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MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
DECEMBER 18, 1979
The Orange County Board of Commissioners met with the Orange
County Planning Board in regular session on Tuesday, December 18, 1979, at
7:30 p.m., in the Commissioners Room, Orange County Courthouse, in
Hillsborough, North Carolina.
Commissioners present: Commissioner Richard Whitted, Chairman,
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and Commissioners Don Willhoit, Anne Barnes and Norman Gustaveson.
Commissioner Norman Walker was absent.
Planning Board members present: pr. Robert Boaar, Chairman, and
Dr. Logan Irvin, Ms. Pat Crawford, Dr. John Wilson, Mr. Art Cleary,
Ms. Nancy Laszlo and Mr. Lindsey Efland.
Commissioner Don Willhoit, Vice Chairman, explained that Chairman
Whitted was going to be late and called the meeting to order.
Agenda Item 4: Scotswood Subdivision
The Planning Director reviewed minutes of the last Planning Board
meeting in which the Planning Board discussed Scotswood. Dr. Bonar reviewed
the Planning Board's recommendations concerning Scotswood Subdivision.
Commissioner Whitted arrived and the Vice Chairman turned the
meeting over to the Chairman.
Commissioner Willhoit moved approval of Phase I of the preliminary
plan of Scotswood with access to St. Mary's Road eliminated and requested
the remainder of the plan be referred back to the developer to address
traffic concerns discussed by the Board. Motion died for lack of a second.
Commissioner Whitted moved, seconded by Commissioner Barnes, to
approve preliminary plan, Phase I, of Scotswood Subdivision with a maximum of
three driveway entrances on .St. Mary's Road for lots 2-7. Vote: ayes, ~; noes, 0.
Commissioner Whitted made the following additional motion in
order to include approval of the Planning Board's recommendations.
Commissioner Whitted moved, seconded by Commissioner Barnes, to
accept the Planning Board's recommendations and approve the preliminary plan of
Scotswood, Phase I, with additional Condition that only 3 driveway entrances
exist on St. Mary's Road for lots 2-7. Vote: ayes, 4; noes, 0.
See page 150 of this hook for copy of the Planning Board's recommendations.
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Commissioner Willhoit moved to defer action on the remainder.of
the plat until access to Highway # 70 is eliminated and that further
study of the access to Walnut Road be made.
Discussion ensued.
Commissioner Willhoit restated his motion as follows: To delay
action on the remaining portion of the preliminary plat of Scotswaod
subdivision to address the following concerns: 1) Access of Graham Drive
directly to Highway # 70 be eliminated. 2) Planning staff to contact
the Department of transportation to discuss measures to minimize
safety hazards. Vote: ayes, 4; noes, 0.
It was the consensus of the Board that the following additional
concerns should also be addressed: 3) Planning so a subdivision street
will not go through the middle of a commercial area. 4) Planning staff ._
and Planning Board to consider access to subdivision streets from the
unplatted area so -that when that land is developed, roads leading to it
will be paved. 5) Staff to get a description of the property abutting
First Street so that participatory paving funds could be considered with
the developer.
The following items were added to the agenda:
Agenda Item 10H: Council on Aging Appointment
Mrs. Barbour spoke to the Board about the traffic hazards along
the business district of Highway 70.
Dr. Jane Gaede spoke in favor of the Board filing a preapplication
form for Community Development Grant funds for the Northern Fairview area.
Agenda Item 3: Minutes
Commissioner Willhoit moved, seconded by Commissioner Gustaveson,
to approve the minutes of December 3, 1979 and the minutes of December 3
adjourned to December 10, 1979, as corrected. Uote: ayes, 4; noes, 0.
Agenda Item 5: Moderate Rehabilitation Housin Grant
Ms. Mary Dobelstein, Orange County Housing Authority, requested
authorization for an annual contributions contract in the amount of
$321,000.
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Commissioner Gustaveson moved, seconded by Commissioner Willhoit,
approval of a resolution authorizing the Chairman to execute Section 8 Annual
Contribution Contract No. A-2903 with HUD for a moderate rehabilitation
housing grant. Vote: ayes, 4; noes, 0. For copy of this resolution,
see page 151 of this book.
