HomeMy WebLinkAboutORD-2009-181 - Child Care Hewalth Consultant Program Grant Project Ordinance~i7~ ~.2 -ice a~,g
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Child Care Health Consultant Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Child Care Health Consultant Program as awarded
to the Orange County Health Department by the Orange County Partnership for
Young Children (OCPYC), the local Smart Start Agency. This grant provides
funding for 1.0 permanent, time-limited Registered Nurse position through the
grant period to assist child care providers in assuring safe and healthy child care
environments. '
Section 2. Under the terms of the agreement, Orange County wilt administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the rules and regulations contained in the grant document, the
rules and regulations of the North Carolina Department of Health and Human
Services and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Smart Start (2007-08} $57,950
Transfer from General Fund (FY 2007-08} $9,622
Smart Start (2008-09) $75,732
Smart Start (2004-10) $75,732
Total Revenue $219,036
Section 4. The fallowing amount is appropriated for this project:
Child Care Health Consultant (2007-08) $67,572
Child Care Health Consultant (2008-09) $75,732
Child Care Health Consultant (2009-10) $75,732
Child Care Health Consultant Appropriation $219,036
Section 5. The finance officer is hereby directed to main#ain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreemen# and federal and state regulations.
Section 6. Funds may be advanced from the general fund for the purpose of making payments
due. Reimbursement requests should be made #o the grantor agency in an orderly
and timely manner.
Section 7. Copies of #his grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
9
Section 8. Position authorized through this grant project ordinance includes:
7.0 Full-time Equivalent Position -- Public Health Nurse II
Section 9. .This ordinance supersedes all previous "Child Care Health Consultant Program"
Grant Project Ordinances.
Section 7Q. This project ordinance is in effect until June 30, 2010.
Adopted this the 7th day of December 2009.
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Child Care Health Consultant Program 'SDK
Grant Project Ordinance ~~ r~
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Child Care Health Consultant Program as awarded
to the Orange County Health Department by the Orange County Partnership for
Young Children (OCPYC), the local Smart Start Agency. This grant provides
funding for 1.0 permanent, time-limited Registered Nurse position through the
grant period to assist child care providers in assuring safe and healthy child care
environments.
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the rules and regulations contained in the grant document, the
rules and regulations of the North Carolina Department of Health and Human
Services and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Smart Start (2007-08) $57,950
Transfer from General Fund (FY 2007-08) $9,622
Smart Start (2008-09) $75,732
Smart Start (2009-10) $75,732.
Total Revenue $219,036
Section 4. The following amount is appropriated for this project:
Child Care Health Consultant (2007-08) $67,572
Child Caze Health Consultant (2008-09) $75,732
Child Caze Health Consultant (2009-10) $75,732
Child Care Health Consultant Appropriation $219, 036
Section 5. The finance officer is hereby directed to maintain within the grant project sufFcient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the general fund for the purpose of making payments
due. Reimbursement requests should be made to the grantor agency in an orderly
and timely manner.
Section 7..Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
9
Section 8. Position. authorized through this grant project ordinance includes:
1.0 Full-time Equivalent Position -Public Health Nurse 11
Section 9. This ordinance supersedes all previous "Child Care Health Consultant Program"
Grant Project Ordinances.
Section 10. This project ordinance is in effect until June 30, 2010.
Adopted this the 7th day of December 2009.
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 7, 2009
Action Agenda
Item No. ~- - K
SUBJECT: Fiscal Year 2009-10 Budget Amendment #5
DEPARTMENT: Financial Services
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
INFORMATION CONTACT:
Gary Humphreys, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Child Care Health
Consultant Program Grant
Project Ordinance
Attachment 4. Fairview Park Capital
Project Ordinance
Attachment 5. Emergency Services
Reserve Capital Project
Ordinance
Attachment 6. Human Services Offices &
Clinics at Hillsborough
Commons Capital Project
Ordinance
Attachment 7. FY 2008-09 Budget Carry
Forwards List
Attachment 8. Observation Well Network
Capital Project Ordinance
1
PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year
2009-10.
