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HomeMy WebLinkAboutORD-2008-054 - Fire/Safety/Security Renovations CCCS Capital Project OrdinanceO~,p -a ooh.. oS~ ~~~,-~„~d a5-a~a~ ~~ Fire/Safety/Security Renovations Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Caro{ina, th`e following capital project is hereby adopted. Section 1. The project authorized provides funds to replace the Fire Safety Systems at various schools throughout the district. Proceeds from the Schools' portion of the one-half cent sales taxes and alternative financing fund this project. Section 2 Section 3. Section 4. Section 5. Section 6. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Sales Tax $1,131,665 $200,000 $1,331,665 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Savings on Construction Contracts ~ $90,235 $0 $90,235 Alternative Financin $264,659 $0 $264,659 Total Pro"ect Funding $1,486,559 $200,000 $1,686,559 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Planning/Arch/Engin $60,000 $0 $60,000 Land/Assoc Fees $0 $0 $0 Construction $1,404,759 $200,000 $1,604,759 Equi ment/Furnishings $21,800 $0 $21,800 Other $0 $0 $0 Contin enc $0 $0 $0 Tota! $1,486,559 $200,000 $1,686,559 This ordinance supersedes all previous Fire/Safety/Security Capital Project Ordinances for the Chapel Hill-Carrboro City Schools. This ordinance, originally adopted June 30, 1997, shall remain in effect until June 30, 2009. ~ ~~ BOCC, including the ability to execute agreements with partnering non-profit organizations after consultation with the County Attorney. g: Approval of Fiscal Year 2008-09 Countv Civil Penalty, Fee and Occupancy Tax Changes This item was removed and placed at the end of the consent agenda for separate consideration. h. Approval of Fiscal Year 2008-09 School and Countv Capital Project Ordinances This item was removed and placed at the end of the consent agenda for separate consideration. i_ Proposed Grant Application for Smart Growth Implementation Assistance This item was removed and placed at the end of the consent agenda for separate consideration. L Legal Advertisement for Quarterly Public Hearing - Mav 19 2008 This item was removed and placed at the end of the consent agenda for separate consideration. k. Schools Adequate Public Facilities Ordinance (SAPFO) -Review of Annual Technical Advisory Committee Report This item was removed and placed at the end of the consent agenda for separate consideration. I. Swallow's Ridge -Preliminary Plan This item was removed and placed at the end of the consent agenda for separate consideration. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: g_ Approval of Fiscal Year 2008-09 Countv Civil Penalty, Fee and Occupancy Tax Changes The Board considered approving proposed 2008-09 civil penalty, fee and occupancy tax changes and directing staff to begin public outreach campaigns to notify the public of the increases during May and June 2008. Chair Jacobs asked about the education effort on the animal fees. He said that, as a citizen, he does not feel any more educated than he was when this was discussed in December. Animal Services Director Bob Marotto said that staff has followed the timetable that accompanied the abstract for adoption of the changed fees and times. This was a timetable regarding public relations and included some activities that have already occurred (i.e., display ad in the News of Orange and Orange Extra, flyers in different locations, media advisories, etc.). There is still atwo-month period before the actual implementation, and education will continue. Chair Jacobs asked about public service ads and Bob Marotto said that he would explore this and that there would still be media advisories. Chair Jacobs suggested including information in the tax bill about why the changes are being made. A motion was made by Chair Jacobs, seconded by Commissioner Gordon to approve the proposed 2008-09 civil penalty, fee, and occupancy tax changes and direct staff to begin public outreach campaigns to notify the public during May and June 2008 of the changes. VOTE: UNANIMOUS h. Approval of Fiscal Year 2008-09 School and Countv Capital Proiect Ordinances The Board considered approval of County and School capital project ordinances for fiscal year 2008-09 and reallocation of $100,000 in 2007-08 approved capital funds to allow for emergency purchase of Animal Control trucks. Commissioner Gordon made reference to the first attachment and #27 on page 4 of 4, Chapel Hill-Carrboro City Schools, and said that Carrboro High School addition should be included in here; she noted that the addition includes an auditorium. She said that #32 should read, "Southern Human Services Dental Clinic/Additional Space for Health Department." Regarding #18 and the Renovation of Link Government Services Center, Commissioner Gordon suggested that this be considered a reserve project as opposed to an authorized project because it is not well-defined. It will still be in the budget. Laura Blackmon said that staff is in the process of working with the architect to develop the plan and she is not sure what putting this in a reserve would do. Chair Jacobs said that a lot of the items are for future discussion and the Board agreed that in the fall, it would revisit the CIP. Hopefully, by the time the Board revisits these projects, there will be more specific information on some of these projects. Laura Blackmon said that the purpose of this item was to approve the ordinances, and the rest is backup material that the County Commissioners requested. Commissioner Gordon just wants to make sure that her concerns are noted. Commissioner Gordon made reference to the Elementary