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HomeMy WebLinkAboutORD-2009-184 - Human Services Officies & Clinics at Hillsborough Commons Capital Project OrdOfZD- X009 - ISM X1,0 ro veal Human Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance 15 102 /vr �aao � Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the upfit and renovation of approximately 56,000 square feet of space previously occupied by Wal -Mart, Inc. at the Hillsborough Commons Shopping Center for use by the Department of Social Services. Reimbursements from the N.C. Department of Health and Human Services (North Carolina Division of Social Services), and owner reimbursements finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: •i .11 1: . •i .11: 1• a . a � .11• 1 FT IT :1 'PC'=91-1. .1 yC':1 111 Kfell 1171 ;1 :'i 1 111 :1 X 1111 C _ •. '� 1 'Y 1 111 �� :I ' 111 ', :v. 111 •T a " 1 .1 » • i : • a :a -1 T"7 I '71 000=1 1 111 1 111 Y:11 111 • - = = - • • r. • • '` 1 'C ' 1 1 1 1 `I '.'S ' 1 1 1 1 Section 4. The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Human Services Offices and Clinics at Hillsborough Commons Capital Project Ordinances for Orange County. to. • :1 'PC'=91-1. .1 yC':1 111 c!i I a• ;1 :'i 1 111 :1 X 1111 IN • :1-�1 1 ;1 •T a " 1 .1 » • r. •,�� '71 tiL ' 1 111.'1 �� 1, 11,1, Section 5. This ordinance supersedes all previous Human Services Offices and Clinics at Hillsborough Commons Capital Project Ordinances for Orange County. 16 Section 6. This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 15th day of December 2009. °XA)_ a°e).? r /Py AR cannot afford it and does not need it. He requested that the Board of County Commissioners direct staff not to proceed with the consultant study and to redirect any funds appropriated to pay for County services. He asked that the Board spend money on things that matter and not consultants. Commissioner Yuhasz said that the expenditure of money for this study will in the long run save money and provide better services. He does not want to delay this. A motion was made by Commissioner Yuhasz, seconded by Commissioner Pelissier to approve a Request for Proposal which solicits proposals from qualified vendors to conduct an assessment and provide a report detailing the fire, rescue, emergency medical, and emergency service capabilities within Orange County. Commissioner Gordon said that there was a lot of information here. She said that the County Commissioners should be very careful about consultants in the future. Commissioner Pelissier said that sometimes staff has the expertise and she agreed with looking carefully at consultants. In this case, she agrees with the consultant because it is a very complex system of service providers. Commissioner Gordon said that there are no dates on pages 5, 7, and 8. Frank Clifton said that the staff did not know when a decision was going to be made. The dates will correspond with the requirements for advertisements of solicitations for consultants. VOTE: UNANIMOUS C. Fiscal Year 2009 -10 Budaet Amendment #5 The Board considered approving budget, grant and capital project ordinance amendments for fiscal year 2009 -10. Frank Clifton said that this has been a carryover item and the Board asked it to be brought back. He said that budget amendments are historically the way that Orange County has dealt with these issues and he thinks that it distorts the fund balance at the end of the fiscal year. He would like to work to change this during the budget process. He said that this is basically when projects have been funded and allocations have been made that goes beyond the end of the fiscal year but was budgeted last year. Rather than setting up a line item and showing it in the budget for the next fiscal year, the dollars come out of the general fund and then a budget amendment comes back to address it. Commissioner Gordon said that she has trouble with how to explain this to the public, because the budget had to be cut at the beginning of the fiscal year, and now it is being increased. Financial Services Director Clarence Grier said that they would include this as part of the budget process at the end of the year, so that it would be transparent. A motion was made by Commissioner Hemminger, seconded by Commissioner Jacobs to approve budget, grant and capital project ordinance amendments for fiscal year 2009 -10 for