2
BACKGROUND:
Health Department
The Health Department has received additional Smart Start grant funds of $2,581 for the
department's Child Care Health Consultant Grant Program. This grant program assists
childcare providers to ensure safe and healthy childcare environments. This budget
amendment provides for the receipt of these additional grant funds. (See Attachment 1,
Column 1 and Attachment 3, Child Care Health Consultant Program Grant Project
Ordinance)
Housing and Community Development
2. The department has received notification from the U.S. Department of Housing and
Urban Development (HUD) of changes related to the Section 8 Housing Assistance
payment distributions for the first quarter of this fiscal year. HUD's accounting plan for
the first quarter of the fiscal year was to reduce monthly allocations to force housing
authorities to use their reserves for monthly operations. Staffs review of first quarter
expenditures compared to revenues reflects a $252,634 shortfall. In order to cover this
current shortfall as well as an anticipated reduction in the second quarter, this budget
amendment provides for an appropriation of fund balance of $350,000 from the Housing
Section 8 Fund. (See Attachment 1, Column 2)
Juvenile Justice and Delinquency Prevention
3. The NC Department of Juvenile Justice and Delinquency Prevision (NCDJJDP) has
provided a Justice Assistance Grant (JAG) of $36,890 through the American Recovery
and Reinvestment Act of 2009. With the funds, staff will conduct a comprehensive,
community gang assessment and enhance existing JCPC program operations. These
funds will pass-through to local community agencies for implementation.
4. NCDJJDP has also reduced its original $20,465 appropriation, for reserve funding
throughout the year, to $5,847.This amendment will reduce the state allocation by
$14,618 and corresponding expense line items, accordingly.
This budget amendment provides for the receipt and reduction of these state funds. (See
Attachment 1, Column 3)
Department of Social Services
5. The Department of Social Services has received revenues for the following programs:
Case Management -funds totaling $22,595 from the NC Department of Health and
Human Services of additional case management funds, for nonpermanent personnel
support in critical social work positions.
• Foster Care Donations -donated funds totaling $2,165 from citizens. of Orange
County to help with the needs of foster care clients.
3
• General Assistance Donations -donated funds totaling $6,105 to help with special
needs clients, including seniors.
This budget amendment provides for the receipt of these funds; the donations will be
budgeted in a special Adoption Enhancement Fund outside of the General Fund. (See
Attachment 1, Column 4)
Department on Aging
6. The Department on Aging has received contract revenues totaling $7,200 to provide
social work services for the Department of Housing and Urban Development (HUD)-
funded, senior housing complex in Chapel Hill. Funds will employ nonpermanent staff
ten hours each week, as required by HUD. This budget amendment provides for the
receipt of these additional funds. (See Attachment 1, Column 5)
Orange Public Transportation (OPT)
7. Orange Public Transportation has received additional revenues for the following
programs:
Rural Operating Assistance Program (ROAP) -funds totaling $85,570 from the NC
Department of Transportation (NCDOT) for bus route and medical/essential services
for elderly and disabled Orange County residents. Funds will provide non-permanent
drivers during peak hours and for substitute service; motor pool expenses; and taxi
service fees for after-hour trips and demand beyond fleet capacity. The state
requires a 10% local match for Rural Public Transportation funds, which is located
within OPT's operating budget.
Section 18-G - NC Department of Transportation (DOT) funds, totaling $16,865, to
offset administrative costs of providing OPT services. Examples of services include
staff Spanish language training, copier lease, uniforms, and vehicle lettering. The
state requires a 10% local match, which is located within OPT's operating budget.
This budget amendment provides for the receipt of these additional funds. (See Attachment
1, Column 6)
Parks and Recreation -Fairview Park Capital Project
8. The Parks and Recreation Department has received a contribution, totaling $15,000,
from the Town of Hillsborough for sidewalk construction at Fairview Park. This budget
amendment provides for the receipt of these funds for the above stated purpose. (See
Attachment 4, Fairview Park Capital Project Ordinance)
4
Emergency Services Department
9. At its November 17, 2009 meeting, the Board of County Commissioners approved the
department's plan to strategically relocate Emergency Medical Services (EMS) stations,
including an immediate refurbishment of the Revere Road facility (the former Animal
Services Building), at a cost not to exceed $50,000. Funds will come from the $1.2
million surplus 911 funds that the Board approved setting aside in an Emergency
Services Reserve Capital Project for equipment, vehicles and capital maintenance. This
budget amendment appropriates the $1.2 million currently in the Emergency Telephone
System's fund balance to the Emergency Services Reserve Capital Project and allocates
$50,000 to the department's capital budget section within in the General Fund to cover
refurbishment costs of the Revere Road facility in FY 2009-10. (See Attachment 1,
Column 7 and Attachment 5, Emergency Services Reserve Capital Project Ordinance)
Technical Amendment -Hillsborough Commons Capital Project
10. At its June 2, 2009 meeting, the Board- of County Commissioners approved the
Hillsborough Commons Capital Project Ordinance. This technical amendment seeks to
correct and clarify revenue sources.
As approved, the ordinance categorizes a portion of project funding as Grant Funds"
from the State. However, the Department of Social Services received $1,030,000
through non-project reimbursements (i.e. Medicaid) in prior fiscal years and $265,000
from County pay-as-you-go funds; therefore, it is incorrect to categorize them as project
grant reimbursements. They should be categorized as "Transfers from the General
Fund."
