HomeMy WebLinkAboutMinutes - 19810105 7
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MINUl'ES
ORANGE COUNTY BOARD OF COMMISSIONERS
.JANUARY 5, 1981
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The Orange County Board of Commissioners met in regular session on
Monday; January 5, 1981, at 10:00 A.M., in the Commissioners' Room, Orange
County .Courthouse, in~Hillsboraugh, North Carolina.
Commissioners present: Commissioner Anne Barnes, Chair, and Commissioners
Norman Gustaveson, and Don Willhoit. Commissioner Richard Whitted arrived
during discussion of Agenda Item 3.
Commissioners absent: Commissioner Norman W31ker.
Agenda Item 1: Agenda N~dificatian
Commissioner Barnes placed discussion of Agenda Item 12 prior to
Agenda Item 4 in order to accommodate Mr. Baker's schedule.
Commissioner Willhoit announced he would not be present for the afternoon
session.
Commissioner Barnes added three (3) announcements to Agenda Item 18.
Agenda Item 2: Audience Comments
A. There were no comments from the audience regarding items on this
Agenda.
B. There were'no'•commerlt5 from the audience regarding items not on this
Agenda.
Agenda Item 3: Clerk Submits Minutes for a Meetin Weld
December 1980 and December 9, 1980,
for Eoard Consideration
Commissioner Gustaveson moved and Commissioner Willhoit seconded that the
M-"r:nutes df December 1 be approved as corrected. Vote: Ayes, 4; Noes, 0.
(Commissioner Whitted entered during the correction discussion.)
Commissioner Gustaveson moved and ,Commissioner Willhoit seconded ,the Minutes
of December 9, 1980, be approved as corrected.. Vote: Ayes, 4; Noes, 0.
Agenda Item 12: Manager Submi_t_s a Proposed Ordinance
kegulating the Provision o Ambulance
Services and the Administration of
Enyer enc Me ica ssistance or oard
Consideration.
Mr. Bobby Baker introduced Mr. Bob D'Amore, the County's new EM5
Co-ordinator, to the Board.
The Board directed the County Attorney .review the proposed ordinance
and pointed out several arias which it questioned, i.e., the definition of
patient, air transport provided by N. C. Memorial Hospital, certification
of new personnel and liability limits.
The. Board will return the Ordinance to the Agenda far action once the
County Attorney has completed his review.
Agenda Ttem 4: Further Consideration of Board of Social
- Services Re uest that Additional Funds
be ro rioted to Chore Services From:
A. Social Services Personnel 5,000
B. Title XX $20,OOD
C. Contingency $15,000
Acting Finance Director, Kathy Battern, told the Board Chore Services
could maintain its present level of,~services for three months at the present
level of funding. She does not recpfiunend any transfer of funds from Title XX
Day Care into Chore Services; she;~does recommend the Board of Social Services
authorize rate increases requested by"the day care centers and maintain the
enrollment of children in the Title XX'program at it's present number.
Mr, Ward', Director of Social Services, said the State had notified him
there would be State Re-allocation funds available.
The Board deferred action until February 2, 1981.
Agenda Item 5: The Manager Recommends the Board Authorize
Execution of a Contract with the~N. C.
~artment of Transportation Concerning,
Acquisition of Ghild-restraini_n Devices
for Children in Foster Care.
The County Attorney recommended the Board adopt the contract he drew up
which contains a paragraph saying the State cannot sue Orange County. The
State contract had.a paragraph which stated Orange County could not sue the State.
Commissioner Willhoit moved the Board adopt the contract with the wording
added 6y the County Attorney; Commissioner Whined seconded the motion.
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Vote: Ayes, 4; Noes, 0.
The County Attorney told the Board there was a Resolution accompanying --
the contract which the Board must adopt and empower the Chair to sign,
Commissioner Whitted mowed to adopt the Resolution and to empower the Chair
to sign it. Commissioner Willhoit seconded the motion.. Vote: Ayes, 4;
Noes, 0.
