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HomeMy WebLinkAboutMinutes - 19910304 Approved April 1, 1991 1 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MARCH 4, 1991 The Orange County Board of Commissioners met in regular session on Monday, March 4, 1991 at 7: 30 p.m. in the courtroom of the Old Courthouse, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr. , Vice-Chair Stephen Halkiotis, Commissioners Alice M. Gordon, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Manager Albert Kittrell, Economic Development Director Ted Abernathy, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly Blythe, Finance Director Ken Chavious, Planning Director Marvin Collins, Deputy Sheriff II Archie Daniel, Housing and Community Development Director Tara Fikes, Purchasing Director Pam Jones, Budget Administrator Sally Kost, Department on Aging Director Jerry Passmore, County Engineer Paul Thames, Budget and Management Analyst Donna Wagner, Planners Jim Hinkley and Eddie Kirk. NOTE: All documents referenced in these minutes are in the permanent agenda file in the Clerk's Office. I. BOARD COMMENTS - NONE II. COUNTY MANAGER'S REPORT John Link stated that at the next meeting the County Attorney will have available for the Board the items they want to be submitted to the General Assembly for local legislation. Geoffrey Gledhill listed the items for which the Board agreed to seek local legislation. These are listed below: 1. An act to provide for changes in the Subdivision regulations relating to recreation areas. 2 . An act which would authorize the County to grant density bonuses. 3 . An act allowing the County to acquire land for farm preservation and watershed protection. 4 . An act to require financial security for the repair and operation of community septic systems. 5. A bill to levy an occupancy tax 6. Impact tax bill, if Chapel Hill agrees, or the Impact fee bill on a countywide basis. 2 Chairman Carey asked Mr. Gledhill to draft the occupancy tax proposal and the Board would decide after they meet with Chapel Hill whether or not it will be submitted. John Link reported on two zoning cases involving civil penalties. Christy B. Merritt and Carl Swanson both have made significant progress in cleaning up their property. He recommended they be allowed another month to bring their property into compliance. There was a consensus to allow these two property owners an additional 30 days. Commissioner Insko asked that a review of this process be made an agenda item in the near future. III. ADDITIONS OR CHANGES TO THE AGENDA A proclamation declaring March to be Mental Retardation Month was added as item VI-C. IV. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chairman Carey announced that anyone who has indicated a desire to speak on an item on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA - NONE PUBLIC CHARGE Chairman Carey read the Public Charge. V. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve those items on the Consent Agenda as stated below: A. AUTHORIZATION OF THE RSVP RENEWAL APPLICATION AND AGREEMENT The Board approved the RSVP resolution as stated below, the application and agreement with ACTION and authorized the Chair to sign these documents when they are received. This agreement is for the period July 1, 1991 through June 30, 1992. The federal funds total $29,493, with $36,594 from Orange County, $12,277 from Chapel Hill and $900 from Carrboro. A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) BE IT RESOLVED by the Commissioners of Orange County that the Commissioners authorize the County Manager to submit an application to ACTION for a $29,493 grant for continuation of the Retired Senior 3 Volunteer Program for twelve months and to certify to the federal government the willingness of the County to assure a minimum of 30% in cash, goods, and services as the non-federal share in support of the program. B. RENCHER STREET CDBG FINANCIAL STATUS UPDATE The Board received as information a financial status update on the Rencher Street project. Total expenditure to date is $514,850. Rehabilitation work has been completed on three houses and five are under rehabilitation. A total of 16 houses have been completed since program inception. VOTE: UNANIMOUS VI. RESOLUTIONS/PROCLAMATIONS A. PROCLAMATION FOR SENIOR GAMES Motion was made by Commissioner Gordon, seconded by Commissioner Insko to approve the Proclamation for Senior Games as stated below: PROCLAMATION WHEREAS, According to recent population figures, there are almost 15, 000 persons over 55 years of age in Orange County, and WHEREAS, Orange County is concerned about the health, fitness, and social well-being of its older adult population, and WHEREAS, Orange County