In addition, the county is eligible for state reimbursements totaling $470,000, related to
tax and the owner's contribution. Currently, this is included within the "Owner's
Reimbursement" category, but should be moved to "Grant Funds" for clarity. This
technical amendment corrects the categorization of funds. (See Attachment 6, Human
Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance)
Revenue Department
11. At its October 20, 2009 meeting, the Board of County Commissioners approved aone-
year trial contract with EMS Management & Consultants, Inc., beginning January 1,
2010, for the initial billing and claims processing for EMS Ambulance Service transports.
With the outsourcing of this operation., and thus freeing up the equivalent of .75 FTE to
redirect their work on delinquent collections, the Board also approved amending the
fiscal year 2009-10 budget to receive an anticipated additional $75,000 in delinquent
collections during this fiscal year. This amendment provides for the budgeting of these
anticipated additional revenues. (See Attachment 1, column 8)
5
Carry Forwards
12. On June 30 of each year, there are instances where approved funding for certain Board
approved initiatives is not fully expended at the end of the fiscal year, and the
unexpended monies revert to the County's fund balance. In order for the County to fulfill
financial obligations related to these appropriations, the Board must re-appropriate fund
balance in the next fiscal year for these planned expenditures. For FY 2009-10, the
General Fund Balance appropriation request is $1,988,442. The remaining fund balance
would be approximately $20.7 million or 10.5% of the general fund appropriation.
The largest appropriation of $1,030,000 would fulfill the County's contribution towards the
Hillsborough Commons capital project. (The project's previous year carry forward of
$1.83 million was not expended due to project delays.) Other carry-forward examples
include a $145,000 appropriation from the Critical Needs Reserve for general needs
assistance (Board Priority 4) agreed upon during June 2009 work sessions and human
services grants received in FY 2008-09, but not expended until the current fiscal year.
Descriptions of each carryforward request are included in the Carry Forwards List.
In order to carry funds forward and authorize their expenditure in fiscal year 2009-10, it is
necessary for the Board to approve the attached amendment. (See Attachment 1,
Column 9; Attachment 7, Carry Forwards List; and Attachment 8, Observation Well
Network Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant and capital project ordinance amendments for fiscal year 2009-10.
ti
Atteohment 7. Orange County Proposed 200f-10 Budget Amendment
Tire 2000-70 Orange County Budget OrdNerrce b emended ea k0owa:
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Year-To-Date Budget Summary
Fiscal Year 2009-10
General Fund Budget Summary
Ori final General Fund Bud et $177,589,039
Additional Revenue Received Through Budget
Amendment #5 December 7, 2009)
Grant Funds $130,800
Non Grant Funds $873,655
General Fund Fund Balance for
Anticipated Appropriations (i.e. Carry
Forwards $2,087,240
General Fund Fund Balance Appropriated
to Cover Unantici ated Ex enditures $143,181
Total Amended General Fund Budget $180,823,915
Dollar Change in 2009-10 Approved
General Fund Budget $3,234,876
Change in 2009-10 Approved General
Fund Budget 1.82%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
E uivalent Positions 838.150
Original Approved Other Funds Full Time
Equivalent Positions 69.800
Additional Positions Approved Mid-Year 2.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2009-10 909.950
Notes:
1. Appropriation of $48,798 from the
GF liability account ip set up the newly
established Spay/Neuter Fund (BOA
$50,000 FY 2008-09 carryforward to
dace two patrol cars (BOA #3)
3. $1,988,442 FY 2008-09 Cany
Forwards (BOA #5)
1. $119,664 to add an additional staff
attorney position and unbudgeted legal
contract fees for Geoff Gledhill (BOA
#3)
2. $23,517 for Bradshaw Quarry to
remain open from September 21, 2009-
January 2, 2010 (BOA #3)
BA #3 (October 20, 2009):
1) Staff Attorney (1.0 FT'E) effective
January 4, 2010.
' 2) Deputy Tax Collector (1.0 FT'E)
effective January 1, 2010.
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cannot afford it and does not need it. He requested that the Board of County Commissioners
direct staff not to proceed with the consultant study and to redirect any funds appropriated to
pay for County services. He asked that the Board spend money on things that matter and not
consultants.
Commissioner Yuhasz said that the expenditure of money for this study will in the long
run save money and provide better services. He does not want to delay this.
A motion was made by Commissioner Yuhasz, seconded by Commissioner Pelissier to
approve a Request for Proposal which solicits proposals from qualified vendors to conduct an
assessment and provide a report detailing the fire, rescue, emergency medical, and
emergency service capabilities within Orange County.
Commissioner Gordon said that there was a lot of information here. She said that the
County Commissioners should be very careful about consultants in the future.