the Health Department, Housing and Community Development, Juvenile Justice and Delinquency Prevention, Department of Social Services, Department on Aging, Orange Public Transportation, Parks and Recreation — Fairview Park Capital Project, Emergency Services Department, Technical Amendment — Hillsborough Commons Capital Project, Revenue Department, and Carry Forwards. VOTE: Ayes, 6; Nay, 1 (Commissioner Gordon) Q 2 D - 'S�O0q - ''B4- Human Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the upfit and renovation of approximately 56,000 square feet of space previously occupied by Wal -Mart, Inc. at the Hillsborough Commons Shopping Center for use by the Department of Social Services. Reimbursements from the N.C. Department of Health and Human Services (North Carolina Division of Social Services), and owner reimbursements finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated. for this project: all 1•: 1: a . � ti all • 1 t.-. •, '!1 '!%.1 111 '!1- '!f.:l • .�i �i• '!1 'K � 1 1// '!1 '!L � 1 111 - •� "1 ',Y 1 111 '�:� 111 ' :v'• 111 •� a � - a • - a �. '.1 ' 1 1111 ' 1111 °ill 111 � • _ _ M. • '/ !1 �S• 111 �:• 111 X ' 1 1 11 Section 4. The following amount is appropriated. for this project: Section 5. This ordinance supersedes all previous Human Services Offices and Clinics at Hillsborough Commons Capital Project Ordinances for Orange County. on all 1'. .11• 1. _ • 1 g _ I ► .I Iti 1 .11 •. 1 t.-. •, '!1 '!%.1 111 '!1- '!f.:l • .�i �i• '!1 'K � 1 1// '!1 '!L � 1 111 • �_ !1 "1 1 • r_ • � F. �. tiL ' 1 1 1 1 '! 1 'tiG ' 1 1 1 1 Section 5. This ordinance supersedes all previous Human Services Offices and Clinics at Hillsborough Commons Capital Project Ordinances for Orange County. on 13 Section 6. This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 7th day of December 2009. 1-Y2008 - -09 Budget Carty Forwards List Function /De attment I Description I Recommendation I Comments Governing and Manazement County Attorney 1IT Equipment 5,000 Received new computers in FY 2008 -09, but missed the PO issuance deadline for payment. Total Gow7 in and Management 5,000 Human Services FY 2008 -09 Carry Forwards List December 7, 2009 Page 1 of 3 14 Fitness Studio membership fees used to pay the personal trainers CBS - Fitness Studio who provide orientation and monitor equipment use. Also for Aging Contracts 4,567 maintenance and repair of fitness room equipment and supplies. NC Department of Insurance Senior Health Insurance Information Program (SHIIP) awarded Orange County funds to assist seniors resolve health insurance- related problems. Due to the retirement of the Department on Aging staff person in charge of this service, we were not able to expend all of the funding prior to the end of the Eldercare - Educational fiscal year. Funds are used for marketing, training and computer- Supplies 3,732 related enses. Private citizens and organizations make contributions to the Frail Elderly. Eldercare social workers use this account to provide things that the older adult is unable to purchase, such as Lifeline personal security service, adaptive devises for homes, or emergency Eldercare - Frail Elderly 10,982 food/housing/medication. This is an item that was left unresolved at the end of the budget process, former County Manager Laura Blackmon said she would Cooperative Extension Eno River Farmers Market 5,000 commit to it, but it was not budgeted in FY 2009 -10. Grant funds received in FY 2008 -09, but not all funds for the Health Kate B. Reynolds Grant 1,771 Healthy Carolinians Project was spent Approved during the FY 2009 -10 budget process. Permitted the County to carry forward $150,000 from the Critical Needs Reserve balance in FY 2008 -09 for the department's safety net funds (Board Social Services General Assistance 145,000 Priori 4). Will offset a payment made for FY 2008 -09 expenses in FY 2009 -10. The state submitted the invoice in September, after the audit had Medicare Payments 9,502 commenced. FY 2008-09 year -end, daycare allocation from the state. Funds will Child Daycare 57,695 subsidize day care costs for families. FY 2008-09 year-end, state allocation. Funds provide services for Program Payments 4,256 older children transitioning from foster care. Since 2007, Social Services has budgeted funds for capital improvements and equipment to bring its offices into compliance with state