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HomeMy WebLinkAboutORD-2008-063 - Fiscal Year 2007-2008-Budget Amendment -#10ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2008 SUBJECT: Fiscal Year 2007 -08 Budget Amendment #10 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. CJPP Grant Project Ordinance Attachment 4. Conservation Easements Capital Project Ordinance Attachment 5. Equipment and Vehicles Capital Project Ordinance Attachment 6. Building Entry Access Capital Project Ordinance Attachment 7. Emergency Reserve Fund Capital Project Ordinance Action Agenda Item No. PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Coffey, (919) 245 -2151 �5 PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year 2007 -08. BACKGROUND: 1. Department on Aging The Department on Aging has received additional contributions for the Retired Senior Volunteer Program (RSVP) totaling $408. This budget amendment provides funds to offset staff training costs. (See Attachment 1, column #1) 2 2. Library Services Library has received additional revenue from the following sources: • State Aid Funds - additional funds' from the Regional Library System totaling $3,430. These funds will offset departmental expenses and allow for purchase additional books. • Town of Hillsborough: Receipt of $5,000 to offset research materials costs, equipment for the NC Room, and additional book carts for the Library. This budget amendment provides for the receipt of these funds for the above mentioned programs (See Attachment 1, column #2) 3. Criminal Justice Partnership Program The Criminal Justice Partnership Program (CJPP) has received reallocated funds from the State totaling $30,450. This budget amendment provides for the receipt of these funds for direct client services and offset operating and capital costs for the program. This award brings the total CJPP Budget to $265,696 for fiscal year 2007 -08. (See Attachment 1, column #3 and Attachment 3, CJPP Grant Project Ordinance) 4. Health Department The Health Department has received notification of additional funds for the following programs: • Child Health Program — reimbursement funds of $250 from the State to offset ongoing nurse training costs. • Intensive Home Visiting Program — receipt of donated funds of $300 to offset costs of program supplies. • Food and Lodging Program (Environmental Health) — receipt of additional Food and Lodging performance based funds totaling $628 to offset costs of program supplies This budget amendment provides for the receipt of these funds for the above mentioned programs (See Attachment 1, column #4) 5. Conservation Easements Capital Project Ordinance At its January 15, 2008 meeting, the Board of County Commissioners approved the acceptance of an agricultural conservation easement related to the 141 -acre Breeze Farm property. The cost of the property is approximately $450,000. Of this amount, $212,090 will be reimbursed by the Federal Farm and Ranch Land Protection Program. The County's share of $237,910 comes from alternative financing for conservation easements previously approved by the Board of Commissioners. (See Attachment 4, Conservation Easements Capital Project Ordinance) 3 6. Equipment and Vehicles Capital Project Ordinance At its May 1, 2008 meeting, the Board of County Commissioners approved the immediate replacement of three Animal Control vehicles currently not in compliance with Transportation Standards outlined in the NC Animal Welfare Act. The replacement cost for these vehicles is approximately $100,000. The monies will be borrowed from two existing County capital projects — Building Entry Access ($75,000) and Emergency Reserve Fund ($25,000) — to fund the replacement trucks. After this transaction, there will be no funds remaining in the Building Entry Access Project and $50,000 remaining in the Emergency Reserve Fund Capital Project. (See Attachment 5, Equipment and Vehicles Capital Project Ordinance; Attachment 6, Building Entry Access Capital Project Ordinance, and Attachment 7, Emergency Reserve Fund Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the budget, grant, and capital project ordinance amendments for fiscal year 2007 -08. � | ! | f | | ■ I | -E — |, If ■ g i m n i g- -LF . | � I ■ - g 's -- ��. e■ ■l,2e §a ■�.�■ ■§ � ■. ■■�„ -- :- - § ■ ,'| . ■. -a ■.l.a ■■ -- ,a= a�! § ■ ■' t, ■ § ■■e a So � � a � ;•■ ■ #'■ s!. 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II f$ � IIf � #IE a � •!