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Copy of a Resolution passed by the County of ORANGE
of North Carolina
The following resolution was offered by Commissioner Whitted and a motion
was made, by Commissioner Whitted that it be adapted, this motion was seconded
6y Commissioner Willhoit and upon being put to a vote, was Ayes, 4
carried;
Whereas, the County of Or~ ange hereinafter referred to as the
County, recognizes that children under the direct care of the County as wards of
the state are entitled to full safety and health benefits available to the
County, and whereas the North Carolina Governor's Highway Safety Program
hereinafter referred to as GHSP, proposes to implement a program to assist
Counties in protecting wards of the state against death and serious injury in
automobile accidents by..making available crash-tested automobile child restraint
.devices (C RD's) to municipal Social Services caseworkers who transport wards of
the state in their automobiles and to educate the caseworkers as to the proper
use op the CRD; PROVIDED, the County of ORANGE agrees to
require that Social Service caseworkers will secure those ..wards of the state who
weigh less than fifty (50) pounds in the CRp's ~rrovided when transporting them ;.
in cars, to use the CRD's provided to the County fora period of not less than
two years, to provide manpower necessary to move the CRD's from vehicle to
vehicle and location to location within the County as needed and to obtain
training in the proper installation and use of the CRD's for new Caseworkers as
they are hired, to act as a child transportation safety information distribution
source within the County using information and materials provided by GHSP, to
provide a report to GHSP every three months which will include an estimate of
the frequency of use of the CRD's by the caseworkers and to provide a yearly report
which wi17 include an inventory of the CRD's in use and which will include a
report an the condition of the CRD's based on an inspection of each CRD, to
frequently inspect the CRO's to insure that they are kept in good and clean
condition and to replace any parts in poor condition, to notify GHSP in the
event that any CRD in use is involved in an accident so that it can be inspected
end/or replaced by GHSP, and
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Whereas; the GH5P Wards of the State Transportation Safety Program
hereinabove described is considered most necessary to the preservation of the
safety and welfare of the wards of the state entrusted to the care of the
County.
NOW..THEREFORE, BE IT RESOLVED THAT THE f1;-15P Wards of the State __._ •
Transportation Safety Program set out hereinabove be and it is formally approved :'
by the Commissioners of the County of ORANGE and that the Chair of the
Board be and is hereby empowered to sign and execute the required agreement
between this County and the GHSP to acquire the benefits .of the Wards of the
State Transportation Safety Program hereinabove set out for the County.
This resolution was passed and adopted tFie 5th day
of January ; 19 81 -
I, Paulette Pridgen-Pond (Clerk.=tb the Board of Commissioners of
ORANGE COUNTY North Caro.l;i`na; do hereby certify.that the foregoing
is a true and correct copy of'_excerpts;from the minutes of the Board of
Commissioners of this county;.
WTTNESS my hand and. the official seal of the 8th of -..
January! ~• , 19 81
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°. (CLERK)
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".~~ 1 ~ COUNTY OF ORANGE
NORTH CAROLINA
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Agenda Item 6: Report of Bids Received for Water and
Sewer Work Proposed Within the Community
Development Area
Bidder Amount
Billings and Garrett $27,635.00
Wrenn-Wilson 28,190.00
T. A~ Loving 31,811.00
J. C. ,7ohnson 34,175.00
RMH 41, 009.00 -
J. F. Wilkerson 32,751.00
Yates Construction 27,.775.50
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Commissioner Gustaveson moved the Board receive the report of bids
for water and sewer work proposed within the community development area;
Commissioner Willhoit seconded the motion. `dote: Ayes, 4; Noes, O.
Agenda Ttem 7: The Mana er Recommends the Uoard Acce t
the ,Low Bi of Bi ings and Garrett and
Authorize its Chair to Execute a Contract
for thi s Wark
Gommissioner Gustaveson moved to a.cc~Pt the Manager's recommendation to
the Board, accepting Billings a~oi Garrett's low bid to authorize the Chair
execute.a contrw~t for this work_ Commissioner Whitted seconded the motion.
:% ie: Ayes, 4; Noes, 0.
Agenda Item 8: Community Development Program Director,
Mr. Willie Griffin, and Mr. John~~~McAdams,
En ineer, Re ort on~Activities ~ '
Mr. Griffin presented the Board with a report (see page ~~/ of this book
fora copy of that report) on progress of the Community•Development Program
to date. Commissioner Gustaveson asked that the goals be included in the
monthly report along with the construction engineer report.