Senior Games provides a special opportunity for older adults to grow positively in the areas of health, fitness,and social well-being, and WHEREAS, Orange County would like to encourage local business and resident support and participation from county residents age 55 and older; NOW, THEREFORE BE IT PROCLAIMED, that the Orange County Board of Commissioners declares April 22-27, 1991, as Orange County Senior Games Events Days and encourages citizens age 55 and over to participate. VOTE: UNANIMOUS B. PROCLAMATION OF WOMEN'S HISTORY MONTH Motion was made by Commissioner Gordon, seconded by Commissioner Insko to approve the Proclamation as stated below: WHEREAS, American women of every race, class, and ethnic background have made historic contributions to the growth and strength of our Nation in countless recorded and unrecorded ways; WHEREAS, American women have played and continue to play a critical economic, cultural, and social role in every sphere of the life of the Nation by constituting a significant portion of the labor force working inside and outside of the home, WHEREAS, American women have played a unique role throughout the 4 history of the Nation by providing the majority of the volunteer labor force of the Nation; WHEREAS, American women were particularly important in the establishment of early charitable, philanthropic, and cultural institutions in our Nation; WHEREAS, American women of every race, class, and ethnic background served as early leaders in the forefront of every major progressive social change movement; WHEREAS, American women have been leaders, not only in securing their own rights of suffrage and equal opportunity, but also in the abolitionist movement, the emancipation movement, the industrial labor movement, the civil rights movement, and other movements, especially the peace movement, which create a more fair and just society for all; and WHEREAS, despite these contributions, the role of American women in history has been consistently overlooked and undervalued, in the literature, teaching and study of American history; NOW, THEREFORE, do we, the Commissioners of Orange County, proclaim the month of March, 1991 as Women's History Month and commend this observance to Orange County citizens. VOTE: UNANIMOUS C. PROCLAMATION FOR MENTAL RETARDATION MONTH Motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve the proclamation as stated below: PROCLAMATION WHEREAS, Orange County has shown a dedicated effort to provide quality services and support to the more than 2,700 Orange County citizens who have mental retardation and their families; and WHEREAS, it is vital to continue the efforts of Orange County and the Association for Retarded citizens of Orange County to develop and provide services to meet the needs of those in our community who are affected by developmental disabilities; and WHEREAS, for twenty-five years the Association for retarded Citizens of Orange County has promoted awareness of the needs and abilities of persons with developmental disabilities; and WHEREAS, the Association for Retarded Citizens of Orange County works closely with Orange County, Orange County schools, Orange- Person-Chatham Mental Retardation/Developmental Disabilities Services, and Orange Enterprises to develop and provide services and programs necessary to meet the needs of members of our community who have developmental disabilities; and WHEREAS, the dedication and hard work of these organizations have and will continue to make Orange County a good place for people with developmental disabilities to learn, live, work and play. 5 NOW, THEREFORE, I, Moses Carey Jr. , on behalf of the Orange County Board of Commissioners, does hereby proclaim March, 1991 as MENTAL RETARDATION AWARENESS MONTH in Orange County and urge all of our citizens to learn more about mental retardation so that they might be good neighbors, co- workers and friends to our citizens who have this developmental disability. VOTE: UNANIMOUS VII. SPECIAL PRESENTATIONS - NONE VIII. PUBLIC HEARINGS A. HOUSING DEVELOPMENT GRANT APPLICATION Tara Fikes asked for public comments on suggestions for a proposal for the FY 1991 Housing Development Grant Application. These comments will be considered in designing an innovative and effective project which will improve the housing problems of low and moderate income residents. Orange County is eligible to apply for a maximum of $250, 000. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS ROBIN BARNHILL, member of the Board of Directors for Orange Congregations in Mission (OCIM) , read a statement from Richard Hildebrandt. OCIM has a project they feel will meet some of the critical needs for affordable housing. OCIM and MB Corporation have entered into a joint venture to construct 35 units of housing. The name of the community would be Whitted Forest and would be located at the intersection of Highway 70 and Holiday Park Road on the north side of Hillsborough. She asked that the Board support a $250, 000 block grant to help finance the construction of this project. SUSAN GLADIN, OCIM Director, stated that OCIM has worked for ten years to meet the needs of families in the community who have fewer resources on which to live. Housing continues to be a problem. There is a waiting list for up to a year for subsidized housing. One of the values of the Whitted Forest project is the vast array of services that will be in place not only for the residents there but for others in the community. She listed those services. She asked the Board to support this proposal. VALLE JONES of the MB Housing Corporation read a letter from Donna Dyer, Executive Director of the Orange Community Housing Corporation. They support this project and provided the money for OCIM to obtain a consultant for this project. A loan or grant from the CDBG could fill the gap in the Whitted Forest financial package. She encouraged the Board of Commissioners to support the Whitted Forest project for an application for CDBG funds. LISA VETRONO, owner of a local real estate firm, spoke in support of the Whitted Forest project. She stated that in the rental management part of her business she receives about eight (8) calls a week from 6 families and individuals looking for rental property. There is very little rental property in Hillsborough and very little affordable rental property. She feels the location of this project will allow people to go both east and west and not through downtown Hillsborough. The site plan review has been received from the Town of Hillsborough with some conditions attached. They are ready to proceed with meeting those conditions and getting the zoning they need. She asked that the Board support this proposal. MARY ANN LOREMAN spoke on behalf of OCIM in support of the Whitted Forest project. She feels the available services for the residents are important to many families and in particular to single head of households. The inadequate housing for lower to middle income groups is an urgent issue in the society today and a problem that belongs to everyone. She stated that when she suffered a back injury that most of her immediate needs could be met except for affordable housing. THERE BEING NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED. Tara Fikes will develop a proposal to be brought back to the Board. B. SPOTLIGHTING AND HUNTING OR FISHING ON PRIVATE PROPERTY County Attorney Geoffrey Gledhill gave an overview on these two hunting issues. This public hearing is being held to receive comments on proposed local legislation to change the statutes which would prohibit spotlighting and give the County the authority to enact a local ordinance requiring the hunter or fisherman to have written permission in their possession to hunt or fish on private property that is posted. This will help to make the enforcement of the present law possible. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS. CARL WALTERS who lives on Highrock Road noted two problems. The first is that the hunters take two months for spotlighting to identify the best sights and second the hunters feel that their State license allows them to hunt any place and sometimes they have very little respect for the property owners' property. He supports this proposed legislation and feels it could prevent some of the hostilities that have taken place in the past. He explained his particular situation. There is a problem with the ten acre lots in that the hunters let their dogs run on his property and then across other property. He asked if they had to have their property posted. Mr. Gledhill stated that regardless of the size of the lot, the land would have to be posted. Mr. Walters continued stating that ninety percent of the time these are hunters from outside the County. One hunter shot nineteen times at a doe out of season from the road right-of-way. He asked if he would be permitted to spotlight on his own property and Mr. Gledhill indicated spotlighting would be prohibited on all property in Orange County. He stressed that most of the problems are created by out-of-county hunters. PHILIP PANNELL is a coon hunter and a landowner in Cedar Grove. 