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HomeMy WebLinkAboutORD-2010-027 Fiscal Year 2009-2010 Budget Amendment #8or2D^ao~~- oat ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 16, 2010 Action Agenda Item No. ~_ SUBJECT: Fiscal Year 2009-10 Budget Amendment #8 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Conservation Easements Capital Project Ordinance INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2009- 10. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification of additional Adoption Enhancement Fund donations: • Foster Care Donations -donations totaling $1,635 to offset costs for the on-going needs of foster care children. • General Assistance .Donations -donations totaling $205 to aid special-needs clients, including senior citizens. • Adoption Enhancement Reimbursement -reimbursement of $15,000 from the NC Department of Health and Human Services for the Special Children Adoption Fund program. The department will use these funds to enhance the adoption services program. These funds are set aside in an Adoption Enhancement Fund, which is outside of the General Fund. 2 2. The Department of Social Services has received notification of additional funds from the state for the following programs: • Child Day Care -funds totaling $284,507 to provide childcare services and subsidies to low-income families. • Crisis Intervention Funds -receipt of $209,488 to provide for the heating needs of Orange County residents in crisis. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #1) Library Services 3. The Library has received contributions, totaling $9,000, from the Towns of Carrboro ($5,000) and Hillsborough ($4,000). These funds will offset the cost of library books, programs, and operational support. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #2) Conservation Easements Capital Project Ordinance 4. At its meeting on June 16, 2009, the Board of County Commissioners accepted a conservation easement donation, which offered protection to a portion of the Underwood property. From this donation, the County will realize costs totaling $2,000 for transaction costs, including the easement survey, title search and closing fees. Staff will transfer funds from existing Lands Legacy conservation easement funds. (See Attachment 3, Conservation Easements Capital Project Ordinance) Technical Amendment 5. During this fiscal year, there have been two reorganizations among General Fund departments that necessitates a technical budget amendment among Functions. Public Works, consisting of Building and Grounds and Motor Pool, was originally budgeted in FY 2009-10 in the General Services function, but has moved to the Asset Management & Purchasing Department within the Governing and Management function. Also, the County Engineer division, originally budgeted in FY 2009-10 in the Governing and Management function, has moved to the Planning Department within the Community and Environment function. This technical amendment provides for the budgeting of these divisions within the appropriate functions. (See Attachment 1, column # 3) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and capital project ordinance amendments for fiscal year 2009-10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009.10 Orange County Budget Ordinance is amended as follows: Note: reaeRs encumbrance carry 1. Department of Social romans as auNodzed by Services receipt of Child adi~ a~ a'd~ Day Care funds 2. The Library has 3. Technical ($284,507) to provide received contributions Amendment to move Ori foal Bud et Encumbrance B d t A d d Budget As A childcare services and subsidies to low•income from the Towns of Carrboro ($5,000) and budgeted funds of Public Works and Bud et As 9 9 9 Carry Forwards u e as men e 9 mended Thrau h 9 families, and Crisis Hillsborough ($4 000) to County Engineer Amended Thrcugh BOA #7 Intervention Funds , offset the cost of library divisions to their BOA #8 ($209,486) to provide far books, programs, and appropriate functions the heating needs of operational support. due to reorganizations Orange County residents within this Oscal year in crisis. General Fund Revenue Property Taxes ; 130,571,195 $ $ 130,571,195 $ 130,646,195 S - S ; $ 130,648,195 Sales Taxes $ 16,873,405 $ S 18,873,405 $ 18,873,405 $ $ - $ $ 78,873,405 License and Permits ; 288,000 $ E 288,000 S 298,000 ; - $ $ S 288 000 Intergovernmental $ 16,724,924 S E 16,724,924 $ 17,634,534 $ 493,985 $ 9,000 S , $ 18,137 529 ChargesforService $ 9,898,897 $ $ 9,898,897 $ 8,761,140 $ , $ 9,761,140 Investment Earnings $ 670,000 $ $ 870,OOD S 670,000 $ 670 000 Miscellaneous $ 762,618 S - $ 782,618 S 794,958 , $ 794 958 Transfers from Other Funds S 2,000,000 $ - ; 2,000,000 S 2,936,917 , $ 2 936 917 Fund Balance $ $ 1,205,398 $ 1,205,388 ; 3,445,147 , , $ 3 445 147 ota enera undRevenues $ 177,589,039 $ 1,205,398 $ 178,794,437 S 183,050,296 $ 483,995 S 9,000 $ , , $ 183,553,291 Expenditures Governing 8 Management $ 8,882,901 $ 119,903 $ 8,802,804 $ 8,929,868 S S $ 5,447,479 $ 14 377 347 Generel Services 20,335,509 528,113 ; 20,863,622 S 20,871,467 $ $ $ (5,652,932) , , S 15,318 535 ommunr nv ronment , 3 Human Services $ 33,414,481 $ 302,504 ; 33,716,985 $ 35,488,D64 $ 493,995 S $ E 35,980,059 Public Safety S 16,956,475 $ 102,010 S 17,058,465 $ 18,181,001 $ - ; $ $ 18,191,007 Culture & Recreation $ 4,160,533 $ 63,702 S 4,224,235 $ 4,254,599 $ - $ 9,000 S $ 4 263 599 Education 81,885,562 ; - ; 81,865,562 81,865,562 , , 81,665 562 Transfers Out E 6,795,798 $ - $ 8,295,798 $ 9,375,796 , ; 9 375 796 Tote enera un pproprrapon $ 177,589,039 c $ 1,205,398 e S 178,794,437 e ; 183,050,296 $ 493,995 $ 9,000 $ , , S 183,553,291 - r p a i W Year-To-Date Budget Summary Fiscal Year 2009-10 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget Amendment #8 (March 16, 2010 Grant Funds $151,204 Non Grant Funds $2,367,901 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards) $3,292,638 General Fund Fund Balance Appropriated to Cover Unantici ated Expenditures $152,509 Total Amended General Fund Budget $183,553,291 Dollar Change in 2009-10 Approved General Fund Budget $5,964,252 Change in 2009-10 Approved General Fund Budget 3.36% e..