� ■§ |� |f : E #E . ■ ! ■ #...,,, Year -To -Date Budget Summary Fiscal Year 2007 -08 General Fund Budget Summary Ori final General Fund Budget 1$173,624,351 Additional Revenue Received Through Budget Amendment #10 (May 20, 2008 Grant Funds $572,673 Non Grant Funds $916,566 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $2,686,424 Total Amended General Fund Budget $177,800,014 Dollar Change in 2007 -08 Approved General Fund Budget $4,175,663 % Change in 2007 -08 Approved General Fund Budget 2.40% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 793.200 Original Approved Other Funds Full Time Equivalent Positions 81.800 Additional Positions Approved Mid -Year 1.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2007 -08 876.000 Attachment 2 Coy ATTACHMENT O Criminal Justice Partnership Program Grant Project Ordinance Project Number 29 -7050 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Orange- Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of Corrections. The project will provide pre -trial release and substance abuse services to persons sentenced to intermediate- sanctions. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (2007 -08) $241,162 Total Intergovernmental $241,162 Transfer from General Fund (2007 -08) $24,534 Total Orange- Chatham Criminal Justice Partnership Revenue $265,696 Section 4. The following amount is appropriated for this project: Public Safety - Orange- Chatham Criminal Justice Partnership $265,696 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. ATTACHMENT 3 Section 8. Positions authorized through this grant project ordinance include: 1.0 Full -time equivalent Criminal Justice Program Coordinator Section 9. This project ordinance is in effect until June 30, 2008. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this the 20th day of May 2008. ATTACHMENT 4 Conservation Easements Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the acquisition of conservation easements to help preserve County farmland. Financing for the project includes proceeds from private placement loans, federal grant funds from the USDA Natural Resource Conservation Service, and proceeds from the County's share of pay -as- you -go capital funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2006 -07 FY 2007 -08 Through FY 2007-08 Sales Tax and Dedicated Property Tax $350,000 $0 $350,000 Bond Funds $0 $0 $0 Private Placement $2,250,000 $0 $2,250,000 Grant Funds $2,407,206 $993,751 $3,400,957 Fees $0 $0 $0 Transfer from Lands Legacy Capital Project $143,000 $0 $143,000 Total Fundingl $5,150,206 1 $993,7511 $6,143,957 Section 4 Section 5. The following amount is appropriated for this project: ATTACHMENT 4 0 This ordinance supersedes all previous Conservation Easements Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2008. Adopted this 20th day of May 2008. Through FY 2006 -07 FY 2007 -08 Through FY 2007 -08 Land/Building: Walters Easement $725,000 $0 $725,000 Volpe Easement $73,100 $0 $73,100 Cheek Easement $580,000 $0 $580,000 McPherson Easement $68,000 $0 $68,000 Ward Easement $444,750 $0 $444,750 Uoyd Easement $219,000 $0 $219,000 Laws Easement $0 $0 $0 Keith Easement $116,000 $0 $116,000 Fickle Creek Farm Easement $277,658 $0 $277,658 McKee Easement $0 $612,000 $612,000 Latta Easement $0 $601,400 $601,400 Tate Easement $0 $333,750 $333,750 Lee Farm Easement $0 $306,250 $306,250 Breeze Farm Easement $0 $450,000 $450,000 Unallocated $2,646,698 ($1,309,649 ) $1,337,049 Total LandlBuilding $5,150,206 $993,751 $6,143,957 Design $0 $0 $0 Construction $0 $0 $0 Total Costsl $5,150,206 $993,7511 $6,143,957 This ordinance supersedes all previous Conservation Easements Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2008. Adopted this 20th day of May 2008. Equipment and Vehicles Project Capital Project Ordinance ATTACHMENT 5 0 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to purchase County -owned vehicles and major equipment. The project will be financed with proceeds from the County's portion of the one half -cent sales taxes, dedicated property taxes, proceeds from private placement financing arrangements, and North Carolina Department of Transportation funds. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Section 5. Section 6. Through FY 2006 -07 FY 2007 -08 Through FY 2007 -08 Sales Tax and Dedicated Property Tax $2,215,295 $0 $2,215,295 Bond Funds $0 $0 $0 Alternative Financing $3,415,031 $0 $3,415,031 Grant Funds $667,374 $0 $667,374 Other $6,000 $0 $6,000 From Other County Capital Projects (PAYG) $0 $559,000 $559,000 Total Funding $6,303,700 $559,000 $6,862,700 Section 4.The following amount is appropriated for this project: Section 5. Section 6. This ordinance supersedes all previous Equipment and Vehicle Capital Project Ordinances. This ordinance shall remain in effect from July 1, 1998 until June 30, 2008. Adopted this 20th day of May 2008. Through