Loading...
HomeMy WebLinkAboutAgenda - 02-16-2010 - 4hO~pr o~~~~" Q ~~ 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT .Meeting Date: February 16, 2010 Action Agenda Item No. ~(- - h SUBJECT: Fiscal Year 2009-10 Budget Amendment #7 DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet INFORMATION CONTACT: Clarence Grier, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary Attachment 3. Diabetes Education Program Grant Project Ordinance Attachment 4. Child Care Health Consultant Grant Project Ordinance Attachment 5. County Campus/ Library/Gateway Center Capital Project Ordinance PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2009-10. BACKGROUND: Health Department 1. The Health Department has received revenue for the following programs: • Diabetes Self-Management Education Program - $750 in additional funds from the North Carolina Public Health Foundation for support of this program. The goal of the program is to achieve better management of diabetes, increase access through an active treatment and referral network, improve health outcomes, and reduce healthcare costs. 2 • Family Planning Bonus Funds - $1,250 in Federal Title X bonus funds. All local health departments have received these one-time bonus funds and the method of distribution includes a base amount and additional amount based on performance. The department plans to use these funds to offset the County costs associated with operating family planning clinics. NACCHO Capacity Building Award - $5,000 award from the National Association of County and City Health Officials (NACHHO) to cover training and supply costs in support of the Medical Reserve Corps program. NC Citizen Corps (Medical Reserve Corps/Public Health Reserve Corps) -receipt of $8,741 from the State (North Carolina Citizens Corps -Office of the Governor) to support the operation of the department's Public Health Reserve Corps (PHRC) program. This program operates under the Health Department and was created to provide trained medical and ~ non-medical volunteers for increased surge capacity during public health emergencies and for ongoing public health program offered by the department and its partner agencies. NC Citizen Corps (CERT Program) -receipt of $8,663 from the State (North Carolina Citizen Corps -Office of the Governor) to support the operation of the Community Emergency Response Team (CERT) program. The CERT program is a partnership between the Orange County Health Department and the Orange County Emergency Services Department. The program teaches citizens how to provide basis emergency response services in their community or workplace after a disaster when emergency services are delayed or unavailable. • Smart Start Programs -receipt of additional Smart Start funds of $793 for the department's Child Care Health Consultant Grant Program. This grant program assists childcare providers to ensure safe and healthy childcare environments. The department has also received additional Smart Start funds of $411 for the department's Smart Start Dental Program. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 1, Attachment 3, Diabetes Education Program Grant Project Ordinance, and Attachment 4, Child Care Health Consultant Program Grant Project Ordinance) Emergency Services 2. Refer to separate Action Agenda item on tonight's agenda regarding upgrades to the Public Safety Communications Improvements. (See Attachment 1, column 2) Solid Waste Enterprise Fund 3. The Solid Waste Department has received notification from officials of the Talking Phone Book of funds totaling $3,300 to pay the department for advertising related directly to phonebook recycling. Radio and print ads will be scheduled in local media reminding residents and businesses to recycle their old phonebooks as the new Talking Phonebooks are distributed. This budget amendment provides for the receipt of these funds in the Solid Waste Enterprise Fund for the above stated purpose. (See Attachment 1, Column 3) 3 Department of Social Services 4. The Department of Social Services has received the following donations from citizens: Foster Care Donations - donated funds totaling $1,310 from citizens of Orange County to help with the needs of foster care clients. • General Assistance Donations -donated funds totaling $2,750 to help with special- needs clients, including seniors. This budget amendment provides for the receipt of the above stated funds. These funds are set- aside in a special Adoption Enhancement Fund, outside the General Fund. Library Services 5. Library Services has received a $19,000 donation, from the Friends of the Library, for the new Main Library in Hillsborough. Staff will spend the funds on furnishings at the facility. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 5, County Campus/Library/Gateway Center Capital Project Ordinance.) 6. Library Services has received revenue for the following General Fund programs: • Public Internet Access - E-Rate discount funds totaling $3,014 to improve Internet access on public computers. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by Embarq. There is no County match required for the receipt of these funds. • Children's Summer Reading Program -grant funds totaling $1,000 from Wal-Mart to fund several interactive children's activities, including after school programs and book week programming. There is no County match required for the receipt of these funds. (See Attachment 7, column 4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2009-10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: 1. Health Department receipt of funds for a Diabetes Grant Program 2 Emergency Services 4. Library receipt of ($750); Family Planning of $112 000 upgrades 3. Solid Waste receipt of Wal-Mart funds Program ($1,250); NACCHO Capacity , , , to the Public Safety a Talking Phone Book ($1,000) for the department's Summer Bud et As 9 Original Budget Encumbrance Budget As Amended Building Award ($5,000); Communications Award ($3,300) for Reading Program and a Amended Through Carry Forwards Through BOA #6 NC Citizen Corp ($8 741); Infrastructure. (Refer to recycling education Rate discount funds BOA #7 , NC Citizen Corps - CERT separate Action regaring phone book ($3,014) to provide 663); Child Care ($8 Agenda item on ' disposal. automated systems , Health Consultant Grant s agenda.) tonight access to the public. Program ($793); Smart Start Dental funds ($411). General Fund Revenue Property Taxes S 130,571,195 $ - S 130,646,195 S - $ - $ - $ - $ 130,646,195 Sales Taxes $ 16,873,405 $ - $ 18,873,405 $ - $ - S - $ - $ 16,873,405 License and Permits $ 288,000 $ - $ 288,000 $ - $ - S - $ - $ 288,000 Intergovernmental $ 16,724,924 $ - $ 17,610,469 $ 24,065 $ - $ - $ - $ 17,634,534 Charges for Service $ 9,698,897 $ - $ 9,761,140 $ - $ - $ 9,761,140 Investment Earnings $ 670,000 $ - $ 670,000 E 670,000 Miscellaneous $ 762,618 $ - S 790,944 $ 4,014 $ 794,958 Transfers from Other Funds $ 2,000,000 $ - $ 2,824,917 $ 112,000 $ 2,936,917 Fund Balance $ - $ - $ 2,239,749 $ 2,239,749 otal enera and evenues $ 177,589,039 $ - $ 181,704,819 $ 24,065 $ 112,000 $ - $ 4,014 $ 181,844,898 ~,.r..,....~...,,,, Governing & Management $ 8,682,901 $ - $ 8,809,965 $ - $ - S - $ - $ 8,809,965 General Services $ 20,335,509 - $ 20,443,354 - - - $ - $ 20,443,354 Community 8 Environment $ 4,077,780 $ - $ 4,086,767 $ - $ - S - S - E 4,086,767 Human Services $ 33,414,481 $ - $ 35,159,495 $ 24,065 $ - $ - $ - $ 35,183,560 Public Safety $ 16,956,475 S - $ 17,976,997 $ - $ 112,000 $ - $ - $ 18,088,997 Culture 8 Recreation $ 4,160,533 $ - $ 4,186,883 $ - $ - i - S 4,014 $ 4,190,897 Education $ 81,665,562 $ - 81,665,562 S 81,665,562 Transfers Out S 8,295,798 $ - $ 9,375,796 $ 9,375,796 ota enera un Appropriation $ 177,589,039 $ - $ 181,704,819 $ 24,065 $ 112,000 $ - e $ 4,014 ! _ $ 181,844,898 Q _ a a - a - ~ - Solid Waste Fund Sales •& Fees $ 7,648,644 $ 7,648,644 $ 7,648,644 intergovernmental Miscellaneous $ 549,501 $ 2,000 $ 549,501 $ 7,000 $ 3,300 $ 549,501 $ 10,300 Licenses & Permits $ 45,000 $ 45,000 $ 45,000 Interest on Investments $ 125,000 $ 125,000 $ 125,000 Transfer from Other Funds $ - S $ - Appropriated Fund Balance ota/Revenues S 745,952 $ 9,116,097 $ - $ 745,952 $ 9,121,097 $ - $ - $ 3,300 $ - $ 745,952 $ 9,124,397 Expenditures