+nnri~Prl Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 838.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 2.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009-10 909.950 Notes: 1. Appropriation of $48,798 from the GF liability account to set up the newly established Spay/Neuter Fund (BOA #1) 2. $50,000 FY 2008-09 carryforward to replace two patrol cars (BOA #3) 3. $1,988,442 FY 2008-09 Carry Forwards (BOA #5) 4. Encumbrance Carry Forwards of $1,205,398 (as authorized by the Notes: 1. $119,664 to add an additional staff attorney position and unbudgeted legal contract fees for Geoff Gledhill (BOA 2. $23,517 for Bradshaw Quarry to remain open from September 21, 2009- January 2, 2010 (BOA #3) 3. $9,328 for Bradshaw Quany to remain open from January 3, 2010 through June 30, 2010 (BOA #6) BA #3 (October Z0, 2009): 1) Staff Attorney (1.0 FTE) effective January 4, 2010. 2) Deputy Tax Collector (1.0 FTE) effective January 1, 2010. 4 oR~- ao ~©- oag 5 Conservation Easements Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the acquisition of conservation easements to help preserve County farmland. Financing for the project includes proceeds from private placement loans, federal grant funds from the USDA Natural Resource Conservation Service, and proceeds from the County's share of pay-as-you-go capital funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Sales Tax and Dedicated Properly Tax $350,000 $0 $350,000 Bond Funds $0 $0 $0 Private Placement $2,250,000 $0 $2,250,000 Grant Funds $3,400,957 $0 $3,400,957 Fees $0 $0 $0 Transfer from Lands Legacy Capital Project $143,000 $0 $143,000 Total Funding $6,143,957 $0 $6,143,957 r 6 Section 4. The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Conservation Easements Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of March 2010. ~~5~-~olc~-~~,~ ''~ - I lQ -- I G> ~l, or in an amount which would be modified in direct proportion to the amount actually received, and authorized the Manager to sign the agreement. e. Lease Renewal -High Rock Solid Waste Convenience Center The Board approved the lease renewal for the period of July 27, 2010 through July 26, 2015 at a monthly cost based on the escalator clause of the initial lease and authorized the Chair to sign the renewal agreement on behalf of the Board. f. NC State Firemen's and Rescue Squad Annual Certification Roster The Board approved the certification requirements fro the life safety branch manager and staff to participate in the North Carolina State Firemen's Association for the year 2010 and authorized the Chair to sign. gL Second Reading: South Orange Rescue Squad, Inc. Emergency Services Franchise Ordinance The Board granted on Second Reading a franchise by ordinance for five year terms to South Orange Rescue Squad, In. for Emergency Medical Basic Life Support and Rescue Services; authorized the Chair to sign the Franchise Ordinance; directed staff to discuss and enter into an Operations Agreement with South Orange Rescue Squad within 90 days that identifies the subcategories under which SORS will be permitted to operate the Emergency Medical Basic Life Support and Rescue Services Franchise based on the needs of the County and the capacity and capabilities of SORS as well as to provide for the Daily operational functions of SORS as it works within the Orange County Emergency Services System; and after the Emergency Services Director negotiates the Operations Agreement with SORS, authorize the County Manager to sign the Agreement subject to review by the County Attorney or his staff. The granting of the Franchise Ordinance is conditional upon successful completion of the Operations Agreement within 90 days of acceptance of the Franchise Ordinance by the SORS. h. Fiscal Year 2009-10 Budget Amendment #8 The Board approved budget and capital project ordinance amendments for fiscal year 2009-10 for Department of .Social Services, Library Services, Conservation Easements Capital Project Ordinance, and Technical Amendment. i. Retirement Incentive Program The Board approved the offering of an additional Retirement Incentive Program for FY 09-10 to reduce the number of positions in the County prior to July 1, 2010 for employees who have been employed by Orange County for 10 or more years and are eligible to retire under the NC Local Governmental Employees Retirement System. L Boards/Commissions/Task Forces to be Dissolved The Board approved the dissolved list of boards, commissions, and task forces which are no longer active because their charge has been completed. VOTE ON CONSENT AGENDA: UNANIMOUS 5. Items Removed From Consent Agenda -NONE 6. Public Hearings a. North Carolina Community Transportation Program (CTP) Administrative and Capital Grant Application for FY 2010/2011 The Board conducted an annual public hearing on the North Carolina Community Transportation Program grant application by Orange Public Transportation for FY 2010-2011, and considered approving the grant application that includes adopting a resolution authorizing the applicant to enter into an agreement with North Carolina Department of Transportation, and authorizing the County Attorney to complete the necessary certifications and assurances and authorizing the Chair to sign.