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HomeMy WebLinkAboutORD-2008-081 - Fiscal Year 2008-2009 Budget, Capital Project and Grant Project OrdinancesORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 24, 2008 C) 08'/ 2-e • do� �o a- Action Agen a Item No. SUBJECT: Approval of Fiscal Year 2008 -09 Budget Ordinance, Capital Project Ordinances, and Grant Project Ordinances DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT (S): Attachment 1. Resolution of Intent to Adopt the 2008 -09 Orange County Budget Attachment 2. FY 2008 -09 Budget Ordinance Attachment 3. Link Government Services Center Capital Project Ordinance Attachment 4. Information Technology Capital Project Ordinance Attachment 5. County Grant Project Ordinances INFORMATION CONTACT: Donna Coffey, (919) 245 -2151 PURPOSE: To adopt County's budget ordinance, School and County capital project ordinances, and County grant project ordinances for fiscal year a00 o add onaI cost t the FY ordm , effective October 1, 2008, Conservation Technician II position, 2008 -09 approved General Fund budget. BACKGROUND: e bud et work session on June 17, 2008, the Board made series ot this decisions agenda rabarding, At the 9 the County's Recommended FY 2008 -09 budget. Attachment Resolution of Intent to Adopt the 2008 -09 Orange County Budget outline specific changes approved by the Board on June 17. The list below highlights major changes to the recommended budget included: 2 • Orange County's FY 2008 -09 General Fund budget following the June 17 work session totals $183,005,580. This is $5,287,668 less than the recommended FY 2008 -09 budget of $188,293,476. o The reductions decrease the recommended ad valorem tax rate of 103.8 cents per $100 valuation by 4 cents to 99.8 cents. o This is 4.8 cents more than the FY 2007 -08 tax rate of 95 cents per $100 valuation. • Commissioners approved the Chapel Hill Carrboro City Schools Special District Tax rate at 23 cents per $100 of property valuation, an increase of 2.65 cents over the FY 2007- 08 tax rate. Revenues generated by the approved property tax rate are expected to generate $18.6 million for the Chapel Hill Carrboro City Schools in FY 2008 -09, an increase of $2.3 million over the FY 2007 -08 projected district tax revenues. o The tax rate increase is directly related to increased expenditures the District expects to incur with the opening of Moms Grove Elementary School and the addition of a senior class at Carrboro High School in fall 2008. • Recommended General Fund current expense funding for Chapel Hill Carrboro City and Orange County Schools was reduced by $1,060,113 bringing the per pupil appropriation for fiscal year 2008 -09 to $3,200, an increase of $131 per student over the fiscal year 2007 -08 per pupil appropriation of $3,069. This equates to 20 percent of the total $5,287,668 General Fund reduction. o A large portion of the decrease, $660,113, relates to the difference between the salary increases included in the recommended budget and those being considered by the General Assembly. At the time the recommended budget was presented to the Board, it appeared as if the State budget would include a 5 percent salary increase for teachers. However, both the State House and Senate budgets allow for a 3 percent increase. The difference between 5 and 3 percent equates to $660,113 for Chapel Hill Carrboro City and Orange County Schools. o In addition, Commissioners agreed, at the June 17, 2008 work session, to reduce school current expense by an additional $400,000. o Annual funding for Chapel Hill Carrboro City and Orange County Schools, including current expense, short and long range capital, debt service, fair funding, health and safety resources, totals $90.2 million and equate to 49.3 percent of the total General Fund budget. o Current expense funding for Chapel Hill Carrboro City Schools, including ad valorem and special district tax proceeds, totals $56,056,981 and equates to 96.5 percent of the district's budget request of $58,090,154. o For Orange County Schools, current expense funding for FY 2008 -09 totals $23,126,430 and equates to 94.8 percent of the district's budget request of $24,393,193. Orange County Schools does not have a special district tax to supplement monies received from the County's ad valorem tax. • Recommended General Fund expenses for County departments and outside agencies were reduced by $4,227,615. o Commissioners approved a plan to transition 12.75 long -term temporary positions to permanent staff. The cost of these ad valorem supported positions equals $138,989. Two additional long -term temporary positions, funded with federal monies and Solid Waste Enterprise Fund revenues were approved as permanent full -time equivalent positions. o 11.7 full -time equivalent positions of the total recommended 23.675 positions were approved to staff new facilities coming on line this year and to address health and safety needs for residents. The net County cost of these new positions totals $402,046. o Commissioners agreed to postpone opening of West Ten Park until August 2009 and Northern Park until April 2009. The postponement results in operational and capital savings of $150,000 and staff savings of $105,157 generated by not approving two Parks Conservation Technician positions. However, the opening of Northern Park in April 2009 necessitates approving the Parks Conservation Tech II for October 1, 2008. Substantial completion of the park will occur this fall, and personnel will be needed to maintain the park and nurture the fields until the opening in April. The cost of this addition can be absorbed in the Parks and Recreation budget by shifting operational costs for other park projects to summer 2009. Staff plans to bring updated park construction timetables to the Board at its regular August 19, 2008 meeting. o Beginning July 1, 2008, County positions that are not required to maintain essential services such, as those related to public safety, health, protective services, face a three -month hiring delay. Anticipated savings from the delay total $400,000. o The Board agreed to defer, for one year, two major capital initiatives — renovations of the Link Government Services Center and purchase of Central Permitting Software. The cumulative savings generated by the deferral equates to $1,325,000 or the equivalent of just over one cent on the FY 2008 -09 ad valorem tax rate. The deferral of these projects does not reflect recurring reductions in the General Fund. The attached Link Government Services Center and Information Technology capital project ordinances reflect these changes. o Maintaining county contributions to outside agencies at the FY 2007 -08 funding levels results in a savings of $361,630 from the recommended funding level. • Based on changes -to -date in the recommended budget, the Board has funded just over 96 percent of the funding requests received from Chapel Hill Carrboro City Schools, Orange County Schools and Durham Technical Community College. Just under 83 percent of the requests received from County departments and outside agencies has been funded. Attachment 2 of this agenda abstract, "Fiscal Year 2008 -09 Budget Ordinance" represents the legislation that actually implements the 2008 -09 annual operating budget for the County. FINANCIAL IMPACT: As outlined in the Background section and noted in the budget ordinance and individual project ordinances. 