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HomeMy WebLinkAboutMinutes - 19810120f ~ e l ~~ 1 .J;~~3 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS JANUARY 20, 1981 The Orange County Board of Commissioners, met in regular session January 20, 1981, at 7:30 P.M. in the Commissioners' Room, Orange County Courthouse, Hillsborough,;North Carolina. Commissioners pre'~ent: Commissioner Anne Barnes, Chair, and Corrm-issioners Norman Gustaveson, Norman Walker,. Richard Whitted, and Don Willohoit. Commissioners absent: None. Commissioner Barnes opened the meeting with a.minute.of silence in recognition of .the courage shown by the ,hostages during their confinement in Iran. Agenda Item 1: :.A ends Modification Commissioner Barnes added 'possible litigation to be discussed during the Executive Session and that the Board consider Agenda Item 12, A and D, separate actions on the Senior Citizens Board consecutively. Commissioner Barnes requested that the Proclamation scheduled as Agenda Item 14 be con- sidered prior to Agenda Item 7. The County Manager announced that he would like to add an item to the Agenda, consideration of additional funds for YETP. Agenda Item 2: Audience Comments A. There were no comments concerning items on this Agenda.. B. Ms. Josephine Barbour spoke concerning the lack of storage space for items which citizens wished to donate to needy persons. Agenda Item 3: Glerk Submits Minutes of a Meetin e d December 1 198 . Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to approve the Minutes December 16, 1980, as corrected. Vote: Ayes, 5; noes, 0. Agenda Item 4: Re ort of Bids Received for Jail Construction. Mr. Joseph Nassif, Architect, reported to the Board regarding bids received an January 19, 1981, for construction of a new County Jail. The bids received and the amounts are as follow J~''iis~'. - f r.~~ _ - J' - CONTRACTOR BIO General Muirhead $521,500 Newkar Const. 543,228 C.G. Kern Const. ~ 499,900 ~.. Security Building Co. 479,500 ,,":.1 Plumbing- ' Triangle Mechanical Inc. $148,882 Bradburn Plumbing, Inc. - 205,000 Brown Brothers 183,300 Acme Plumbing 152,820 American Mechanical.,Inc. 144,926 Condor Mechanical Canst., Inc: 140,680 Heating and Air :conditioning (Mechanical) .~ . • Lee A/C, Irlc. $138,780 Hockaday Heating and A/C - 129,700 Comfort Engineers 124,723 Carolina R/C 161,000 Mechanical Associates 128,840 ••, , Southern Piping Ca. / 130,200 •~/ Electric Alt. # 1 Alt. # 2 • Barnes and Powell $ 99,500 15,741 4,6$6 Quality Electric Inc. 103,473 19,950 3,500 Pendergraph & Thomerson 85,346 13,379 4,253 Kidd Electric Co. 107,211 14,353 6,398 Watson Electric 98,473 11,942 4,992 Modern Electric 88,990 13,725 3,800 Jail Equipment Windows Roanoke Iron & Bridge $205,000 34;000 + 4,50 0 to install Willow Products 222,000 No Bid Manufacturers Installers 239,000 No bid Kitchen E ui ment Y Gardner Benoit $ 23,200.10 Food Equipment Co. 32,440. Mr. Nassif said that due to an oversight windows were not included in an addendum but should be considered within the Category of Jail Equipment. Mr. Nassif recommended the Board readvertise bids for kitchen equipment because only two bids were received at the proper location (the County Manager's office); Mr. Nassif received one (unopened and returned.) at his office for kitchen equipment. Commissioner Whitted moved to in- struct the architect to rebid the kitchen equipment for the jail; Com- missianer Gustaveson seconded the motion. Vote: Ayes, 5; noes, 0. Mr. Nassif said he would prefer to wait until all the bids had been re- • y ceived and he had studied them further before he made recommendations. The Board instructed Mr. Nassif to readvertise the bid for kitchen equip- ment and to bring them back to the Board's Agenda on February 2, 1981, with his recommendations: Agenda Item 5: Wi11;:The Board Enact A Resolution Callan ~A='Pub is Hearin To Consider C