HomeMy WebLinkAboutMinutes - 19810202- Sy
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MINUTES ~'
ORANGE COUNTY BOARD OF CDMMISSIONERS
FEBRUARY 2, 1981
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The Orange County Board of Cammissioners met in regular session ~:' 'I
on February 2, 1981, at 10:DO A.M. in the Commissioners' Room in the -~
Orange County Courthouse, Hillsborough, Narth Carolina. - .
Commissioners present: Commissioner Anrie Barnes, Chair, and .
.Commissioners Norman Gustaveson, Norman~Walker, Richard Whitted and
Oon Willhoit.
Commissioners absent: None.
Agenda Item 1: Board Modification of the Agenda
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Commissioner Anne Barnes announced she would like to consider Agenda
Item 15 as soon as Mr. McAdams arrived: -
Agenda Item 2: Audience Comments
A. Matters on this agenda?
The Tax,Supervisor requested that the tax listing period be ex- ;
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tended through 5 P.M, today due to the inclement weather last Friday.
Commissioner Willhoit moved that the tax listing period be extended i
through February 2, 1981, 5 P.M.; Commissioner Whitted seconded the
motion. Vote: Ayes, 5; noes, 0.
Mr. Hannon Issacs asked if members of the audience would be per-
mitted to speak to Agenda Item 7? Commissioner Barnes said yes, after
the. architect hart-presented to the Board.
B, Matter not on this agenda?
There were no comments from the audience about matters not on this
agenda. ~
Agenda Item 3: The Clerk Submits Minutes of Meetin s
e d Januar 5, 1981, and Januar 7, __ - .
1981. ,t ;.
. Commissioner Whitted moved, seconded by Commissioner Willhoit to ~'
acept the Minutes of January 5, 1981, as submitted. Vote: ayes, 5;
noes, 0.
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Commissioner Whitted moved, seconded by Commissioner Gustaveson,
to accept the Minutes of January 7, 1981, as submitted. Vote: ayes, 5;
noes, O.
Agenda Item 4: The Social Services Director Will
Re rt Concerm n Additional Funding
For Chore Services
Mr. Ward said he had no final figure on money to be re-allocated to
Orange County from tF~e State. He said he expected to have more information
after a meeting in Southern Pines. The Board asked that this item be
returned. to the agenda on February 17.
Agenda. Item 5: Re orts from the Community Develo t,~nent
an- Recreation 5 af'~fs `Concernina'i
A. Park Development:
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Mr. Wayne Weston said this park in Northern Fairview at the site
of the old Hillsborough Landfill,Awoul~d,be the first park in Northern Orange.
He further said the original Hllb.proposal called fora 67 acre district
park. He said there was some uncertainty as to whether or.not this site
would support a structure but he expected to have that information later
this month after an analysis of the soil. '
There was some discussion regarding the Town of Hillsborough's
apparent desire to retain possess-ion of a portion of land adjoining the
proposed site for use as an incendiary landfill..
Commissioner Gustaveson moved to have a special meeting with the
Town of Hillsborough to explore the park concept as soon as possible and
to empower the Chair to arrange the meeting. Commissioner Whitted seconded
the motion. Vote: Ayes, .5; noes ,O.
C. Neighborhood_Redevelopment Plan:
Mr. Willie Griffin presented .the Board with the list o~F objectives
outlined in the redevelopment plan. They are summarized below.
1) Elimination of slum and blighted areas;
Z) Conservation of the neighborhood;
3) Removal of delapidated structure unfeasiable for rehabilitation;
4) Acquisition of and assembly of land for reallocation and redevelopment
for the improvement of the environment and for public open space
and recreation areas;
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5) Acquistion of street easements and rights-of-way;
6) Elimination of conflicts between uses and development
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7) Institution of standard street system with storm drainage and
public utilities;
$) To~the extent feasible, preparation of plans to preserve
the overall environment of the CD area;
9) Removal of conditions which adversely impact the morals and
sound and orderly development of the CD area;
i0) Create a sound and healthy physical and social environment in
the CD area.
Mr. Griffin said he would present the Board with a preliminary
draft of the redevelopment plan later today; this plan would welcome
the Board's suggestions in accordance with the General Statutes defining
the Board's authority in this matter. Mr. Griffin said the Baard would
need to adopt the plan at some point in the future.
The County .Attorney said the redevelopment plan would also have
to be presented to Hillsborough for approval.
C. Rehabilitation:
Mr. Griffin said there would be a bid opening on February 5,
1981, at 3 P.M.•'for three structures.
Mr. Griffin introduced Mr. Stevenson of the Chapel Hill Housing
Authority who brought the Board up to date on his redevelopment activities
since 1976. Mr. Stevenson said the CHHA had solved the problem of how
to entice investor-owners to participate in the plan by applying for
grants for those homes with the proviso that the homes would be rented
to low income families/individuals for fifteen years. His staff inspects
the properties at one year intervals following rehabilitation.