4 RECOMMENDATION (S): The Manager recommends that the Board 4. Adopt the 2008 -09 budget, capital, and grant project ordinances consistent with the parameters outlined in the Board's "Resolution of Intent to Adopt the FY 2008 -09 Orange County Budget" 2. Authorize a Parks Conservation Technician 11 position, effective October 1, 2008, at no additional cost to the FY 2008 -09 approved General Fund budget. Mkch,,� 10 Resolution of Intent to Adopt the 2008 -09 Orange County Budget June 24, 2008 Resolution of Intent to Adopt the 2008 -09 Orange County Budget The items outlined below summarize decisions that the Board acted upon June 17, 2008 in approving the 2008 -09 Budget. WHEREAS, the Orange County Board of Commissioners has considered the Orange County 2008 -09 Manager's Recommended Budget; and WHEREAS, the Commissioners have agreed on certain modifications to the Managers Recommended Budget; NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners expresses its intent to adopt the 2008 -09 Orange County Budget Ordinance on Tuesday, June 24, 2008, based on the following stipulations: 1) The following position changes to existing positions and additions to existing staffing levels, as presented in the 2008- 09 County Manager's Recommended Budget on May 20, 2008, are approved- Department. Position Title Approved Net County Funding for Approved FTE FY 2008 -09 Administrative Assistant ( (Eldercare E Retired Senior Volunteer Program) - $10,489 0.75 Transition from long -term temporary to permanent FTE Aging Office Assistant I - Transition from long -term temporary to permanent FTE $9,148 0.50 Animal Care Technician (Shelter) - Transition from long -tern temporary to $13,628 1.00 permanent FTE Animal Services Veterinary Health Cam Technician (Shelter) (Effective 01/01)2009) $17,835 1.00 Assistant Fire Marshal $48,831 1.00 Emergency Services Emergency Medical Technician - Transition from long -term temporary to 178,484 4.00 permanent FTE Emergency Telephone Fund E911 GIS Mapper If (Full cost offset with Subscriber Fees) $0 1.00 Financial Services �Encial Services Technician - Transition from long -tern temporary to permanent $16,120 1.00 Administrative Assistant 1 $3,971 1.00 Dental Hygienist ($5,401) 0.20 Health Department Dental Hygienist (Community Dental Caro Coordinator) $10,170 1.00 Family Nurse Practitioner II $9,589 0.50 Housing /Community Development Director - Increase General Fund Support - no $81,714 0.00 change in FTE Housing 3 Community Development Fund Office Assistant If - Transition from long -term temporary to permanent FTE (Full $O 1.00 cost offset with Federal Section 8 funds) Building Maintenance Technician (Effective 0110112009) $44,243 1.00 Office Assistant (Buildings and Grounds) - Transition from long -term temporary to $7,274 1.00 Public Works permanent FTE Office Assistant I (Motor Pool) - Transition from long -term temporary to permanent $5,846 0.50 FTE Sustainability Coordinator - Transition from long -term temporary to permanent $0 1.00 Purchasing & Central Services FTE Value Engineer - Transition from contract to permanent FTE $0 1.00 Sheriff Deputy 1 $191,094 4.00 Social Services Social Worker II (Adolescent Parenting) - Transition from long -term temporary to $0 2.00 permanent FTE Solid Waste Enterprise Fund Heavy Equipment Mechanic I - Transition from long -term temporary to permanent $O 1.00 FTE Total $541,035 25.45 All positions authorized to begin July 1, 2008 unless otherwise noted. 2) The following modifications to the County Manager's Recommended Ad Valorem Tax Rate, as presented in the 2008- 09 County Manager's Recommended Budget on May 20, 2008, are made: Page 1 of 3 Section II. Appropriations 6D That for said fiscal year, there is hereby appropriated out the following: Function Appropriation General Fund $9,524,681 Governing and Management $12,853,067 GGeneral Services - - -- $4,138,847' 'Community and Environment $36,695,871.1 Human Services $17,184,424 $17,184, 'Public Safety $3,688,588; Culture and Recreation _f $64,722,715i Education $26,105,859' Debt Service $8,091,528' 'Transfers to Other Funds Total General Fund $183,005,580 i Ememency Telephone System Fund $723,717 Public S Total Emergencr Tel m Fund $723,717 'Fire Districts $171,189 Cedar Grove $996 Chapel Hill $45,976 Damascus $295,496 Efland $339,941 Eno $166,035 Little River $354,783 New Ho $259,666 Oran Grove 40 Orange Rural $429,969 South Oran $167,726 $167,7 Southem Triangle $189,027 White Cross Total Fire Districts Fund $3,082,414 Section 8 (Housing) Fund $4'057'434 Human Services Total Section 8 Fund $4,057,434 Community Development Fund Affordable Housing Program) Human Services $329,961 Total Community DaWopment Fund Affordable Housi mam $429,981 Community Development Fund HOME P ram Human Services $810,651 Total Community Development Fund $810,651 Efland Sewer Operating Fund General Services $144,250 Total Efland Server Operadng Fund $144,250 Revaluation Fund General Services $163,249 Total Revaluation Fund $183,249 Visitors Bureau Fund Commun' and Environment $1,021,889 Total Visitors Bureau Fund $1,021,889 School Construction Impact Fees Transfers to Other Funds $2,070,000 Total School Construction Impact Fees Fund $2,070,000 ,Solid WashdLandfill Operatiorm Enterprise Fund Solid WastelL.andfi110 rations $10,496,463 Total Solid WastaIandflll Operado ns $10,496,463 'SportsPlex Enterprise Fund Culture and Recreation $2'917'800 Total SportsPler Este rise Fund $$917,800 Section III. Revenues O The following fund revenues are estimated to be available during the fiscal year beginning July 1, 2008 and ending June 30, 2009, to meet the foregoing appropriations: investment Eamings $840000 Miscellaneous $900,071 'Transfers from Other Funds $2 653 545; !Appropriated Fund Balance $2,000,000, Total General Fund $183,005,580 EmeWncy Telephone System Fund :Charges for Services $718,223 jApp ro Fund Balance $5,494 Total Emwgmcy System Fund $723,717 .Fire Districts Property Tax $3,005,156 ;Investment Fermin s $5,179 Appropriated Fund Balance $52,109 Total Fire DfsWcts Fund $3,062,444 Section B Housin Fund Intergovemmental $3,975,720 Transfer from General Fund $81,714 Total Section 8 Fund $4,057,434 Community Development Fund Affordable Housing Program) Transfers from Other Funds $329,961 Total Community DwWopment Fund Affordable ffp;WV Pro ram $329,961 Community Development Fund HOME ram Inte ovemmental $751,093 Transfer from General Fund $59,558 Total Community Develo meat Fund E ram $810,651 Efland Sewer Operating Fund Charges for Services $62,000 Transfers from Other Funds $82,250 Total Efland Sewer Opwafing Fund $144,250 Revaluation Fund Transfers from Other Funds $136,000 Appropriated Fund Balance $47,249 Total Revaluation Fund $183,249 Visitors Bureau Fund Oompancy Tax $900,000 Sales & Fees $1,000 Inte ovemmental $103,000 Investment Fermin s $10,000 Appropriated Fund Balance $7,889 Total Visitors Bureau Fund $1,021,889 School Construction Impact Fees Fund Imped Fees $2,070,000 Total School Construction Impwt Fees Fund $2,070,000 Solid WastafLandfill Opemtlorw Enterprise Fund Sales & Fees $8,032,506 Inte ovemmental $395,622 Miscellaneous $0 Licenses & Permits $111,400 Interest on Investments ! $300,000 Transfers from Other Funds $0 riated Reserves $1,656,935 Total Solid Waste/lsndflll Operations $10,496,463 ;SportsPlex Enterprise Fund Charges for Services $2,217,800; Transfers from Other Funds $700,000, Total SportsPlex Enterprise Fund, $$917,800; 10 Section IV. Tax Rate Levy There is hereby levied for the fiscal year 2008 -09 a general county -wide tax rate of 99.8 cents per $100 of assessed valuation. This rate shall be levied in the General Fund. Special district tax rates are levied as follows: Cedar Grove 7.30 Chapel Hill 4.90 -- --- - - -___ _ _ Damascus 6.00 Efland Eno Little River 5.225 _ 5.70 4.60 New Hope . _. _ �_...._ _ - ____ -- 6.75 Orange Grove 4.20', Orange Rural 6.30; _ __._..._ . _._..:._------- South Orange .. _... _ _------- __.