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Home My WebLink About2008-120 Solid Waste - MOU with Orange County Public Schools for Recycling Collection Services - 11-05-2009-4p~,~ North Carolina Memorandum of Understanding Orange County For Recyclable Materials Collection Services MEMORANDUM OF UNDERSTANDING between The County of Orange and Orange County Public Schools For RECYCLING COLLECTION SERVICES This agreement, entered into this the 5~' day of November 2009, by and between the County of Orange, North Carolina, on behalf of its Department of Solid Waste Management, (hereinafter "County"), and the Orange County Public Schools for the provision of recycling collection services to public schools and other Orange County public school system facilities located throughout Orange County, NC; WHEREAS, Orange County desires its Department of Solid Waste Management to perform fee- based collection of recyclables from Orange County Public School facilities as defined herein. NOW, THEREFORE, The County of Orange and Orange County Public Schools do hereby agree as follows: SECTION 1-Term of Agreement The term of this Agreement will be from November 1, 2009 through June 30, 2009 and will automatically renew each year unless otherwise agreed in writing by the parties. If either party desires to terminate this agreement, they may do so by providing 30 days written notice to the other P~3'• SECTION 2 -Scope of Service The Orange County Department of Solid Waste Management shall perform Recycling Collection Services as follows: Cart-based Recycling Collection: Weekly collection to the recycling cart sites at the locations indicated on Attachment A. Materials collected in recycling carts shall include aluminum cans, steel cans, aluminum foil, empty aerosol cans, plastic bottles, plastic buckets, all colors of glass bottles and jars, and all clean dry paper including at least newspapers, glossy magazines and catalogues, telephone books, office paper, junk mail, shredded paper, and gable-topped cartons. All carts used for the collection of recyclables must be compatible with the Department of Solid Waste Management's collection equipment. Where needed and desired, the Department of Solid Waste will provide the carts to be used at each facility, and the Orange County Schools will reimburse the Department of Solid Waste for the verifiable cost of the carts. Once the Schools reimburse the Department of Solid Waste for the purchase price of the carts, the carts become property of the Orange County Schools. The Department of Solid Waste Management will provide all necessary labels for the carts, and will provide fair wear and tear maintenance to all carts. Bulk Cardboard Collection: Weekly collection of corrugated cardboard from dumpsters at the locations indicated on Attachment B. Material collected includes clean flattened corrugated cardboard and compatible materials such as paper-board tubes and brown paper bags. The Department of Solid Waste Management will provide one .slotted bulk collection container for each location provided on Attachment B unless the Orange County Schools already owns an appropriate collection container. The Department of Solid Waste Management shall provide all necessary container signage and container maintenance including fair wear and tear repairs to containers and lids. Material Preparation, Processing, and Ownership: Orange County Public Schools are responsible for preparing materials to the standards defined by the Department of Solid Waste Management. The Department of Solid Waste Management shall clearly label each collection receptacle as to the accepted material and will clearly communicate the standards for acceptable material to the Orange County Schools Representative. The Department of Solid Waste Management may reject and refuse to collect improperly prepared or contaminated materials. If this happens, the Department of Solid Waste Management will notify the County Schools Representative or his designee as soon practical. Both parties agree that they will work together in good faith to correct problems as they occur and to resume normal collections as soon as reasonably possible. All properly prepared recyclable material becomes the property of the Department of Solid Waste Management once placed in the collection container. The Department of Solid Waste Management will act in good faith to ensure that all properly prepared materials collected under this Agreement will be recycled as provided for with all materials managed by the public recycling program. No properly prepared materials will landfilled. Collection Frequency All collection will take place once each week unless otherwise agreed by the parties. Collection Locations: The collection locations for the various services are as set out in Attachment A and Attachment B. The collection locations for either service may change, expand, or decrease as negotiated between the Orange County Schools and the Department of Solid Waste Management. As this happens Attachment A and Attachment B shall be revised accordingly. No such revision shall be binding until agreed upon in writing by the parties. Missed Collections and Inaccessible Service Locations: If collection is ever missed or improperly performed, Orange County Schools may notify the Department of Solid Waste Management Representative or his designee and the Department of Solid Waste Management will perform collection by the end of the business day following notification. If a collection location is ever inaccessible at the time service is attempted to be performed, the Department of Solid Waste Management will reattempt service at the earliest practical time with the intention of maintaining weekly collection frequency. If a second attempt at service provision is made and the collection location remains inaccessible, the Department of Solid Waste Management 2 will notify the Orange County Schools Representative or his designee, and service will resume on the next regularly scheduled interval unless otherwise agreed by both parties. Data Reports: The Department of Solid Waste Management shall prepare and provide a monthly data report indicating the weight of material collected from each location plus an annual summary for each year of service. ~ecial Collections /Special Events: The Department of Solid Waste Management may provide