7 He feels there are a lot of bad hunters giving the good hunters a bad reputation. He does not support the proposed local legislation. His main objection is the registration of land entry. He stated his dog cannot read. He is going to follow his dogs whether or not he has permission. It is hard to know whose land a person is on when in the woods. He is not willing to give someone written permission because of the liability in case they would get hurt. He stated that his group would be willing to meet with the Board to discuss this issue further. Chairman Carey clarified with Wildlife Office Mr. Lester that the permission form that Mr. Pannell made reference to was for those lands which are registered through the Wildlife Commission. The County would not adopt a form. The proposed local legislation would provide that the act of granting written permission pursuant to a local ordinance shall not of itself subject the owner or lessee to the increased duty owed to an invitee or licensee under principles of the common law. It is designed to not create any special liability to the landowner. DAVID DAVIS, member of the Eno River Coon Association and Caldwell Hunting Club, indicated he hunts in one bottom which crosses nine properties and that he does so with verbal permission. He stated that he hunts on practically all of the land in the Caldwell Community and has a lot of it posted "No Hunting - Caldwell Hunting Club". He objects to carrying written permission to hunt on someone's land. They walk for miles and do not know whose land they are on at any one time. BILL RILEY, President of the Occoneechee Hunting Club, stated that according to the law of the State of North Carolina you have to have permission to hunt on anybody's property in this state. The only problem is that the individual landowner is the one that must prosecute if a person is illegally hunting on his land. This proposed local legislation protects the landowner. He suggests that this bill specify "written permission from the landowner or lessee" and that a hunting club could get one written permission for all the members of that club. On the spotlighting issue, he supports legislation this because it will help the Sheriff and also prevent some unlawful hunting of deer. A person may be prosecuted for trespassing after they have been given a verbal warning. BILL RAY has not personally had any problem with unlawful hunters or nightlighting. He feels that the Registered Land Program already in place says practically the same thing as the proposed local legislation. He stated he has six ponds and people fish on the honor system. He does not feel the ordinance is necessary. With reference to the nightlighting, he stated that in Caswell County the Ordinance did not stop the nightlighting. The people this restricts are those who go out with their children to show them deer. He does not want more restrictions put on people. He sees no problem and asked the Board to consider doing nothing. BOBBY NICHOLS stated he has a pond and lets people fish. A lot 8 of them are senior citizens. He never knows when they are coming. He opposes this proposed local legislation. MAC MCDADE stated he enjoys hunting and running dogs. He feels the problems being addressed have been caused by development in the County and increased hunting pressure on this area from outside interests as well as less acreage for hunting. He feels that there are some people that do not respect the rights of others and that legislation will not stop them. The legislation would penalize the lawabiding citizen and would be discriminatory. He feels that the laws that are in place are enough. He suggested establishing a commission to study the problem and report back to the Commissioners. He feels these problems can be solved without additional legislation. A lot of people will give verbal permission to hunt on their land but will not give written permission. BEN LLOYD stated he has had a problem with spotlighting this year. He feels that there should be some additional studying done on this proposed local legislation. He asked about his liability for anyone he has given permission to hunt on his property. Mr. Gledhill stated that the intention of this proposal does not change the law in that respect. TRACIE WARREN lives in the St. Mary's community. She stated that hunters walk up and down St. Mary's Road in the residential areas. Her land is posted and the hunters tear these signs down. Posting the land will not give the property owner any added protection. She also objects to the spot-lighting which also goes on St. Mary's Road. People spotlight to hunt deer to shoot. She feels the ordinance should address where in Orange County people can hunt and where they cannot hunt. It is very frightening to have people hunt so close to where people live. HAROLD DORSETT asked about the posting requirements that this ordinance would require of the landowner. Mr. Gledhill indicated they are the same that are now contained in the State law. Dorsett noted he