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HomeMy WebLinkAboutMinutes - 19910625irApproved 8-5-91 1 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING JUNE 25, 1991 The Orange County Board of Commissioners met in Regular Session on Tuesday, June 25, 1991 at 7:30 p.m. at the Franklin Street Post Office District Courtroom in Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr. , and Commissioners Alice M. Gordon, Stephen Halkiotis, Verla C. Insko, and Don Willhoit. COUNTY ATTORNEY: Geoffrey Gledhill STAFF PRESENT: County Manager John Link, Jr. , Assistant County Managers Albert Kittrell and Rod Visser, Finance Director Ken Chavious, Director of Social Services Marti Pryor-Cook, Planning Director Marvin Collins, Planner Emily Cameron, Personnel Director Elaine Holmes, Revenue Director Johnny Horner, Purchasing Director Pam Jones, Budget Director Sally Kost, Tax Assessor Kermit Lloyd, Administrative Secretary Teresa Pope, Sheriff Lindy Pendergrass, Major Don Truelove, County Engineer Paul Thames, and EMS Director Nick Waters. NOTE: Background information on all agenda items is in the Permanent Agenda File in the Clerk's Office. I. ADDITIONS OR CHANGES TO THE AGENDA Commissioner Gordon asked that a discussion be added to the agenda for addressing the new revenue items ratified by the General Assembly and the timetable and procedures for implementation. This was added as item VIII-J. II. AUDIENCE COMMENTS None. III. ITEMS FOR DECISION - CONSENT AGENDA Item Q. Public School Building Capital Fund Application was removed for separate consideration. A motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve those items listed on the Consent Agenda as stated below: A. BUDGET AMENDMENT #11 The Board approved the FY1990-91 budget ordinance amendments and Community Development Grant Project ordinance as stated below: GENERAL FUND Source - Intergovernmental $ 125,256 Appropriation - Human Services 125,256 (To budget for reallocation of State and Federal Daycare Funds) I . 2 Source - Intergovernmental $ 35,990 Appropriation - Human Services 35,990 (To budget for additional Title XIX Transp. and Foster Care funds for DSS) . Source - Intergovernmental $ 15,540 Source - Miscellaneous 1,500 Appropriation - Human Services 17,040 (To budget for additional Aging Department funds from donations and Triangle J. ) Source - Charges for Services $ 17,820 Appropriation - Human Services 17,820 (To budget for additional Coordinated Agency Transportation contracts attained during 1990-91. ) Source - Intergovernmental $ 2,000 Appropriation - Miscellaneous 2,000 (To budget for Emergency Food and Shelter funds) . Source - Miscellaneous $ (328, 000) Appropriation Community Maintenance 10, 130 General Administration 14,595 Tax & Records 53,610 Community Planning 25, 665 Human Services 126,890 Public Safety 65,270 Public Works 31,840 (To allocate merit and vacation buyback funds for fiscal year 1990-91) . EFLAND SEWER OPERATING FUND Source - Charges for Services $ 2,000 Appropriation - Operations 2 , 000 (To budget for additional revenues received in 1990-91) . GENERAL FUND Source - Intergovernmental $ 7, 000 Appropriation - Miscellaneous 7, 000 (To budget for Groundwater Mitigation funds) . Source - Intergovernmental $ 45,000 Appropriation - Public Works 45,000 (To budget for Scrap Tire Disposal Fees) . Source - Miscellaneous $ (25,000) Appropriation - Transfers to Other Funds 25,000 (To budget for transfer to Community Development • 3 Fund for Chestnut Oaks Subdivision project), . Source - Taxation and Records $ (17,000) Appropriation - Transfers to Other Funds 17, 000 REVALUATION FUND Source - Transfers from Other Funds $ 17,000 Appropriation - Reserve for Reval 17,000 (To budget for transfer to Revaluation Fund) . GENERAL FUND Source - Miscellaneous $ 20, 000 Appropriation - Miscellaneous 20,000 (To budget for OFF Grant) . COMMUNITY DEVELOPMENT RENCHER STREET BLOCK GRANT GRANT PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13 .2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Development project as described in the work statement contained in the grant agreement 88-C-7730 between this unit and the Department of Natural Resources and Community Development. This project is more familiarly known as the Rencher Street Community Development Project. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Human Resources and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: Intergovernmental - Community Development Block Grant $ 600,000 Transfer from Other Funds 125,000 Program Income 300 Total Revenue $ 725, 300 Section 4. The following amounts are appropriated for this project: Rencher Street Grant Project $ 725,300 Section 5. This ordinance supersedes all previous Community Development Rencher Street Grant Project Ordinances. Section 6. The finance officer is hereby directed to maintain within the Community Development Fund sufficient specific detailed 4 accounting records to provide the accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payment due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. B. RSVP NEW FAMILY LITERACY GRANT The Board approved and authorized the Chair to sign the RSVP Notice of Grant Award in the amount of $7,500 in federal funds to augment the present ACTION grant for initiation of new family literacy programs. C. APPROVAL OF TITLE III B & D CONTRACT CONTINUATION The Board approved and authorized the Chair to sign the Title III-B & D Older Americans Act (Social Services/Senior Center operations) contract continuation with the Triangle J Council of Governments effective July 1, 1991 through June 30, 1992 for federal/state funds. D. PROFESSIONAL SERVICE CONTRACTS - UNC SCHOOL OF DENTISTRY The Board approved and authorized the Chair to sign two contracts with the UNC-School of Dentistry, Department of Dental Ecology, for the services of a dental resident to provide dental services in the Health Department and reimbursement for costs involved in providing dental services to the inmates of the North Carolina Department of Corrections. E. PROFESSIONAL SERVICE CONTRACT UNC SCHOOL OF MEDICINE DEPARTMENT OF OB/GYN The Board approved and authorized the Chair to sign the contract with the UNC-School of Medicine, Department of OB/GYN, for the services of a third-year resident to provide medical services in the Maternal Health Clinic. F. CONTRACT RENEWAL - JAIL MEDICAL The Board approved and authorized the Chair to sign the contract with Orange Family Medical Group. P.A. for Jail Medical Services through June 30, 1992 for a sum of $12, 000 per year. G. BID AWARD - AMBULANCES The Board approved awarding the bid to FIRST RESPONSE, INC. , for two Type One Walk-Through Ambulances at the purchase price of $54, 175 each. They also approved the purchase of two additional units after July 1, 1991. Listed below for the record are the bids that were received: NAME UNIT COST TOTAL COST 5 Professional Vehicles $ 62,775 $ 125,550 First Response 54, 175 108, 350 First Ambulance Center 59,452 118,904 Southeastern Emergency 62,900 125,800 Southern Ambulance 58,755 117,510 Northwestern 57,852 115,704 H. LEASE RENEWAL - EFLAND RESCUE UNIT BUILDING The Board approved and authorized the Chair to sign a lease renewal between the Efland Rescue Unit, Efland Volunteer Fire Company, Inc. , and Orange County for use of the Efland Rescue Unit Building in Efland, North Carolina, commencing July 1, 1991 through June 30, 1992. I. RENEWAL OF LEASES - TENANTS AT NORTHERN AND SOUTHERN HUMAN SERVICES The Board approved and authorized the Chair to sign the lease renewals for Wake Opportunities, JOCCA, and Community School for People Under Six through June 30, 1992 . J. AGREEMENT BETWEEN ORANGE COUNTY AND NORTHERN, BLUE, LITTLE, ROOKS, THIBAUT AND ANDERSON, ATTORNEYS AT LAW, CHAPEL HILL The Board approved and authorized the Chair to sign an Agreement between Orange County and Northern, Blue, Little, Rooks, Thibaut and Anderson for legal services as required in the areas of Child and Adult Protective Services, Adoptions, and Adult Guardianships. K. EMPLOYEE ASSISTANCE PROGRAM CONTRACT The Board approved and authorized the Chair to sign the Employee Assistance Program contract with Human Affairs International for the period July 1, 1991 through June 30, 1992 at a cost equal to the number of persons on Employer's payroll times one dollar and sixty-five cents ($1.65) per month. L. AGREEMENT BETWEEN ORANGE COUNTY AND UNC HOSPITALS FOR MEDICAID CASEWORKERS The Board approved and authorized the Chair to sign an agreement between Orange County Department of Social Services and UNC Hospitals (UNCH) for two hospital based Medicaid Intake Caseworkers. UNCH reimburses Orange County 100% of the County's share of the salaries and benefits involved in maintaining these workers at the hospital, and 10% of the salary and benefits of a full-time supervisor. M. AGREEMENT BETWEEN ORANGE COUNTY AND THE UNIVERSITY OF NORTH CAROLINA HOSPITALS FOR SOCIAL WORKER I The Board approved and authorized the Chair to sign an agreement between Orange County and the University of North Carolina Hospitals for a Social Worker I to provide certification and counseling services eight (8) hours per week at the Obstetrics and Gynecology Clinic. N. APPOINTMENTS OF TAX ASSESSOR AND TAX COLLECTOR The Board approved the reappointment of Kermit Lloyd and John 6 Horner to two-year terms, effective July 