Mr. McAdams said construction should begin in mid-March when the weather
was more congenial.
Agenda Item 9: The Mana er Recommends the Board Authorize
Execution of a Contract Grant A lication)
wit~iangle J for Title 36 Funds for our
pepartment on ~A~ing . ~•
Commissioner Whitted moved that the contract (grant application) with
Triangle J for Title 36 funds for the County's Department on Aging be
executed; Commissioner Gustaveson seconded the motion. Vote: Ayes, 4; Noes, 0.
Agenda Item 7O: Will the Board Enact a Resolution Caliing
a Public Hearin to Consider C1osin an
Unopened Portion of_ a Pub is Roadway
The Board deferred action on this request until Mr. Geoffrey Gledhill,
the County Attorney, could be present to comment.
Agenda htem 11: Will the Board Ap rove a Resolution Se11in
Count -owned Pro ert to it inia Foust for
the_Sum of 600? Tf So~Wi11 the Board
Authorize its Chair to~Execute arDeed on
Behalf of Oran a Count to Vir inia Faust?
The Baard deferred action on this request until the County Attorney could
be present,
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-` i he Board of Health has Re"uNSt~a rile c~oare
of Count CommissionPrs_Prr~r~de Count Staff
to Seek a Snl~~tian *o the "Health Hazard"
E.:ist~n in the Efland Estates'Subdivision
Conenis5~~-~,-r Willhoit explained the request for staff time on the Efland
Estates Subdivisio-~ ~~~'~m was to investigate funding sources for alleviation
of the problem. Mr. Griffin, Y~,•_ ^attis and Mr. John McAdams spoke to various
.'alternatives. and grants. ~' Commissione- :"~ ~ ,~.P.~ s.,_gested three i-mnediate
activities: ~.1) Examine, 201 w...~~i. Nussioilities; 2) Have the C`~mmunity
Development Director draw up an "Imminent Threat" Grant proposal; and 3j ii.
the interim get the affected households to contract with a pump truck.
The Board, after much discussion, declined to overload the Planning Staff
and Community Development staff with ,.a:ddi.tional responsibilities at this time,
i.e., studying the pm blem and makin`g~a recommendation. The Board voiced
concern over the grave health problem faced by residents of Efland Estates.
Mr. Griffin ,suggested an outside consultant be hired to study the problem
and recorrenend solutions based on. technical expertise; he said we need an
engineer, whoever the consultant may be.
Cornnissioner Gustaveson recorrunended that $1,500 6e appropriated to hire
a consultant so the Manager can begin to seek solutions. Commissioner Whitted
moved to accept Commissioner Gustaveson's recommendation and asked the Manager
to draw up a contract with John McAdams Company. Commissioner Willhoit seconded
the motion. Vote: Ayes, 4; Noes, 0.
Commissioner Barnes adjourned the meeting for lunch, to reconvene at
2 P.M. in the Commissioners' Room.
Commissioner Barnes called the meeting i:o order at 2:30 P.M.
Commissioners absent: Commissioners Norma Walker and Don Willhoit.
Agenda Item 10: Will the Board Enact a Resolution Callin_q
a Public Hearing to Consider Closin an
Uno ened Portion of a Public Raadwa
Mr, Michael parker, Attorney for Percy Ellis McLamb and Ellen McLamb _..
spoke for his clients. Mr. Parker said his firm had been asked to certify title
to this lot and it was during that title search they discovered it was a road
on the Plat (Tax Map B). Commissioner LJhitted moved to schedule a public
hearing for the purpose of receiving public comment an this request for the
3rd Tuesday;(February 17th) meeting; motion died for lack of second.
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The County Attorney told the Board they must adopt a Resolution and declare
intent to close the road. The Qoard voiced concern over the amount of notifi-
cation the adjacent property owners had received. Mr. Parker said they had
received a copy of the petition but no other notification.
Commissioner Barnes moved and Commissioner Whitted seconded to reschedule
this topic for January 20th, and asked that the adjacent property owners be
sent notification of such action so they might appear before the Board before
i~G,~;adopts the Resolution calling fora public hearing and intent to close
the roadway. Vote: Ayes, 2 (Commissioners Barnes and Wh.iti;ed.); Noes, l
(Commissioner Gustaveson). The motion carried.