___ -- — - -- - -- - - -- 9.50 Southern Triangle - - - — — 6.00; White Cross 6.00 ,Chapel Hill - Carrboro School District 23.00 Section V. School Current Expense The current expense allocation for both school districts is $60,582,479. Of that total, there is hereby allocated a lump sum of $37,456,049 for Chapel Hill - Carrboro City Schools and $23,126,430 for the Orange County Schools. This appropriation equates to $3,200 per student based on the March 2007 North Carolina Department of Public Instruction certified average daily membership of 11,705 for Chapel Hill - Carrboro City Schools and 7,227 for the Orange County Schools. Section VI. School Recurring Capital Outlay The recurring capital outlay for both school districts is $2,570,635. There is hereby appropriated $1,579,005 for Chapel Hill - Carrboro City Schools for recurring capital. There is hereby allocated $991,630 for Orange County Schools for recurring capital. Section VII. Reserve for Fair Funding for Schools There is a Reserve for Fair Funding for Schools included in the Education function of the General Fund totaling $988,000. The Reserve fund is to be contractually distributed equally to the two school systems with Chapel Hill Carrboro City Schools receiving $494,000 and Orange County Schools receiving $494,000 to address school safety and health needs. Section VIII. Schedule B License 0 In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina State Statutes, and any other section of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permitted on businesses, trades, occupations or professions which the County is entitled to tax. Section IX. Animal Licenses A license costing $5 for sterilized dogs and sterilized cats is hereby levied. A license for un- sterilized dogs and a license for un- sterilized cats is $30 per animal. Section X. Board of Commissioners' Compensation The Board of County Commissioners authorizes that: • Salaries of County Commissioners will be adjusted by any cost of living increase, any in -range salary increase and /or any other general increase granted to permanent County employees. For fiscal year 2008 -09, this includes adjusting Commissioners' salaries effective July 1, 2008 by the equivalent of the 2.25 percent Cost of Living Adjustment increase for permanent employees and adjusting Commissioners' salaries effective December 1, 2008 by the equivalent of the 2 percent In -Range Salary increase for permanent employees. • Annual compensation for County Commissioners will include the County contribution for health insurance, dental insurance and life insurance that is provided for permanent County employees, provided the Commissioners are eligible for this coverage under the insurance contracts and other contracts affecting these benefits. • County Commissioners' compensation includes eligibility to continue to participate in the County health insurance at term end as provided below: ✓ If the County Commissioner has served less than two full terms in office (less than eight years), the Commissioner may participate by paying the full cost of such coverage. (If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends.) ✓ If the County Commissioner has served two or more full terms in office (eight years or more), the County makes the same contribution for health insurance coverage that it makes for an employee who retires from Orange County after 10 years service as a permanent employee. If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends. The County makes the same contribution for Medicare Supplement coverage that it makes for a retired County employee with 10 years service. • Annual compensation for Commissioners will include a County contribution for each Commissioner to the Deferred Compensation (457) Supplemental Retirement Plan that is the same as the County contribution for non -law enforcement County employees to the State 401(k) plan. is Section XI. Budget Control General Statutes of the State of North Carolina provide for budgetary control measures to exist between a county and public school system. The statute provides: Per General Statute 115C -429: (c) The Board of County Commissioners shall have full authority to call for, and the Board of Education shall have the duty to make available to the Board of County Commissioners, upon request, all books, records, audit reports, and other information bearing on the financial operation of the local school administrative unit. The Board of Commissioners hereby directs the following measures for budget administration and review: That upon adoption, each Board of Education will supply to the Board of County Commissioners a detailed report of the budget showing all appropriations by function and purpose, specifically to include funding increases and new program funding. The Board of Education will provide to the Board of County Commissioners a copy of the annual audit, monthly financial reports, copies of all budget amendments showing disbursements and use of local moneys granted to the Board of Education by the Board of Commissioners. Section XII. Internal Service Fund - Dental Insurance Fund The Dental Insurance Fund accounts for the receipt of premium payments from the County for its employees and from the employees for their dependents, and the payment of employee claims and administration expenses. Projected receipts from the County and employees for 2008 -09 are $ 394,631 and projected expense for claims and administration for 2008 -09 is $439,335.00. An allocation of $44,704.00 will be made from reserves in the fund to balance. Section XIII. Encumbrances Operating funds encumbered by the County as of June 30, 2008 are hereby re- appropriated to this budget. This budget being duly adopted this 24th day of June 2008. Donna Baker, Clerk to the Board Barry Jacobs, Chair Valerie Foushee, Vice Chair Alice Gordon Moses Carey, Jr. Mike Nelson ATTACHMENT 3 ( 3 Link Center Renovations Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to allow the County to space at the Link Center and accommodate departmental relocations. Proceeds from the County's share of one -half cent sales tax finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget, contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2007 -08 FY 2008-09 Through FY 2008-09 Sales Tax $100,000 $0 $100,000 2001 Bonds $0 $0 $0 2004 Two-Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Total Funding $100,000 $0 $100,000 Section 4. The following amount is appropriated for this project: Section S. This ordinance shall be in effect until June 30, 2009. Adopted this 24th day of June 2008. Through FY 2007 -08 FY 2008 -09 Through FY 2008 -09 Land/Building $0 $0 $0 Planning/ArchitecVEngineering $0 $0 $0 Construction $100,0001 $0 $100,000 Total Costs 1 $100,000 $0 $100,000 Section S. This ordinance shall be in effect until June 30, 2009. Adopted this 24th day of June 2008. ATTACHMENT 4 Ilf. Information Technology Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to implement the phases of the County's Information Technology Plan. Proceeds from the County's share of pay -as- you -go capital funds finance this project.. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2007 -08 FY 2008 -09 Through FY 2008 -09 Sales Tax and Dedicated Property Tax $2,875,000 $375,000 $3,250,000 Bond Funds $0 $0 $0 2004 Two - thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Other $76,000 $0 $76,000 Total Funding $2,951,0001 $375,000 $3,326,000 Section 4. The following amount is appropriated for this project: Section S. This ordinance supersedes all previous Information Technology Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June 30, 2009. Adopted this 24th day of June 2008. Through FY 2007 -08 FY 2008 -09 Through FY 2008 -09 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $375,000 $375,000 Other $2,951,000 $0 $2,951,000 Total Costs $2,951,000 $375,000 $3,326,000 Section S. This ordinance supersedes all previous Information Technology Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June 30, 2009. Adopted this 24th day of June 2008. 