requirements for space, privacy and file storage. For example, funds were originally earmarked for renovation of the old Orange Enterprises building on Valley Forge Road and included in the agency carryforward allocation from Fiscal Year 2007 -2008. Other revenue sources were identified in Fiscal Year 2008 -2009 and are now included in this amendment to the Fiscal Year 2009 -2010. These funds are now being budgeted to pay anticipated costs of building renovations, moving, equipment and other costs related to the staff changes at Hillsborough Commons, Southern Human Services and Northside Center. In addition, DSS received program funds that can be utilized in 2009 -2010 for Work First and foster care. The particular projects are listed below: FY 2008 -09 Carry Forwards List December 7, 2009 Page 1 of 3 14 FY2008 -09 Budget Carry Forwards List Culture and Recreation Parks and Recreation Little River Park - Capital lEquipmcnt 10 750 For new phones for all DSS functions in Hillsborough These funds Social Services (continued) Equipment 170,000 are budgeted in DSS to reflect state reimbursements available for these costs. Environment Resource and Conservation Printing To bring Southern Human Services into compliance with space regulation. Will also make minor changes to accommodate staff who of printed reports and also not outsource the printing which would realize a significant savings. However, the department was unable to purchase needed supplies prior to the end of FY 2008-09. to fund the Code Red Alert Notification System (as part of cost - will have offices in Hillsborough, but will work as needed in Nond artmental Reserve for Planning Initiatives 2,500 Southem Human Services Center. This will ensure all programs are Soil and Water USDA Farm Bill Grant 2,570 provided to the southern portion of the county. This will include NC Matching Grant Building Improvement 100,000 some capital improvements and, equipment (including additional technology to support access to electronic filesystem). Contract Services 100,000 Work First grant funds received in June 2009 to pay ongoing costs Program Payment 80,000 of program and to pay for all costs related to relocating Work First program from Northside Center to the Hillsborough Commons. Building Improvements 20,000 Foster Care Board 150,0001 For foster care costs and programs. Total Human Service) 862,505 Culture and Recreation Parks and Recreation Little River Park - Capital lEquipmcnt 10 750 Little River Donations that will be used to purchase new equipment for the D ark in FY 2010 -11. Total Cu/turr and R&- mation 10,750 Received additional Performance Grant funds from the State in FY Community and Environment Public Safety Emergency Services Fire and Rescue Study 50,000 For In -house printing the State of the Environment Report In June, Received additional Performance Grant funds from the State in FY the Commission for the Environment decided to reduce the number Environment Resource and Conservation Printing 900 of printed reports and also not outsource the printing which would realize a significant savings. However, the department was unable to purchase needed supplies prior to the end of FY 2008-09. to fund the Code Red Alert Notification System (as part of cost - Nond artmental Reserve for Planning Initiatives 2,500 Will cover the cost of unbudgeted Partnership Development dues from FY 2008-09. Item was passed at a 2007 meeting but not included in the followin ear's budget. Soil and Water USDA Farm Bill Grant 2,570 Federal Funds received but not vet spent. NC Matching Grant 3,017 State Grant funds received but not Vet spent. Total CommAflio and Environment 8 987 Public Safety Emergency Services Fire and Rescue Study 50,000 Was budgeted in Fey 2008 -09, but did not get encumbered by year - end no known vendor); this is a BOCC initiative. Received additional Performance Grant funds from the State in FY 2008 -009 totaling $21,000; has permission from State to use monies to fund the Code Red Alert Notification System (as part of cost - cutting measures in the IT department, this expense was cut from Code Red Service Contract . 20 000 their bu t Total Public S e 90 000 FY 2008 -09 Carry Forwards List December 7, 2009 Page 2 of 3 15 FY2008 -09 Budget Cany Forwards Lrst IFunction/Devartment Description I Recommendation I Comments Capital Projects iFund 6D (Appropriated Fund Balance a 1,988,442 FY 2008 -09 Carry Forwards List December 7, 2009 Page 3 of 3 16 Funds for the Hillsborough Commons project These FY 2007 -08 carryforward funds (appro.