Agenda Item 7: The Architect's Anal sis of and
Recommendation Goncerntng J_at ids-.
Mr. Nassif told the Board the kitchen equipment for the 3ai1 `
had been rebid as directed and only two bids were received again. Those
bids are:
Food Equipment Contract Company $31,200.00
Gardner-Benoit $23,200.10
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Mr. Nassif gave the Board members a letter stating his recommendations
(Far a copy of this letter see page 1/d ~ of this Baok}. The recommended
bids were:
General Contractor:
Jail Equipment:
Plumbing:
Heating & Cooling:
Electrical:
.Kitchen Equipment:
Security Building Company
Roanoke Iran & Bridge, Inc.
Candor Mechanical Contractors, Inc.
Comfort Engineer, Inc. '
Pend,ergraph & Thomers-on
Gardner-Benoit
Mr. Nassif said all bid securities were in the form of bond and
there were no checks or .cash and any awarding of bids would be contingent
upon the bid documents being in order.,`.
Commissioner Whitted moved the;=Architect's recommendations on the
jail bids be approved and referred'to :the County Attorney for review;
Commissioner Gustaveson seconded that: motion. Vote: Ayes, 5; noes, 0.
Commissioner Whitted further moved that the generator alternate 1 E,
that is installed and purchased, be accepted; Commissioner Gustavespn
seconded that motion. Vote: ayes, 5; noes, 0.
The County Attorney was directed to draw up the contracts if the
documents were in order after :his review.
Mr. Hannon Issacs requested permission to speak to the Board. He
said he was an attorney with the N. C. Prisoner Advocacy Council and
wished to present to the Board a Resolution passed by the Orange County
Bar Association on January 29, 1981. Mr. Issacs said he was not officially
representing the Orange County Bar Association. Mr. Issacs requested the
Board consider making the size of the cells larger.
Commissioner Barnes told Mr. Issacs that the appropriate State
Departments had approved the jail plans which were in conformance with
State requirements. She thanked Mr. Issacs for speaking to the Board.
Agenda Item 15: A Preliminar En ineerin Re ort
Dea~li,n_~with Waste Wa__ter pisposal
in a Ef and Estates SuT~d~vision.
Mr. John McAdams presented the Board with his recommendation for
the problem at Efland Estates (Fora copy of that recommendation see
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Commissioner Willhoit moved to authorize the Engineer to apply for ~~
an Imminent Threat Grant from.Ht1D utilizing a gravity system with .
a package treatment plant for Efland Estates. Commissioner WFiitted
seconded that motion. Vote: Ayes, 4 (Commissioners Barnes, Gustaveson, _
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Whitted and Willhoit); noes, 1 (Commissioner Walker). r ~_.:
Agenda Item 8: The Mana er Recommends the Board
• un t o a once nee e o Com ete
t e Jail and Renovations Attendant
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to Office ves t rou o tion of
of a roject Ordinance for 1 ,
The County Manager said there were two things not included in this .
dollar amount presented to the Board: 1) the generator for the jail and
2) architect's fee. He said~the amended figure would 6e about $240,000.
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Commissioner Barnes said'the architect's fee had been renegotiated to .
6~ of the estimated cost not 6~.of the actual cost. The•Board asked if
there was a contingency on the jail ordinance. Acting Finance Officer,
Kathy Batters, said no, whereupon the Board suggested she include one on
that project of about 10~. Ms. Batters told the Board that it might 6e
better to consider a project ordinance in the next fiscal budget. _. __
Commissioner Gustaveson asked the Finance Officer to please continue with ~ r
the project ordinance, breaking dawn the items. No action was taken.
Agenda Item 10: The Tax Collector Recommends the Annual _
Tax Lien Sa e, Be Held Monday, June 1st
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Commissioner Whitted moved that. the Annual Tax Lien Sale be held
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Monday, June 1st, 1981; Commissioner Will-hait seconded the motion.
Vote: Ayes, 5; noes, 0. -
Agenda Item 11: The Tax Collector Re its tlie.Count .
Held 1 171 059.50 in 1980 Tax Liens
on Rea Pro erty at the End of Januar .
Mr. John Horner told the Board the County Field $1,171,059.50 in
1980 tax liens on real property as of January 31, 1981. He said the _
percentage of collection for this year was 93% as compared to 87.31%
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for last year. The Board received Mr. Homer's report. ~ ~~
Commissioner Barnes adjourned the meeting for lunch to reconvene
at 2 P.M.
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Commissioner Barnes called the meeting to order at 2 P.M. following
the lunch break.
Agenda Item 9: The Mana er Recommends the Board
Remove t e Freeze n Ca ita urchases
Im ose b the oa.rd endin Com etion
o Pans to finance the a~ acs ity.