0 Summary of Grant Project Ordinances Fiscal Year 2008 -09 Grant Project Title Aging Senior Health Coordination Cooperative Extension Carrboro Growing Healthy Kids Health Intensive Home Visiting Program Child Care Health Consultant (Smart Start) Youth Tobacco Prevention Project Social Services Criminal Justice Partnership Program 2008 -09 New Grant Funding $123,443 $ 12,900 $ 66,114 $ 75,732 $ 97,099 $ 240,866 Total of all Grant Projects for FY 2008 -09 $ 616,154 Extension of current Grant Projects, with no new grant funding for FY 2008- 09: Public Safety 800 Mhz Communications Transition Buffer Zone Protection Program State Homeland Security Grant Program Human Services CDBG — Individual Development Account (IDA) Program Scattered Site Housing Program (Community Development) Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (2007 -08) $41,470 Fees for Service (2007 -08) $95,500 Transfer from General Fund (2007 -08) $32,142 Grant Funds (2008 -09) $33,000 Fees for Service (2008 -09) $54,000 Transfer from General Fund (2008 -09) $36,443 Total Revenue $292,555 Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $292,555 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0Full Time Equivalent Senior Public Health Educator IN] This position is authorized through June 30, 2009. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2009. Adopted this 24th day of June 2008. gge Carrboro Growing Healthy Kids Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Carrboro Growing Healthy Kids program as awarded to the Orange County Partnership for Young Children from the North Carolina Health and Wellness Trust Fund. The Partnership will contract with Orange County Cooperative Extension to provide management for this two -year grant project. The purpose of this grant is to increase the opportunities for children and families to eat healthy and prevent childhood obesity by establishing three community gardens in the Town of Carrboro. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Carrboro Growing Healthy Ku& Grantfunds (FY 2007-08) $10,900 Carrboro Growing Healthy %ids Grant funds (FY 2008 -09) $12,900 Total $23,800 Section 4. There is no requires! County match for this grant. Section 5. The following amount is appropriated for this project: Carrboro Growing Healthy Kids Grant $23,800 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. A temporary, part-time position (No FTE) is authorized through this grant project ordinance. Section 9. This project ordinance is in effect until June 30, 2009. Adopted this 24th day of June 2008. IA Intensive Home Visiting Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Intensive Home Visiting Demonstration Program as awarded to the Orange County Health Department by the North Carolina Division of Women and Children's Health, Department of Health and Human Services. This grant provides funding for 1.0 permanent, time - limited position through the grant period. The grant provides funds to decrease child abuse and neglect, improve parent -child interaction, ensure adequate use of preventive family support services, improve children's health and development, and improve the service delivery system in Orange County by decreasing fragmentation and duplication. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the rules and regulations contained in the grant document, the rules and regulations of the North Carolina Department of Health and Human Services and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Smart Start (2007 -08) Smart Start (2008 -09) Total Smart Start $62,372 $66,114 $128,486 Section 4. The following amount is appropriated for this project: Intensive Home Visiting (2007 -08) $62,372 Intensive Home Visiting (2008 -09) $66,114 Intentive Home Visiting Appropriation $128,486 Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Position authorized through this grant project ordinance includes: 1.0 Full -time Equivalent Position — Public Health Nurse H Section 9. This project ordinance is in effect until June 30, 2009. Adopted this the 24th day of June 2008. 0 Smart Start Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Health Department by the State of North Carolina and the Orange County Partnership for Young Children (OCPYC). Section 2. Section 3. Section 4. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. The following revenue is anticipated to be available to complete this project: InteWv&mmental (Health) - 2007 -08 Intetgavemmental (Health) - 2008 -09 Total Health related Smart Start Revenue Total Smarr Start Revenue Transfer fmm General Fund (2007 -08) Total from General Fund Totat Revenue The following amounts remain appropriated for this project: Human Services - Health Total Smart Start Funding $175,690 $75,732 $251,422 $261,422 119, 646 $78,646 $x70,068 ;270,068 $270,068 Section 5. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 8. Position authorized through this grant project includes: 1.0 full time equivalent position in the Health Department's Child Health Care Consultant Project as authorized by the Orange County Board of County Commissioners on February 1, 2005. as Funding for this position is contingent upon the General Assembly's allocation of Smart Start funds. Section 9. This project'ordinance is in effect through June 30, 2009. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 10. This ordinance supersedes previous Smart Start Program Grant Project Ordinances. Adopted this the 24th day of June 2008. a3 Youth Tobacco Prevention Project Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1.The project authorized is the Youth Tobacco Prevention Project in the Orange County Health Department. The purpose of this grant program is to prevent youth from beginning tobacco use and assist those that are already users to stop. Section 2.The officers of the County are hereby directed to proceed with the grant project within the grant document and the rules and regulations of the grantors. Section 3.The following revenue is anticipated to be available to complete this project: 2007 -08 Grant Funds - Health & Wellness Trust $95,014 2008 -09 Grant Funds - Health & Wellness Trust $97,099 Total Grant Funds $192,113 Section 4. The following amount is appropriated for this project: Human Services - Youth Tobacco Prevention Project $192,113 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project include: 1.0 Full -Time Equivalent Senior Public Health Educator position. Section 9. This ordinance shall remain in effect through June 30, 2009. Adopted this the 24th day of June 2008. O Criminal Justice Partnership Program Grant Project Ordinance Project Number 29 -7050 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Orange- Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of ' Corrections. The project will provide pre -trial release and substance abuse services to persons sentenced to intermediate sanctions. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (2007 -08) $241,162 Intergovernmental (2008 -09) $185,332 Total Intergovernmental $426,494 Transfer from General Fund (2007 -08) $24,534 Transfer from General Fund (2008 -09) $55,534 Total from General Fund $80,068 Total Orange- Chatham Criminal Justice Partnership Revenue $506,562 Section 4. The following amount is appropriated for this project: Public Safety - Orange - Chatham Criminal Justice Partnership $506, 562 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should. be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.0 Full -time equivalent Criminal Justice Program Coordinator Section 9. This project ordinance is in effect until June 30, 2009. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this the 24th day of June 2008. m 800 MHz Communications Transition Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized provides funds to upgrade communications console equipment in the County's 9 -1 -1 Communications Center, purchase related telephone switches and digital recorder upgrades, and purchase portable radios that will be compatible with the• 800 MHz partnership system being implemented by the State of North Carolina. Funds from the U.S. Department of Justice of Community Oriented Policing Services (COPS), the U.S. Department of Homeland Security (DHS), and the 9 -1 -1 Emergency Telephone System's Wireline funds finance this project. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (2005 -06) - Homeland Security Funds $63,000 Intergovernmental (2005 -06) - COPS Technology Funds $147,996 Intergovernmental (2005 -06) - COPS Interoperable Funds $1,014,870 Transfer from 9 -1 -1 Fund (2005 -06) - E911 Wireline Funds $338,290 Total Revenue $1,564,156 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Public Safety - 800 MHz Communications Transition $1,564,156 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no positions authorized through this grant project ordinance. Section 9. This project ordinance is in effect until June 30, 2009. Adopted this 24th day of June 2008. (aD Buffer Zone Protection Program Grant Project Ordinance Be it ordained by. the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Buffer Zone Protection Program (BZPP) as awarded to Orange County by State pass- through federal Homeland Security funds. This grant provides funding to reimburse the County for facility surveillance equipment purchased for the Dean Smith Center at the University of North Carolina at Chapel Hill, which the Department of Homeland Security has deemed a critical facility. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the Department of Homeland Security. Section 3. 'The following revenue is anticipated to be available to complete this project: Intergovernmental (BZPP Supplemental funds - FY 05 -06) $50,000 Intergovernmental (BZPP Supplemental funds - FY 06-0;9 $48,500 Total $98,500 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Public Safety - Buffer Zone Protection Program $98,500 Section 6. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. There are no positions authorized through this grant project ordinance. Section 10. This project ordinance is in effect until April 30, 2009. Adopted this 24th day of June 2008. as State Homeland Security Grant Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the State Homeland Security Grant Program as awarded to Orange County by the North Carolina Department of Crime Control and Public Safety. These funds are a State pass- through grant allocation of federal funds through the Department of Homeland Security. This grant program provides funding for the purchase of equipment, costs of exercises; and training costs associated. with homeland security activities of the County, its municipalities, and the University of North Carolina at Chapel Hill (Part 1), funds to improve domestic terrorism preparedness through the purchase of equipment for first responders, and to provide funding to train and exercise for chemical, biological, radiological, nuclear, and explosive incidents (Part II), and upgrades to the 9-1 -1 Center communication system. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the North Carolina Department of Crime Control and Public Safety. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (2003 -04) - Part I Funds $121,625 Intergovernmental (2003 -04) - Part II Funds $363,908 Intergovernmental (2004 -05) - Part I Funds $236,868 Intergovernmental (2005 -06) - Part I Funds $2,000 Intergovernmental (2005 -06) - 2004 LETPP Funds $54,000 Total $778,401 Section 4. There is no required County match for this grant. Section S. The following amount is appropriated for this project: Public Safety - Homeland Security Grant Program $778,401 Section 6. The finance officer is hereby directed to maintain within the grant project suffcient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. There are no positions authorized through this grant project ordinance Section 10. This project ordinance is in effect until March 31, 2009. Adopted this 24th day of June 2008. Community Development Block Grant/Individual Development Account Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Development Block Grant (CDBG) /Individual Development Account Program as awarded to Orange County Housing and Community Development by the North Carolina Department of Commerce. Funds from this grant will be used to match first -time homebuyer participants' savings for a down payment to purchase their first home. To qualify for this match, homebuyers must have incomes below 80% of the area median income. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Commerce. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental - CDBG - IDA Pmgram (FY 05 -06) , 50,000 Transferfmm 2005 -06 HOME Program(FY 05 -06) $20,000 Transferfmm CDBG Program Income (TY05 -06) $15,000 Contribution f vm the Women's Center (FY 05 -06) $5,000 Total $90,000 Section 4. The following amount is appropriated for this project: •- •! • 1- c•• '�r• ••I III Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full -time equivalent County positions are related to this grant. Section 9. This ordinance supersedes previous Community Development Block Grantlindividual Development Account Program Grant Project Ordinances for Orange County Government. Section 10. This project period goes through June 30, 2009. Adopted this 24th day of June 2008. 30 Scattered Site Housing Rehabilitation Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Scattered Site Housing Rehabilitation Program as awarded to Orange County Housing /Community Development by the North Carolina Department of Commerce through the Community Development Block Grant (CDBG) Program. The project will provide repairs to substandard dwelling units occupied by low- income families in the Towns of Carrboro and Hillsborough, as well as the unincorporated areas of Orange County. Section 2.The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the North Carolina Department of Commerce. Section 3.The following revenue is anticipated to be available to complete this project: Intergovernmental (2007 -08) $400,000 Section 4. The following amount is appropriated for this project: Housing/Community Development - Housing Rehabilitation $400,000 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.This project ordinance is in effect through June 30, 2009. Adopted this 24th day of June 2008. Chair Jacobs: Unless there are questions, I need a motion to refer the Class A SUP application to the Planning Board for review and comment with a request that a recommendation be submitted no later than August 14, 2008. Geof Gledhill: Mr. Chair, let me suggest that the action you take is to adjourn the public hearing to the meeting you want to consider this again to receive the Planning Board's recommendation and any additional written evidence that's submitted to the Planning Board in the meantime. A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to adjourn the public hearing to August 19, 2008 to receive the Planning Board's recommendation, along with any additional written evidence submitted to the Planning Board. VOTE: UNANIMOUS 6. Reaular Agenda a. Approval of Fiscal Year 2008 -09 Buduet Ordinance, Capital Project Ordinances, and Grant Project Ordinances The Board considered adopting the County's budget ordinance School and County capital project ordinances, and County grant project ordinances for fiscal year 2008 -09 and authorizing a Parks Conservation Technician II position, effective October 1, 2008, at no additional cost to the FY 2008 -09 approved General Fund Budget. Laura Blackmon made reference to the abstract, which outlined the decisions of the Board at the last work session. Chair Jacobs pointed out that the County Commissioners were handed a written explanation of two shifts in the funding in the Sheriff's Department and the Health Department that would not incur additional costs. This includes hiring of two new deputies in the Sheriffs Department and a continuation of the Volunteer Coordinator position in the Health Department. Commissioner Gordon asked that an explanation be provided for these two changes. Donna Coffey said that, according to the numbers, there would be no additional cost for the two Sheriff's Deputies. The cost of the Volunteer Coordinator would be $3,971. Instead of being an Administrative Assistant I, it would be a Volunteer Coordinator. This is a trade. The Sheriffs proposal is to trade vehicles for two deputy positions at no additional costs to the County. Commissioner Foushee said that those positions would include benefit costs associated with the staff. Commissioner Gordon did not understand how the amounts could be exactly the same. Donna Coffey said that the revenues associated with the Administrative Assistant