Agenda Item 6: Communit Develo ment Grant
Mr. Brian Benson presented a proposed three year Community Development
program structure to the Board along with a proposed preapplication time
schedule. Far copy of the program schedule, see page 153 of this book.
Commissioner Willhoit moved, seconded by Commissioner Barnes,
to proceed with filing preapp1icatian for Community Development Grant
for the coming year in accordance with the recommendations of the
Community Development Task Force, including the option of curb and gutters.
Vote: ayes, 4; noes, 0. For copy of the Task Force's recommendation, see page 152
• Agenda Item 7: Budget Amendment - Social Services
~ The Social Services Director reviewed a requested budget amendment
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i for chore service and day care. For copy of this amendment, see page 154 of .
this book.
Commissioner Gustaveson moved, seconded by Commissioner Barnes,
to accept the recommendation of the Social Service Director to amend
the Social Services budget to reflect additional funding for chore
service and day care programs. Vote: ayes, 4; noes, 0.
Commissioner Willhoit suggested a letter be sent to appropriate
officials saying the Board does not feel it fair to be required to
maintain previous levels of effort when it serves as a penalty
to have funded these programs well.
F Agenda Item $: Budget Amendments
Commissioner Barnes moved, seconded by Commissioner Gustaveson,
to approve amendments to the County's 1979-80 budget as submitted.
~~ Vote: ayes, 4; noes, 0. For copy of these amendments, see page 155 of
this book.
Agenda Item 14: Contract for Ap raisal Services.
The Tax Supervisor introduced Mr. Basil Bver, President of Byer
Appraisal Services, Inc., and ~1r. Covin, Project Supervisor, to the Board.
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Commissioner Whitted suggested proper advertisement, magnetic
signs for identification of vehicles, and proper identification for
appraisers would help the community-be a:vare of revaluation processes.
Commissioner Barnes moved, seconded by Commissioner Gustaveson,
the contract with Byer Appraisal Services, Inc. in the amount of
$265,000 to conduct an octennial revaluation of property in, Orange
County be approved and that the Chairman be authorized to sign same.
Vote: ayes, 4; noes, 0.
Commissioner Barnes moved, seconded by Commissioner Gustaveson,
an addendum to the existing contract document that extends the date
for completion of work to be performed under this contract
(Section ITI - Term) from December 1, 1980 to December 18, 1980, be.
approved. Vote: ayes, 4; noes, 0.
Agenda Item 9: Bond Attorne Bi11in
The County Attorney told the Board he had requested bond counsel
to send information concerning their billing ($1,303.85) for services
and expenses in connection with the bond election of November 6, 1979.
Agenda Item 10: Appointments
Commissioner Gustaveson moved, seconded by Commissioner Willhoit
to reappoint the five members of the Nursing Home Advisory Committee to
three year terms. Vote: ayes, ~; noes, 0.
Commissioner Willhoit moved, seconded by Commissioner Whitted,
to reappoint Dr. Carl Henley to the Orange JOCCA Board. Commissioner Willhoit
withdrew his motion until further information is received from the University.
Commissioner Willhoit requested the Recreation Advisory Commission
recommend a member to serve on thQ Orange JOCCA Board.
The Board deferred action on an appointment to the Board of Public
Health so they would have an opportunity to review more resumes.
Gommissioner Barnes moved, seconded by Commissioner Gustaveson
to appoint Avery Maddry and Ken McIntyre to the Cable TV Citizens Advisory
Committee. Vote: ayes, 4; noes, 0.
Commissioner Gustaveson moved, seconded by Gommissioner Barnes, to
approve the recommendation of the Capital Health Systems Agency to appoint
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Ethel Jackson consumer representative to a three year term on the
Capital Health Systems Agency Board of Trustees to replace Betty Compton.
Vote: ayes, 4; noes, 0.
The Chairman announced Rev. C. J. Andrews had resigned from .
the Health and Medical Care Advisory Council.