School #11 project funds and said that the County needs ~to be clear with the two school systems about exactly what must be done to request projects. In the notebook dated September 20, 2007, there were a number of projects brought forth by both school systems, and Elementary #11 was flagged for funding. It seems that it is appropriate to consider how to fund the planning money, which is $640,130 for fiscal year 2008. She hopes that the Board will give direction to the staff tonight because this has been unfunded and on the list for a long time. She would like to see the Board direct staff to work with CHCCS in getting the $640,130 planning money in the 2008 budget and direct staff to work out a funding plan for Elementary #11 that will be included in the documents. Donna Coffey said that, as CHCCS indicated on April 22"d, the timeline for the school is not as pressing as it was and it is looking at opening Elementary #11 a year later. There is more time to work on a funding plan. The staff can bring back a plan at the first meeting in August. Chair Jacobs suggested that the Board approve the County's capital requests and the OCS capital requests and defer the CHCCS requests, until the Board of Education members and the other County Commissioners can be present to discuss this request; direct staff to try and find planning money within the monies that have already been requested by CHCCS. There is no place to find $640,130 and the fact that the County Commissioners got a CIP that did not include this is very perplexing. He said that it ought to have been part of the CIP. He wants all five County Commissioners and the school board members to be present when this is discussed again. Commissioner Foushee said that she thought that the staff would be bringing back more concrete numbers in August and this will keep CHCCS on the planning track. She agrees with this direction. Commissioner Gordon said that she asked Donna Coffey about the amount of the lottery proceeds. This year, CHCCS got $988,000 and the County Commissioners said that it could spend $624,000 on space for classrooms for Phoenix Academy and some other things. In the fourth quarter, OCS is expected to get $200,000 and CHCCS $325,000. She wants to get the lottery proceeds as soon as possible, just in case there is any movement to sequester the proceeds by the State. She suggested approving capital project ordinances for all of the projects and then go back and get more specific information. She would like to encourage both school systems to think of projects that budget all lottery proceeds and get them as soon as possible from the legislature. A motion was made by Commissioner Gordon, seconded by Commissioner Foushee to approve the capital project ordinances as written and tell the school systems that the County has received their information and discuss how the- projects are funded. Chair Jacobs said that he is going to vote against this because he wants to know where the money is coming from before he commits to fully funding the capital improvement plan for the CHCCS system that has a $640,000 request hanging out there. VOTE: Ayes, 2; No, 1 (Chair Jacobs) i. Proposed .Grant Application for Smart Growth Implementation Assistance The Board considered submitting an application to the Development, Community, and Environment Division in the U.S. EPA's Office of Policy Economics and Innovation for implementation assistance related to smart growth in the Efland area and authorizing the Chair to sign prior the May 8, 2008 deadline. Chair Jacobs asked what would be different about the application in 2008 that will make it superior to the one in 2007 that was not funded. Planning Director Craig Benedict said that there will be an emphasis on redevelopment and vacant buildings, and there will also be a stronger emphasis on workforce housing. A motion was made by Chair Jacobs, seconded by Commissioner Foushee to approve submittal of an application for the Smart Growth Implementation Assistance program and authorize the Chair to sign the application for submittal prior to the May 8, 2008 deadline. 1n item 5-a below, Chair Jacobs requested that the Northern Buckhom/Central Efland Sewer Expansion be incorporated into the grant proposal. L Leaal Advertisement for Quarterly Public Hearing - May 19, 2008 The Board considered the legal advertisement for items to be presented at the Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled for May 19, 2008. Commissioner Gordon made reference to page 7, Zoning Ordinance Amendment, and said that language should be included about what it is now and how it is changing. Craig Benedict said that he would add more specific language. A motion was made by Commissioner Gordon, seconded by Commissioner Foushee to approve the proposed May 19, 2008 Quarterly Public Hearing legal advertisement, with the additional language as requested above. VOTE: UNANIMOUS Geof Gledhill said that this relates solely to government projects. A motion was made by Commissioner Foushee, seconded by Commissioner Gordon to reconsider the motion. Geof Gledhill said that the advertisement will include the amendment that is being proposed. A motion was made by Commissioner Foushee, seconded by Commissioner Gordon to approve the proposed May 19, 2008 Quarterly Public Hearing legal advertisement as amended above. . VOTE: UNANIMOUS k. Schools Adequate Public Facilities Ordinance (SAPFO) -Review of Annual Technical Advisory Committee Report The Board received for review the 2008 Annual Report of the SAPFO Technical Advisory Committee and considered referring it to the SAPFO partners for comments before certification in June.