Commissioner Pelissier said that sometimes staff has the expertise and she agreed
with looking carefully at consultants. In this case, she agrees with the consultant because it is
a very complex system of service providers.
Commissioner Gordon said that there are no dates on pages 5, 7, and 8.
Frank Clifton said that the staff did not know when a decision was going to be made.
The dates will correspond with the requirements for advertisements of solicitations for
consultants.
VOTE: UNANIMOUS
c. Fiscal Year 2009-10 Budaet Amendment #5
The Board considered approving budget, grant and capital project ordinance
amendments for fiscal year 2009-10.
Frank Clifton said that this has been a carryover item and the Board asked it to be
brought back. He said that budget amendments are historically the way that Orange County
has dealt with these issues and he thinks that it distorts the fund balance at the end of the
fiscal year. He would like to work to change this during the budget process. He said that this
is basically when projects have been funded and allocations have been made that goes
beyond the end of the fiscal year but was budgeted last year. Rather than setting up a line
item and showing it in the budget for the next fiscal year, the dollars come out of the general
fund and then a budget amendment comes back to address it.
Commissioner Gordon said that she has trouble with how to explain this to the public,
because the budget had to be cut at the beginning of the fiscal year, and now it is being
increased.
Financial Services Director Clarence Grier said that they would include this as part of
the budget process at the end of the year, so that it would be transparent.
A motion was made by Commissioner Hemminger, seconded by Commissioner Jacobs
to approve budget, grant and capital project ordinance amendments for fiscal year 2009-10 for
the Health Department, Housing and Community Development, Juvenile Justice and
Delinquency Prevention, Department of Social Services, Department on Aging, Orange Public
Transportation, Parks and Recreation -Fairview Park Capital Project, Emergency Services
Department, Technical Amendment -Hillsborough Commons Capital Project, Revenue
Department, and Carry Forwards.
VOTE: Ayes, 6; Nay, 1 (Commissioner Gordon)
b. Appointments -None
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c. Contract with City of Durham for Animal Control Services for the Portion of the Citv in
Orange County
The Board approved an agreement for the remainder of FY 2009-10 between the County and
the City of Durham to provide Animal Control Services in the amount of $500 for the very small
portion of the City located within Orange County and authorized the Manager to sign.
d. Examination of Bonds
The Board maintained the bonds at the present levels.
e. Residential Anti-Displacement and Relocation Assistance Plan
The Board adopted a Residential Anti-Displacement and Relocation Assistance Plan for
Orange County.
f. Citizen Participation Plan for Housing/Community Development Programs
The Board approved the Citizen Participation Plan for use in the implementation of federal and
state housing programs.
g_ Resolution Providing for Voluntary Participation in ICMA-Retirement Corporation
Supplemental Retirement Benefits for County Manager and Other Employees
The Board approved a resolution authorizing a deferred compensation plan administered by
ICMA-Retirement Corporation as provided in the employment agreement and available to all
Orange County employees and authorized the Chair to sign.
h. Visitors Bureau Tourism Sales Coordinator Position Classification Title Change
The Board approved the classification title change from Publications Coordinator to Tourism
Sales Coordinator.
i. Bid Award for Twin Creeks (Moniese Nomp) Park Phase I
The Board awarded a bid to McQueen Construction in the amount of $498,992.40 for the
construction of Twin Creeks (Moniese Nomp) Park, Phase I; and approved the resolution as
requested by NCDOT; and authorized the Chair to sign the resolution; and authorized the
County Manager to execute the contract subject to County Attorney review on behalf of the
Board, and to sign necessary change orders to the extent of the project budget.
L Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of
Membership and Capacity Numbers
The Board approved the November 13, 2009 membership and capacity numbers for both
school districts, which will be used in developing 10-year student membership projections and
the 2010 SAPFO Technical Advisory Committee Report.
~, k. Fiscal Year 2009-10 Budget Amendment #5
This item was removed and placed at the end of the consent agenda for separate
consideration.
I_ Amendment of Audit Contract
The Board approved the amendment of the audit contract for FY 2008-09 with McGladrey and
Pullen extending the date for completion of the County audit and authorizing the Chair to sign
on behalf of the Board subject to final review by staff and the County Attorney.
m. Second Reading: Extension of the Ordinance Granting Emergency Services
Franchise and Agreements to Orange EMS 8~ Rescue Services Inc and Technical
Rescue Services. Inc.
The Board approved on second reading an extension to March 31, 2010 of the EMS Franchise
Agreements by ordinance for the two active rescue squads in the County: Orange EMS &
Rescue Squad, Inc. and Technical Rescue Services, Inc d/b/a South Orange Rescue Squad
under the same terms and conditions as the franchise agreement adopted by the Board on
December 14, 2004.