HomeMy WebLinkAboutORD-2008-088 - Intensive Home Visiting Program Grant Project Ordinancea
Intensive Home Visiting Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Intensive Home Visiting Demonstration Program as
awarded to the Orange County Health Department by the North Carolina Division
of Women and Children's Health, Department of Health and Human Services.
This grant provides funding for 1.0 permanent, time - limited position through the
grant period. The grant provides funds to decrease child abuse and neglect,
improve parent -child interaction, ensure adequate use of preventive family support
services, improve children's health and development, and improve the service
delivery system in Orange County by decreasing fragmentation and duplication.
Section 2. Under the terms of the agreement, Orange . County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the rules and regulations contained in the grant document, the
rules and regulations of the North Carolina Department of Health and Human
Services and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Smart Start (2007 -08) $62,372
Smart Start (2008 -09) $66,114
Total Smart Start $128,486
Section 4. The following amount is appropriated for this project:
Intensive Home Visiting (2007 -08)
$62,372
Intensive Home Visiting (2008 -09)
$66,114
Intentive Home Visiting Appropriation
$128,486
Section 5. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the general fund for the purpose of making payments
due. Reimbursement requests should be made to the grantor agency in an orderly
and timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Position authorized through this grant project ordinance includes:
- 1.0 Full- -time Equivalent Position — Public Health Nurse B
Section 9. This project ordinance is in effect until June 30, 2009.
Adopted this the 24th day of June 2008.
C
vQ p - ado. oY�
Chair Jacobs: Unless there are questions, I need a motion to refer the Class A SUP
application to the Planning Board for review and comment with a request that a
recommendation be submitted no later than August 14, 2008.
Goof Gledhill: Mr. Chair, let me suggest that the action you take is to adjourn the public
hearing to the meeting you want to consider this again to receive the Planning Board's
recommendation and any additional written evidence that's submitted to the Planning Board in
the meantime.
A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to adjourn
the public hearing to August 19, 2008 to receive the Planning Board's recommendation, along
With any additional written evidence submitted to the Planning Board.
VOTE: UNANIMOUS
6. Regular Agenda
a. Approval of Fiscal Year 2008 -09 Budget Ordinance, Capital Project
Ordinances. and Grant Project Ordinances
The Board considered adopting the County's budget ordinance School and County
capital project ordinances, and County grant project ordinances for fiscal year 2008 -09 and
authorizing a Parks Conservation Technician II position, effective October 1, 2008, at no
additional cost to the FY 2008 -09 approved General Fund Budget.
Laura Blackmon made reference to the abstract, which outlined the decisions of the
Board at the last work session.
Chair Jacobs pointed out that the County Commissioners were handed a written
explanation of two shifts in the funding in the Sheriffs Department and the Health Department
that would not incur additional costs. This includes hiring of two new deputies in the Sheriffs
Department and a continuation of the Volunteer Coordinator position- in the Health Department.
Commissioner Gordon asked that an explanation be provided for these two changes.
Donna Coffey said that, according to the numbers, there would be no additional cost for
the two Sheriffs Deputies. The cost of the Volunteer Coordinator would be $3,971. Instead of
being an Administrative Assistant I, it would be a Volunteer Coordinator. This is a trade. The
Sheriffs proposal is to trade vehicles for two deputy positions at no additional costs to the
County.
Commissioner Foushee said that those positions would include benefit costs associated
with the staff.
Commissioner Gordon did not understand how the amounts could be exactly the. same.
Donna Coffey said that the revenues associated with the Administrative Assistant I position
would also transfer to the Volunteer Coordinator. That is how there is a wash of County funds.
Health Director Rosemary Summers said that there is some carry forward money that
has not been expended that will be continuation funding from the State in future years. This
funding will be used to make up the difference in the Volunteer. Coordinator's salary. In future
years, there will be a permanent allocation from the State. She said that the revenue
projections are $15,000 for the Administrative Assistant and $21,000 in Medicaid administrative
draw downs, and the additional $10,000 carried forward from this year. There is also $10,000
from CERT, but that is already assigned to the Volunteer Coordinator position.