1991, as Assessor and Tax Collector, respectively. O. STATE GRANTS FOR INJURY PREVENTION The Board approved and authorized the Chair to sign two injury prevention grants providing State funding to the Health Department. One is designed to reduce the number of children seriously injured or killed in automobile accidents by distributing toddler car safety seats. The other is designed to reduce the number of children seriously injured or killed in accidental poisonings by distributing poison prevention information and poison prevention kits. P. AMENDMENT TO THE STATE CONSOLIDATED CONTRACT FY 91-92 The Board approved and authorized the Chair to sign the amended contract with the Department of Environment, Health and Natural Resources to increase funding for the nutrition program. The is for additional funding for the nutrition program which was inadvertently omitted from the Original package from the State. Q. PUBLIC SCHOOL BUILDING CAPITAL FUND APPLICATION This item was removed from the Consent Agenda to allow for discussion and was subsequently approved. R. CHESTNUT OARS HOUSING DEVELOPMENT PROGRAM The Board approved, authorized the Chair to sign, and the County Attorney to review, the Grant Agreement; Funding Approval Form; Signatory Form and Certification; Request for Release of Funds and Certification; and the NCDOT Agreement for the Chestnut Oaks Housing Development Program and the related Grant Project Ordinance. S. TJCOG WATER SUPPLY MONITORING PROJECT The Board approved and authorized the Chair to sign the amendments to the existing Interlocal Agreement and County participation in the Water Quality Monitoring Project for an additional four year period. VOTE ON THE CONSENT AGENDA: UNANIMOUS Q. PUBLIC SCHOOL BUILDING CAPITAL FUND APPLICATION This item was removed from the Consent Agenda to allow for discussion. After discussion a motion was made by Commissioner Insko, seconded by Commissioner Halkiotis, to approve and authorize the Chair to sign the application for $951, 181 in Public School Building Capital Funds for the new Hope Elementary School. VOTE: UNANIMOUS IV. RESOLUTIONS/PROCLAMATIONS A. OPERATION DESERT STORM RESOLUTIONS It was the consensus of the Board to endorse the following prototype Resolution for each Orange County resident who provided active military service during Operation Desert Storm. 7 RESOLUTION OF APPRECIATION FOR RODERICK VISSER WHEREAS, Roderick Visser is an Orange County resident, and WHEREAS, Roderick Visser is a Major in the United States Army assigned to the 422nd Civil Affairs Company in Greensboro, North Carolina and one of the Army reservists called up to active duty during Operation Desert Storm, and WHEREAS, Roderick Visser faithfully served the citizens of the United States and represented his community while stationed in Saudia Arabia from December 11, 1991 through May 9, 1991 and WHEREAS, Roderick Visser has safely returned to his home in Orange County, NOW THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners present this Resolution of Appreciation to Roderick Visser for his dedication, loyalty and bravery in representing his community and serving his country during Operation Desert Storm. V. SPECIAL PRESENTATIONS - NONE VI. PUBLIC HEARINGS A. HOUSING DEVELOPMENT GRANT APPLICATION The presentation was made by Tara Fikes. In summary this item was presented to receive citizen comments concerning the proposed FY1991 Housing Development Grant Application and authorize submission of a Letter of Intent by July 1, 1991 and the application document by July 31, 1991. As a result of the comments received at a public hearing held on March 4, 1991, County staff has worked with Orange Congregations in Mission (OCIM) to prepare an application for funds to assist them in their efforts to construct a 35 unit multifamily rental development to be known as Whitted Forest in the northern section of Hillsborough. Any funds received would be used by OCIM for actual construction of this development. Approximately $250,000 in Housing Development funds is being requested in this application. A letter of endorsement was entered into the record from Cathy Callemyn, President of OCIM. THERE WERE NO QUESTIONS AND/OR COMMENTS FROM THE BOARD OF COMMISSIONERS OR FROM THE PUBLIC. THE PUBLIC HEARING WAS CLOSED A motion was made by Commissioner Insko, seconded by Commissioner Halkiotis, to approve the Manager's recommendation to authorize the submission of a Letter of Intent by July 1, 1991 and authorize the submission of the Housing Development Grant Application by July 31, 1991. 