I position would also transfer to the Volunteer Coordinator. That is how there is a wash of County funds. Health Director Rosemary Summers said that there is some carry forward money that has not been expended that will be continuation funding from the State in future years. This funding will be used to make up the difference in the Volunteer Coordinator's salary. In future years, there will be a permanent allocation from the State. She said that the revenue projections are $15,000 for the Administrative Assistant and $21,000 in Medicaid administrative draw downs, and the additional $10,000 carried forward from this year. There is also $10,000 from CERT, but that is already assigned to the Volunteer Coordinator position. Commissioner Gordon said that she would like a proposal for this and the numbers. Commissioner Carey suggested that the Board approve this change in position and ask the Health Director to bring the numbers back in August, since it will not increase the spending for personnel. The Board agreed. Commissioner Gordon pointed out that she was one of the two Commissioners that voted for the position that the Board is now restoring ( Volunteer Coordinator for CERT). There was no discussion on the two Deputies. Chair Jacobs said that the budget remains unchanged. . Laura Blackmon said that there is an addition in the abstract about postponing the West Ten Soccer Complex for a year and postponing opening Northern Park to April. The position needed to take control of this park would be starting in October. Donna Coffey said that there would be no additional cost to the County with the addition of one FTE. Commissioner Gordon said that her understanding is that the only thing the Board cannot change is the tax rate, so if there is some mistake, then things need to be worked out so that the tax rate will not be changed. Commissioner Nelson said that he did not get this until 11:00 p.m. last night and he has discomfort in voting for this since he has not really read it, but he will rely on his fellow Commissioners. He said that when the Board had its retreat earlier this year, there were many goals with budget implications, but they were not able to review this and he feels like he was not an active part of this budget. Next year, he would like things to be done differently. A proposal for setting up money for energy efficient features was one goal he wanted to implement. Another issue was a request that came to him from people of moderate incomes that live near public water and sewer but do not have the financial means to hook up to it. The people were requesting that the County Commissioners set up a fund to assist families of modest means for this. He would like to request setting up a Retreat Planning Committee with two members of the Board of County Commissioners working with the Manager. Chair Jacobs thanked the Manager and staff for the work done to get the Board to this point. He said that advocates are needed for the County and he has proposed that the Manager do this.. He pointed out that 80% of the cuts from the budget were out of the County. He expects that part of this is that the County Commissioners do not see the same amount of angst and pain from the staff as it does from the schools. He said that the Chair and Vice -Chair have talked about having another work session when the Board returns in August to discuss the budget process again. He would suggest writing comments to the Manager about the budget process in the fall, as has been done before. Resolution of Intent to Adopt the 2008 -09 Orange County Budget: Commissioner Gordon asked about the changing of the positions that were just added. Donna Coffey explained that, instead of the Administrative Assistant I for the Health Department, it would become the Volunteer Coordinator Position for the CERT program. In Parks and Recreation, there would be a position added effective October 1, 2008, a Parks Conservation Technician 11. Commissioner Gordon asked if this would change the numbers and Donna Coffey said that it would not change the bottom line for the General Fund. Commissioner Gordon suggested additional wording for the resolution. A motion was made by Commissioner Foushee, seconded by Commissioner Carey to approve the Resolution of Intent to Adopt the 2008 -09 Orange County Budget, with position changes and the stipulation that the Board will receive the language about the changes in the financial detail. VOTE: UNANIMOUS Resolution of Intent to Adopt the 2008 -09 Orange County Budget The items outlined below summarize decisions that the Board acted upon June 17, 2008 in approving the 2008 -09 Budget. WHEREAS, the Orange County Board of Commissioners has considered the Orange County 2008 -09 Manager's Recommended Budget; and WHEREAS, the Commissioners have agreed on certain modifications to the Manager's Recommended Budget; NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners expresses its intent to adopt the 2008 -09 Orange County Budget Ordinance on Tuesday, June 24, 2008, based on the following stipulations: 1) The following position changes to existing positions and additions to existing staffing levels, as presented in the 2008 -09 County Manager's Recommended Budget on May 20, 2008, are approved: Department Position Title Approved Net County Funding for FY 2008 -09 Approved FTE Administrative Assistant ( (Eldercare & Retired Senior Volunteer Program) - Transition from long -term temporary to permanent FTE $10,489 0.75 Aging Office Assistant I - Transition from long -term temporary to permanent FTE $9,148 0.50 Animal Care Technician (Sheller) - Transition from long -term temporary to permanent FTE $13,628 1.00 Animal Services Veterinary Health Care Technician (Shelter) (Effective 01101/2009) $17,835 1.00 Assistant Fire Marshal $48,831 1.00 Emergency Services Emergency Medical Technician -Transition from long -term temporary to permanent FTE $76,484 4.00 Emergency Telephone Fund E911 GIS Mapper 11 (Full cost offset with Subscriber Fees) $0 1.00 Financial Services FTEncial Services Technician - Transition from long -term temporary to permanent $16,120 1.00 Administrative Assistant 1 $3,971 1.00 Dental Hygienist ($5,401) 0.20 Health Department Dental Hygienist (Community Dental Care Coordinator) $10,170. 1.00 Family Nurse Practitioner 11 $9,589 0.50 Housing /Community Development Director - Increase General Fund Support - no change in FTE $81,714 0.00 Housing & Community Development Fund Office Assistant II - Transition from tong -term temporary to permanent FTE (Full cost offset with Federal Section 8 funds) $0 1.00 Building Maintenance Technician (Effective 01/01/2009) $44,243 1.00 Office Assistant (Buildings and Grounds) - Transition from long -term temporary to permanent FTE $7,274 1.00 Public Works Office Assistant I (Motor Pool) - Transition from long -term temporary to permanent FTE $5,846 0.50 Purchasing & Central Services Sustainability Coordinator - Transition from long -term temporary to permanent FTE $0 1.00 Value Engineer - Transition from contract to permanent FTE $0 1.00 Sheriff Deputy 1 $191,094 4.00 Social Services Social Worker 11 (Adolescent Parenting) - Transition from long -term temporary to permanent FTE so 2.00 Solid Waste Enterprise Fund FTE Equipment Mechanic I - Transition from long -term temporary to permanent $0 1.00 Total $641,035 25.45 All positions authorized to begin July 1, 2008 unless otherwise noted. 2) The following modifications to the County Manager's Recommended Ad Valorem Tax Rate, as presented in the 2008 -09 County Manager's Recommended Budget on May 20, 2008, are made: U Revenues: 1' LISS Intergovernmental - Reauction basea Opening of Hillsborough Commons 226,247.00 • Ad valorem Property I ax - Reduce Trorn Kecommended Kate of cents per 4.90 2 valuation to 99.2 cents 22r $100 valuation 5,061,421.00 Total Changes to Recommended Revenues 5, 8.00 3) The total current expense appropriation for Schools is $60,582,479. The appropriation to the Chapel Hill - Carrboro City Schools is $37,456,049 and the appropriation to the Orange County Schools is $23,126,430. The per pupil allocation is approved at $3,200. 