Commissioner Gustaveson moved to lift the freeze on purchases of
capital equipment; Commissioner Willhoit seconded the motion. Vote:
ayes, 5; noes, 0. The Board said it did not know a freeze had been
imposed on capital purchases.
Agenda Item 12: A Resolution Affirmin A Polic of
Equa mp oyment ~portunit as Part
of Count Personne Practices.
The Personnel Director presenteu~:to.the Board a Resolution affirming
Orange County's Commitment to equa~~opportunity-employment. Gommissioner
Walker moved to adopt the Resolution o~Ffered by the Personnel Director
affirming Orange County's commtment•to equal opportunity employment;
Commissioner Whitted seconded the motion. Vote: Ayes ,5; noes, 0.
The Personnel Director said she would present the Board with a copy of
the Affirmative Action Plan on February 17th.
Agenda Item 13: ': The Purchasin A ent Will Respond to
ues Tans Concernin Ve is e.Prtces
an Performance Records Posed by t e
Board on Januar 2 t .
The County Attorney advised the Board that since one of the vendors
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contacted had asked that his prices not be made public the Board could
not legally consider that information; the Board followed the County
Attorney's advice and did not consider information obtained regarding
the informal bids.
The Purchasing Agent reported on the contact with Mr. Harris of
Chapel Hill regarding his experience purchasing vehicles on State Con-
tract. Mr: Harris' experience had been somewhat less than ideal; that
is, delivery was slow and the vehicles were not necessarily painted the
specified color (s). Mr. Rees said'Consumer Reports" rated the Chevette
average in overall performance.
Commissioner Wacker said he preferred ta. deal with "local people
who are paying local taxes" and he felt he had not had any imput into
the decision to purchase on State Contract. The Board, as a body, did
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not recall any action obligating the County .to goon State Contract,
Commissioner Barnes ,summarising the discussion, said the County, re-
gardless of who authorized the agreement, had. entered into an agreement
with the State for purchase of vehicles on State Contract and was there-. '."
fore under a moral if not a legal obligation to honor that agreement ,rt•i
signed by County staff. .~
Commissioner Willhoit moved to authorize purchase of vehicles on
State Contract under the financing arrangement-approved by the Board at •
its meeting on January 26, 1981; Commissioner Whitted seconded the motion.
During ensuing discussion, Commissioner Whitted said he agreed with
Commissioner Walker, that he also would prefer to deal with local bus-
finesses when the price differential was slight. :~:.
• Commissioner Walker offered a substitute motion, to wit, that the
Board authorize purchase of vehicles according to the lowest price fur-
nished by Mr, Rees. 'Commissioner Barnes called' a point of order re- •
minding Commissioner Walker that since the information could not be made
public at the .request of one of the vendors. the Board could not legally,
and therefore would not,consider this information. Whereupon Commissioner
Walker amended his motion to read that the Board authorize the vehicles
be placed on bid to local dealers. Motion died for lack of a second.
Mare discussion ensued; Commissioner Barnes restated the motion
by Commissioner Willhoit still on the floor. Vote: Ayes 3 (Commissioners
Barnes, Whitted and Willhoit); noes, 2 {Cvmanissioners Gustaveson and Walker):
The motion carried.
Commissioner Barnes said she thought there was a consensus, on the
Board for the County not to remain on State Contract beyond this contract
period for future vehicle purchases. +~
The County Attorney told the Board that the Finance Officer has
the authority to enter agreements such as the one considered and dis- ~
cussed above and that if the Board wished the Finance Officer not to T
retain and exercise that authority it should instruct the Finance Officer
to prepare a proposal outlining action appropriate for the- Finance Officer
for Board approval. The Board so instrtcted the Finance Officer. -
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In order to accomodate visitors from Chapel Hill the Board considered
Agenda Item 18 next.
Agenda Item 18: The P1annin Board recommends a oval
of t e Preliminar Plan for Cornwa lis
Hi 1s Sub ivision.
Mr. Jim Palatty,of the Planning Department, made the staff presentation.
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Staff recommended an additional access to the development due to the
total number of units planned. Commissioner Willhoit requested Mr. Polatty
contact DOT regarding requirements far traffic islands in cul-de-sacs.
Mr: Jerry Latta of the developer's staff spoke saying the developer plann-
ed to complete the development over the next ten to twelve years. Mr.
Philip Post also spoke for the development. The Board expressed to the
developer, Mel Rashkis; its intereSt.;and desire to see egress and ingress
from the north to that subdivision~:•="'commissioner Whitted said he felt
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there should be an outlet onto Qakda1`e for the convenience of those who
would 6e taking their children:`~o school.'
Corranissioner Willhoit moved to approve Phase I of the Cornwallis
Wills Subdivision with the recommendations of the Planning Department;
Commissioner Whitted seconded the motion. Vote: ayes, 5; noes, 0.
