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HomeMy WebLinkAboutMinutes - 19790515. _.: ~a.~~J i e E MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS MAY 15, 1979 The Orange County Board of Commissioners met in special session on Tuesday, May 15, 1979, at 12:00 noon, at the Colonial Inn, in Hillsborough, North Carolina. Commissioners present: Commissioner Richard Whitted, Chairman, and Commissioners Norman Gustaveson, Don Willhoit, Anne Barnes and Norman Walker. Hillsborough Commissioners present: Mayor Paul Williams and Commissioners Horace Johnson, Tom Denton, Remus Smith, Paul Martin and Allen Lloyd. Also present: Mr. Clarence Rosamond, Water & Sewer Superintendent. The purpose of the meeting was: 1) To discuss the need to formulate a policy on extension of water and sewer services. 2) To discuss status of zoning plans for the extraterritorial zoning area around Hillsborough. 3) 7o discuss the possibilities of including Hillsborough in the county's soil and erosion control ordinance. It was the consensus of both boards to set up a task force consisting o` three persons from each unit to draft a policy on sewer and water extension which both boards could consider. Mr. Tom Demon said public hearings had been scheduled on zoning plans for the extraterritorial area around Hillsborough and the Town hoped to implement zoning in June. Commissioner Willhoit requested the County Commissioners be provided with copies of the proposed zoning ordinance and map of the proposed extension area and that the county Planning Director brief the Gounty Commissioners on this item. Commissioner Whitted requested the County Commissioners send the Hillsborough Board a copy of the county's erasion control ordinance with a formal request to the Town to consider adopting the ordinance. Mr. Tom Denton raised a question about the county's facilities study. Commissioner Whitted said public meetings would be scheduled before the facilities plan would he authorized. . ;~~~, Commissioner Whitted left the meeting at this time. Vice Chairman Gustaveson said another item for consideration was animal control. The County Attorney said the Town would need to approve a resolution - - authorizing the county's dog control ordinance to be applicable in Hillsborough. There being no further business, the meeting was adjourned. Richard 'bitted, Chairma Mary Lou Bou1ey, Clerk E P. 3 4 I f i i ~': [Jj .~. ;l '3 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS MAY 15, 1979.- ; The Orange Gounty Board of Commissioners met in regular session on Tuesday, May 15, 1979, at 7:30 p.m., in the Commissioners Room or the Orange Gounty Courthouse, in Hillsborough, North Carolina. Commissioners present: Commissioner Richard Whitted, Chairman, and Commissioners Anne Barnes Don Willhoit Norman Walker and Norman - Gustaveson. The following item was added to the agenda: Agenda Item 18: Request for Budget Session in Chapel Hill Agenda Item 2: Items of Public Concern No member of the audience desired to comment about items not appearing on the agenda. Mr. Phillip Scott said he and his architect, Mr. Peter Warner, would like to address the Board concerning agenda item 7. Agenda Item 3: Minutes Commissioner Barnes moved, seconded by Commissioner Gustaveson, the Board approve the minutes of May 7, 1979, as corrected. Vote: ayes, 5; noes, 0. Agenda Item 6: Eubanks Road Commissioner Willhoit moved, seconded 6y Commissioner Barnes, the Board acknowledge receipt of the Department of Transportation's recommendation not to add Dead End Road off 1727 (Eubanks Road} to the state system. Vote: ayes, 5; noes, 0. Agenda Item 7: Secondary Road Program Mr. Peter Warner told the Board he was the architect for a neighborhood and community center planned around the historic Craig Estate. Mr. Warner and Mr. Phillip Scott requested the Board recommend to the Department of Transportation the paving of Craig Road, #1721. Commissioner Walker suggested this item be referred to the Department of Transportation to be put in the proper priority for paving. Mr. Watkins of the Department of Transportation confirmed to Commissioner Barnes that his department had investigated each pf the roads residents had requested at the public hearing. ~~ a Ap C ~ Commissioner Walker moved, seconded by Commissioner Barnes, the Board :~ adopt the recommendation made by the Department of Transportation for the '~ secondary road program for the fiscal year 1979-$0. Commissioner Whitted requested the motion be amended to include a f request to the Board of Transportation to look to different sources of funding for strengthening and paving roads so that funds used for strength- ening roads would not depleie funds available for paving roads. Commissioners Walker and Barnes accepted this amendment. Vote: ayes, 5; noes, 0. Commissioner Barnes requested Mr. Watkins re-check the traffic count on SR X1721. Commissioner Whitted thanked the Department of Transportation for paving the pothole at the 751 bridge and requested the Department check the maintenance of a dirt road off Highway n57. Agenda Item 5: Report on County Garage District Attorney Wade Barber was present to discuss with the Board the recent SBI investigation concerning the county garage. Commissioner Gustaveson moved, seconded by Commissioner Barnes, the Board move into