moved to
adjourn and Commissioner Whitted secended the motion. Vote: pyPS, 4;
noes, 0. The Board adjourned.
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Anne Barnes, Chair
Paulette Pridgen-Pond, Clerk