has seen many hunters stop on the road and shoot from the roadway. He feels this is a very serious problem that is not addressed by the proposed ordinance. He doesn't feel that restricting spotlighting will reduce the problem of hunters driving the roads at night to see where the big deer are. SHERIFF LINDY PENDERGRASS stated he feels there should be a situation where if a person doesn't want a hunter on his land, that person should have that right. He would like to see a win-win situation for landowner and hunter. Some of the people who have complained to him are these people's best friends but they are not going to complain to them because they do want to make them mad. A lot of these problems are caused by people coming from outside the County. He does not want to see anyone lose their hunting rights nor does he want to see the landowner taken advantage of. Something does need to be done. 9 MIKE FOUST stated he feels the laws should be enforced that are already on the books instead of adding more laws. GEORGE MANOR stated he is a coon hunter. He does not support the proposed local legislation. He does like to spotlight. He feels that solving the problem would be to get Mr. Lester some help for enforcement. He feels the hunters should be protected from the landowners. He has had three dogs shot at by people when animals went onto private property. Commissioner Willhoit indicated that this ordinance would give Mr. Lester some help because it would be enforceable by the Sheriff. Chairman Carey stated that these changes in the law will be a help to the Wildlife Commissioners and the Sheriff because the law will help them to distinguish the hunters who are acting illegally from those who are not. He stated the Board will consider appointing a group to help facilitate and develop other ways to address problems that the ordinance does not address. MARK CHAPMAN, 17 years old, enjoys spotlighting. He wants to be able to continue with this practice. With reference to people having permission to hunt on someone's property, he suggested that the hunting clubs hire someone and train them to help Mr. Lester. KEN WHITLOW, Vice-President of the Eno River Coon Hunting Club, stated that the written permission will hinder club members because four times a year they have night hunts with guests from as far away as Virginia who come here to hunt. BRYAN REESE feels deer hunters are the ones that do illegal poaching. He feels the ordinance would help the Wildlife Officer if spotlighting was restricted to deer hunters and to deer hunting season with it being allowed the remainder of the year at 11:00 p.m. THE PUBLIC HEARING WAS HELD OPEN TO THE NEXT MEETING TO RECEIVE ADDITIONAL WRITTEN COMMENTS. The Board at that time will decide what they will send forward in the form of a recommendation to the Wildlife Commission and the local delegation. IX. REPORTS A. EDC STRATEGIC PLAN RECOMMENDATIONS The Target Advisory Group (TAG) was created with the adoption of the EDC Strategic Plan. Their primary mission was to study and make recommendations on the appropriate types and locations of new businesses for Orange County. Lindsey Efland, Chairman of the TAG, gave a summary of this report which had been unanimously adopted by both the TAG and the EDC. The County Commissioners agreed to refer this report to the joint group made up of EDC and Planning Board members for them to review and 10 bring back to the Board a report that clearly identifies the inconsistencies with the current LUP, policy implications, and fiscal impact. The Board wants to address these issues before further discussion on implementation. X. ITEMS FOR DECISION - REGULAR AGENDA A. SUBDIVISION OF LOT 17 - LITTLE RIVER ACRES This property is located in Little River Township on the southeast side of NC 57. The track is 11.09 acres with six (6) lots proposed. A common area of 2.52 acres in size is proposed around the pond. In the Land Use Element of the Comprehensive Plan the property is designated Agricultural Residential and Water Supply Watershed. A public road (Trinity Lane) is proposed. On February 18, 1991, the Planning Board recommended approval of the Preliminary Plan for the subdivision of Lot 17 of Little River Acres through the Resolution of Approval which is a part of these minutes by attachment on pages Commissioner Gordon asked what the Planning Staff does with the information received about the type of soil on the site. Mr. Kirk indicated that it is required in the Ordinance and done mainly for information about the type of soils in the County. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the Subdivision of Lot 17 as stated in the Resolution of Approval. VOTE: UNANIMOUS B. PLANNED PARENTHOOD - REOUEST FOR FUNDING In December, 1990, Planned Parenthood requested funding for their Minority Involvement Project. This request was referred to HSAC for a recommendation. HSAC strongly recommends that the County Commissioners grant the midyear request for $5, 000 for the Minority Involvement Project. Joyce Roland and Janet Combs from Planned Parenthood spoke in support of their request for a one-time contribution for this Minority Involvement Project. Motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to allocate $5,000 to Planned Parenthood from the Commissioners ' Contingency Fund. VOTE: UNANIMOUS C. BID AWARD - 911 EXPANSION (The bid sheet is made a part of these minutes by attachment on pages of these minutes) . Motion was made by Commissioner Willhoit, seconded by Commissioner Insko to allow the withdrawing of the lowest bid for HVAC made by Hockaday Heating and Air because the bid was based on an incomplete set of plans. VOTE: UNANIMOUS Motion was made by Commissioner Willhoit, seconded by Commissioner Insko to award the bid to Trout & Riggs construction Company for a total of $276,700. VOTE: UNANIMOUS 11 D. ADDITIONAL INFORMATION - LEASE CARR MILL MALL Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the lease option through October 31, 1992 stating thereon the method by which the increase should be figured for the final year of the lease, (schedule or CPI) and to authorize the Chair to sign on behalf of the Board. VOTE: UNANIMOUS E. LAND ACOUISITION FOR EFLAND-CHEEKS COMMUNITY CENTER AND PARK Motion was made by Commissioner Willhoit, seconded by Commissioner Insko to approve the acquisition of 1.5 acres of land for the Efland-Cheeks Community Center and Park at the fair market value of $10, 000 and to authorize the Chair to sign the Offer to Purchase and to authorize the County Attorney to complete the purchase. VOTE: UNANIMOUS F. SMALL BUSINESS AND TECHNOLOGY DEVELOPMENT CENTER CONTRACT Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve and authorize the Chair to sign the contract for services at a cost of $5, 000 quarterly through July 30, 1992. VOTE: UNANIMOUS G. 1991 CIP FOLLOW-UP County Manager John Link provided information on several issues raised at the February 19, 1991 Commissioner's meeting regarding the 1991-96 Capital Improvements Program (CIP) . He recommended that $35, 000 be placed in the CIP for 91-92 for County campus parking to address specific improvements to the existing parking area between the Sheriff's office and the Courthouse. The remainder of these funds and the funds in the Court Street Annex project would be moved to a new fund entitled Facilities Improvement Reserve. The Court Facilities Project remains funded at $30, 000 to address specific short-term needs as identified by the Court Facilities Needs Committee. Mr. Link suggested that the CIP with these revisions be submitted for public hearing on March 20. The Board discussed the space needs. Commissioner Willhoit stated that the program priorities will dictate how to use available space. These priorities need to be identified clearly first before a space study can be done. The Board agreed to move the $30,000 to reserves as suggested by Mr. Link and asked him to come back with greater specificity on a space study. Chairman Carey stated that in reference to the proposed senior center in Chapel Hill, the Board will need to decide how high on the priority list it should be and decide how much they want to put in it this year. He feels this needs further study. H. PROPOSED CIP CITIZENS ADVISORY COMMITTEE Motion was made by Commissioner Gordon, seconded by Chairman Carey to appoint a Citizens Advisory Committee similar to the one appointed in 1988 with the following charge: 4 12 1. To review identified Capital Projects as prepared by the two school systems that cannot be funded through present pay-as-you-go resources. 2. After assessing their critical importance to the County's future, provide recommendation to the Board of Commissioners as to priority of these projects for funding. 3 . Recommend to the Board of Commissioners a schedule for funding these projects to include timeframes for future bond issues. 4. Recommend the amounts of funding that should be generated for these projects. 