8 VOTE: UNANIMOUS VII. REPORTS A. STATUS REPORT - OPPORTUNITY FOR FAMILIES GRANT Albert Kittrell presented to the Board a brief report on the information contained in the Families Fund (OFF) proposal. The deadline for submitting this grant is August 1, 1991. Orange County's proposal is based on the conviction that the key to breaking the cycle of poverty is to improve the opportunities for young males to lead productive and economically self-supporting lives. The County Commissioners made several suggestions that will be incorporated into the document. This proposal will be reviewed several times before the August 1st deadline. However, the strategies and major components will not be revised. The Board will have an opportunity to review and comment on the final proposal before it is submitted. John Link indicated that a decision will need to be made after this program has been in operation for two years to determine if it is a program the Board wants to continue after the funding ends. B. ORANGE COUNTY DOMESTIC VIOLENCE COORDINATION PROJECT John Link presented for information only a report concerning the current status and impact on the community of the new Domestic Violence Project and the services it provides through the coordinator to victims. Jan Stone, the Domestic Violence Coordinator, answered various questions from Board members. VIII. ITEMS FOR DECISION - REGULAR AGENDA A. ADOPTION OF 1991-92 BUDGET This item was presented for the Board's consideration to adopt the 1991-92 Budget Ordinance, Capital Project Ordinances, and Grant Project Ordinance. A motion was made by Commissioner Willhoit, seconded by Commissioner Carey, to adopt the 1991-92 Orange County budget ordinance as presented and on file in the Permanent Agenda File in the Clerk's Office. The budget for 1991-92 totals $ 50,935, 148. The tax rate levied for the fiscal year 1991-92 countywide is hereby set at 80.5 cents per $100 of assessed valuation. In addition to this special district tax rates are levied as follows: Cedar Grove 7.00 Chapel Hill 3. 10 Damascus 5.60 Efland 3.00 Eno 6.20 Little River 4.40 New Hope 5.70 Orange Grove 5.00 Orange Rural 4.00 South Orange 8.00 9 Southern Triangle 5.00 White Cross 7.60 Chapel Hill School District 17.35 VOTE: UNANIMOUS A motion was made by Commissioner Willhoit, seconded by Commissioner Gordon, to adopt the County Capital Project Ordinances as presented and on file in the Permanent Agenda File in the Clerk's Office. These County Capital Project Ordinances are summarized below: Court Facilities $ 30,000 County Campus Parking Project 35,000 Efland-Cheeks Community Center Project 230, 000 Government Services Center Project 2,835,000 Information Networking Project 570,087 Old Courthouse Landscaping Project 125, 000 Remapping Project 837,486 Rural Education Center Project 145,000 Southern Human Services Complex Project 3,092,500 Richard E. Whitted Human Services Center 300, 000 County Communications Tower Project 125,000 Emergency Management Building Improvements 340,000 Enhanced 911 Project 600, 000 Motor Pool Improvements Project 1, 160, 000 Solid Waste Collection Centers Project 282,800 Cedar Grove Park Relocation 30, 000 Efland-Cheeks Neighborhood Park Project 43,750 Design and Development of the Efland-Cheeks Neighborhood Park Project 16,250 Fairview Community Park Project 200,000 Facilities Improvements Reserve 30,000 VOTE: UNANIMOUS A motion was made by Commissioner Gordon, seconded by Commissioner Willhoit, to adopt the School Capital Project Ordinances as presented and on file in the Permanent Agenda File in the Clerk's Office. These School Capital Project Ordinances are listed below: Abatement Projects for CH-Carrboro $ 60,000 Carrboro Elementary School 1,609,258 Future Projects Reserve 84,415 CH High School Phase II 40,000 Ephesus Elementary Project 1,883,391 Fireflow Requirements Project 290,000 Frank Porter Graham Elementary School 1,920, 681 Handicapped Access Projects 75,000 Planning for Future Construction Project 350,000 Retrofitting Project 600,000 Seawell Elementary School 2, 313,670 Air Conditioning - OHS and Stanback 1,762,927 New Hope Elementary School 8,311, 351 Asbestos Removal Project 313,100 10 Environmental Testing and Compliance 150,000 Stanford/OHS-D Wing/Stanback 567,924 Underground Storage Tank Removal 100, 000 Water & Sewer Lines - New Hope Elem. 125,000 Cameron Park/Central Elementary 2,728,235 VOTE: UNANIMOUS A motion was made by Commissioner Insko, seconded by Commissioner Gordon, to adopt the Grant Project Ordinances as presented and on file in the Permanent Agenda File in the Clerk's Office. These Grant Project Ordinances are summarized below: Aids Testing Program $ 30,525 Aids Education Program 33,683 Transportation Assistance Program 22,500 Care Management Program 23, 046 Domestic Violence Program 