Agenda Item 11: Will the Board Approve a Resol.utiori Selling_
Count -owned Pro ert to Vir inia Foust for
the Sum of 600? If So, Will the Board
Authorize its Chair to Execute a Deed an
Betial of Oran a Count to Vir inia Faust?
Commissioner Whitted moved that the Board approve a Resolution selling
the county-owned property to the heirs of Roberta .Foust for $600; Commissioner
Gustaveson seconded the motion. Vote: Ayes, 3; Noes, 0.
Commissioner Gustaveson moved the Chair be empowered to execute the deed _
and Commissioner Whitted seconded the motion. Voter Ayes, 3; Noes, 0.
Agenda Item 14: The Mona er Submits:
A. Proposed Budget Calendar for the 1981-82
Fiscal Year
The Board received the Manager's proposed budget calendar for the 1981-82
Fiscal Year with the fallowing suggested changes:
1. A special meeting for a CIP session;
2. Two separate meetings for the two school boards in Orange County
a. May 19th--The Orange County Schools present to the Board
during a regular meeting.
b. May 20th--A special meeting in the Chapel Hill-Carrboro area
for that school system to present to the Board.
3. 5peci.al meetings as needed after the Public Hearing on June 16th
through dune 21.
The Board asked the Personnel pi rector if the evaluation system would
be operative for this year's merit increases; she replied it would be effective
for part of this year and completely operative over the next twelve months.
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Agenda Item 14;(cont'd) B, Amendments to the 1980-$1 Budget
Commissioner Whitted moved to approve the Amendments to the 1980-81 Budget;
Commissioner Barnes seconded. Vote: Ayes, 3; Noes, 0.
Agenda Item 15: Wi11 the Board Provide Funds to Send a
Representative to the First Nationa
Agricultural Lands Conference to be Held_
in Chicago ~; February 8-10
Commissioner Gustaveson moved to approve that two people be authorized
to attend the First National Agricultural Conference in Chicago. Corranissioner
Whitted seconded the ration a-ld suggested that airline tickets be purchased
as early as possible. Vate: Ayes, 3; Noes, O.
Agenda Ttem 16: The plannin Board Recommends:
. The Preliminary Plan of Homestead Hi11s '
:. Subdivision be Approved -
Commissioner Whitted moved to apprro ve the Preliminary plan of the Homestead'
Hills Subdivision recommended by.;the Planning Board; Commissioner Gustaveson
seconded. vote: Ayes, 3; Noes;, 0.
B:: The Preliminary Plan of Berryland
Subdivision be Approved _.
Jim pglatty said the Planning staff recommended the Berryland Subdivision
not 6e permitted to build on a stream which runs through the Subdivision.
Commissioner Gustaveson moved that Berryland Subdivision be approved
with staff recommendation. Commissioner Whitted seconded the motion.
Vote: Ayes, 3; Noes, 0.
C. The Preliminary Plan of Fair Oaks
Subdivision Phase II with a Class A
Private Road be Approved
Cammissioner Whitted moved to accept the staff's recommendation on the
Fair Oaks Subdivision phase IT. Commissioner Gustaveson seconded the motion.
Vote: Ayes, 3; Noes, 0,
D, The Petition tb Rezone Filed by Mary D.
. Henry and Heard at a Public Hearing
November 24, 1980, be Denied
Commissioner Gustaveson moved to deny the Mary D. Henry rezoning request
based on the Planning staff recommendation. Commissioner Whitted seconded
the motion. Vote: Ayes, 3; Noes, 0.
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Agenda Item 17:(cont'd) F. The Board Should Name a Dentist to
the Board of Health
Commissioner Whitted moved and Commissioner Gustaveson seconded to appoint
Dr. Howden to the Board of Health to fill the Dentist's position.
Vote: Ayes, 3; Noes, 0. -
G. The Board Shauld Name One Member to _ _
the Carrboro Board of Adjustment
The Board deferred action on this appointment and asked the Clerk to
readvertise.