�rnately $1.8 million) were reimbursed by the state for needs unrelated to the capital project (Le. Medicaid, Work First) in previous fiscal years. Funds were unspent in FY 200 Hillsborough Commons 09 due to project delays during the year. Will be listed as revenues Capital Project (Human received (actuals) in the Transfers from the General Fund line item. Services Function ) N/A 1.030,000 (Social Services Additional funds for the Observation Well Network services Well Observation Network including prepping of wells, video reconnaissance, placement of Capital Project transducers and data loggers. Observation Well Networks monitor (Community and natural stresses on the quantity of groundwater available in storage Environment Function ) lConstruction 1 200 which are caused by variations in climatic conditions. RCD T W itol P ,a, 1,03 00 (Appropriated Fund Balance a 1,988,442 FY 2008 -09 Carry Forwards List December 7, 2009 Page 3 of 3 16 d10(r,0 - e2oD 9 b. Appointments — None c. Contract with City of Durham for Animal Control Services for the Portion of the City in Orange County The Board approved an agreement for the remainder of FY 2009 -10 between the County and the City of Durham to provide Animal Control Services in the amount of $500 for the very small portion of the City located within Orange County and authorized the Manager to sign. d. Examination of Bonds The Board maintained the bonds at the present levels. e. Residential Anti - Displacement and Relocation Assistance Plan The Board adopted a Residential Anti - Displacement and Relocation Assistance Plan for Orange County. f. Citizen Participation Plan for Housing /Community Development Programs The Board approved the Citizen Participation Plan for use in the implementation of federal and state housing programs. g Resolution Providing for Voluntary Participation in ICMA- Retirement Corporation Supplemental Retirement Benefits for County Manager and Other Employees The Board approved a resolution authorizing a deferred compensation plan administered by ICMA- Retirement Corporation as provided in the employment agreement and available to all Orange County employees and authorized the Chair to sign. h. Visitors Bureau Tourism Sales Coordinator Position Classification Title Change The Board approved the classification title change from Publications Coordinator to Tourism Sales Coordinator. L Bid Award for Twin Creeks (Moniese Nomp) Park Phase I The Board awarded a bid to McQueen Construction in the amount of $498,992.40 for the construction of Twin Creeks (Moniese Nomp) Park, Phase I; and approved the resolution as requested by NCDOT; and authorized the Chair to sign the resolution; and authorized the County Manager to execute the contract subject to County Attorney review on behalf of the Board, and to sign necessary change orders to the extent of the project budget. L Schools Adequate Public Facilities Ordinance (Schools APFO) — Approval of Membership and Capacity Numbers The Board approved the November 13, 2009 membership and capacity numbers for both school districts, which will be used in developing 10 -year student membership projections and the 2010 SAPFO Technical Advisory Committee Report. k. Fiscal Year 2009 -10 Budget Amendment #5 This item was removed and placed at the end of the consent agenda for separate consideration. 1. Amendment of Audit Contract The Board approved the amendment of the audit contract for FY 2008 -09 with McGladrey and Pullen extending the date for completion of the County audit and authorizing the Chair to sign on behalf of the Board subject to final review by staff and the County Attorney. m. Second Reading: Extension of the Ordinance Granting Emergency Services Franchise and Agreements to Orange EMS & Rescue Services Inc. and Technical Rescue Services, Inc. The Board approved on second reading an extension to March 31, 2010 of the EMS Franchise Agreements by ordinance for the two active rescue squads in the County: Orange EMS & Rescue Squad, Inc. and Technical Rescue Services, Inc d /b /a South Orange Rescue Squad under the same terms and conditions as the franchise agreement adopted by the Board on December 14, 2004.