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HomeMy WebLinkAboutORD-2009-181 - Child Care Hewalth Consultant Program Grant Project Ordinance~i7~ ~.2 -ice a~,g aQD-o'~~r- ICI ~ c s Child Care Health Consultant Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Child Care Health Consultant Program as awarded to the Orange County Health Department by the Orange County Partnership for Young Children (OCPYC), the local Smart Start Agency. This grant provides funding for 1.0 permanent, time-limited Registered Nurse position through the grant period to assist child care providers in assuring safe and healthy child care environments. ' Section 2. Under the terms of the agreement, Orange County wilt administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the rules and regulations contained in the grant document, the rules and regulations of the North Carolina Department of Health and Human Services and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Smart Start (2007-08} $57,950 Transfer from General Fund (FY 2007-08} $9,622 Smart Start (2008-09) $75,732 Smart Start (2004-10) $75,732 Total Revenue $219,036 Section 4. The fallowing amount is appropriated for this project: Child Care Health Consultant (2007-08) $67,572 Child Care Health Consultant (2008-09) $75,732 Child Care Health Consultant (2009-10) $75,732 Child Care Health Consultant Appropriation $219,036 Section 5. The finance officer is hereby directed to main#ain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreemen# and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made #o the grantor agency in an orderly and timely manner. Section 7. Copies of #his grant project ordinance shall be made available to the finance officer for direction in carrying out this project. 9 Section 8. Position authorized through this grant project ordinance includes: 7.0 Full-time Equivalent Position -- Public Health Nurse II Section 9. .This ordinance supersedes all previous "Child Care Health Consultant Program" Grant Project Ordinances. Section 7Q. This project ordinance is in effect until June 30, 2010. Adopted this the 7th day of December 2009. app--~~~ Child Care Health Consultant Program 'SDK Grant Project Ordinance ~~ r~ Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Child Care Health Consultant Program as awarded to the Orange County Health Department by the Orange County Partnership for Young Children (OCPYC), the local Smart Start Agency. This grant provides funding for 1.0 permanent, time-limited Registered Nurse position through the grant period to assist child care providers in assuring safe and healthy child care environments. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the rules and regulations contained in the grant document, the rules and regulations of the North Carolina Department of Health and Human Services and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Smart Start (2007-08) $57,950 Transfer from General Fund (FY 2007-08) $9,622 Smart Start (2008-09) $75,732 Smart Start (2009-10) $75,732. Total Revenue $219,036 Section 4. The following amount is appropriated for this project: Child Care Health Consultant (2007-08) $67,572 Child Caze Health Consultant (2008-09) $75,732 Child Caze Health Consultant (2009-10) $75,732 Child Care Health Consultant Appropriation $219, 036 Section 5. The finance officer is hereby directed to maintain within the grant project sufFcient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7..Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. 9 Section 8. Position. authorized through this grant project ordinance includes: 1.0 Full-time Equivalent Position -Public Health Nurse 11 Section 9. This ordinance supersedes all previous "Child Care Health Consultant Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until June 30, 2010. Adopted this the 7th day of December 2009. o~D- acx~~- ~~D ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 7, 2009 Action Agenda Item No. ~- - K SUBJECT: Fiscal Year 2009-10 Budget Amendment #5 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet INFORMATION CONTACT: Gary Humphreys, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary Attachment 3. Child Care Health Consultant Program Grant Project Ordinance Attachment 4. Fairview Park Capital Project Ordinance Attachment 5. Emergency Services Reserve Capital Project Ordinance Attachment 6. Human Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance Attachment 7. FY 2008-09 Budget Carry Forwards List Attachment 8. Observation Well Network Capital Project Ordinance 1 PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2009-10. 