H. The Board Should Name One Advisory
Member to the Mebane Board of Adjustment
The County Attorney suggested this..posit~on be readvertised in the Mebane
paper stipulating the position is for'~a extraterritorial member to the Mebane
Board of Adjustments. '
,Agenda Item 1$: Announcements
Commissioner Barnes made the fallowing announcements:
January 17 - A work session on the proposed County Land Use Plan and Zoning Ordi'.'ace
January 19 - The Pu61ic Hearing scheduled on the County Land Use Plan and Zoning
Ordinance has been cancelled at -the Planning Board's request.
January 19 _ The Board will have dinner nn Raleigh with the County's Legislative
pelegation at the Steak and Ale on Wade Avenue.
January 24 - The Board members have been invited to the Legislative Breakfast
given by the Orange County Mental Health AssociatT•on in the Wesley
Foundation, Chapel Hi11. This is not a special meeting.
January 29 - A joint meeting with the Orange County School Board and the Chapel
Hill-Carrboro School Board to discuss financing at the State Tevel.
The Chair issues a Proclamation at the request of OWASA declaring a Stage I
Water Shortage Alert lifted. (See Page.3y~ of this book)
'The period for the Jail Bids was extended until January 15th or 19th.
Agenda Item 19; Manager's Report
Commissioner Whitted moved that the Board direct the County staff draw up
a Resolution establishing a Board of Equalization and Review for presentation
to the Board at the first meeting in February and that the Clerk advertise
for this Board prior to that meeting: Commiss?aner Barnes~seYonded the motion,
Vote: /1yes, 3; Noes, 0. Cgmm7sstone!^ Gustayeson asked that it be advertised
apart from the usual Vacancies.
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Agenda Item 17:
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Appointments
A. Senior Citizens Board
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Commissioner Barnes suggested the Board defer appointing its awn member
- to the Senior Citizens Board until a later time.
Commissioner Whitted moved those persons formerly on the Council'on
Aging who had resubmitted resumes be named to the Senior Citizens Board.
Commissioner Gustavesan seconded the motion. Those appointed to this Board
were:, Gloria Williams, Wilson McKerrow, flan Kenyon, Jr., Ralph Neighbours.
Vote: Ayes, 3; Noes, D.
Commissioner Gustaveson moved to appoint Betty Landsberger to the Senior
Citizens Board.. Commissioner Whitted seconded the motion. Vote: Ayes, 3; Noes, 0.
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The Board asked the Clerk to contact Ms. Ruth West and Ms. Gotha Lassiter
to ascertain their interest in serving on this Board and•to re turn. this to the
Agenda, January 20th.
B. Commission for Women
This vacancy exists because the Board appointed Amy Hardee to serve Dn
this Commission an December 16th and she had previously been appointed to this
Comm~i ss i on.
Commissioner Barnes moved that Jane Ryan be appointed to this vacancy and
Commissioner Whitted seconded. Vote: Ayes, 3; Noes, 0.
The Board directed the Glerk to notify Ms. Ryan of her appointment.
C. Brian Mansfield of the County's
Industrial Facilities and Pollution
• Control Authority has Resigned
The Board asked that a letter of appreciation be sent to Mr. Mansfield
and that the vacancy on the Industrial Facilities and Pollution Control
Authority be advertised.
D. T:ie Board Should Name Three Trustees
for the South Orange Fire District
The Board directed the Clerk to readvertise these vacancies on the
South Orange Fire District and stipulate they must be "resident freeholders."
E. The Board Should Name One Physician
Member to the Area Mental He,a1th Board
The Board directed the Clerk to contact Drs. Hunter and Sieberman,
ascertain their interest and return it to the next agenda.
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The Board further directed the staff to research compensation/salary
for members of a Board of Equalizai:ion and :Review.
The Board asked. the Purchasing Agent to research the repair records of
the vehicles listed in the Manager's Report, i.e., Chevettes and Reliants.
Agenda Item 20: Executive Session 'to Consider Personnel
Commissioner Whitted moved, seconded by Commissioner Gustaveson to
convene in executive session to consider personnel. Vote: Ayes, 3; Noes, 0.
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The Board convened in Executive Session.
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Anne Barnes, Chair
Paulette Pridgen-Pond, Clerk