Commissioner Gordon said that she would like a proposal for this and the numbers.
Commissioner Carey suggested that the Board approve this change in position and ask
the Health Director to bring the numbers back in August, since it will not increase the spending
for personnel.
The Board agreed.
Commissioner Gordon pointed out that she was one of the two Commissioners that
voted for the position that the Board is now restoring ( Volunteer Coordinator for CERT).
There was no discussion on the two Deputies.
Chair Jacobs said that the budget remains unchanged.
Laura Blackmon said that there is an addition in the abstract about postponing the West
Ten Soccer Complex for a year and postponing opening Northern Park to April. The position
needed to take control of this park would be starting 'in October.
Donna Coffey said that there would be no additional cost to the County with the addition
of one FTE.
Commissioner Gordon said that her understanding is that the only thing the Board
cannot change is the tax rate, so if there is some mistake, then things need to be worked out so
that the tax rate will not be changed.
Commissioner Nelson said that he did not get this until 11:00 p.m. last night and he has
discomfort in voting for this since he has not really read it, but he will rely on his fellow
Commissioners. He said that when the Board had its retreat earlier this year, there were many
goals with budget implications, but they were not able to review this and he feels like he was not
an active part of this budget. Next year, he would like things to be done differently. A proposal
for setting up money for energy efficient features was one goal he wanted to implement.
Another issue was a request that came to him from people of moderate incomes that live near
public water and sewer but do not have the financial means to hook up to it. The people were
requesting that the County Commissioners set up a fund to assist families of modest means for
this. He would like to request setting, up a Retreat Planning Committee with two members of
the Board of County Commissioners working with the Manager.
Chair Jacobs thanked the Manager and staff for the work done to get the Board to this
point. He said that advocates are needed for the County and he has proposed that the
Manager do this. He pointed out that 80% of the cuts from the budget were out of the County.
He expects that part of this is that the County Commissioners do not see the same amount of
angst and pain from the staff as it does from the schools. He said that the Chair and Vice -Chair
have talked about having another work session when the Board returns in August to discuss the
budget process again. He would suggest writing comments to the Manager about the budget
process in the fall, as has been done before.
Resolution of Intent to Adopt the 2008 -09 Orange County Budget:
Commissioner Gordon asked about the changing of the positions that were just added.
Donna Coffey explained that, instead of the Administrative Assistant I for the Health
Department, it would become the Volunteer Coordinator Position for the CERT program. In
Parks and Recreation, there would be a position added effective October 1, 2008, a Parks
Conservation Technician II. Commissioner Gordon asked if this would change the numbers
and Donna Coffey said that it would not change the bottom line for the General Fund.
Commissioner Gordon suggested additional wording for the resolution.
A motion was made by Commissioner Foushee, seconded by Commissioner Carey to
approve the Resolution of Intent to Adopt the 2008 -09 Orange County Budget, with position
changes and the stipulation that the Board will receive the language about the changes in the
financial detail.
VOTE: UNANIMOUS
Resolution of Intent to Adopt the 2008 -09
Orange County Budget
The items outlined below summarize decisions that the Board acted upon June 17, 2008 in approving the 2008 -09 Budget.
WHEREAS, the Orange County Board of Commissioners has considered the Orange County 2008 -09
Manager's Recommended Budget; and
WHEREAS, the Commissioners have agreed on certain modifications to the Manager's Recommended Budget;
NOW THEREFORE BE lT RESOLVED, that the Orange County Board of Commissioners expresses its intent
to adopt the 2608 -09 Orange County Budget Ordinance on Tuesday, June 24, 2008, based on the following
stipulations:
1) The following position changes to existing positions and additions to existing staffing levels, as
presented in the 2008 -09 County Manager's_ Recommended Budget on May 20, 2008, are
approved:
Department
Position Title
Approved Net County Funding for
Approved FTE
FY 2008 -09
Administrative Assistant ( (Eldercare & Retired Senior Volunteer Program) -
$10,489
0.75
Transition from long -term temporary to permanent FTE
Aging
Office Assistant I - Transition from long -term temporary to permanent FTE
$9,148
0.50
Animal Care Techniclah (Shelter) - Transition from long -tern temporary to
$13,628
1.00
permanent FTE
Animal Services
Veterinary Health Care Technician (Shelter) (Eflecfive 0 110 112 0 0 9)
$17,835
1.00
Assistant Fire Marshal
$48,631
1.00
Emergency Services
Emergency Medical Technician - Transition from long -tern temporary to
876,484
4.00
ermanent FTE
Emergency Telephone Fund
E911 GIs Mapper If (Full cost offset with Subscriber Fees)
$0
1.00
Financial Service:
Financial Services Technician - Transition from long -term temporary to permanent
$76,120
1.00
FTE
Administrative Assistant I
$3,971
1.00
Dental Hygienist
($5,401)
0.20
Health Department
Dental Hygienist (Community Dental Care Coordinator)
$10,170..