5. Recommend the appropriate combination of revenue sources to include pay-as-you-go funds, bond revenues, impact fees/taxes, or other sources. VOTE: UNANIMOUS The Board agreed that the second phase of this study would address County department needs. I. 1991 BOARD OF COUNTY COMMISSIONERS' GOALS Postponed to the March 20, 1991 meeting. J. FEASIBILITY STUDY - N.C. HIGHWAY 54 WIDENING Postponed to the March 20, 1991 meeting. K. COMMUNITY FIREWORKS DISPLAY Postponed for additional information. XI. APPOINTMENTS Motion was made by Chairman Carey seconded by Commissioner Gordon to appoint Richard T. Williams to the AT LARGE vacancy on the Economic Development Commission. VOTE: UNANIMOUS Motion was made by Commissioner Willhoit, seconded by Chairman Carey to appoint Jean Wagner as a citizen representative on the Joint Orange-Chatham Community Action Board. VOTE: UNANIMOUS Motion was made by Commissioner Willhoit, seconded by Commissioner Gordon to reappoint Elizabeth Eidenier and Amanda Carol Cantrell to the Orange County Planning Board. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Commissioner Willhoit to appoint Deloris Ramsey to the Orange County Planning Board. VOTE: UNANIMOUS XII. MINUTES 13 Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the minutes for the February 19, 1991 regular meeting as revised. VOTE: UNANIMOUS XIII. EXECUTIVE SE38ION - NONE XIV. ADJOURNMENT With no further items for consideration, Chairman Carey adjourned 1 the meeting. The next regular meeting will be held on March 20, 1991 at 7:30 p.m. in the Board Room at Lincoln Center on Merritt Mill Road in Chapel Hill, North Carolina. Moses Carey, Jr. , Chair Beverly A. Blythe, Clerk • 375 1 RESOLUTION OF THE - ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS- Date March 4 , 1991 Name of Subdivision Subdivision of Lot 17 of Little River Acres Owner/Applicant Harry Wilson The Board of County Commissioners hereby approves the Preliminary Plan for the subdivision of Lot 17 of Little River Acres, dated January 8, 1991 and containing 7 lots, subject to the fulfillment of requirements specified herein. Trinity Lane shall be irrevocably dedicated to the general public and be constructed to standards of the North Carolina Department of Transportation. The approval of this resolution authorizes and directs the Orange County Manager to accept for Orange County and on behalf of the public generally, the offer of dedication of Trinity Lane. This acceptance by Orange County of the dedication to the general public of Trinity Lane shall be without maintenance responsibility. These roads shall be maintained by the owner/applicant until such time as they are accepted for maintenance by the North Carolina Department of Transportation or some other governmental body. Before the Final Plat of any phase of the subdivision of Lot 17 of Little River Acres can be recorded: A. Sewage Disposal 1. Each residential lot shall contain as adequate area for septic disposal, and repair area, approved by the Orange County Division of Environmental Health. 2 . Disclosure that the septic system location may restrict the size and location of improvements. This disclosure shall be included in a document describing development restrictions to be recorded concurrently with the Final Plat. The document shall also disclose that information regarding the tentative location of septic systems is available from the Orange County Health Department, Division of Environmental Health. B. Roads and Access 1. Trinity Lane shall be constructed to standards of the North Carolina Department of Transportation, within a 50 foot right-of-way, and the construction shall be inspected and 1111 approved by NCDOT. OR 376 2 A letter of credit, escrow agreement, or bond shall be submitted to secure construction of Trinity Lane to the standards of the North Carolina- Department of Transportation. 1111 An estimate of the construction cost must be prepared by a certified/licensed engineer or grading contractor and submitted to. the Planning and Inspections Department.-'- The ' financial guarantee must reflect 110% of that estimate and be issued by an accredited financial institution licensed to do • business in North Carolina. The document describing development restrictions to be recorded with the Final Plat shall state that the financial guarantee will not be released until the road construction has been inspected and approved by NCDOT. 2 . Submit an erosion control plan for construction of the road. This plan must be approved before clearing or grading begins. 3 . A 10 ' by 70 ' sight triangle shall be dedicated at the intersection of NC 57 and Green Riley Road (SR 1579) . 4 . All lots shall access onto the new subdivision road. This restriction shall be stated in a document describing development restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. C. Land Use Buffers and Landscaping • 1. Landscaping shall be installed or preserved as indicated on the approved landscape plan, and must be inspected and approved by the Planning and Inspections Department. OR The applicant shall secure landscape requirement installation and preservation through a letter of credit, escrow agreement, or bond. An estimate of the cost for required preservation, plantings and their installation must be provided. The financial guarantee shall reflect 110% of the estimate and be issued by an accredited financial institution licensed to do business in North Carolina. 