FY 2006 -07 FY 2007 -08 Through FY 2007 -08 Land/Building $0 $0 $0 Design $0 $0 $0 Constriction $0 $0 $0 Equipment & Vehicles $6,303,700 $559,000 $6,862,700 Total Costs $6,303,700 $559,000 $6,862,700 This ordinance supersedes all previous Equipment and Vehicle Capital Project Ordinances. This ordinance shall remain in effect from July 1, 1998 until June 30, 2008. Adopted this 20th day of May 2008. Building Entry Access Control Systems Capital Project Ordinance ATTACHMENT 6 0 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to install or update life safety and security systems at County facilities. Proceeds from the County's share of pay -as- you -go capital funds finance the project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2006.07 FY 2007 -08 Through FY 2007 -08 Sales Tax and Dedicated Property Tax $75,000 $0 $75,000 Bond Funds $0 1 $0 $0 2004 Two-Thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Dedicated Property Tax $0 $0 $0 Total Fundingi $75,000 $0 $75,000 Section 4.The following amount is appropriated for this project: Section 5. The following amounts have been transferred to another County Capital Project: Through FY 2006 -07 FY 2007-08 Through FY 2007.08 Lard/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Other - Equipment $75,000 $0 $75,000 Total BudcW $75,000 $0 $75,000 Section 5. The following amounts have been transferred to another County Capital Project: Section 6. The following budget remains in this project: Through FY Through FY 2006-07 FY 2007-08 2007-08 Transfer to Equipment and Vehicles Capital Project (FY 2007 -08) 1 $0 $75,0001 $75,000 Total Costs $0 $75,0001 $75,000 Section 6. The following budget remains in this project: ATTACHMENT 6 13 Original Budget (see section 4 above) $75,000 Less Transfer to Other Capital Project (see section 5 above) ($75,000 Total Project Budget $0 Section 7. This ordinance shall remain in effect until June 30, 2008. Adopted this 20th day of May 2008. ATTACHMENT 7 Capital Repairs /Replacement (Emergency) Reserve Fund 9 Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides reserve funds that would be used to address major system /component needs, abatement, etc. that may arise after the budget is adopted. Proceeds from the County's share of pay -as- you -go capital funds finance the project. Section-2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2006 -07 FY 2007 -08 Through FY 2007 -08 Sales Tax and Dedicated Property Tax $75,000 $0 $75,000 Bond Funds $0 $0 $0 2004 Two-Thirds Net Debt $0 $0 $0 Grant Funds $0 $0 $0 Dedicated Property Tax $0 $0 $0 Total Funding, $75,000 $0 $75,000 Section 4.The following amount is appropriated for this project: Section 5. The following amount has been transferred to another County Capital Project: Through FY 2006 -07 FY 2007 -08 Through FY 2007-08 Iz Buil $0 $0 $0 Design $0 $0 $0 Ca Eftwtion $0 $0 $0 Reserve $75,000 $0 $75,000 Total Bu $75,000 $0 $75,000 Section 5. The following amount has been transferred to another County Capital Project: Through FY Through FY 2006-07 FY 2007-08 2007 -08 Transfer to Equipment and Vehicle Capital Project (FY 2007 -08 ) $0 $25,000 $25,000 Total Costs $0 $25,0001 $25,000 Section 6. The following budget remains in this project: ATTACHMENT 7 (5 Original Budget (see section 4 above) I ' $75,000 Less Transfer to Otber Capital Project see section 5 above) ($25,000 Total Project Budgetl $50,000 Section 7. This ordinance shall remain in effect until June 30, 2008. Adopted this 20th day of May 2008. Board ets to th e a d o i o no f th b d t d h thi' k 'i t 'Il b h 11 p t e u bow an s e s W B a c a W"!JV to get through this budget. Chair Jacobs agreed with Commissioner Nelson. He said that this is a proposed 9.3% increase. He suggested, that if there will be discussion of .cutting services, then the County Manager should say this right up front at the public hearing. If the County will be using some of the fund balance, then it is important to have a chart showing historical per pupil funding, etc. He said that this is the Board's opportunity. at the budget public hearings to state its message in its terms as opposed to the media's terms. He asked the Manager to list which facilities the County is required to build or were approved by voters through bond issues. Regarding debt, he thinks that it should be broken down in the presentation as what percent of the $325 million is for schools. He thinks'that the schools are driving the County's debt. 4. Consent Agenda A motion was made by Commissioner Foushee, seconded by Commissioner Nelson to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes for February 25, 26 and April 15, 2008 as submitted by