1.00
Family Nurse Practitioner 11
$9,589
0.60
Housing/Community Development Director- Increase General Fund Support - no
$81,714
0.00
change in FTE
Housing & Community
Development Fund
Office Assistant 11- Transition from long -term temporary to permanent FTE (Full
$g
1.00
cost offset with Federal Section 8 funds)
Building Maintenance Technician (EffecOve 0110112009)
$44,243
1.00
Office Assistant (Buildings and Grounds) - Transition from long -term temporary to
$7,274
1.01)
Public Works
permanent FTE
Office Assistant I (Motor. Pool) = Transition from long -tern temporary to permanent
$5,846
0.50
FTE
Sustainabitity Coordinator- Transition from long -term temporary to permanent
80
1.00
Purchasing & Central Services
FTE
Value Engineer - Transition from contract. to permanent FTE
5D
1.00
Sheriff
Deputy 1
$191,094
4.00
Social Services
Social Worker 11 (Adolescent Parenting) - Transition from long -term temporary to
s0
2.00
permanent FTE
Solid Waste Enterprise Fund
Heavy Equipment Mechanic 1- Transition from long -term temporary to permanent
so
1.00
FTE
Totall
$641,035
25.46
All positions authorized to begin July 1, 2008 unless otherwise noted.
2) The following modifications to the County Manager's Recommended Ad Valorem Tax Rate, as
presented In the 2008 -09 County Manager's Recommended Budget on May 20, 2008, are made:
Odsvia m ina•
3) The total current expense appropriation for Schools is $60,582,479. The
appropriation to the Chapel Hill- Canboro City Schools is $37,456,049 and the
appropriation to the Orange County Schools is $23,126,430. The per pupil
allocation is approved at $3,200.
4) The recurring capital outlay for both school districts is $2,570,635 and is hereby -
appropriated $1,579,005 for Chapel Hill - Carrboro City Schools for recurring
capital. There is hereby allocated $991,630 for Orange County Schools for
recurring capital
5) The County's ad valorem contribution to Chapel Hill Carrboro City Schools and
Orange County Schools totals $90,180,363 or 49.3% of the County's total
General Fund budget of $183,005,580.
6) The Ad Valorem property tax rate shall be set at 99.8 cents per $100 of
assessed valuation, an increase of 4.8 cents over the fiscal year 2007 -08 rate of
95 cents.
7) The Chapel Hill - Carrboro City School District Tax shall be set at 23 cents per
$100 of assessed valuation, an increase of 2.65 cents over the fiscal year 2008=
09 rate of 20.35 cents per $100 assessed valuation. The Chapel Hill- Carrboro
Board of Education's 2008 -09 requested budget included a 7.06 cent increase in
the special district tax. rate.
8) The Fire bistrict tax rates shall be set at the following rates (all rates are based on cents per $100
of assessed valuation):
•
LISS IntergovernmenMr-"ROMIon Esasea on ow er Operating MITI Assoclateo
7.30
1.