38,454 Influenza Program 15, 000 Section 8 Program Block Grant 2,290,913 VOTE: UNANIMOUS A motion was made by Commissioner Gordon, seconded by Commissioner Willhoit, to adopt the classification and pay plan for Orange County as presented and on file in the Permanent Agenda File in the Clerk's Office. VOTE: UNANIMOUS It was the consensus of the Board not to put a special notation on the tax statements that will be sent out. B. ADDITIONAL ONE-HALF CENT SALES TAX This presentation was made by John Link. This item was presented to consider setting a public hearing on the question of enacting a resolution imposing an additional one-half cent local option sales tax in Orange County. It was decided that if the legislature approves a 1/2 cent sales tax for counties that the Chair will set a special meeting for a public hearing. C. BID AWARD/CONTRACT APPROVAL - GOVERNMENT SERVICES CENTER BUILDING This presentation was made by Pam Jones. This item was presented to consider awarding a bid for the construction of the Government Services Building and for the renovation of the existing Tax and Records Building. (A copy of all the bids received is attached to these minutes on pages and thus made a part of these minutes by reference) . A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon, to award and authorize the Chair to sign the contracts, contingent upon attorney and staff review, for the Government Services Building Project as follows: C.J. Kern Construction Company $1, 600, 000 11 Quality Electric Company $ 158,595 Lee Air Conditioners $ 159,136 Indicor, Inc. $ 47,900 And approve the additional work, not to exceed Architect's estimates as listed ($229,500) ; said amounts to be added to the appropriate construction contract; VOTE: UNANIMOUS D. CONTRACT APPROVAL - INDEPENDENCE DAY CELEBRATION Pam Jones presented for the Board's consideration an agreement among the University, the County, the Town of Carrboro and the Town of Chapel Hill to conduct an Independence Day Celebration at Kenan Stadium on July 4, 1991 A motion was made by Commissioner Willhoit, seconded by Chair Carey, to approve and authorize the Chair to sign the proposed agreement between the University, the County, the Town of Carrboro and the Town of Chapel Hill. VOTE: AYE - Commissioners Carey, Gordon, Insko and Willhoit NAY - Commissioner Halkiotis E. CONTRACT APPROVAL - SOUTHERN INTERNATIONAL FIREWORKS, INC. Pam Jones presented and asked that the Board consider entering into an agreement with the Towns of Chapel Hill and Carrboro and Southern International Fireworks, Inc. to provide a fireworks display on July 4, 1991. A motion was made by Commissioner Willhoit, seconded by Commissioner Insko to approve and authorize the Chair to sign a contract with Southern International Fireworks, Inc. for an amount not to exceed $3,000. VOTE: AYE - Commissioners Carey, Willhoit, Insko and Gordon NAY - Commissioner Halkiotis F. FIREWORKS PERMIT - INDEPENDENCE DAY CELEBRATION Pam Jones asked that the Board consider approving a fireworks permit for the Independence Day Celebration to be held at Kenan Stadium on July 4, 1991. A motion was made by Commissioner Insko, seconded by Commissioner Willhoit, to approve and authorize the Chair to sign a fireworks permit for the Independence Day Celebration at Kenan Stadium. VOTE: AYES: Commissioners Carey, Willhoit, Insko and Gordon NAYS: Commissioner Halkiotis G. PROPOSED ORDINANCE AMENDMENTS - WATER AND SEWER POLICY - ZONING ORDINANCE, SUBDIVISION REGULATIONS This presentation was made by Planner Emily Cameron. The proposed amendments to these three documents would allow valid water and/or sewer agreements which predate the County's Water and Sewer Policy to be carried out in the Rural Buffer and Water Quality Critical 12 Areas. She asked that the Board consider setting a public hearing date for August 5, 1991. A motion was made by Commissioner Insko, seconded by Commissioner Willhoit, to approve the Notice of Public Hearing for August 5, 1991. VOTE: UNANIMOUS H. COMMITTEE ON FEASIBILITY AND TIMING FOR PLANNING A NEW HIGH SCHOOL Chairman Carey outlined his proposal for establishing a joint group of elected officials from each school Board and the County Commissioners to study and make recommendations on the need for and feasibility of the development of a new high school for joint use by both school systems. The main question is where should the new high school be located so it could be used by all children in the County. Dr. Gerry House indicated that Chapel Hill-Carrboro will need a new high school by 1996. It has not been projected by Orange County when they may need a new high school. Chair Carey stated that the projected school