2 BACKGROUND: Health Department The Health Department has received additional Smart Start grant funds of $2,581 for the department's Child Care Health Consultant Grant Program. This grant program assists childcare providers to ensure safe and healthy childcare environments. This budget amendment provides for the receipt of these additional grant funds. (See Attachment 1, Column 1 and Attachment 3, Child Care Health Consultant Program Grant Project Ordinance) Housing and Community Development 2. The department has received notification from the U.S. Department of Housing and Urban Development (HUD) of changes related to the Section 8 Housing Assistance payment distributions for the first quarter of this fiscal year. HUD's accounting plan for the first quarter of the fiscal year was to reduce monthly allocations to force housing authorities to use their reserves for monthly operations. Staffs review of first quarter expenditures compared to revenues reflects a $252,634 shortfall. In order to cover this current shortfall as well as an anticipated reduction in the second quarter, this budget amendment provides for an appropriation of fund balance of $350,000 from the Housing Section 8 Fund. (See Attachment 1, Column 2) Juvenile Justice and Delinquency Prevention 3. The NC Department of Juvenile Justice and Delinquency Prevision (NCDJJDP) has provided a Justice Assistance Grant (JAG) of $36,890 through the American Recovery and Reinvestment Act of 2009. With the funds, staff will conduct a comprehensive, community gang assessment and enhance existing JCPC program operations. These funds will pass-through to local community agencies for implementation. 4. NCDJJDP has also reduced its original $20,465 appropriation, for reserve funding throughout the year, to $5,847.This amendment will reduce the state allocation by $14,618 and corresponding expense line items, accordingly. This budget amendment provides for the receipt and reduction of these state funds. (See Attachment 1, Column 3) Department of Social Services 5. The Department of Social Services has received revenues for the following programs: Case Management -funds totaling $22,595 from the NC Department of Health and Human Services of additional case management funds, for nonpermanent personnel support in critical social work positions. • Foster Care Donations -donated funds totaling $2,165 from citizens. of Orange County to help with the needs of foster care clients. 3 • General Assistance Donations -donated funds totaling $6,105 to help with special needs clients, including seniors. This budget amendment provides for the receipt of these funds; the donations will be budgeted in a special Adoption Enhancement Fund outside of the General Fund. (See Attachment 1, Column 4) Department on Aging 6. The Department on Aging has received contract revenues totaling $7,200 to provide social work services for the Department of Housing and Urban Development (HUD)- funded, senior housing complex in Chapel Hill. Funds will employ nonpermanent staff ten hours each week, as required by HUD. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, Column 5) Orange Public Transportation (OPT) 7. Orange Public Transportation has received additional revenues for the following programs: Rural Operating Assistance Program (ROAP) -funds totaling $85,570 from the NC Department of Transportation (NCDOT) for bus route and medical/essential services for elderly and disabled Orange County residents. Funds will provide non-permanent drivers during peak hours and for substitute service; motor pool expenses; and taxi service fees for after-hour trips and demand beyond fleet capacity. The state requires a 10% local match for Rural Public Transportation funds, which is located within OPT's operating budget. Section 18-G - NC Department of Transportation (DOT) funds, totaling $16,865, to offset administrative costs of providing OPT services. Examples of services include staff Spanish language training, copier lease, uniforms, and vehicle lettering. The state requires a 10% local match, which is located within OPT's operating budget. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, Column 6) Parks and Recreation -Fairview Park Capital Project 8. The Parks and Recreation Department has received a contribution, totaling $15,000, from the Town of Hillsborough for sidewalk construction at Fairview Park. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 4, Fairview Park Capital Project Ordinance) 4 Emergency Services Department 9. At its November 17, 2009 meeting, the Board of County Commissioners approved the department's plan to strategically relocate Emergency Medical Services (EMS) stations, including an immediate refurbishment of the Revere Road facility (the former Animal Services Building), at a cost not to exceed $50,000. Funds will come from the $1.2 million surplus 911 funds that the Board approved setting aside in an Emergency Services Reserve Capital Project for equipment, vehicles and capital maintenance. This budget amendment appropriates the $1.2 million currently in the Emergency Telephone System's fund balance to the Emergency Services Reserve Capital Project and allocates $50,000 to the department's capital budget section within in the General Fund to cover refurbishment costs of the Revere Road facility in FY 2009-10. (See Attachment 1, Column 7 and Attachment 5, Emergency Services Reserve Capital Project Ordinance) Technical Amendment -Hillsborough Commons Capital Project 10. At its June 2, 2009 meeting, the Board- of County Commissioners approved the Hillsborough Commons Capital Project Ordinance. This technical amendment seeks to correct and clarify revenue sources. As approved, the ordinance categorizes a portion of project funding as Grant Funds" from the State. However, the Department of Social Services received $1,030,000 through non-project reimbursements (i.e. Medicaid) in prior fiscal years and $265,000 from County pay-as-you-go funds; therefore, it is incorrect to categorize them as project grant reimbursements. They should be