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HomeMy WebLinkAboutORD-2010-017 Fiscal Year 2009-2010 Budget Amendment #7O~p~- a0I0- O 17 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT .Meeting Date: February 16, 2010 yh , Action Agenda Item No. q- - h SUBJECT: Fiscal Year 2009-10 Budget Amendment #7 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Diabetes Education Program Grant Project Ordinance Attachment 4. Child Care Health Consultant Grant Project Ordinance Attachment 5. County Campus/ Library/Gateway Center Capital Project Ordinance INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2009-10. BACKGROUND: Health Department 1. The Health Department has received revenue for the following programs: • Diabetes Self-Management Education Program - $750 in additional funds from the North Carolina Public Health Foundation for support of this program. The goal of the program is to achieve better management of diabetes, increase access through an active treatment and referral network, improve health outcomes, and reduce healthcare costs. 2 • Family Planning Bonus Funds - $1,250 in Federal Title X bonus funds. All local health departments have received these one-time bonus funds and the method of distribution includes a base amount and additional amount based on performance. The department plans to use these funds to offset the County costs associated with operating family planning clinics. • NACCHO Capacity Building Award - $5,000 award from the National Association of County and City Health Officials (NACHHO) to cover training and supply costs in support of the Medical Reserve Corps program. • NC Citizen Corps (Medical Reserve Corps/Public Health Reserve Corps) -receipt of $8,741 from the State (North Carolina Citizens Corps -Office of the Governor) to support the operation of the department's Public Health Reserve Corps (PHRC) program. This program operates under the Health Department and was created to provide trained medical and ~ non-medical volunteers for increased surge capacity during public health emergencies and for ongoing public health program offered by the department and its partner agencies. • NC Citizen Corps (CERT Program) -receipt of $8,663 from the State (North Carolina Citizen Corps -Office of the Governor) to support the operation of the Community Emergency Response Team (CERT) program. The CERT program is a partnership between the Orange County Health Department and the Orange County Emergency Services Department. The program teaches citizens how to provide basis emergency response services in their community or workplace after a disaster when emergency services are delayed or unavailable. • Smart Start Programs -receipt of additional Smart Start funds of $793 for the department's Child Care Health Consultant Grant Program. This grant program assists childcare providers to ensure safe and healthy childcare environments. The department has also received additional Smart Start funds of $411 for the department's Smart Start Dental Program. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 1, Attachment 3, Diabetes Education Program Grant Project Ordinance, and Attachment 4, Child Care Health Consultant Program Grant Project Ordinance) Emergency Services 2. Refer to separate Action Agenda item on tonight's agenda regarding upgrades to the Public Safefy Communications Improvements. (See Attachment 1, column 2) Solid Waste Enterprise Fund 3. The Solid Waste Department has received notification from officials of the Talking Phone Book of funds totaling $3,300 to pay the department for advertising related directly to phonebook recycling. Radio and print ads will be scheduled in local media reminding residents and businesses to recycle their old phonebooks as the new Talking Phonebooks are distributed. This budget amendment provides for the receipt of these funds in the Solid Waste Enterprise Fund for the above stated purpose. (See Attachment 1, Column 3) 3 Department