The Chairman announced Ms. Marilyn h1a11oy had resigned from
the Recreation Advisory Commission.
Commissioner Barnes said she had contacted Mrs. Katherine Stern
and that Mrs. Stern wished to be reappointed to the Council on Aging.
Commissioner Gustaveson moved, seconded by Commissioner Willhoit,
to reappoint Katherine Stern to a three year term on the Council an
Aging. Vote: ayes, 4; noes, 0.
The Board requested the Clerk send letters of thanks to Betty
Compton, Morris Shiffman, Marilyn Malloy, Rev. Andrews, Joe Hackney
• and Betty Vanhook for their service on various boards.
F Agenda Item 11: Resolution Authorizing_Cooperatiye.Purchasi~
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f Commissioner Gustaveson. moved, seconded by Commissioner Barnes,
• to approve a Resolution Authorizing Cooperative Regional Purchasing,
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as corrected. Vote: ayes, 4; noes, 0. For copy of this resolution,
see page 156 of this book.
Agenda Items 12 & 13: Bid Results
The Purchasing Director submitted a report of results of a bidding
for furniture at the Senior Citizens Center of the Human Services Center.
For copy of this results, see page 157 of this book.
Commissioner Willhoit moved, seconded by Commissioner Gustaveson,
to accept the bid recommendation of the Purchasing Director. Vote: ayes, 4;
I~I noes, 0. For copy of this recommendation, see page 158 of this book.
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Agenda Item 15: Amendment to CETA Bud ecLt
Commissioner Barnes moved, seconded by Commissioner Gustaveson, to
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j approve an amendment to the CETA budget reflecting a special grant awarded
through the YGCIP program. Vote: ayes, 4; noes, 0. For copy of this
amendment, see page 159 of this book.
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Agenda Item 22: PSE Funding
Commissioner Barnes offered an amendment to the Manager's
recommendation concerning PSE funding.
Commissioner Gustaveson moved, seconded by Commissioner Whitted,
to approve the Manager's recommendation as amended. Vote: ayes, 4;
noes, 0. Far copy of the Manager's recommendation, as amended, see
page 160 of this book.
Agenda Item 17: Re uest from Town of Hillsborou h
The Chairman announced he had received a letter from Paul Williams
requesting the County staff provide technical assistance to citizens
and developers and issue zoning permits in connection with the
Town of Hillsborough's zoning ordinance.
The Board requested the Planning Director follow up an implementing
the County's subdivision ordinance in the extraterritorial area.
It was the consensus of the Board not to add another responsibility
to the Planning staff's workload until some of the current requirements
were completed. The Board asked the Chairman to respond hack to Paul William
Agenda Item 18: Com letion Date Communit Develo ment Pro'ect
The Planning Director submitted a request from Pridgen Consultants, Inc.
for an extension of time for Billings and Garrett, contractors for
Northern Fairview project.
Commissioner Barnes moved, seconded by Commissioner Willhoit, to
change the completion date for the Community Development project from
November 7, 1979 to February 15, 1980. Vote: ayes, 4; noes, 0.
Agenda Item 19: Lease Payment Agreement
Commissioner Gustaveson moved, seconded by Commissioner Barnes, to
authorize the Chairman to execute a lease-payfient agreement with Distributed
Data Systems for computer equipment ($118,375 for 5 years}. Vote:
ayes, 4; noes, 0.
Agenda Item 20: Tax Releases
Commissioner Gustaveson moved, seconded by Commissioner Willhoit,
to table Herb Holland Co., Int.'s request for release of 1978 tax bill
and to table University Auto Supply's request for release of certain
1979 taxes. Uote: ayes, 4; noes, 0.
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Agenda Item 21: Fees
Commissioner Willhoit moved, seconded by Commissioner Gustaveson,
to table discussion about fees until the next meeting. Vote: ayes, 4;
noes, 0.
There being no further business, Commissioner Willhoit moved,
seconded by Commissioner Gustaveson, the meeting be adjourned. Vote:
ayes, 4; noes, 0.
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~ Richard .Whit ed, Chairman /
Mary Lou Bouley, Clerk ~___
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