Agenda Item 14: The County Attorne will resent an
>": Or ina~nce ~Regu atin~ t e Operation of_
U7-n6u anc~ 1 ~- ~-~e 5ervic~es ~rn r~an'ge~~Coun v:
The Board directed the county staff contact N.C. Memorial Hospital
to inform the hospital of the Ordinance and that the Board`s.intent is
to exclude those ambulances transporting patients to the N. C. Memorial
Hospital from areas outside Orange County.
Commissioner Whitted suggested liability insurance be in the amounts
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of $100,00p; $300,000; and $50,000; in that order in the blanks on page
7 of the Ordinance.
Commissioner Whitted moved to adopt the Ambulance Ordinance regulating
the operation of such services in Orange County; Commissioner Wi1lho.it
seconded the motion. Vote:. Ayes; 5; noes, 0.
The Board asked the Chair to contact the cities of Chapel Hill and
Carrboro informing those municipalities of this action and indicating
the Board's interest in those municipalities likewise adopting this Ord-
inance or a Resolution .permitting, its application in those Towns.
In the interest of time remaining for the transaction of business,
the Board decided to bring to a Eater agenda items 20, 21, 22, 23 and
24.
Agenda Item 16: A Resolution Establishing a Special
Boa rd~o_-f_Equalization and Review for ~~
roman a Count "'-"
The Tax Supervisor told the Board that a Board of Equalization and
Review, may not meet before Apri].1 to consider cases nor after June 30.
However, the Board of Equalization and Review may meet to organize prior
to April land after June 30 to consider those appeals already on file.
during discussion the Board agreed to a seven member board with terms
effective immediately and expiring the first Monday in August.
Commissioner Walker moved to adopt the Resolution establishing
a special Board of Equalization and Review for Orange County-incorporating
the suggested seven members with terms as defined in the preceeding
paragraph. Commissioner Gustaveson seconded the motion. Vote: ayes,
5; noes; 0.
A. Consideration of per diem for its members. -
Commissioner Gustaveson moved to establish a per diem allowance
of $40.00 per member; Commissioner Whitted seconded the motion. vote:
Ayes, 5.; noes, 0.
B. Naming of Board Members,
Commissioner Gustaveson moved, seconded by Commissioner Barnes,•ta
name Watts Hill, Jr., to the Board of Equalization :and Review. Vote:
!{yes; 5; noes, 0.
Commissioner Wi1lhoit moved, seconded by•Co-nmissioner Barnes, to
name James Wilde to the Board of Equalization and Review. Vote: ayes,
5; noes, 0.
Commissioner Walker moved, seconded by Commissioner Gustaveson, to
name Kenneth Collins to the Board of Equalization and Review. Vote:
Ayes, 5; noes, 0.
Gommissianer Whined moved, seconded by Commissioner Willhoit, to
name Paul McAllister to the Board of Equalization and Review. Vote:
Ayes, 5; noes, 0.
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Commissioner Whined moved to name Elizabeth Walters, seconded
by Commissioner Barnes, to the Board of Equalization and Review. Vote:
{yes; 5; noes, 0.
Commissioner Barnes moved, seconded by Commissioner Wi1lhoit, to
name John McKee to the Board of Equalization and Review. Vote: Ayes, 5;
noes,0.
Commissioner Gu ~taveson moved, seconded by Commissioner Whitted,
to reserve one nomination till the meeting of the 17th of February.
Vote: Ayes, 5; noes, 0.
The Board asked the Chair to notify those named to the Board of
Equalization and Review and to send,.~hem a copy of the Resolution.
The County Attorney instructed~~h;e~Clerk she should forward the
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Resolution and the names of those-~'iamed to the Board of Equalization
and Review to the N.C. Departme~ii: of Revenue within fifteen days .and
to note the one remaining vacancy on 'the Board.
Agenda Item 19: A Calendar of Events leading to
Consideration of a Flood Plain
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Mr. Palatty presented the Board with the following calendar of
events leading to. consideration of `a Flood Plain Ordinance:
A. Proposed Flood R1ain Ordinance presented to the Board of
Commiissioners February 2nd; -
B. A public hearing on the Proposed Flood Plain Ordinance Feb-
ruary 17th;
C. Consideration of the Proposed.Flood Plain Ordinance March 2nd;
D. March 16th Final date for adoption of Ordinance.
Commissioner Gustaveson moved to receive the Proposed Flood Plain
Ordinance; Commissioner Wi1lhoit seconded the motion. Vote: Ayes,
5; noes, 0.
Commissioner Whitted moved to convene in executive session; seconded
by Commissioner Wil1hoit.. Vote: Ayes, 5; noes, 0. The Board convened in
executive session.
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Anne Barnes, Chair
Paulette Pridgen-Pond, Clerk