categorized as "Transfers from the General Fund." In addition, the county is eligible for state reimbursements totaling $470,000, related to tax and the owner's contribution. Currently, this is included within the "Owner's Reimbursement" category, but should be moved to "Grant Funds" for clarity. This technical amendment corrects the categorization of funds. (See Attachment 6, Human Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance) Revenue Department 11. At its October 20, 2009 meeting, the Board of County Commissioners approved aone- year trial contract with EMS Management & Consultants, Inc., beginning January 1, 2010, for the initial billing and claims processing for EMS Ambulance Service transports. With the outsourcing of this operation., and thus freeing up the equivalent of .75 FTE to redirect their work on delinquent collections, the Board also approved amending the fiscal year 2009-10 budget to receive an anticipated additional $75,000 in delinquent collections during this fiscal year. This amendment provides for the budgeting of these anticipated additional revenues. (See Attachment 1, column 8) 5 Carry Forwards 12. On June 30 of each year, there are instances where approved funding for certain Board approved initiatives is not fully expended at the end of the fiscal year, and the unexpended monies revert to the County's fund balance. In order for the County to fulfill financial obligations related to these appropriations, the Board must re-appropriate fund balance in the next fiscal year for these planned expenditures. For FY 2009-10, the General Fund Balance appropriation request is $1,988,442. The remaining fund balance would be approximately $20.7 million or 10.5% of the general fund appropriation. The largest appropriation of $1,030,000 would fulfill the County's contribution towards the Hillsborough Commons capital project. (The project's previous year carry forward of $1.83 million was not expended due to project delays.) Other carry-forward examples include a $145,000 appropriation from the Critical Needs Reserve for general needs assistance (Board Priority 4) agreed upon during June 2009 work sessions and human services grants received in FY 2008-09, but not expended until the current fiscal year. Descriptions of each carryforward request are included in the Carry Forwards List. In order to carry funds forward and authorize their expenditure in fiscal year 2009-10, it is necessary for the Board to approve the attached amendment. (See Attachment 1, Column 9; Attachment 7, Carry Forwards List; and Attachment 8, Observation Well Network Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant and capital project ordinance amendments for fiscal year 2009-10. ti Atteohment 7. 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PMxOx Cam100dxeax nxMa Ixunwsab. -aa c COPo b COPe T hatln Mb N 000 Pulxa 7 { 77a if0 1 1 770 Al yxN NG..O i NO N7 II 171 1 1 711N - 1 t n Tl 1 /N 71 1 6N t - i 71 7N 1 - t - t t N7 n0 Year-To-Date Budget Summary Fiscal Year 2009-10 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget Amendment #5 December 7, 2009) Grant Funds $130,800 Non Grant Funds $873,655 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards $2,087,240 General Fund Fund Balance Appropriated to Cover Unantici ated Ex enditures $143,181 Total Amended General Fund Budget $180,823,915 Dollar Change in 2009-10 Approved General Fund Budget $3,234,876 Change in 2009-10 Approved General Fund Budget 1.82% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 838.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 2.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009-10 909.950 Notes: 1. Appropriation of $48,798 from the GF liability account ip set up the newly established Spay/Neuter Fund (BOA $50,000 FY 2008-09 carryforward to dace two patrol cars (BOA #3) 3. $1,988,442 FY 2008-09 Cany Forwards (BOA #5) 1. $119,664 to add an additional staff attorney position and unbudgeted legal contract fees for Geoff Gledhill (BOA #3) 2. $23,517 for Bradshaw Quarry to remain open from September 21, 2009- January 2, 2010 (BOA #3) BA #3 (October 20, 2009): 1) Staff Attorney (1.0 FT'E) effective January 4, 2010. ' 2) Deputy Tax Collector (1.0 FT'E) effective January 1, 2010. aRo -2~~- ice/ i~ fs • 2~~ q ~G cannot afford it and does not need it. He requested that the Board of County Commissioners direct staff not to proceed with the consultant study and to redirect any funds appropriated to pay for County services. He asked that the Board spend money on things that matter and not consultants. Commissioner Yuhasz said that the expenditure of money for this study will in the long run save money and provide better services. He does not want to delay this. A motion was made by Commissioner Yuhasz, seconded by Commissioner Pelissier to approve a Request for Proposal which solicits proposals from qualified vendors to conduct an assessment and provide a report detailing the fire, rescue, emergency medical, and emergency service capabilities within Orange County. Commissioner Gordon said that there was a lot of information here. She said that the County Commissioners should be very careful about consultants in the future. Commissioner Pelissier said that sometimes staff has the expertise and she agreed with looking carefully at consultants. In this case, she agrees with