92aning of Hillsborough Commons
226,247.00
•
AG Valorem rrOPUFLY I ax - e uce TrUM KWOMmenoed Kate of cents per
6.00
2
valuation to 99.2 cents per $100 valuation
5,061421.00)
TotW Changes to Recommended Revenues
,28 ,668.00
3) The total current expense appropriation for Schools is $60,582,479. The
appropriation to the Chapel Hill- Canboro City Schools is $37,456,049 and the
appropriation to the Orange County Schools is $23,126,430. The per pupil
allocation is approved at $3,200.
4) The recurring capital outlay for both school districts is $2,570,635 and is hereby -
appropriated $1,579,005 for Chapel Hill - Carrboro City Schools for recurring
capital. There is hereby allocated $991,630 for Orange County Schools for
recurring capital
5) The County's ad valorem contribution to Chapel Hill Carrboro City Schools and
Orange County Schools totals $90,180,363 or 49.3% of the County's total
General Fund budget of $183,005,580.
6) The Ad Valorem property tax rate shall be set at 99.8 cents per $100 of
assessed valuation, an increase of 4.8 cents over the fiscal year 2007 -08 rate of
95 cents.
7) The Chapel Hill - Carrboro City School District Tax shall be set at 23 cents per
$100 of assessed valuation, an increase of 2.65 cents over the fiscal year 2008=
09 rate of 20.35 cents per $100 assessed valuation. The Chapel Hill- Carrboro
Board of Education's 2008 -09 requested budget included a 7.06 cent increase in
the special district tax. rate.
8) The Fire bistrict tax rates shall be set at the following rates (all rates are based on cents per $100
of assessed valuation):
•
Cedar Grove
7.30
•
Chapel Hill
4.90
•
Damascus
6.00
•
Efland
5.225
•
Eno
5.70
•
Little River
4.60
•
New Hope
6.75
•
Orange Grove. 14.20
• Orange Rural.
6.30
• South Orange
9.50
• Southern Triangle
6.00
• White Cross
1.6.00
9) Provide- for a County pay and benefits plan that includes:
• 2.25 percent Cost of Living increase effective July 1, 2008 for permanent employees
In -range salary increases ranging from 1 % to 3% percent for employees whose work performance is rated
proficient or higher work performance effective on the employees' performance
FY 2008 -09 Budget Ordinance:
Commissioner Gordon asked how to track the Solid Waste Landfill Operations
Enterprise Fund and whether it was from General Fund Balance or another reserve. Donna
Coffey said that it was accumulated from Solid Waste fees. It is called a reserve.
Section 1— Budcaet Adoption
A motion was made by Commissioner Carey, seconded by Commissioner Foushee to
approve the FY 2008 -09 Budget Ordinance.
Fiscal Year 2008 -09
Budget Ordinance
Orange County, North Carolina
Be it ordained by the Board of Commissioners of Orange County
Section I. Budget Adoption
There is hereby adopted the following operating budget for Orange County for this fiscal year
beginning July 1, 2008 and ending June 30, 2009, the same being adopted by fund and activity,
within each fund, according to the following summary:
Fund
Current
Revenue
Interfund
Transfer
Fund Balance
Appropriated
Total
Appropriation
Genetal Fund
$178,352,035
$2,653,545
$2,000,000
$183,005,580
Emergency Telephone Fund
$718,223
$0
$5,494
$723,717
Fire Districts Fund
$3,010,335
$0
$52,109
$3,062,444
Section 8 (Housing) Fund
$3,975,720
$81,714
.$0
$4,057,434
Community Development
Fund
$810,651
$329,961
$0
$1,140,612
Efland Sewer Operating Fund
$62,000
$82,250
$0
$144,250
Revaluation Fund
$136,000
$0
$47,249
$183,249
Visitors Bureau Fund
$1;014,000
$0
$7,889
$1,021,889
School Construction Impact
Fees Fund
$2,070,000
$0
$0
$2,070,000
Solid Waste/Landfill
Operations Enterprise Fund
$8,839,528
$0
$1,656,935
$10,496,463
SportsPlex Enterprise Fund
1 $2 217,8001
$700,0001
$0
$2,917,800
Section II. Appropriations
That for said fiscal year, there is hereby appropriated out the following:
Function
Appropriation
General Fund
Governing and Management
$9,524,681
General Services
$12,853,067
Community and Environment
$4,138,847
Human Services
$36,695,871
Public Safety
$17,184,424
Culture and Recreation
$3,688,588
Education
$64,722,715
Debt Service
$26,105,859
Transfers to Other Funds
$8,091,528
Total General Fund
$183,005,680
Emergency Telephone System Fund
Public Safe
$723,717
Total Emenjency Tele hone System Fund
$723,717
Fire Districts
Cedar Grove
$171,189
Chapel Hip
$996
Damascus
$45,976
Efland
$295,496
Eno
$339,941
Little River ..
