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HomeMy WebLinkAboutAgenda - 03-16-2010 - 4ho~z~~~oi~- oar ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 16, 2010 Action Agenda Item No. ~- -h SUBJECT: Fiscal Year 2009-10 Budget Amendment #8 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Conservation Easements Capital Project Ordinance INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2009- 10. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification of additional Adoption Enhancement Fund donations: • Foster Care Donations -donations totaling $1,635 to offset costs for the on-going needs of foster care children. • General Assistance Donations -donations totaling $205 to aid special-needs clients, including senior citizens. • Adoption Enhancement Reimbursement -reimbursement of $15,000 from the NC Department of Health and Human Services for the Special Children Adoption Fund program. The department will use these funds to enhance the adoption services program. These funds are set aside in an Adoption Enhancement Fund, which is outside of the General Fund. 2 2. The Department of Social Services has received notification of additional funds from the state for the following programs: • Child Day Care -funds totaling $284,507 to provide childcare services and subsidies to low-income families. • Crisis Intervention Funds -receipt of $209,488 to provide for the heating needs of Orange County residents in crisis. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #1) Library Services 3. The Library has received contributions, totaling $9,000, from the Towns of Carrboro ($5,000) and Hillsborough ($4,000). These funds will offset the cost of library books, programs, and operational support. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #2) Conservation Easements Capital Project Ordinance 4. At its meeting on June 16, 2009, the Board of County Commissioners accepted a conservation easement donation, which offered protection to a portion of the Underwood property. From this donation, the County will realize costs totaling $2,000 for transaction costs, including the easement survey, title search and closing fees. Staff will transfer funds from existing Lands Legacy conservation easement funds. (See Attachment 3, Conservation Easements Capital Project Ordinance) Technical Amendment 5. During this fiscal year, there have been two reorganizations among General Fund departments that necessitates a technical budget amendment among Functions. Public Works, consisting of Building and Grounds and Motor Pool, was originally budgeted in FY 2009-10 in the General Services function, but has moved to the Asset Management & Purchasing Department within the Governing and Management function. Also, the County Engineer division, originally budgeted in FY 2009-10 in the Governing and Management function, has moved to the Planning Department within the Community and Environment function. This technical amendment provides for the budgeting of these divisions within the appropriate functions. (See Attachment 1, column # 3) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and capital project ordinance amendments for fiscal year 2009-10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: Note: reflects encumbrance carry 1. Department of Social forwards as authorized by Services receipt of Child the annual budget ordinance Day Care funds 2. The Library has 3. Technical ($284,507) to provide received contributions Amendment to move Bud et As g childcare services and from the Towns of budgeted funds of Original Budget Encumbrance Carry Forwards Budget as Amended Amended Through subsidies to low-income f ili d C i Carrboro ($5,000) and Public Works and Count Y Engineer Budget As Amended Throu h BOA #7 am es, an r sis Intervention Funds Hillsborough ($4,000) to offset the cost of library divisions to their g gpA ~t8 ($209,488) to provide for books, programs, and appropriate Functions the heating needs of operational support. due to reorganizations Orange County residents within this fiscal year in crisis. General Fund Revenue Property Taxes S 130,571,195 $ - $ 130,571,195 $ 130,646,195 $ - $ - $ - $ 130 646 195 Sales Taxes $ 16,873,405 $ - $ 16,873,405 S 16,873,405 $ ; - $ - , , $ 16 873 405 License and Permits $ 288,000 