the consultant because it is a very complex system of service providers. Commissioner Gordon said that there are no dates on pages 5, 7, and 8. Frank Clifton said that the staff did not know when a decision was going to be made. The dates will correspond with the requirements for advertisements of solicitations for consultants. VOTE: UNANIMOUS c. Fiscal Year 2009-10 Budaet Amendment #5 The Board considered approving budget, grant and capital project ordinance amendments for fiscal year 2009-10. Frank Clifton said that this has been a carryover item and the Board asked it to be brought back. He said that budget amendments are historically the way that Orange County has dealt with these issues and he thinks that it distorts the fund balance at the end of the fiscal year. He would like to work to change this during the budget process. He said that this is basically when projects have been funded and allocations have been made that goes beyond the end of the fiscal year but was budgeted last year. Rather than setting up a line item and showing it in the budget for the next fiscal year, the dollars come out of the general fund and then a budget amendment comes back to address it. Commissioner Gordon said that she has trouble with how to explain this to the public, because the budget had to be cut at the beginning of the fiscal year, and now it is being increased. Financial Services Director Clarence Grier said that they would include this as part of the budget process at the end of the year, so that it would be transparent. A motion was made by Commissioner Hemminger, seconded by Commissioner Jacobs to approve budget, grant and capital project ordinance amendments for fiscal year 2009-10 for the Health Department, Housing and Community Development, Juvenile Justice and Delinquency Prevention, Department of Social Services, Department on Aging, Orange Public Transportation, Parks and Recreation -Fairview Park Capital Project, Emergency Services Department, Technical Amendment -Hillsborough Commons Capital Project, Revenue Department, and Carry Forwards. VOTE: Ayes, 6; Nay, 1 (Commissioner Gordon) b. Appointments -None ~'QA a° ~ q_ > ~j /a- ~- zoo ~! ~/ j~ c. Contract with City of Durham for Animal Control Services for the Portion of the Citv in Orange County The Board approved an agreement for the remainder of FY 2009-10 between the County and the City of Durham to provide Animal Control Services in the amount of $500 for the very small portion of the City located within Orange County and authorized the Manager to sign. d. Examination of Bonds The Board maintained the bonds at the present levels. e. Residential Anti-Displacement and Relocation Assistance Plan The Board adopted a Residential Anti-Displacement and Relocation Assistance Plan for Orange County. f. Citizen Participation Plan for Housing/Community Development Programs The Board approved the Citizen Participation Plan for use in the implementation of federal and state housing programs. g_ Resolution Providing for Voluntary Participation in ICMA-Retirement Corporation Supplemental Retirement Benefits for County Manager and Other Employees The Board approved a resolution authorizing a deferred compensation plan administered by ICMA-Retirement Corporation as provided in the employment agreement and available to all Orange County employees and authorized the Chair to sign. h. Visitors Bureau Tourism Sales Coordinator Position Classification Title Change The Board approved the classification title change from Publications Coordinator to Tourism Sales Coordinator. i. Bid Award for Twin Creeks (Moniese Nomp) Park Phase I The Board awarded a bid to McQueen Construction in the amount of $498,992.40 for the construction of Twin Creeks (Moniese Nomp) Park, Phase I; and approved the resolution as requested by NCDOT; and authorized the Chair to sign the resolution; and authorized the County Manager to execute the contract subject to County Attorney review on behalf of the Board, and to sign necessary change orders to the extent of the project budget. L Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of Membership and Capacity Numbers The Board approved the November 13, 2009 membership and capacity numbers for both school districts, which will be used in developing 10-year student membership projections and the 2010 SAPFO Technical Advisory Committee Report. ~, k. Fiscal Year 2009-10 Budget Amendment #5 This item was removed and placed at the end of the consent agenda for separate consideration. I_ Amendment of Audit Contract The Board approved the amendment of the audit contract for FY 2008-09 with McGladrey and Pullen extending the date for completion of the County audit and authorizing the Chair to sign on behalf of the Board subject to final review by staff and the County Attorney. m. Second Reading: Extension of the Ordinance Granting Emergency Services Franchise and Agreements to Orange EMS 8~ Rescue Services Inc and Technical Rescue Services. Inc. The Board approved on second reading an extension to March 31, 2010 of the EMS Franchise Agreements by ordinance for the two active rescue squads in the County: Orange EMS & Rescue Squad, Inc. and Technical Rescue Services, Inc d/b/a South Orange Rescue Squad under the same terms and conditions as the franchise agreement adopted by the Board on December 14, 2004.