$166,035
Now Hoe
$354,783
Orange Grove
$9 666
Orange Rural
$641640
South orange
$429,969
Southern Triangle
$167,726
White Cross
$189,027
Total Fire Districts Fund
$3 062,444
Section 8 (Housing) Fund
Human Services
$4,057 434
Total Section 8 Fund
$4,057,434
Community Development Fund Affordable Housing
Program
Human Services
$329,961
Total Commun Development Fund Affordable Housing Pro ram
$329,961
Community Development Fund HOME Program)
Human Services
$810,651
Total Community Development Fund
$810,651
Efland Sewer Operating Fund
General Services
$144,250
Total Wand Sewer 0 aratin Fund
$144,250
Revaluation Fund
General Services
$183,249
Total Revaluation Fund
$183,249
Visitors Bureau Fund
Community and Environment
$1,021,889
Total Visitors Bureau Fund
$1,021889
School Construction Impact Fees
Transfers to Other Funds
$2,070,000
Total School Construction Impact Fees Fund
$2,070,000
Solid WastelLandflll Operations Enterprise Fund
Solid WastelLandflll Operations
$10,496,463
Total Solid WastAandfill Operations
$10,496,463
S ortsPlex Enterprise Fund
Culture and Recreation
$2,917,800
Total S ortsPlex rise Fund
$2 917,800
Section fit. Revenues
The following fund revenues are estimated to be available during the fiscal year beginning July
1, 2008 and ending June 30, 2009, to meet the foregoing appropriations:
Function
Appropriation
General Fund
Property Tax
$128,303,689
Sales Tax
$18,857,310
Ucenses & Permits
$288,000
In ovemmental
$18,3M.162
Charges for Services
$10,859,803
Investment Earnings
$840,000
Miscellaneous
$900,071
Transfers from Other Funds
$2,653,545
Appropriated Fund Balance .
$2,000,000
Total General Fund
$183,005,580
Emergency Telephone System Fund
es for Services
Charges
$7 223
Appropriated Fund Balance
5
$5,494
Total Emergency Telephone System Fund
$729,717
Fire Districts
$3,005 156
Pro Tax
$5,179
Investment Earnings
$52109
Appropriated Fund Balance
Total Fire Districts Fund
$3,062,444
Section B (Housing) Fund
$3,,720
Intergovernmental
Into
$81,714
$81
Transfer from General Fund
Total Section 8 Fund
$4,057,434
Community Development Fund Affordable Housing
Program)
Transfers from Other Funds
$329,961
Total Community Development Fund Affordable Housing Program)
$329,961
Community Development Fund HOME Program
Intergovernmental
$751,093
Transfer from General Fund
$59,558
Total community Development Fund (HOME Program )
$810,651
Efland Sewer Operating Fund
$62,000
Charges for Services
$821250
Transfers from Other Funds
Total Efland Sewer Operating Fund
$144,250
Revaluation Fund
$136,000
Transfers from Other Funds
$47,249
Appropriated Fund Balance
Total Revaluation Fund
$183,249
Visitors Bureau Fund
$9,000
O an Tax
$1,000
$1
Sales & Fees
$103,000
overnmental
Intergovernmental
$101100
10
Investment Earnings
$7 889
Appropriated Fund Balance
Total Visitors Bureau Fund
$1,021889
School Construction imp act Fees Fund
$2,070 Do0
Impact Fees �
Total School Construction Impact Fees Fund
$2,070,000
Solid Waste/Landfill Operations Enterprise Fund
$ ,506
Sales & Fees
395
$395,6
$
Intergovernmental
Into
$0
$0
Miscellaneous
00
$111,400'
Ucenses & Permits
$3300 00 0 000
Interest on Investments
$0
Transfers from Other Funds
$1,656,935
Appropriated Reserves
Total Solid WastelLandflil O eratfons
$10,496,463
S ortsPlex Enterprise Fund
$2,217,850—
Charges for Services
$700 000
Transfers from Other Funds
Total S ortsPlex Enterprise Fund
$917,800
Section IV. Tax Rate Levy
There is hereby levied for the fiscal year 2008 -09 a general county -wide tax rate of 99.8 cents
per $100 of assessed valuation. This rate shall be levied in the General Fund. Special district
tax rates are levied as follows:
Cedar Grove
7.30
Chapel Hill
4.90
Damascus
6.00
Efland
5.225
Eno
5.70
Little River
4.60
New Hope
6.75
Orange Grove
4.20
Orange Rural