executive session to discuss county personnel involved in the investigation. Vote: ayes, 5; noes, 0. The Chairman called the meeting back to public session and moved the following, seconded by Commissioner Willhoit: The Board of Commi~cioners has reviewed the details of the garage investigation, the current status of the garage, and the court's findings ~•egarding the County Manager and has reached some conclusions: 1) Because management of the garage has been shown to be less efficient ~ than desirable, the facility is now under new management systems to correct the deficiencies and to insure an orderly operation. I 2) This Board has not and does not condone the use of the county garage -for repair of personal vehicles and has asked the County Attorney to bring this and other appropriate statutes to the attention of all county employees, and that all such statutes be adhered to. 3) This Board, having reviewed all the facts, continues to have confidence it I the integrity and leadership and administrative ability of the County Manager. The Board now considers this matter closed. Vote: ayes, 5; noes, 0. ..2 _ ..... - : . s i~9 .~~ 9.... i e I .. j ~gg f 6 i F E L P i s ti F I Agenda Item 4: Animal Control Ordinance Commissioner Willhoit moved, seconded by Gommissioner Gustaveson, the Board adopt An Ordinance to Provide for Animal Control and Protection in Orange County, North Carolina. Vote: ayes, 5; noes, 0. For copy of this ordinance, see page 53 of the Ordinance Docket Commissioner Willhoit moved, seconded by Commissioner Barnes, the Board designate positions of Animal Control Officer and Deputy Animal Control Officer for Orange County and that the responsibility to fill these positions be delegated to the County Manager. Vote: ayes, 5; noes, 0. The Ghairman requested the Clerk communicate to the municipalities that the Board has adopted an. animal control ordinance and that a copy of same is being forwarded for their information. Agenda Item 8: Statement to DOT re June 5th_Meetin in Yanceyville -and- Statement to DOT re Design Public Hearin~c on T-40 on June 5, 1979 Commissioner Barnes moved, seconded by Commissioner Willhoit, the Board request the Chairman and one other Commissioner of the Chairman's choosing to work as a task force to evaluate all information regarding highway improvement such as the Board gathered from its informational meeting with the Secretary of Transportation plus petitions and correspondence the Board has received from concerned citizens to make a recommendation to the Board of Commissioners at its May 29th meeting. Vote: ayes, 5; noes, 0. Mr. B. B. Olive addressed the Board on many concerns that should be raised at the design public hearing on T-40 on June 5, 1979, at Rogers- Herr Junior High School, in Durham. Commissioner Gustaveson moved, seconded by Correnissioner Barnes, the Board authorize the Ghairman to send letters to select individuals to invite them to work with Mr. Olive in looking at issues and in preparing statements for presentation at the June 5th Design Public Hearing and that a report be made to the Board of Commissioners at its meeting on June 4th. Vote: ayes, Commissioners Whitted, Willhoit, Gustaveson and Barnes; noes, Commissioner Walker. _ o. ~w~~ Agenda Item 9: CETA Positions Commissioner Barnes moved, seconded by Commissioner Willhoit, the Board accept the CETA Director's recommendation concerning PSE requests. Vote: ayes, 5; noes, O. For copy of this proposal, see page 423 of this book. Commissioner Willhoit suggested authorizing a position such as a typist/receptionist in the Planning Department. Commissioner Whitted requested the jobs be developed, then a recommendation brought to the Board. Agenda Item 10: Shaeffer House Pro ram Mr. Joe Bradshaw reviewed his memorandum and the recommendations of the Youth Services Needs Task Force concerning Shaeffer House. For copy of these documents, see page 424 of this book. Mr. Bradshaw introduced Mr. Hank Hollingsworth, member of the Youth Services Needs Task Force, and Mr. Jim Spencer, Director of Shaeffer House, who were present in the audience. Commissioner Willhoit moved, seconded by Commissioner Barnes, the Board indicate it will operate the Shaeffer House Program, provide the locai match of $13,870 and authorize the Chairman to execute the program agreement. Vote: ayes, 5; noes, 0. Agenda ltem 11: .Fees at Orange Regional Landfill Commissioner Walker moved, seconded by Commissioner Gustaveson, the Board approve the Manager's recommendation to enact a resolution endorsing reduction of fees at the Orange Regional Landfill from $3.00 a ton to $2.50 a ton for materials classified as "refuse". Commissioner Willhoit said he was opposed to the motion and proposed exploring reduced rates or rebates for municipalities and exploring the management arrangement. Commissioner Gustaveson requested an updated statement on use and projected life span be provided. Mr. B_. B. Olive suggested the Board request a statement on the monitoring system. Commissioner Walker withdrew his motion and Commissioner Gustaveson withdrew his second. I ~ ~> >`: Mr. ,+' Commissioner Whitted suggested the Manager explore: 1) a mechanism to repay the Town's initial investment, 2) their operations and 3) data about monitoring devices and then report back to the Board of