the Clerk to the Board. b. Appointments (1) Animal Services Advisory Board — Reappointments The Board reappointed Daniel Textoris, Susan Elmore, and Jean Connerat- Austin to second full terms ending June 30, 2011, and Suzanne Roy to a first full term ending June 30, 2011 to the Animal Services Advisory Board. (2) Board of Social Services — Reappointment The Board reappointed Patricia Garavaglia to a first full term ending June 30, 2011 to the Board of Social Services. (3) Economic Development Commission — Reappointment The Board reappointed Anita Badrock and Mark Crowell to second full terms expiring June 30, 2011 to the Economic Development Commission. (4) Transportation Services Board — Reappointment The Board reappointed Dan Parker to a first full'term ending March 31, 2011 to the Transportation Services Board. c. Property Tax Refund The Board adopted a refund resolution, which is incorporated by reference, related to one (1) request for property tax refund in accordance with N.C. General Statute 105 -381. d. Motor Vehicle Property Tax Release /Refunds The Board adopted a refund resolution, which is incorporated by reference, related to 54 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. e. CJPP 2008 -2009 Service Continuation Contracts The Board approved the contract for the continuation of services provided through the NC Department of Correction, Criminal Justice Partnership Program and authorized the Chair to sign, pending the availability of State funds and review by the County Attorney. f. Home and Community Care Block Grant for Older Adults Fundina Plan, FY2008 -09 The Board approved the recommended Home and Community Care Block Grant for Older Adults Funding Plan for FY2008 -09. g. Fiscal Year 2007 -08 Budget Amendment #10 0 Board gets to the adoption of the budget and she thinks it will be a challenge to get through this budget. Chair Jacobs agreed with Commissioner Nelson. He said that this is a proposed 9.3% increase. He suggested, that if there will be discussion of cutting services, then the County Manager should say this right up front at the public hearing. If the County will be using some of the fund balance, then it is important to have a chart showing historical per pupil funding, etc. He said that this is the Board's opportunity. at the budget public hearings to state its message in its terms as opposed to the media's terms. He asked the Manager to list which facilities the County is required to build or were approved by voters through bond issues. Regarding debt, he thinks that it should be broken down in the presentation as what percent of the $325 million is for schools. He thinks'that the schools are driving the County's debt. 4. Consent Agenda A motion was made by Commissioner Foushee, seconded by Commissioner Nelson to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes for February 25, 26 and April 15, 2008 as submitted by the Clerk to the Board. b. Appointments (1) Animal Services Advisory Board — Reappointments The Board reappointed Daniel Textoris, Susan Elmore, and Jean Connerat- Austin to second full terms ending June 30, 2011, and Suzanne Roy to a first full term ending June 30, 2011 to the Animal Services Advisory Board. (2) Board of Social Services — Reappointment The Board reappointed Patricia Garavaglia to a first full term ending June 30, 2011 to the Board of Social Services. (3) Economic Development Commission — Reappointment The Board reappointed Anita Badrock and Mark Crowell to second full terms expiring June 30, 2011 to the Economic Development Commission. (4) Transportation Services Board — Reappointment The Board reappointed Dan Parker to a first full 'term ending March 31, 2011 to the Transportation Services Board. R. Property Tax Refund The Board adopted a refund resolution, which is incorporated by reference, related to one (1) request for property tax refund in accordance with N.C. General Statute 105 -381. d. Motor Vehicle Property Tax Release /Refunds The Board adopted a refund resolution, which is incorporated by reference, related to 54 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. e. CJPP 2008 -2009 Service Continuation Contracts The Board approved the contract for the continuation of services provided through the NC Department of Correction, Criminal Justice Partnership Program and authorized the Chair to sign, pending the availability of State funds and review by the County Attorney. f. Home and Community Care Block Grant for Older Adults Funding Plan, FY2008 -09 The Board approved the recommended Home and Community Care Block Grant for Older Adults Funding Plan for FY2008 -09. g: Fiscal Year 2007 -08 Budget Amendment #10