population figures need to be looked at and the need for space identified. It was the consensus of the Board to direct the Bond Committee to plan for funding one high school. Commissioner Willhoit feels that there are many questions about equity that will make it difficult to sell a bond referendum without these questions first being answered. John Link suggested that he meet with the two Superintendents to answer some of the questions about equity prior to the committee meeting. It was decided that the committee of six elected officials would meet and make recommendations to each respective Board by early spring addressing the following areas: 1. options available to meet the need in Orange County for additional high school space 2. when additional high school space will be needed and number of students served 3. the cost associated with options identified for new space and the advantages and disadvantages of each 4. optional governance structures and the legal basis of each under current state law I. ZONING ORDINANCE TEXT AMENDMENTS - REPAIR AREA FOR SEPTIC SYSTEMS This presentation was made by Planning Director Marvin Collins. He asked that the Board consider the approval of a proposed amendment to the Zoning Ordinance to clarify the application of Article 6.25.7 to existing lots, dwellings, and uses. The current standards would prevent existing lots with no suitable repair area, and users with failing septic systems and no suitable repair area on the same lot from locating nitrification fields on a separate lot. This amendment would permit a lot owner to build a four or more bedroom house on an existing 13 one-acre lot and locate a septic system and a repair area on an adjacent lot if necessary. The proposed amendments were presented at public hearing on May 29, 1990. No comments were received which would warrant changes to the proposed amendments. The Planning Board considered the amendments at its June 18, 1990 meeting and recommended approval of the proposals. A motion was made by Commissioner Willhoit, seconded by Commissioner Insko, to approve the proposed amendments per the Planning Board recommendation. VOTE: UNANIMOUS J. NEW REVENUE ITEMS RATIFIED BY THE GENERAL ASSEMBLY Commissioner Gordon asked that the County Manager start working on implementation of new revenue items including the impact fee and the hotel/motel tax and any others approved. John Link indicated they are already working on these implementations procedures and that he will place this item on the August 5, 1991 agenda. IX. BOARD COMMENTS - NONE X. COUNTY MANAGER'S REPORT - NONE XI. APPOINTMENTS ORANGE COUNTY HISTORIC PRESERVATION COMMISSION A motion was made by Commissioner Gordon, seconded by Commissioner Insko, to appoint Jeff Peloquin for a two year term on this Commission. VOTE: UNANIMOUS ORANGE COUNTY PLANNING BOARD Motion was made by Commissioner Gordon, seconded by Chairman Carey to appoint H. Paul Hoecke to the Planning Board to finish an unexpired term which will end 2/1/92 . VOTE: UNANIMOUS Motion was made by Chairman Carey, seconded by Commissioner Insko to appoint D. Kent Scott to the Planning Board to finish an unexpired term which will end 2/1/92. VOTE: UNANIMOUS. OWASA BOARD OF DIRECTORS Motion was made by Commissioner Insko, seconded by Chairman Carey to appoint Daniel A. Textoris to the OWASA Board of Directors for a three year term. VOTE: UNANIMOUS ORANGE COUNTY BOARD OF ADJUSTMENT Motion was made by Commissioner Gordon, seconded by Chairman Carey to appoint Frances Douglass to the regular position on this Board for a three year term. (Frances Douglass is now serving as an alternate) . 14 VOTE: UNANIMOUS SCHOOL CAPITAL NEEDS ADVISORY COMMITTEE (Short Duration) Motion was made by Commissioner Gordon, seconded by Chairman Carey to appoint Michael R. Drowns, Nancy Salmon, Mark R. Royster, Sherry Gray Dorsett and Evelyn M. Poole-Kober to this committee. VOTE: UNANIMOUS EMERGENCY PLANNING COMMITTEE Motion was made by Commissioner Gordon, seconded by Commissioner Willhoit to appoint Bruce Chappell as the Hospital Representative on the Emergency Planning Committee for a three year term. VOTE: UNANIMOUS CHAPEL HILL PLANNING BOARD (NEED 2 - 1 JPA AND 1 ETJ) Motion was made by Commissioner Gordon, seconded by Chairman Carey to appoint Wayne R. Hadler as the ETJ representative for a three year term. VOTE: UNANIMOUS Motion was made by Commissioner Insko, seconded by Chairman Carey to appoint Dennis R. Hobbs as the JPA representative for a three year term. VOTE: UNANIMOUS. ABC BOARD Motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to appoint Elsie Pickett to this Board for a three year term. VOTE: UNANIMOUS Motion was made by Chairman