carts and collection for recyclables generated at special events on an as needed and as agreed basis, with the intention of supporting waste reduction and recycling efforts at special events. If it is agreed by both parties, and such agreement shall not be unreasonably withheld, that providing these services necessitates an additional charge for the special service, the cost of the special service shall be negotiated between the two parties and billed with other monthly charges as stipulated in Section 3. SECTION 3 -Cost of Services and Compensation for Services Cost of Service: The cost of weekly cart-based recycling collection to each location on Attachment A shall be $152 per location per month. The cost of weekly bulk cardboard recycling collection to each location on Attachment B shall be $146 per location per month and this cost shall include the provision of the bulk collection container (eight cubic yard dumpster). In cases where service is provided to an Orange County School owned bulk collection container (slotted dumpster) the cost of service will be $119 per location per month. If the Department of Solid Waste Management provides extra collections due to a special event or other unusual circumstances, the Department of Solid Waste Management and the Orange County Schools will negotiate and mutually agree upon the cost of service (to be based on full-cost recovery) and this agreed upon amount will be added to the monthly invoice for services. Cost in Future Years: The Department of Solid Waste Management may increase the amount charged for collection services one time each year upon written notification to the Orange County Schools Representative and providing such notice with time to allow for consideration of the increased cost of service during the preparation of the School System budget. Any increased cost of service shall be mutually agreed upon by both parties, or the agreement may be terminated as provided for in Section 1. Invoice: The Department of Solid Waste will invoice the Orange County Schools on a monthly basis for services provided under this agreement. Charges will be billed at the rates established by this Agreement. 3 SECTION 4 -Representatives The County's Representative, for purposes of this Agreement, shall be: Gayle Wilson, Director Orange County Department of Solid Waste Management PO Box 17177 Chapel Hill, NC 27516-7177 Ph. (919) 968-2788 Orange County Public Schools' representative for purposes of this Agreement shall be: George McFarley, Jr. Ed.D., Chief Operating Officer Orange County Schools 200 East King Street Hillsborough, NC 27278 Ph. (919) 732-8126 Each party to this Agreement Contractor shall provide notice to the other of a change in its Representative. 4 IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals the day and year first above written. _~~,,~~~ ~o,~A. COUNTY: ATTEST: B Va erie Foushee, hai Do a ~® r to the ® a 01~% COUNTY SCHOOL SYSTEM: WITNESS: 1T'i~~i~~ ...« } t1'lll DM Signature Signa a ^~"0a ~ Anne Medenblik, Board Chair Printed Name and Title George McFarley, Jr., Chief Operating Officer Printed Name and Title This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Approved as to technical content: Departme~fi~f Director 1 Approved as to form and legal sufficiency: / C ty Attorney 5 STATE OF NORTH CAROLINA ORANGE COUNTY I, ~~{ /!?~hP,S~/Y~c~ie ~'f , a Notary Public for said County and State, do hereby certi that Donna S. Baker personally appeared before me this date and acknowledged that she is the Clerk to the Board of Commissioners of Orange County, and that by authority duly given and as the act of Orange County, the foregoing instrument was signed in its name by Valerie P. Foushee, Chair, sealed with its official seal, and attested by herself as its Clerk. WITNESS my hand and official seal, this the / fS ~ day of ~%2G'~°ni ~~ 2009. gOMMl1/ Mi1~dC C~~~M11 ~~ N Public My Commission expires: ~~~~ ~/ STATE OF ~1pr}~ C~rp~inc~ COUNTY OF (~ rq ,~ a ~ I, ~cxlrr , ~ a a M . ~ o ~P m ~e r , a Notary Public, do hereby certify that C-~-eora eJ. t~-~~c+,r\ eu ~ \ v , personally appeared before me this day and acknowledged the due execution of the foregoing Agreement. WITNESS my hand and official seal, this the ~_ day of ~ LQ~,~,~- 2009. ~q._._.-" wF.. ~ Y w..3C ~~1 ~: / •' `,. ~.~ Notary Public My Commission expires: a 15' a D 1 ~, 6 Recycling Collection Services Attachment A -Recycling Cart Sites to be Serviced Weekly Facili Name Ph sical Address AL Stanback Middle School 3700 NC 86 South, Hillsborou h Board of Education Administrative Buildin 200 E. Kin Street, Hillsborou h C.W. Stanford Middle School 308 Oran a Hi h School Road Cameron Park Elementa School 240 St. Ma 's Road, Hillsborou h Cedar Rid a Hi h School, 1125 New Grad Brown School Road, Hillsborou h Central Elementa School 154 Ha es Street, Hillsborou h Elfand-Cheeks Elementa School 4401 Fuller Road, Efland Grad Brown Elementa School 1100 New Grad Brown School Road, Hillsborou h Gravele Hill Middle School 4801 W. Ten Road, Efland Hillsborou h Elementa School 402 N. Nash Street, Hillsborou h New Ho a Elementa School 1900 New Ho a Church Road, Cha el Hill Oran a Hi h School 500 Oran a Hi h School Road Pathwa s Elementa School 431 Strouds Creek Road, Hillsborou h School Maintenance Facili 2306 Old NC 86, Hillsborou h Transportation Maintenance Facility 231 Holman Drive, Hillsborough Recycling Collection Services Attachment B -Bulk Cardboard Sites to be Serviced Weekly Facili Name Ph sical Address AL Stanback Middle School 3700 NC 86 South, Hillsborou h C.W. Stanford Middle School 308 Oran a Hi h School Road Cameron Park Elementa School 240 St. Ma 's Road, Hillsborou h Cedar Rid a Hi h School, 1125 New Grad Brown School Road, Hillsborou h Central Elementa School 154 Ha es Street, Hillsborou h Elfand-Cheeks Elementa School 4401 Fuller Road, Efland Grad Brown Elementa School 1100 New Grad Brown School Road, Hillsborou h Gravele Hill Middle School ** 4801 W. Ten Road, Efland Hillsborou h Elementa .School 402 N. Nash Street, Hillsborou h New Ho a Elementa School 1900 New Ho a Church Road, Cha el Hill Oran a Hi h School 500 Oran a Hi h School Road Pathwa s Elementa School 431 Strouds Creek Road, Hillsborou h School Maintenance Facili 2306 Old NC 86, Hillsborou h Transportation Maintenance Facility 231 Holman Drive, Hillsborough ** -School System owned container