6.30
South Orange
9.50
Southern Triangle
6.00
White Cross
6.00
Chapel Hill- Carrboro School District
23.00
Section V. School Current Expense
The current expense. allocation for both school districts is $60,582,479. Of that total, there is
hereby allocated a lump sum of $37,456,049 for Chapel Hill - Carrboro City Schools and
$23,126,430 for the Orange County Schools. This appropriation equates to $3,200 per student
based on the March 2007 North Carolina Department of Public Instruction certified average
daily membership of 11,705 for Chapel Hill - Carrboro City Schools and 7,227 for the Orange
County Schools.
Section VI. School Recurring Capital Outlay
The recurring capital outlay for both school districts -is $2,570,635. There is hereby
appropriated $1,579,005 for Chapel Hill - Carrboro City Schools for recurring capital. There is
hereby allocated $991,630 for Orange County Schools for recurring capital.
Section VII. Reserve for Fair Funding for Schools
There is a Reserve for Fair Funding for Schools included in the Education function of the
General Fund totaling $988, 000. The Reserve fund is to be contractually
distributed equally to the two school systems with Chapel Hill Canboro City
Schools receiving $494,000 and Orange County Schools receiving $494,000 to
address school safety and health needs.
Section Wit. Schedule B License
In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina
State Statutes, and any other section of the General Statutes so permitting, there are hereby
levied privilege license taxes in the maximum amount permitted on businesses, trades,
occupations or professions which the County is entitled to tax.
Section IX. Animal Licenses
A license costing $5 for sterilized dogs and sterilized cats is hereby levied. A license for un-
sterilized dogs and a license for un- sterifized cats is $30 per animal.
Section X. Board of Commissioners' Compensation
The Board of County Commissioners authorizes that:
• Salaries of County Commissioners will be adjusted ,by any cost of living increase, any in-
range salary increase and /or ,any other general increase granted .to permanent County
employees. For fiscal year 2008 -09, this includes adjusting Commissioners' salaries
effective July 1, 2008 by the equivalent of the 2.25 percent Cost of Living Adjustment
increase for permanent employees and adjusting Commissioners' salaries effective
December 1, 2008 by the equivalent of the 2 percent In -Range Salary increase for
permanent employees.
• Annual compensation for County Commissioners will include the County contribution for
health insurance, dental insurance and life insurance that is. provided for permanent County
employees, provided the Commissioners are eligible for this coverage under the insurance
contracts and other contracts affecting these benefits.
• County Commissioners' compensation includes eligibility to continue to participate in the
County health insurance at term end as provided below:
✓ If the County Commissioner has served less than two full terms in office (less than eight
years), the Commissioner may participate by paying the full cost of such coverage. (If
the Commissioner is age 65 or older, Medicare becomes the primary insurer and group
health .insurance ends.)
✓ If the County Commissioner has served two or more full terms in office (eight years or
more), the County makes the same contribution for health insurance coverage that it
makes for an employee who retires from Orange County after 10 years service as a
permanent employee. If the Commissioner is age 65 or older, Medicare becomes the
primary insurer and group health insurance ends. The County makes the same
contribution for Medicare Supplement coverage that it makes for a retired County
employee with 10 years service.