of Social Services 4. The Department of Social Services has received the following donations from citizens: • Foster Care Donations - donated funds totaling $1,310 from citizens of Orange County to help with the needs of foster care clients. • General Assistance Donations -donated funds totaling $2,750 to help with special- needs clients, including seniors. This budget amendment provides for the receipt of the .above stated funds. These funds are set- aside in a special Adoption Enhancement Fund, outside the General Fund. Library Services 5. Library Services has received a $19,000 donation, from the Friends of the Library, for the new Main Library in Hillsborough. Staff will spend the funds on furnishings at the facility. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 5, County Campus/Library/Gateway Center Capital Project Ordinance.) 6. Library Services has received revenue for the following General Fund programs: • Public Internet Access - E-Rate discount funds totaling $3,014 to improve Internet access on public computers. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by Embarq. There is no County match required for the receipt of these funds. • Children's Summer Reading Program -grant funds totaling $1,000 from Wal-Mart to fund several interactive children's activities, including after school programs and book week programming. There is no County match required for the receipt of these funds. (See Attachment 1, column 4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2009-10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: 1. Health Department receipt of funds for a Diabetes Grant Program 2 Emergency Services 4. Library receipt of ($750); Family Planning upgrades, of $112,000, 3. Solid Waste receipt of Wal-Mart funds Program ($1,250); to the Public Safety a Talking Phone Book ($1,000) for the Encumbrance Budget As Amended NACCHO Capacity Communications Award ($3,300) for department's Summer Budget As Original Budget Carry Forwards Through BOA #6 Building Award ($5,000); infrastructure. (Refer to recycling education Reading Program and a Amended Through NC Citizen Corp ($8,741); separate Action regaring phone book Rate discount funds BOA #7 NC Citizen Cor s - CERT p Agenda item on disposal. ($3,014) to provide ($8,663); Child Care tonight's agenda.) automated systems Health Consultant Grant access to the public. Program ($793); Smart Start Dental funds ($411). General Fund Revenue Property Taxes $ 130,571,195 S - $ 130,646,195 S - $ $ - 5 - $ 130,646,195 Sales Taxes $ 16,873,405 $ - $ 16,873,405 $ - E - $ - S - $ 16,873,405 License and Permits $ 288,000 S - $ 288,000 $ - $ - $ - S - $ 288,000 Intergovernmental $ 16,724,924 $ - $ 17,610,469 $ 24,065 S - S - $ - $ 17,634,534 Charges for Service S 9,698,897 $ - $ 9,761,140 $ - $ - $ 9,761,140 Investment Earnings $ 670,000 $ - $ 670,000 $ 670,000 Miscellaneous S 762,618 $ - $ 790,944 $ 4,014 $ 794,958 Transfers from Other Funds $ 2,000,000 $ - $ 2,824,917 $ 112,000 $ 2,936,917 Fund Balance S - $ - $ 2,239,749 $ 2,239,749 Total enera un avenues $ 177,589,039 S - $ 181,704,819 $ 24,065 $ 112,000 $ - $ 4,014 $ 181,844,898 Exuenditures Governing & Management $ 8,682,901 $ - $ 8,809,985 $ - $ - $ - $ - $ 8,809,965 General Services $ 20,335,509 $ - $ 20,443,354 - - - - $ 20,443,354 Community & Environment $ 4,077,780 $ - $ 4,088,787 S - S - $ - S - 5 4,086,767 Human Services $ 33,414,481 $ - $ 35,159,495 $ 24,085 E - $ - $ - $ 35,183,580 Public Safety $ 18,956,475 $ - $ 17,976,997 $ - $ 112,000 $ - $ - $ 18,088,997 Culture 8 Recreation $ 4,180,533 $ - $ 4,188,883 $ - $ - $ - $ 4,014 $ 4,190,897 Education $ 81,665,562 $ - $ 81,865,562 81,665,562 Transfers Out $ 8,295,798 $ - $ 9,375,796 $ 9,375,798 ota enera un Appropriation $ 177,589,039 $ - S 181,704,819 S 24,065 $ 112,000 $ - $ 4,014 $ 181,844,898 S $ $ $ $ $ $ $ Solid Waste Fund Revenues Sales & Fees $ 7,648,844 $ 7,648,644 $ 7,848,644 Intergovernmental $ 549,501 $ 549,501 $ 549,501 