General ervrces $ 9,116,097 $ 9,121,097 $ 3,300 $ 9,124,397 Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: 1. Health Department receipt of funds for a Diabetes Grant Program 2 Emergency Services 4. Library receipt of ($750); Family Planning 250); Program ($1 upgrades, of $112,000, 3. Solid Waste receipt o Wal-Mart funds ($1,000) for the Original Budget Encumbrance Budget As Amended , NACCHO Capacity Building Award ($5,000); to the Public Safety Communications a Talking Phone Book Award ($3,300) for department's Summer Reading Program and a Budget As Amended Through Carry Forwards Through BOA #6 741); NC Citizen Corp ($8 Infrastructure. (Refer to recycling education Rate discount funds BOA #7 , NC Citizen Corps - CERT separate Action Agenda item on regaring phone book disposal. ($3,014) to provide ($8,663); Child Care tonight's agenda.) automated systems Health Consultant Grant access to the public. Program ($793); Smart Start Dental funds ($411). Grant Project Fund Intergovernmental $ 452,741 $ 2,118,435 $ 793 $ 2,119,228 Charges for Services S 24,000 $ 52,200 $ 52,200 Transfer from General Fund $ 73,785 $ 73,785 $ 73,785 Miscellaneous $ - 750 $ 750 Transfer from Other Funds $ - $ - Appropriated Fund Balance $ - $ - otal Revenues $ 550,526 $ - $ 2,244,420 $ 1,543 $ - $ - $ - $ 2,245,963 ~nyc, ,...w, w NCACC Employee Wellness Grant $ $ 7,500 $ 7,500 Governing and Management S - $ - $ 7,500 $ - $ - S - $ - $ 7,500 NPDES Grant S - $ Community and Environment $ - S - S - $ - $ - $ - $ - $ - Child Care Health -Smart Start $ 73,151 $ 75,732 $ 793 $ 76,525 Scattered Site Housing Grant $ - $ - Carrboro Growing Healthy Kids Grant $ - $ - Healthy Carolinians $ - $ - $ Health & Wellness Trust Grant $ 91,210 $ 91,210 $ 91,210 Senior Citizen Health Promotion $ 93,932 $ 122,132 $ 122,132 Dental Health -Smart Start $ - $ - $ Intensive Home Visiting $ 66,037 S 66,037 S 66,037 Human Rights R Relations HUD Grant $ - E - $ - Senior Citizen Health Promotion (Multi-Yr) $ - $ 4,000 $ 4,000 SeniorNet Program (Multi-Year) $ - $ - $ Enhanced Child Services Coord -SS $ - $ - $ - Diabetes Education Program (Multi-Year) $ $ 203,532 $ 750 $ 204,282 FY 2009 Recovery Act HPRP $ $ 1,000,000 $ 1,000,000 Human Services $ 324,330 $ - S 1,562,643 $ 7,543 $ - $ - $ - $ 1,564,186 Criminal Justice Partnership Program $ 226,196 $ 247,746 $ 247,746 Hazard Miti ation Generator Pro'ect $ - $ - Buffer Zone Protection Pr ram $ - $ 800 MHz Communications Transition $ - $ Secure Our Schools - OCS Grant $ - $ Citizen Cor s Council Grant $ - $ - COPS 2008 Technolo Pro ram $ $ - $ 190 000 $ 190,000 COPS 2009 Technology Program $ - , $ Justice Assitance Act (JAG) Program S 236,531 $ 236,531 Public Safety $ 226,196 $ - $ 674,277 $ - $ - $ - S - $ 674,277 otal xpen rtures $ 550,526 $ - $ 2,244,420 $ 1,543 $ - $ - $ - S 2,245,963 6 Year-To-Date Budget Summary Fiscal Year 2009-10 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget Amendment #7 Februa 16, 2010 Grant Funds $151,204 Non Grant Funds $1,864,906 General Fund Fund Balance for nticipated Appropriations (i.e. Carry Forwards) $2,087,240 General Fund Fund Balance Appropriated to Cover Unantici ated Expenditures $152,509 Total Amended General Fund Budget $181,844,898 Dollar Change in 2009-10 Approved General Fund Bud et $4,255,859 Change in 2009-10 Approved General Fund Budget 2.40% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 838.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 2.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009-10 909.950 Notes: 1. Appropriation of $48,798 from the GF liability account to set up the newly established Spay/Neuter Fund (BOA #1) 2. $50,000 FY 2008-09 carryforward to replace two patrol cars (BOA #3) 3. $1,988,442 FY 2008-09 Carry Forwards (BOA #5) 1. $119,664 to add an additional staff attorney position and unbudgeted legal contract fees for Geoff Gledhill (BOA #3) 2. $23,517 for Bradshaw Quarry to remain open from September 21, 2009- lanuary 2, 2010 (BOA #3) 3. $9,328 for Bradshaw Quarry to remain open from January 3, 2010 through June 30, 2010 (BOA #6) BA #3 (October 20, 2009): 1) Staff Attorney (1.0 FTE) effective January 4, 2010. 