i - $ 288,000 $ 288,000 $ - $ - S - , , $ 288 000 Intergovernmental $ 16,724,924 $ - S 16,724,924 $ 17,634,534 $ 493,995 $ 9,000 $ , S 18 137 529 Charges for Service $ 9,698,897 S - $ 9,698,897 $ 9,761,140 $ - , , $ 9 761 140 Investment Earnings $ 670,000 E - S 670,000 $ 670,000 , , $ 6 Miscellaneous $ 762,618 $ - $ 762,618 $ 794,958 70,000 $ 794 9 Transfers from Other Funds $ 2,000,000 $ - $ 2,000,000 S 2,936,917 , 58 $ 2 9 Fund Balance $ - $ 1,205,398 $ 1,205,398 E 3,445,147 , 36,917 $ 3 445 147 otal eneral un Revenues ; 177,589,039 $ 1,205,398 ; 178,794,437 $ 183,050,296 S 493,995 $ 9,000 $ - , , $ 183,553,291 Exaenditures Governing 8 Management $ 8,682,901 $ 119,903 $ 8,802,804 S 8,929,868 $ - $ - $ 5,447,479 $ 14 377 347 General Services ommunity nvironment $ 20,335,509 528,113 $ 20,863,622 20,971,467 $ - $ - $ (5,652,932) , , $ 15,318,535 Human Services $ 33,414,481 ~ $ 302,504 ; 33,716,985 $ 35,486,064 - $ 493,995 $ - 5 $ - $ 35 980 059 Public Safety $ 18,956,475 $ 102,010 S 17,058,485 $ 18,191,007 ; - $ $ - , , $ 18 191 007 Culture s Recreation $ 4,180,533 $ 63,702 $ 4,224,235 E 4,254,599 $ - $ 9,000 $ , , $ 4 263 599 Education $ 81,665,562 $ - $ 81,665,562 $ 81,665,562 , , 81 665 562 Transfers Out $ 8,295,798 $ - $ 8,295,798 $ 9,375,796 , , $ 9 375 798 ota enera un ppropnaGon $ 177,589,039 $ 1,205,398 S 178,794,437 $ 183,050,296 S 493,995 $ 9,000 $ - , , $ 183 553 291 R _ e e e - , , a $ W 4 Year-To-Date Budget Summary Fiscal Year 2009-70 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget mendment #8 March 16, 2010 Grant Funds $151,204 Non Grant Funds $2,367,901 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards $3,292,638 General Fund Fund Balance Appropriated to Cover Unantici ated Ex enditures $152,509 Total Amended General Fund Budget $183,553,291 Dollar Change in 2009-10 Approved General Fund Bud et $5,964,252 Change in 2009-10 Approved General Fund Budget 3.36% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 838.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions A proved Mid-Year 2.000 Total Approved Full-Time-Equivalent Positions for f fiscal Year 2009-10 909.950 Notes: 1. Appropriation of $48,798 from the GF liability account to set up the newly established Spay/Neuter Fund (BOA #1) 2. $50,000 FY 2008-09 canyforward to replace two patrol cars (BOA #3) 3. $1,988,442 FY 2008-09 Carry Forwards (BOA #5) 4. Encumbrance Cany Forwards of $1,205,398 (as authorized by the Notes: 1. $119,664 to add an additional staff attorney position and unbudgeted legal contract fees for Geoff Gledhill (BOA #3) 2. $23,517 for Bradshaw Quarry to remain open from September 21, 2009- January 2, 2010 (BOA #3) 3. $9,328 for Bradshaw Quarry to remain open from January 3, 2010 through June 30, 2010 (BOA #6) BA #3 (October 20, 2009): 1) Staff Attorney (1.0 FTE) effective January 4, 2010. 2) Deputy Tax Collector (1.0 FTE) effective January 1, 2010. pRD- ao r©- oag ~ Conservation Easements Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the acquisition of conservation easements to help preserve County farmland. Financing for the project includes proceeds from private placement loans, federal grant funds from the USDA Natural Resource Conservation Service, and proceeds from the County's share of pay-as-you-go capital funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Sales Tax and Dedicated Properly Tax $350,000 $0 $350,000 Bond Funds $0 $0 $0 Private Placement $2,250,000 $0 $2,250,000 Grant Funds $3,400,957 $0 $3,400,957 Fees $0 $0 $0 Transfer from Lands Legacy Capital Project $143,000 $0 $143,000 Total Fundin $6,143,957 $0 $6,143,957 6 Section 4. The following amount is appropriated for this project: llmugh ~ a00E1•09 FY2009-10 T1Yntyh FY 10 Land~&iki V1~IterS # col l* ~, $73,1 ~, $731 q~eelc # $580, $680, IVtrR~on Easet~rt $68, ~, V~rd t $444, ~, LI Eft $219, $219, Lams Ea~errter# Keitl~ ~nmt $116, $116, Fidde C7eek Faun # $277, $Z77 M;Kee t $61z ~2 Latta Easar~nl $601, $601 Tate # $333, Lee Farm F.aserrient $306, $306, ~eeae Farm Cwt $450, $450, l~xJerv~ood EaserrEnt ~ ~ lhallocabed $1,337, ($2,000 $1,336, Total L~ndlBtild $6,1g3~ ~14~ Gbr~shnxfion Trial $6, $gy~3, Section 5. This ordinance supersedes all previous Conservation Easements Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of March 2010.