Miscellaneous $ 2,000 $ 7,000 S 3,300 $ 10,300 L censes 8, Permits $ 45,000 $ 45,000 $ 45,000 Interest on Investments $ 125,000 $ 125,000 $ 125,000 Transfer from Other Funds $ - $ - $ Appropriated Fund Balance $ 745,952 $ 745,952 $ 745,952 Total Revenues $ 9,118,097 $ - $ 9,121,097 $ - 5 - E 3,300 $ - $ 9,124,397 Expenditures enera Services $ 9,116,097 $ 9,121,097 $ 3,300 $ 9,124,397 ~A Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: 1. Health Department receipt of funds for a Diabetes Grant Program 2. Emergency Services 4. Library receipt of ($750); Family Plannin 9 Program ($1 250); upgrades, of $112,000, 3. Solid Waste receipt of Wal-Mart funds Original Budget Encumbrance Bud et As Amended g , NACCHO Capacity B to the Public Safety Communications a Talking Phone Book Award ($3 300) for ($1,000) for the department's Summer Budget As Carry Forwards Through BOA #6 uilding Award ($5,000); 741 . NC Citizen Cor $8 p ( ) Infrastructure. (Refer to , recycling education Reading Program and a Amended Throu h 9 , NC Citizen Corps - CERT separate Acfion regaring phone book Rate discount funds 014) to provide ($3 BOA #7 ($8,663); Child Care Agenda item on tonight's agenda.) disposal. , automated systems Health Consultant Grant access to the public. Program ($793); Smart Start Dental funds ($411). Grant Project Fund Revenues Intergovernmental $ 452,741 $ 2,118,435 $ 793 S 2 119 228 Charges for Services $ 24,000 $ 52,200 , , $ 52 200 Transfer from General Fund $ 73,785 $ 73 785 , Miscellaneous , S - 750 S 73,785 Transfer from Other Funds $ - $ 750 Appropriated Fund Balance $ $ otal avenues $ 550,526 $ - $ 2,244,420 $ 1,543 $ - $ - $ - $ $ 2,245,963 Exaenditures NCACC Employee Wellness Grant $ $ 7 500 Governing and Management $ - $ - , $ 7,500 $ - $ - $ - $ $ 7,500 NPDES Grant $ - $ 7,500 Community and Environment $ - $ - $ - $ - $ $ $ Child Care Health -Smart Start $ 73,151 ; 75 732 $ 793 - - $ - $ Scattered Site Housing Grant , $ _ $ 76,525 Can•boro Growing Healthy Kids Grant $ _ $ - Healthy Carolinians $ _ $ _ $ Health 8 Wellness Trust Grant $ 91,210 S 97,210 $ $ 91 21 Senior Citizen Health Promotion $ 93,932 $ 122 132 , 0 Dental Health -Smart Start $ - , $ _ $ 122,132 Intensive Home Usiting $ 66,037 $ 66,037 $ $ 66 03 Human Rights 8 Relations HUD Grant $ $ , 7 Senior Citizen Health Promotion (Multi-Yr) $ $ 4 000 $ SeniorNet Program (Multi-Year) $ - , $ - $ 4,000 Enhanced Child Services Coord -SS $ $ _ $ _ Diabetes Education Program (Multi-Year) $ $ 203,532 $ 750 $ S 204 FY 2009 Recovery Act HPRP $ - $ 1 000 000 ,282 Human Services $ 324,330 $ - , , $ 1,562,643 S 1,543 $ - $ - $ - $ 1,000,000 $ 1 564 1 Criminal Justice Partnership Program $ 226,196 ; 247 746 , , 86 Hazard Miti ation Generator Project , $ _ $ 247 746 Buffer Zone Protection Pro ram g $ - 800 MHz Communications Transition g $ - Secure Our Schools - OCS Grant $ _ $ - Citizen Cor s Council Grant $ _ $ - COPS 2008 Technolo Pro ram $ - $ $ - COPS 2009 Technology Program $ - $ 190 000 $ Justice Assitance Act (JAG) Program , $ 236 531 $ 190,000 Public Safety $ 226,196 $ - , $ 674,277 $ - $ - $ - S $ 236,531 ota xpen itures $ 550,526 $ - $ 2,244,420 $ 1,543 $ - $ - - $ - $ 674,277 $ 2,245,963 tJ7 6 Year-To-Date Budget Summary Fiscal Year 2009-10 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget mendment #7 Februa 16, 2010 Grant Funds $151,204 Non Grant Funds $1,864,906 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards) $2,087,240 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $152,509 Total Amended General Fund Budget $181,844,898 Dollar Change in 2009-10 Approved General Fund Budget $4,255,859 Change in 2009-10 Approved General Fund Budget 2.40% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 838.