osin An • no ened Portion Oe icate Rva wa ? Mr. Michael Parker spoke on:behal~f..of,his clients, Percy and Ellen Mclamb. Jim Polatty, Planning Director., presented the planning staff's recommendation to close only a portion of that which the McLambs.requested. (see page of this Book for Mrs. Pixley, an adjacent-property owner, .was present at the meeting and voiced no objections to the McLambs` request. Commissioner Wiilhait moved, and Commissioner Whitted seconded, to enact a Resolution declaring intent to close a portion of this unopened dedicated roadway and calling fora public hearing~on the subject. Vote: Ayes, 5; noes, 0. (For a copy of the Resolution, see page ~ 59 of this book). The Board set the public hearing for Tuesday, March 17, 1981, at _, 7:30 P.M. Agenda Item 6: The First Reading Of An Ordinance _ r~ antin rant tse to Val" awe' Cable of Oran a Count Inc., o onstruct and aintain A Ca e e evtision ystem Wit in t e Unincor orated Areas of ran a Count Nort Caro ina. Commissioner Willhoit moved the Board adopt the Ordninance granting a Franchise to Village Cable of Orange County, Inc., to construct and maintain a Cable Television system within the unincorporated areas of Orange County, North Carolina; Commissioner Whitted seconded the motion. Vote: ayes, 5; noes, 0. re vi# e,~t~ 4~ `;;, ' S Agenda Ttem 14 :: ~, The Chair Will~~Proclaim Februar As Children's Dental Heat Mont . Commissioner Barnes 'suggested the Proclamation be from the Board and not the Chair and .incorporated wording to reflect that suggestion in the Proclamation. Commissioner Whitted moved to adopt the proclamation with the changes suggested by the Chair; Commissioner Willhoit seconded the motion. Vote: Ayes, 5; noes, 0. Agenda Item 7: -- The Chairman of the Road Namin Advisory ommittee i Review The Pro ress His ommittee. Mr.. David Shanklin, Chairman of the Road Naming Advisory Committee, told the Board this committee had completed the work assigned to it ex- cept for one final public hearing: There was some discussion of where the money to buy the road signs would .be found. Mr. Polatty of the planning staff said there was a possibility of a State Grant for 70% funding which !: - `~`,:, _:,:: required a County match of 30% to procure these signs. Commissioner Gustaveson noted the County's committment to enacting a County-wi.de ambulance ordinance and the necessity for proper identification of roads for that purpose and moved that the Raad Naming Advisory Committee be given the additional charge ~_ of identifying and naming those County roads w~iich are not State maintained; Commissioner Whitted seconded the motion. Mr. Polatty asked that the .Road Naming Advisory Committee give priority to those roads which have homes on them. Vote: Ayes, 5; noes, 0. Agenda Item 8: The Mana er Recommends Execution of A ree arty emorandum of Un~e~din Invo vin t e of Conservation erv~ce, e range of an Water istr~Ct an Orange County. '"- " The County Attorney suggested the Board delete all references in the Memorandum of Understanding which referred to a specific General Statue. Commissioner Gustaveson moved to adopt the Three Party Memorandum of Under- standing with the County Attorney's recommendations.. Commissioner Whitted 1 seconded the motion. Vote: Ayes, 5; noes, 0. `~ - Agenda Item 9: The Department of Transportation Re- - uq ests. ._ ._____ ... A. This Board Approve Addition of Carl Drive, Marion Way and Hollow Court to the State Road System. Commissioner Gustaveson moved to approve the addition of Carl Drive, -~ ~.- -- ~. 1~: ~ ~! Marion Way and Hollow Court to the State Road System; Commissioner Walker seconded the .motion. Vote: }{yes, 5; noes, 0. B. This Board approve abandonment of a portion of SR 1918 shown o ~~ the attached map as "C."