Carey, seconded by Commissioner Halkiotis to appoint Bill Thorpe to the ABC Board for a three year term. VOTE: UNANIMOUS ECONOMIC DEVELOPMENT COMMISSION Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to reappoint Edward G. Siebert, Braxton Foushee, Lindsay Efland and Robin Zill to the Economic Development Commission for three year terms. VOTE: UNANIMOUS PERSONNEL ADVISORY BOARD Motion was made by Commissioner Gordon, seconded by Commissioner Insko to appoint Dr. Kit N. Simpson and Caleb U. Moore to the Personnel Advisory Board for three year terms. VOTE: UNANIMOUS ADVISORY BOARD ON AGING Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to reappoint Mary Grosso, Alice McAdoo, and Harold Murdock to the Advisory Board on Aging for three year terms. 15 VOTE: UNANIMOUS ORANGE COUNTY BOARD OF HEALTH Motion was made by Commissioner Insko, seconded by Commissioner Gordon to appoint Timothy J. Ives to the Orange County Board of Health as the Pharmacist representative to fill an unexpired term ending 6/30/92. VOTE: UNANIMOUS XII. MINUTES Motion was made by Commissioner Gordon, seconded by Chairman Carey to approve the May 6, 1991 - Regular Meeting minutes as presented. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Chairman Carey to approve the May 21, 1991 - Regular Meeting minutes as presented. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Chairman Carey to approve the May 28, 1991 - Joint Public Hearing minutes as amended. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the June 3, 1991 - Regular Meeting minutes as presented. VOTE: UNANIMOUS XIII. EXECUTIVE SESSION - none XIV. ADJOURNMENT With no further items for the Board to consider, Chairman Moses Carey adjourned the meeting at 11:15 p.m. The next Regular Meeting will be held on Monday, August 5, 1991 at 7:30 p.m. in Superior Courtroom in the New County Courthouse, Hillsborough, North Carolina. Moses Carey, Jr. , Chair Beverly A. Blythe, Clerk Page 1 of 5 BUDGET ORDINANCE FY 1991-92 ORANGE COUNTY, NORTH CAROLINA BE IT ORDAINED by the Board of Commissioners of Orange County SECTION I. BUDGET ADOPTION 1991-92 There is hereby adopted the following Operating Budget for the County of Orange for this fiscal year beginning July 1, 1991, and ending June 30, 1992, the same being adopted by fund and activity, within each fund, according to the following summary: CURRENT INTERFUND FUND BALANCE FUND REVENUE TRANSFER APPROPRIATION APPROPRIATION General $49,531,327 $1,030,000 $373,821 $50,935,148 County Capital Reserve $20,000 $869,870 $138,688 $1,028,558 School Capital Reserve $0 $1,827,627 $0 $1,827,627 Equipment Replacement $0 $381,332 $21,500 $402,832 Fire Districts: Cedar Grove $52,053 $0 $0 $52,053 Chapel Hill $500 $0 $0 $500 Damascus $13,243 $0 $0 $13,243 Efland $69,619 $0 $14,694 $84,313 Eno $113,135 $0 $0 $113,135 Little River $45,042 $0 $10,000 $55,042 New Hope $114,068 $0 $0 - $114,068 Orange Grove $79,742 $0 $0 $79,742 Orange Rural $115,560 $0 $0 $115,560 South Orange $156,322 $0 $26,000 $182,322 Southern $0 Triangle $38,930 $0 $0 $38,930 White Cross $71,808 $0 $0 $71,808 Efland Sewer Operating $28,500 $0 $0 $28,500 Data Processing Enterprise $67,850 $0 $0 $67,850 NCMH/Emergency Management Contract $575,549 $0 $0 $575,549 Revaluation $0 $17,000 $30,730 $47,730 Page 2 of 5 SECTION II. APPROPRIATIONS: That for said fiscal year there is hereby appropriated out of the funds the following: FUNCTION APPROPRIATION GENERAL FUND Community Maintenance $668,698 General Administration $2,229,554 Taxation and Records $1,754,222 Community Planning $1,229,997 Human Services $11,904,724 Public Safety $4,858,443 Public Works $2,430,877 Education $16,361,157 Contributions to Outside Agencies $2,019,029 Miscellaneous $710,726 Transfer to Other Funds $3,031,497 Debt Service $3,736,224 ` TOTAL GENERAL FUND $50,935,148 COUNTY CAPITAL RESERVE FUND General Administration $82,204 Transfer to County Capital Projects Fund $946,354 TOTAL COUNTY CAPITAL RESERVE FUND $1,028,558 SCHOOL CAPITAL RESERVE FUND Transfer to School Capital Projects Fund $1,827,627 TOTAL SCHOOL CAPITAL RESERVE FUND $1,827,627 EQUIPMENT REPLACEMENT FUND Human Services $57,573 Public Safety $322,900 Community Planning $10,000 Miscellaneous $12,359 TOTAL EQUIPMENT REPLACEMENT FUND $402,832 FIRE DISTRICTS Cedar Grove $52,053 Chapel Hill $500 Damascus $13,243 Efland $84,313 Eno $113,135 Little River $55,042 New Hope $114,068 Orange Grove $79,742 Orange Rural $115,560 South Orange $182,322 Southern Triangle $38,930 White Cross $71,808 TOTAL FIRE DISTRICTS $920,716 EFLAND SEWER OPERATING FUND Pubic Works $28,500 TOTAL EFLAND SEWER OPERATING FUND $28,500 Page 3 of 5 DATA PROCESSING ENTERPRISE FUND General