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 2.000 Total Approved Full-Time-Equivalen Positions for Fiscal Year 2009-10 909.950 Notes: 1. Appropriation of $48,798 from the GF liability account to set up the newly established Spay/Neuter Fund (BOA #1) 2. $50,000 FY 2008-09 canyforward to replace two patrol cars (BOA #3) $1,988,442 FY 2008-09 Carry rwards (BOA #5) 1. $119,664 to add an additional staff attorney position and unbudgeted legal contract fees for Geoff Gledhill (BOA #3) 2. $23,517 for Bradshaw Quarry to remain open from September 21, 2009- ]anuary 2, 2010 (BOA #3) $9,328 for Bradshaw Quarry to gain open from January 3, 2010 >ugh June 30, 2010 (BOA #6) BA #3 (October 20, 2009): 1) Staff Attorney (I.0 FTE) effective January 4, 2010. 2) f~eputy Tax Collector (1.0 FTE) effective January 1, 2010. o~D- ac~jo- o{g Diabetes Education Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 'I. The project authorized is the Diabetes Education Program Grant as awarded to the Orange County Health Department by the Kate B. Reynolds Charitable Trust. This two year grant award will be used to start a diabetes self-management education program. The program will be available to adults living in Orange County who have been diagnosed with diabetes and wilt focus on targeted outreach to those who have historically lacked access to such services including minority populations, the under/uninsured, those living in rura{ areas, and those lacking transportation to classes offered outside the County. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Kate B. Reynolds Charitable Trust (09-10) $202,532 North Carolina Public Ifealth Foundation (09-10) $1,750 Total $204,282 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Diabetes Education Program $204,282 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full-time equivalent County positions are related to this grant project ordinance. Section 9. This ordinance supersedes all previous "Diabetes Education Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until June 30, 2010. Adopted this 16th day of February 2010. oKP-- ~a~ ©- o ~ 9 s Child Care Health Consultant Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Child Care Health Consultant Program as awarded to the Orange County Health Department by the Orange County Partnership for Young Children (OCPYC), the local Smart Start Agency. This grant provides funding for 1.0 permanent, time-limited Registered Nurse position through the grant period to assist child care providers in assuring safe and healthy child care environments. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the rules and regulations contained in the grant document, the rules and regulations of the North Carolina Department of Health and Human Services and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Smart Start (2007-08) $57,950 Transfer from General Fund (FY 2007-08) $9,622 Smart Start (2008-09) $75,732 Smart Start (2009-10) $76,525 Total Revenue $219,829 Section 4. The following amount is appropriated for this project: Child Care Health Consultant (2007-08) $67,572 Child Care Health Consultant (2008-09) $75,732 Child Care Health Consultant (2009-10) $76,525 Child Care Health Consultant Appropriation $219,829 Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. 9 Section 8. Position authorized .through this grant project ordinance includes: 7.0 Full-time Equivalent Position -Public Health Nurse /I Section 9. This ordinance supersedes all previous "Child Care Health Consultant Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until June 30, 2010. Adopted this the 16th day of February 2010. ~~2p- a®~fl- oa© County CampuslLibrary/Gateway Center 10 Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for purchase of the County Campus .located in downtown Hillsborough. County facilities on this site include the Office Building, Main County Library and the top two floors at the Gateway Center. Proceeds from the County's portion of the one-half cent sales taxes and debt financing fund this project. Section 2. The officers of the County are hereby directed to proceed with-the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: through FY 2007-06 FY Z00~09 rents FY?D0~10 TYrnt,~ FY X10 Sales Tic axi Dadic~cl PI-operly Tic $700,000 $0 $150,000 $950,000 Debt Fir~ar~dng $17,909,079 $7,060,921 $0 $ZS,000,000 2004 Tv~o Thirds i~ Debt ~0 ~0 $0 $0 C3'ant Fuxin . ~0 $0 $n $0 Fees ~0 ~0 $0 $0 Trar~sFer from R.l~lic Arts ~J~ ~ x,000 $0 $0 $6,000 Dor~ticr~s $0 $0 $19,000 $19,000 Tdal Fund $1>3~644,079 .