- - Commissioner Whitted moved to approve the abandonment of a portion of 5R 1918 as shown on the map; Commissioner Willhoit seconded the motion. Vote: ~ gyes, 5; noes,~0. C. This Board approve the addition to the secondary road system of the portion of 5R 1918 shown at "p" and "E." Commissioner Gustaveson moved to approve the addition to the secondary road~.~system the portion bf SR 1918 so 'marked; Commissioner Willhoit seconded the motion. Vote: Ayes, 4; .noes, p;~{Commissioner Whitted was not in the x; ~~ room when this vote was taken). Agenda Item 10: ~r~,A Re ort~From the Community Develo ment n sneer oncernin a own t " s orou s Refusa to Execute n En-~ croac ment A regiment hat Wou d.A ow ie n f New Water and Sewer Services • To Existin Mains`In t e CD Tar et Area Mr. John McAdams, consulting engineer, said the. failure to execute this standard DOT. encroachment agreement was delaying the project. He said the Town of Hillsborough wanted the County to pay for the first year's maintenance for these lines. The Honorable Fred Cates, Mayor of Hills- borough, .was present and said Mr. McAdams was essentially correct in his understanding of the situation. The Town of Hillsborough wants the County to guarantee the first year's maintenance expense for the water and sewer lines and to put up a security deposit from which repair costs cau1d be drawn. After an extended exchange between Mayor Cates and The Board of Commissioners, Commissioner Gustaveson moved to assure Hillsborough of the Board of Commissioners' support that the contractor would guarantee that any lines put in under this encroachment agreement would be covered by the contractor's warranty and costs of repair and maintenance would be ex- peditiously paid. Mayor Cates said that would be agreeable to the Town of Hillsborough. Commissioner Walker seconded the motion. Vote: ayes, 5; noes, 0. The Chair adjourned the Board for a short recess and then reconvened after fifteen minutes. rr ~ ~ %d ~ I ,z ~~ r 6 ~i i.._ • y `i 4 ~ ~I ~ Y 1'~/ ~ ~.! • .. ~i~ i /~/ Agenda Item 11:. The Mana er Recbmmends~Execution of n regiment ~ t o o n Mc dams Company-for An Engineering Study of_ - - . roSlems P Certain Taste Waterer os~al_ • %~ in t e fan Estates Su division. The Board amended the agreement in paragraph 3, page 2, section 1, to the effect that the engineer agrees to complete the work described in ;~ paragraphs 1 and 2 fora total fee not tv exceed $1500. Commissioner Barnes moved tv approve the execution of the agreement with the John R. McAdams Company for an engineering study of certain waste water disposal problems in Efland Estates Subdivision as amended; Commissioner Whitted seconded the motion. Vote: Ayes, 5; noes, 0. The County Attorney, at the end of this meeting and after further` ~. study of this document, suggested the addition of a sentence to wit: ;... "Provided, however, if the County is the recipient of grants for funding . of facilities proposed. which provide for reimbursement for pro3ect for- mulation, the County shall pay the Engineer a fee based on the unit hourly charges listed above far the hours documented by the Engineer far which the County is entitled tv reimbursement." Whereupon, Commissioner Gustaveson. ' ` moved to rescind the previous agreement and adopt one which incorporates . ~ .~ language suggested by the Board and the County :Attorney. Commissioner Willhpit seconded the motion. Vote: 1{yes, 4; noes, D (Commissioner Whiffed was not in the room at the time of this vote). (Fora copy of the approved contract, see page 3 ~ ~ of this book.) ,. Agenda Ttem 12: Appointments _ A. & D. The Board should appoint three members to the Senior Citizens • Beard and set terms for all appointed tonight and on January 5, 1981. Commissioner Barnes said the Board would appoint the Board's member to the Senior Citizens Board at the meeting vn January 26, 19$I. t Commissioner Gustavesvn nominated Ruth West and Gotha Lassiter to serve on the Senior Citizens Board; Commissioner Walker nominated Alpha T, - Perry and Gladys Bunker and Commissioner Willhoit nominated Reiko Sakata. The Board voted and the results are as follows: ' Ruth West--5 votes Gladys Bunker=-3 votes Gotha Lassiter--4 votes Alpha Perry--2 votes - Reiko Sakata--1 vote • ~V4~~t " ; `_ . f .