Administration $67,850 TOTAL DATA PROCESSING ENTERPRISE FUND $67,850 NCMH/EMERGENCY MANAGEMENT CONTRACTS FUND Public Safety $575,549 TOTAL NCMH/EMERGENCY MANAGEMENT CONTRACTS FUND $575,549 REVALUATION FUND Tax and Records $47,730 TOTAL REVALUATION FUND $47,730 SECTION III. REVENUES: It is estimated that the following Fund Revenues will be available during the fiscal year beginning July 1, 1991, and ending June 30, 1992, to meet the foregoing Appropriations: GENERAL FUND - Property Tax $31,109,487 Sales Tax $8,426,775 Licenses and Permits $225,600 Intergovernmental $7,066,341 Charges for Services $1,750,909 Investment Income $810,000 Miscellaneous $142,215 Transfers form Other Funds $1,030,000 Fund Balance Appropriated $373,821 TOTAL GENERAL FUND $50,935,148 COUNTY CAPITAL RESERVE FUND Transfers from Other Funds $869,870 Interest Income $20,000 Appropriated Fund Balance $138,688 TOTAL COUNTY CAPITAL RESERVE FUND $1,028,558 SCHOOL CAPITAL RESERVE FUND Transfer from Other Funds $1,827,627 TOTAL SCHOOL CAPITAL RESERVE FUND $1,827,627 EQUIPMENT REPLACEMENT FUND Transfers from Other Funds $381,332 Appropriated Fund Balance $21,500 TOTAL EQUIPMENT REPLACEMENT FUND $402,832 FIRE DISTRICTS Property Tax $832,340 Intergovernmental $22,784 Interest Income $14,898 Appropriated Fund Balance $50,694 TOTAL FIRE DISTRICTS $920,716 Page 4 of 5 EFLAND SEWER OPERATING FUND Charges for Services $28,500 TOTAL EFLAND SEWER OPERATING FUND $28,500 DATA PROCESSING ENTERPRISE FUND Charges for Services $67,850 TOTAL DATA PROCESSING ENTERPRISE FUND $67,850 NCMH/EMERGENCY MANAGEMENT CONTRACTS FUND Charges for Services $575,549 TOTAL NCMH/EMERGENCY MANAGEMENT CONTRACTS FUND $575,549 REVALUATION FUND Transfer from Other Funds $17,000 Appropriated Fund Balance $30,730 TOTAL REVALUATION FUND $47,730 SECTION IV. TAX RATE LEVY: There is hereby levied for the fiscal year 1991-92 a general county-wide tax rate of 80.5 cents per$100 of assessed valuation. This rate shall be levied in the General Fund. Special district tax rates are levied as follows: Cedar Grove 7.00 Chapel Hill 3.10 Damascus 5.60 Efland 3.00 Eno 6.20 Little River 4.40 New Hope 5.70 Orange Grove 5.00 Orange Rural 4.00 South Orange 8.00 Southern Triangle 5.00 White Cross - 7.60 Chapel Hill School District 17.35 SECTION V. SCHOOL CURRENT EXPENSE: There is hereby allocated a lump sum of$8,246,455 for Chapel Hill-Carrboro City Schools and$6,614,702 for Orange County Schools, for the purpose of supporting current expense. This appropriation equates to$1,310 per student based on an average daily membership of 6,293 students for the Chapel Hill-Carrboro City Schools and 5,048 for the Orange County Schools. SECTION VI. SCHOOL CAPITAL OUTLAY: There is hereby allocated$750,000 for Chapel Hill-Carrboro City Schools for recurring capital and$1,307,711 for long range capital projects. There is hereby allocated$750,000 for Orange County Schools for recurring capital and$1,073,317 for long range capital projects. SECTION VII. DOG LICENSE: A license costing$7.50 is required for all unsterilized dogs; $5.00 for all sterilized dogs; $3.00 for all unsterilized cats and$2.00 for all sterilized cats. Page 5 of 5 SECTION VIII. EMERGENCY MEDICAL SERVICES FEES: The fee for all non-emergency transportation calls provided by Orange County will be $60.00 per call plus$3.00 per patient transported mile. SECTION IX. SCHEDULE B LICENSE: In accordance with Schedule B of the Revenue Act (Article 2, Chapter 105 of the NC State Statutes) and any other section of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permited on businesses, trades, occupations or professions which the County is entitled to tax. SECTION X. BUDGET CONTROL: General Statutes of the State of North Carolina provide for budgetary control measures to exist between a county and public school system. The Board of commissioners hereby directs the following measures for budget administration and review: Per General Statute 115-429(c), the Board of Education shall supply a copy of its final budget(once adopted) including the Uniform State Budget format, annual audit, monthly ,, financial reports, copies of all budget amendments to the Board of Commissioners as to the disbursement and use of local monies granted to the Board of Education by the Board of Commissioners. SECTION XI. ENCUMBRANCES: Operating funds encumbered by the County as of June 30, 1991, are hereby reappropriated to this budget. This budget being duly adopted this 25th day of June, 1991. Beverly A. B he Clerk Moses Carey, Jr., Cha• Orange County Board of Orange County Board ■f Commissioners Commissioners CUL1litV ''4 Alice Gordon • 4.411. 411 Stephen Halkiotis UtZt&__QAgeker2 Verla lnsko Don Wilihoit