Commissioners. Agenda•Item 12: Energy Conservation Commission The Energy Coordinator submitted a Resolution Creating the Orange County Energy Conservation Commission for Board consideration. The Board suggested several changes•'in the resolution. Agenda Item 13: Bid Results The Manager submitted a report of bid results far surveying computer and plotter as follows: Vendor Cost NC Sales Tax Total Cost Hewlett-Packard $8,549.79 $341.99 $8,891.78 Monroe $8,930.00 $357.20 $9,287.20 Agenda Item 14: Appointments It was the consensus of the Board to proclaim the week of May 28 through June 3, 1979 Vietnam Era Veterans Week and to solicit nominations of veterans from various veteran organizations, churches, civic organizations, etc. to be awarded Outstanding Community Achievement Awards by the Board during the week of July 4, 1979. Agenda Item 15: Sewer Pumping Station, The Manager submitted a draft of a proposed agreement between the county and the Town of Hillsborough for construction of a sewer pumping station. Commissioner Barnes moved, seconded by Commissioner Gustaveson, that a task force be appointed consisting of three persons appointed by Town of Hillsborough and three persons appointed by the county - the County Manager, Planning Director and the Chairman, or someone designated by the Chairman - to review the concerns of extending water and sewer and to draft a recommendation for agreement or long-term policy for both boards to consider. Vote: ayes, 5; noes, 0. Commissioner Barnes will file with the Clerk the minutes of November 7, 1977 (page 5 & 6), the contract which was never executed as a result of the discussions in 1977, the CO contract and the W. H. Brady Agreement as background information for task force review. 42i -5- ~~~ h ~.: ~ ~ ~, r a ~: .i Agenda Ttem 16: Joint Planni____nc_ The Planning Director submitted a memorandum listing some goals and objectives of joint planning. Commissioner Barnes suggested the Board of Commissioners and the _ Board of Aldermen needed to arrive at a set of goals and objectives, define a mechanism such as an appointed committee or task force to set these things into motion and request that committee make recommendations to each Board independently. It was the consensus of the Board that Commissioner Gustaveson and the Planning Director would work together to polish the listed goals and objectives for joint planning. Commissioner Whitted requested the Clerk contact the Town of Chapel Hill to ask whether the Town wants HSAC to be the second item on the agenda at the May 22nd meeting. If so, the Clerk is to contact Peggy Pollitzer, Chair of HSAC. The Clerk is to also invite Phil Green to attend the May 22nd meeting as a resource person. Agenda Item 18: Re uest for Bud et Session in Cha eT Hill The Chairman received a letter from the Chair of the Budget Committee for Chapel Hi11-Carrboro School Board which requested the Board of Commissioners hold a budget meeting in that district. Commissioner Barnes moved, seconded by Commissioner Willhoit, that the meeting of May 31st be held in Chapel Hill and that Dr. Hanes be corgi*~cted td set up a proper place and to have the meeting duly advertised. It was the consensus of the Board that the Chairman would indicate to the School Board that this meeting would be a work session - not a public hearing - to give the boards an opportunity to review current expenses budget, current capital outlay and five-year plan; that there will not be an opportunity to complete this review and to receive citizen input; that the Board of Commissioners is considering scheduling other - meetings in the Chapel Hill-Carrboro area; and that the Board requests this work session be held in the Board Roam of the Lincoln Center. Uote: ayes, 5; noes, 0. i 'r" ~1 °.a .. 'S~ ~ eJ There being no further business, Commissioner Barnes moved, seconded by Commissioner Whitted, to adjourn. Vote: ayes, 5; noe 0. c r ,Richard ted, Chairman Mary Lou Bouley, Clerk AGENDA ITEM 8 ORANGE COUNTY IIILLS80ROUGH Nb~t'Y'H CAROLINA »52 ~Qana~es's Q~feS MEMO TO Mr. S. M. Gatti~s, County Manager FROM Stewart L. Rogers-; CETA Director SUBJECT PSE Requests Continuing in our effort to expand the local CETA program and provide needed community services, 1 am recommending approval of the following public service employment positions submitted by the Joint Orange-Chatham Community Action Program: ~i Positions Job Title Communit Service Annual Salar Rate (1) Secretary/ Clerical support for $6,240 Receptionist the Chapel Hill Multi- Purpose Center (1) Center Manager Direct operations of 7,450 programs and services at the JOCCA Efland- Cheeks Multi-Purpose Center (2) Community Provide outreach and 6,240 Service Tech- direct program .services nician for youth and other low income persons at the Chapel Hill and Efland-Cheeks Ptulti- Purpose Centers (1) Cook Aide Assist the JOCCA cook 6,076 in the Cedar Grove Multi-Purpose Center in preparing meals for @ 300 persons in Head Start and Nutrition programs For your information, JOCCA had originally applied far a part-time custodial position and a Personnel Assistant/Jobs Counselor position, in addition to those listed above. Through negotiation with the JOCCA Director, we have agreed to meet these needs in other ways which do not require the creation of additional P5E slots.