$7,068921 $169,000 $25874,000 Section 4. The following amount is appropriated for this project: Thto~~ Fl( ~OT-06 FY~09 ~drrEris FY~09.10 llra.~i FY 2010 L.and~.ikirg l~sigi Ca~Fur~isFing; $1639, $7,060,921 $16~ $25,868, M/PC Ctha' $~ ~, Tdal $18y644, $7,068911 $'i~ ~874~ Section 5.This ordinance supersedes all previous County Campus/Library/Gateway Center Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2010. Adopted this 16th day of February 2010. o6~~J-adlo-vl ~' ~~ c. Motor Vehicle Property Tax Release/Refunds The Board adopted a refund resolution, which is incorporated by reference, related to 44 requests for motor vehicle property tax releases or refunds in accordance with NCGS. d. Classification and Pay Plan Amendment - Modify Classification The Board reclassified the Tax Assessor (Grade 29) to Revaluation Manager (Grade 19); and reclassified the Deputy Revenue Director (Grade 22) to Revenue Collections Manager (Grade 24). e. Contract Award for Architectural Services Link Government Services Center Phase II The Board approved and authorized the Chair to sign the contract engaging Corley, Redfoot, Zack, Inc. as the Designer for Link Government Services Center Phase II. f. Contract Amendment for Engineering and Construction Administration Services for Twin Creeks Greenway The Board approved and authorized the Chair to sign the Contract Amendment not to exceed $106,400 for Contract Administration Services with Coulter Jewell Thames, PA for the Twin Creeks Greenway Project as required by North Carolina Department of Transportation as Contract Administrator for American Recovery and Reinvestment Act funds. g_ Public Safety Communications Improvements REMOVED The Board was to consider an allocation up to $112,000 from the Emergency Services Reserve Capital Project to update and improve the Public Safety Communications infrastructure. ~(i h. Fiscal Year 2009-10 Budaet Amendment #7 7~ The Board approved budget, grant and capital project ordinance amendments for fiscal year 2009-10 for Health Department, Emergency Services, Solid Waste Enterprise Fund, Department of Social Services, and Library Services. i. Addition of Subdivision Roads in Tuscany Ridae Subdivision to the North Carolina Department of Transportation Maintained Road System The Board forwarded the Petition for Addition to the State Maintained System for subdivision roads in Tuscany Ridge Subdivision to the North Carolina Department of Transportation; and recommended the Board of Transportation accept those roads for maintenance as State secondary roads. L Addition of Subdivision Roads in Beaver Valley Subdivision to the North Carolina Department of Transportation Maintained Road System The Board forwarded the Petition for Addition to the State Maintained System for subdivision roads in Beaver Valley Subdivision to the North Carolina Department of Transportation; and recommended the Board of Transportation accept those roads for maintenance as State secondary roads. VOTE ON CONSENT AGENDA: UNANIMOUS 5. Public Hearings a. Zoning Atlas Amendment (Rezoning) -Intersection of NC 54 and White Cross Road (Davis) The Board received the Planning Board recommendation on a rezoning petition submitted by Mr. Vernon Davis to rezone a portion of a 4.7-acre parcel of property located at the intersection of NC 54 and White Cross Road and considered rezoning. Commissioner Yuhasz asked to be excused because of a conflict of interest with this Mr. Vernon Davis. A motion was made by Commissioner Hemminger, seconded by Commissioner Jacobs to .excuse Commissioner Yuhasz from participating in this item. VOTE: UNANIMOUS