• Annual compensation for Commissioners will include a County contribution for each
Commissioner to the Deferred Compensation (457) Supplemental Retirement Plan that
is the same as the County contribution for non -law enforcement County employees to
the State 401(k) plan.
Section Xl. Budget Control
General Statutes of the State of North Carolina provide for budgetary control measures to exist
between a county and public school system. The statute provides:
Per General Statute I I5C -429:
(c) The Board of County Commissioners shall have full authority to call for, and the
Board of Education shall have the duty to make available to the Board of County
Commissioners, upon request, all books, records, audit reports, and other information
bearing on the financial operation of the local school administrative unit.
The Board of Commissioners hereby directs the following measures for budget administration
and review:
That upon adoption, each Board of Education will supply to the Board of County
Commissioners a detailed report of the budget showing all. appropriations by function
and purpose, specifically to include funding increases and new program funding. The
Board of Education will provide to the Board of County Commissioners a copy of the
annual audit, monthly financial reports, copies of all budget amendments showing
disbursements and use of local moneys granted to the Board. of Education by the Board
of Commissioners.
Section XII. Internal Service Fund - Dental Insurance Fund
The Dental Insurance Fund accounts for the receipt of premium payments from the County for
its employees and from the employees for their dependents, and the payment of employee
claims and administration expenses. Projected receipts from the County and employees for
2008 -09 are $ 394,631 and projected expense for claims and administration for 2008 -09 is
$439,335.00. An allocation of $44,704.00 will be made from reserves in the fund to balance.
Section X111. Encumbrances
Operating funds encumbered by the County as of June 30, 2008 are hereby re- appropriated to
this budget.
This budget being duly adopted this 24th day of June 2008.
Donna Baker. Clerk to the Board Barry Jacobs, Chair
Valerie Foushee, Vice Chair Alice Gordon
Moses Carey, Jr. Mike Nelson
VOTE: UNANIMOUS
Link Center Renovations Capital Project Ordinance:
A motion was made by Commissioner Gordon seconded by Commissioner Foushee to approve
the Link Center Renovations Capital Project Ordinance for a total project budget of $100,000
with no additional funds for FY 2008 -09.
Information Technology Capital Project Ordinance:
A motion was made by Commissioner Carey seconded by Commissioner Foushee *to approve
the Information Technology Capital Project Ordinance for a total project budget of $3, 326,000
with $375,000 in additional funding for FY 2008 -09.
Summary of Grant Project Ordinances:
A motion was made by Commissioner Foushee, seconded by Commissioner Carey to
approve the Grant Project Ordinances.
VOTE: UNANIMOUS
Commissioner Nelson said that at the work session, he would like to talk about next
year's retreat because the retreat is the beginning of the budget process. Chair Jacobs said
that the Board could talk about the budget process at the work session also.
Laura Blackmon said that the Board normally holds a retreat in January and that is too
late to start talking about the budget.
Chair Jacobs said that the retreat should be structured so that new members can
participate in the retreat process.
Commissioner Carey said that at one time the. County Commissioners did have the
retreat early enough to adopt Board of County Commissioners goals in March. This is what the.
Manager used to develop the recommended budget.
b. Proposed Final Draft Eno EDD Area Small Area Plan
The Board considered adoption of the Eno EDD Area Smalf Area Plan.
Perdita Holtz said that this item is to consider adoption of this plan. There were several
comments made at the QPH on May 19M, and in response, staff made three main revisions.
First of all, there was a reserve area for utility planning purposes to the southwest of the focus
area. This has been removed from all of the maps and the text. Secondly, the Durham Urban
Growth Area Boundary was added to all of the maps. Thirdly, the City of Durham's existing
water and sewer and annexation policies were added more prominently to the plan.. The .
Planning Board's recommendation was approval with several comments on page 3 of the
abstract. Staff has made comments and recommendations to those Planning Board comments,
which are included on Attachment 3. Administration recommends that the Board give staff
direction regarding the Planning Board comments, adopt the small area plan, incorporate any