2 . Provisions for protection of existing and proposed trees as shown on the approved landscape plan shall be included in a document describing development restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. 3 . A Type D Land Use Buffer shall be provided along the Duke Power Company Transmission line. The buffer shall be 50 feet in width and provide sufficient vegetation to meet the standards of Section IV-B-8-e of the Subdivision Regulations. 4111 Said buffer shall be so noted on the plat, and described in a document describing development. restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. 377 3 4 . A Type E Land Use Buffer shall be provided along NC 57 . The buffer shall be 75 feet in width and provide sufficient vegetation to meet the standards of Section IV-B-8-e of the Subdivision Regulations. Said buffer shall be so noted on the plat, and described in a document describing development 410 restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. D. Parkland 1. Cash in the amount of $666. 00 ($3884 . 99/acre x 6/35 acre) shall be paid to Orange County as payment in lieu of parkland dedication. E. Miscellaneous 1. The Final Plat shall contain a title block and vicinity map in accordance with Section V-D-2 and V-D-3 of the Orange County Subdivision Regulations. 2 . The following natural and man-made site features shall be shown on the plat: (Include streams, rivers, ponds, lakes, swamps, marshes, sites in "Inventory" , houses, barns , sheds, railroads, overhead utility lines, cemeteries) a. Pond b. Overhead Duke Power utility line and easement 4 4110 3 . Approved covenants shall be recorded with the final plat that will ensure maintenance of the proposed common area. F. Certifications 1. A Certificate of Survey and Accuracy signed by a registered Land Surveyor shall be notarized on the face of the Final Plat. 2 . The Department of Environmental Health shall certify that each lot contains a suitable area for septic disposal and adequate repair area. 3 . A Certificate of Approval signed by the Orange County Planning and Inspections Department. 41^j_ Sig a�.ure of k_ Applicant Cl to the B a_r d I, ivi 0//m- , accept the above listed conditions of su on approval, and acknowledge that each must be met prior to recordation of the final plat. ;HS 0 ._tisu:,:;r T ;,.�_ GEORGE M. SMART ARCHITECTS III Project Name: Additions to the existing 911 Emergency Communications113 N. BOYIAN AVENUE • Center, SR 1732 New Hope Church Rd., Orange Co, NC RALEIGH, N. C. 27603 . Certified by:Time of. Bids: J ( a$'1,ce 3:00 p.m. , 11 February, 1991 P Addenda X.lot,.t.,r 4 Contractor & Address , License - Bid Bond , 1 2 3 I Base Bid Alternate L Alternate 2 TOTALS Trout & Riggs Const. 1 --'----` - P.O. Box 15160 726318 � x x $259,800 $11 ,000 $5,900 Durham, NC 27706-0160 276,700• The Resolute Bldg. Co. --_.:_ 1 , P.O. Box 3656 014 39 7 x x 260, 300 11.000 5,600 276,0,X) ''' Chapel 11111, NC 27515-3656 y Rlley'Contracting Grotp ' P.O. Box 5393 04352 ' x x 272,076 10,934 5,519 I 288,529 s Cary, NC 27511 Trout & Riggs Const. - #26318 x x 193,500 11,000 5,900 210,400 The Resolute Bldg. Co. — . #14397 x x 203,400 11,000 5.600 220,000 L Riley Contracting Grotep - ? -471 14352 x , x 215,900 10,934 5,519 232,353 .. i I ACME Plumbing P.O. Box 2288 ;.1028 x x 17,580 n,/a n/a 17,580 Durham, NC 27702 i 1 I —14-ki ra Plum'ing & Heat . 701 East Six Forks Rd. #967 I x x 21 ,442 n/a • n/a 21,442 Raleigh, NC 27609 • Hockaday heat. & Air. P.O. Box 33036 #2586 x x ( 33,800 n/a n!a 33,800 ', Raleigh, NC 27636 • - , Carolina Air Cond. . ¢ 801 Ramseur St. 4468 x x 34,700 n/a n/a 34,700 CO Durham, NC 7 701 —-- -..—.— ural"Plumbing & Heat. 00 701 E. Six Forks Rd. n10067-U x x 26,/i35 n/a n/a **26,43 w Raleigh, NC 27609 ' ?3927--II x x 27,6.33 n/a n/a 27,633 I 1 ' , � - Adclecda � Contractorl Address , License Bid Bond 1 2 3 Base "i6 11 ceroacc l Alternate 2 _ TDTALS____ Watson Electrical Cont.� Co. . | P.O. Box 3105 0213-4 / x | a • $34,900 n/a u/m |! `34 90O Wilson, NC 27893 | ' , ____ � __.�'___ _�' _ _- • | ' � . � lncmoplate Bids: : ! . i � . '� � • I --_- cJ __'_�-_---_--_-_- J. Marvlo Davis, 2Ja Con. | �• 9452 Jen Mar Drive ' �3���-C | �o ��pend� • ' •. .I Could Not , 1 ' �-�����raon 8lac, Co '--'--- ' ------ — ---- ' --------' -- - '�~--'�~-�- No Appendix � /P`O` Box 11458 E. 0ur^iS�a` Not Reid / Durham, NC 27703 1 ,1295-U 1, ' - / | . / �_-----' -_ '_ '1 -_- . - - , _ ---_. --__-. _- ' _ - • | ! 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