4) The recurring capital outlay for both school districts is $2,570,635 and is hereby - appropriated $1,579,005 for Chapel Hill - Carrboro City Schools for recurring capital. There is hereby allocated $991,630 for Orange County Schools for recurring capital. 5) The County's ad valorem contribution to Chapel Hill Carrboro City Schools and Orange County Schools totals $90,180,363 or 49.3% of the County's total General Fund budget of $183,005,580. 6) The Ad Valorem property tax rate shall be set at 99.8 cents per $100 of assessed valuation, an increase of 4.8 cents over the fiscal year 2007 -08 rate of 95 cents. 7) The Chapel Hill - Carrboro City School District Tax shall be set at 23 cents per $100 of assessed valuation, an increase of 2.65 cents over the fiscal year 200& 09 rate of 20.35 cents per $100 assessed valuation. The Chapel Hill - Carrboro Board of Education's 2008 -09 requested budget included a 7.06 cent increase in the special district tax rate. 8) The Fire District tax rates shall be set at the following rates (all rates are based on cents per $100 of assessed valuation): • Cedar Grove 7.30 • Chapel Hill 4.90 • Damascus 6.00 • Efland 5.225 • Eno 5.70 • Little River 4.60 • New Hope 6.75 • Orange Grove 4.20 • Orange Rural. 6.30 • South Orange 9.50 • Southern Triangle 6.00 • White Cross 1,6.00 9) Provide for a County pay and benefits plan that includes: • 2.25 percent Cost of Living increase effective July 1, 2008 for permanent employees In -range salary increases ranging from 1 % to 3% percent for employees whose work performance is rated proficient or higher work performance effective on the employees' performance FY 2008 -09 Budget Ordinance: Commissioner Gordon asked how to track the Solid Waste Landfill Operations Enterprise Fund and whether it was from General Fund Balance or another reserve. Donna Coffey said that it was accumulated from Solid Waste fees. It is called a reserve. Section I— Budget Adoption A motion was made by Commissioner Carey, seconded by Commissioner Foushee to approve the FY 2008 -09 Budget Ordinance. Fiscal Year 2008 -09 'Budget Ordinance Orange County, North Carolina Be it ordained by the Board of Commissioners of Orange County Section I. Budget Adoption There is hereby adopted the following operating budget for Orange County for this fiscal year beginning July 1, 2008 and ending June 30, 2009, the same being adopted by fund and activity, within each fund, according to the following summary: Fund Current Revenue Interfund Transfer Fund Balance Appropriated Total Appropriation General Fund $178,352,035 $2,653,545 $2,000,000 $183,005,580 Emergency Telephone Fund $718,223 $0 $5,494 $723,717 Fire Districts Fund $3,010,335 $0 $52,109 $3,062,444 Section 8 (Housing) Fund $3,975,720 $81,714 .$0 $4,057,434. Community Development Fund $810,651 $329,961 $0 $1,140,612 Efland Sewer Operating Fund $62,000 $82,250 $0 $144,250 Revaluation Fund $136,000 $0 $47,249 $183,249 Visitors Bureau Fund $1;014,000 $0 $7,889 $1,021,889 School Construction Impact Fees Fund $2,070,000 $0 $0 $2,070,000 Solid Waste /Landfill Operations Enterprise Fund $8,839,528 $0 $1,656,935 $10,496,463 SportsPlex Enterprise Fund $2,217,800 $700,000 $0 $2,917,800 Section Ii. Appropriations That for said fiscal year, there is hereby appropriated out the following: Function Appropriation General Fund Governing and Management $9,524,681 General Services $12,853,067 Community and Environment $4,138,847 Human Services $36,695,871 Public Safe $17,184,424 Culture and Recreation $3,688,588 Education $64,722,715 Debt Service $26,105,859 Transfers to Other Funds $8,091,528 Total General Fund $183,005,580 Emergency Eme!gency Telephone System Fund Public Safe $723,717 Total EmqWcy Telephone System Fund $723,717 Fire Districts Cedar Grove $171,189 Chapel Hill $996 Damascus $45,976 Efland $295,496 Eno $339,941 Little River $166,035 New Hoe $354,783 Orange Grove $259,666 Orange Rural $641,640 South Orange $429,969 Southern Triangle $167,726 White Cross $189,027 Total Fire Districts Fund $3,062,444 Section 8 (Housing) Fund Human Services $4,057,434 Total Section 8 Fund $4,057,434 Community Development Fund Affordable Housing Program) Human Services $329,961 Total Community Development Fund Affordable Housing Program) $329,961 Community Development Fund HOME Program) Human Services $810,651 Total Commun4 Development Fund $810,651 Efland Sewer Operating Fund General Services $144,250 Total Efland Sewer Operaft Fund $144,250 Revaluation Fund General Services $183,249 Total Revaluation Fund $183,249 Visitors Bureau Fund Community and Environment $1,021,889 Total Visitors Bureau Fund $1,021889 School Construction Impact Fees Transfers to Other Funds $2,070,000 Total School Construction Impact Fees Fund $ 070,000 Solid Waste /Landfill Operations Enterprise Fund Solid Waste/Landfill Operations $10,496,463 Total Solid Waste/Landfill Operations $10,496,463 S ortsPiex Enterprise Fund Culture and Recreation $2,917,800 Total S ortsPlex Enterprise Fund $2,917,800 Section /11. Revenues The following fund revenues are estimated to be available during the fiscal year beginning July 1, 2008 and ending June 30, 2009, to meet the foregoing appropriations: Function Appropriation General Fund Property Tax $128,303,689 Sales Tax $18,857,310 Licenses & Permits $288,000 Intergovernmental $18,303,162 Charges for Services $10,859,803 Investment Earnings $840,000 Miscellaneous $900,071 Transfers from Other Funds $2,653,545 Appropriated Fund Balance . $2,000,000 Total General Fund $183,005,580 Emergency Emergengy Telephone S stem Fund Charges for Services $718,223 Appropriated Fund Balance $5,494 Total Emergency Te/e hone System Fund $723,717 Fire Districts Property Tax $3,005,156 Investment Earnings $5,179 Appropriated Fund Balance $52109 Total Fire Districts Fund $3,062,444 Section 8 (Housing) Fund Intergovernmental $3,975,720 Transfer from General Fund $81,714 Total Section 8 Fund $4,057,434 Community Development Fund Affordable Housing Program) Transfers from Other Funds $329,961 Total Community Development Fund Affordable Housing Program $329,961 Community Development Fund HOME Pro ram Intergovernmental $751,093 Transfer from General Fund $59,558 Total Community Development Fund HOME Pro ram $810,651 Efland Sewer Operating Fund Charges for Services $62,000 Transfers from Other Funds $82,250 Total Efland Sewer Operating Fund $144,250 Revaluation Fund Transfers from Other Funds $136,000 Appropriated Fund Balance $47,249 Total Revaluation Fund $183,249 Visitors Bureau Fund Occupancy Tax $900,000 Sales & Fees $1,000 Intergovernmental $103,000 Investment Earnings $10,000 Appropriated Fund Balance $7,889 Total Visitors Bureau Fund $1021,889 School Construction Imp act Fees Fund Impact Fees $2,070 000 Total School Construction pp ct Fees Fund $2,070,000 Solid Waste/Landfill Operations Enterprise Fund Sales & Fees $8,032,506 Intergovernmental $395,622 Miscellaneous $0 Licenses & Permits $111,400 Interest on Investments $300,000 Transfers from Other Funds $0 Appropriated Reserves $1,656,935 Total Solid WastelLandfill Operations $10,496,463 S ortsPlex Enterprise Fund Charges for Services $2,217,800 Transfers from Other Funds $700 000 Total S ortsP lair Enterprise Fund $2,917,800 Section IV. Tax Rate Levy There is hereby levied for the fiscal year 2008 -09 a general county -wide tax rate of 99.8 cents per $100 of assessed valuation. This rate shall be levied in the General Fund. Special district tax rates are levied as follows: Cedar Grove 7.30 Chapel Hill 4.90 Damascus 6.00 Efland 5.225 Eno 5.70 Little River 4.60 New Hope 6.75 Orange Grove 4.20 Orange Rural 6.30 South Orange 9.50 Southern Triangle 6.00 White Cross 6.00 Chapel Hill - Carrboro School District 'F__23.00 Section V. School Current Expense The current expense allocation for both school districts is $60,582,479. Of that total, there is hereby allocated a lump sum of $37,456,049 for