2) Deputy Tax Collector (1.0 FTE) effective January 1, 2010. o~D_ ~c~Io- oig Diabetes Education Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Diabetes Education Program Grant as awarded to the Orange County Health Department by the Kate B. Reynolds Charitable Trust. This two year grant award will be used to start a diabetes self-management education program. The program will be available to adults living in Orange County who have been diagnosed with diabetes and will focus on targeted outreach to those who have historically lacked access to such services including minority populations, the under/uninsured, those living in rural areas, and those lacking transportation to classes offered outside the County. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Kate B. Reynolds Charitable Trust (09-10) $202,532 North Carolina Public Health Foundation (09-1 D) $1,750 Total $204,282 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Diabetes Education Program $204,282 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full-time equivalent County positions are related to this grant project ordinance. Section 9. This ordinance supersedes all previous "Diabetes Education Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until June 30, 2010. Adopted this 16th day of February 2010. o~p - mot ©- C~ i 9 s Child Care Health Consultant Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Child Care Health Consultant Program as awarded to the Orange County Health Department by the Orange County Partnership for Young Children (OCPYC), the local Smart Start Agency. This grant provides funding for 1.0 permanent, time-limited Registered Nurse position through the grant period to assist child care providers in assuring safe and healthy child care environments. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the rules and regulations contained in the grant document, the rules and regulations of the North Carolina Department of Health and Human Services and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Smart Start (2007-08) $57,950 Transfer from General Fund (FY 2007-08) $9,622 Smart Start (2008-09) $75,732 Smart Start (2009-10) $76,525 Total Revenue $219,829 Section 4. The following amount is appropriated for this project: Child Care Health Consultant (2007-08) $67,572 Child Care Health Consultant (2008-09) $75,732 Child Care Health Consultant (2009-10) $76,525 Child Care Health Consultant Appropriation $219, 829 Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. 9 Section 8. Position authorized through this grant project ordinance includes: 1,0 Full-time Equivalent Position -Public Health Nurse 11 Section 9. This ordinance supersedes all previous "Child Care Health Consultant Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until June 30, 2010. Adopted this the 16th day of February 2010. 0~2 P - a ~Ifl - oao 10 County Campus/Library/Gateway Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for purchase of the County Campus .located in downtown Hillsborough. County facilities on this site include the Office Building, Main County Library and the top two floors at the Gateway Center. Proceeds from the County's portion of the one-half cent sales taxes and debt financing fund this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: 11ra~ FY 2007-06 FY 2001309 Air>erx~r~rils FY 2009-10 Thrace FY 2009-10 Sales Taos axl Decicated Properly Tax $700,000 $0 $150,000 $0,000 Debt Rr~arxirg $17,919,079 $7,060,921 $0 X5,000,000 2004 Two Thirds I~t Cebt $0 $0 $0 $0 Qant RxxJs $0 $0 $0 $0 Fees $0 $0 $0 $0 Transferfrom PiblicArts Fdeserve ~1~ (~ x,000 $0 $0 $5,000 Dur~fia~ $0 ~0 $19,000 $19,000 Total Fuld $18,644y0T9 $7,06Q,921 $16'9000 $2~874~000 Section 4. The following amount is appropriated for this project: llirot,t,~ Fl( ~OT-06 F1f~09 Arr~r~s FY~09~10 TlYOir,~ fY X10 Laridr~.ildrg Design C.or>Stn.~ctio~F-urishir~ $1,639, $7,090,1 $16Q $~86A, M/AC Ctf~' ~ ~ Tahal $1~~4 $7,06gJ21 $1~ $874, Section 5.This ordinance supersedes all previous County Campus/Library/Gateway Center Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2010. Adopted this 16th day of February 2010.