~u•.:'u To fix the terms of the members of the~Senior Citizens Board, the Board of Commissioners instructed the Clerk to put the names of those appointed previously (January 5, 1981) and those appointed tonight into a cup and to draw first for the three year term; second for the 2 year term; and third for the one year term. The Clerk did so and the following were drawn for the three year term: Gotha Lassiter, Gloria Williams and Gladys.8unker. Those drawn for the two year term were: Ruth West, Ralph s Neighbours and Van Kenyon, Jr.. Those drawn for the one year term were: Wilson McKerrow and Betty Landsberger. The Board directed the Clerk to notify those citizens of their appoint- ments and to notify Mr. Jerry Passmore, Director of the Department on Aging. B. Commissioner Whi.tted nomina~Ced:.Dr. Eva Saltier to the Mental Health Board and moved that with no further'~,nominations she be appointed to that Board. Commissioner Willhoit ;- seconded the motion. Vote: Ayes, 5; noes, 0. ~ ~ ~ , ~ The Board instructed the Clerk to notify Dr. Saltier, Mr. Bill Baxter, and Mr. Bud Griffin 'df the appointment. C. Commissioner Whitted.norrinated Mr. Paul Williams to the Industrial Facilities and Pollution Authority:. Commissioner Willhoit moved that with no further nominations Mr. Williams 6e appointed to -.that Authority; Commissioner Whitted seconded the motion. Vote: Ayes, 5; noes, 0. The Board instructed the Clerk to notify Mr. Williams of his appointment and to send a copy of the letter to Mr. Ed Bergman. Agenda Item 13: The Board Should Set a Date to Consider furt er the County s Pro osed Land se Pan and Zoning rdinance. .The Board set Thursday, February 12, 1981, at 7:30 P.M. as a work session an the Land Use Plan and Zoning Ordinance. Agenda Item 15: Community Development Groundbreaking Ceremony. '- "' Commissioner Barnes announced the Groundbreaking Ceremony to celebrate the start of rehabilitation work under the Community Development Grant would take place on January 28, 1981, at 10:00 A.M. at the Community Development offices in Northern Fairview. Commissioner Whined announced the Mental Health Legislative Breakr'ast was scheduled for January 24, 1981, in Chapel Hill at the Wesley Center. .7 ,..tl - is Agenda Item 16: The Mana er Submits to the Board 'Statements of Progress Towards Meeting " Budget Objectives Prepared~By Department - Meads. The Manager announced this item would return to the Board's Agenda. • on February 2, 1981. " The Mana er Tells The Board of Additional YETP Funds Avai able. The Manager submitted to the Board a request that the staff be per- mitted to apply for additional YETP funding from the State which staff had learned was available. Commissioner Whitted moved that the staff 6e per- mitted to apply for these additional funds .far YETP and Commissioner Gustaveson seconded the motion. .Vote: Ayes, 5; noes, 0. • Mr. Bradshaw Presents the Board With - ' " T e P ans. for The Pro osed Office Rearrangements For the. T-ir __F oor. Mr. Joe Bradshaw presented the-Board with the proposed office re- arrangement plans. The Board expressed concern that this plan would not allow the Finance Department additional space and requested the plan be -°x reworked and resubmitted to the Board on January 26, 1981. Agenda Item 17: Executive Session ~ ~ Commissioner Gustaveson moved that the Board convene in executive session to consider personnel. matters and passible litigation. Commissioner Willhoit seconded the motion. Vote: Ayes, 5; noes, 0. The Board convened in executive session. Anne Barnes, Chair - Paulette Pridgen-Pond, Clerk - { ,:,