Chapel Hill - Carrboro City Schools and $23,126,430 for the Orange County Schools. This appropriation equates to $3,200 per student based on the March 2007 North Carolina Department of Public Instruction certified average daily membership of 11,705 for Chapel Hill- Carrboro City Schools and 7,227 for the Orange County Schools. Section VI. School Recurring Capital Outlay The recurring capital outlay for both school districts is $2,570,635. There is hereby appropriated $1,579,005 for Chapel Hill- Carrboro City Schools for recurring capital. There is hereby allocated $991,630 for Orange County Schools for recurring capital. Section VII. Reserve for Fair Funding for Schools There is a Reserve for Fair Funding for Schools included in the Education function of the General Fund totaling $988, 000. The Reserve fund is to be contractually distributed equally to the two school systems with Chapel Hill Carrboro City Schools receiving $494,000 and Orange County Schools receiving $494,000 to address school safety and health needs. Section Vlll. Schedule B License In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina State Statutes, and any other section of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permitted on businesses, trades, occupations or professions which the County is entitled to tax. Section IX. Animal Licenses A license costing $5 for sterilized dogs and sterilized cats is hereby levied. A license for un- sterilized dogs and a license for un- sterilized cats is $30 per animal. Section X. Board of Commissioners' Compensation The Board of County Commissioners authorizes that: Salaries of County Commissioners will be adjusted *by any cost of living increase, any in- range salary increase and /or any other general increase granted to permanent County employees. For fiscal year 2008 -09, this includes adjusting Commissioners' salaries effective July 1, 2008 by the equivalent of the 2.25 percent Cost of Living Adjustment increase for permanent employees and adjusting Commissioners' salaries effective December 1, 2008 by the equivalent of the 2 percent In -Range Salary increase for permanent employees. • Annual compensation for County Commissioners will include the County contribution for health insurance, dental insurance and life insurance that is. provided for permanent County employees, provided ,the Commissioners are eligible for this coverage under the insurance contracts and other contracts affecting these benefits. • County Commissioners' compensation includes eligibility to continue to participate in the County health insurance at term end as provided below: ✓ If the County Commissioner has served less than two full terms in office (less than eight years), the Commissioner may participate by paying the full cost of such coverage. (If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends.) ✓ If the County Commissioner has served two or more full terms in office (eight years or more), the County makes the same contribution for health insurance coverage that it makes for an employee who retires from Orange County after 10 years service as a permanent employee. If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends. The County makes the same contribution for Medicare Supplement coverage that it makes for a retired County employee with 10 years service. • Annual compensation for Commissioners will include a County contribution for each Commissioner to the Deferred Compensation (457) Supplemental Retirement Plan that is the same as the County contribution for non -law enforcement County employees to the State 401(k) plan. Section Xl. Budget Control General Statutes of the State of North Carolina provide for budgetary control measures to exist between a county and public school system. The statute provides: Per General Statute 115C -429: (c) The Board of County Commissioners shall have full authority to call for, and the Board of Education shall have the duty to make available to the Board of County Commissioners, upon request, all books, records, audit reports, and other information bearing on the financial operation of the local school administrative unit. The Board of Commissioners hereby directs the following measures for budget administration and review: That upon adoption, each Board of Education will supply to the Board of County Commissioners a detailed report of the budget showing all appropriations by function and purpose, specifically to include funding increases and new program funding. The Board of Education will provide to the Board of County Commissioners a copy of the annual audit, monthly financial reports, copies of all budget amendments showing disbursements and use of local moneys granted to the Board of Education by the Board of Commissioners. Section X11. Internal Service Fund - Dental Insurance Fund The Dental Insurance Fund accounts for the receipt of premium payments from the County for its employees and from the employees for their dependents, and the payment of employee claims and administration expenses. Projected receipts from the County and employees for 2008 -09 are $ 394,631 and projected expense for claims and administration for 2008 -09 is $439,335.00. An allocation of $44,704.00 will be made from reserves in the fund to balance. Section Xlll. Encumbrances Operating funds encumbered by the County as of June 30, 2008 are hereby re- appropriated to this budget. This budget being duly adopted this 24th day of June 2008. Donna Baker, Clerk to the Board Barry Jacobs, Chair Valerie Foushee, Vice Chair Alice Gordon Moses Carey, Jr. VOTE: UNANIMOUS Mike Nelson Link Center Renovations Capital Project Ordinance: A motion was made by Commissioner Gordon seconded by Commissioner Foushee to approve the Link Center Renovations Capital Project Ordinance for a total project budget of $100,000 with no additional funds for FY 2008 -09. Information Technology Capital Project Ordinance: A motion was made by Commissioner Carey seconded by Commissioner Foushee to approve the Information Technology Capital Project Ordinance for a total project budget of $3, 326,000 with $375,000 in additional funding for FY 2008 -09. Summary of Grant Project Ordinances: A motion was made by Commissioner Foushee, seconded by Commissioner Carey to approve the Grant Project Ordinances. VOTE: UNANIMOUS Commissioner Nelson said that at the work session, he would like to talk about next year's retreat because the retreat is the beginning of the budget process. Chair Jacobs said that the Board could talk about the budget process at the work session also. Laura Blackmon said that the Board normally holds a retreat in January and that is too late to start talking about the budget. Chair Jacobs said that the retreat should be structured so that new members can participate in the retreat process. Commissioner Carey said that at one time the. County Commissioners did have the retreat early enough to adopt Board of County Commissioners goals in March. This is what the. Manager used to develop the recommended budget. b. Proposed Final Draft Eno EDD Area Small Area Plan The Board considered adoption of the Eno EDD Area Small Area Plan. Perdita Holtz said that this item is to consider adoption of this plan. There were several comments made at the QPH on May 19th, and in response, staff made three main revisions. First of all, there was a reserve area for utility planning purposes to the southwest of the focus area. This has been removed from all of the maps and the text. Secondly, the Durham Urban Growth Area Boundary was added to all of the maps. Thirdly, the City of Durham's existing water and sewer and annexation policies were added more prominently to the plan. The Planning Board's recommendation was approval with several comments on page 3 of the abstract. Staff has made comments and recommendations to those Planning Board comments, which are included on Attachment 3. Administration recommends that the Board give staff direction regarding the Planning Board comments, adopt the small area plan, incorporate any