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HomeMy WebLinkAboutAgenda - 12-07-2009 - 4kO �ZD- Q00q - )80 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 7, 2009 Action Agenda Item No. SUBJECT: Fiscal Year 2009 -10 Budget Amendment #5 DEPARTMENT: Financial Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Child Care Health Consultant Program Grant Project Ordinance Attachment 4. Fairview Park Capital Project Ordinance Attachment 5. Emergency Services Reserve Capital Project Ordinance Attachment 6. Human Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance Attachment 7. FY 2008 -09 Budget Carry Forwards List Attachment 8. Observation Well Network Capital Project Ordinance INFORMATION CONTACT: Gary Humphreys, (919) 245 -2453 PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2009 -10. 2 BACKGROUND: Health Department The Health Department has received additional Smart Start grant funds of $2,581 for the department's Child Care Health Consultant Grant Program. This grant program assists childcare providers to ensure safe and healthy childcare environments. This budget amendment provides for the receipt of these additional grant funds. (See Attachment 1, Column 1 and Attachment 3, Child Care Health Consultant Program Grant Project Ordinance) Housing and Community Development 2. The department has received notification from the U.S. Department of Housing and Urban Development (HUD) of changes related to the Section 8 Housing Assistance payment distributions for the first quarter of this fiscal year. HUD's accounting plan for the first quarter of the fiscal year was to reduce monthly allocations to force housing authorities to use their reserves for monthly operations. Staffs review of first quarter expenditures compared to revenues reflects a $252,634 shortfall. In order to cover this current shortfall as well as an anticipated reduction in the second quarter, this budget amendment provides for an appropriation of fund balance of $350,000 from the Housing Section 8 Fund. (See Attachment 1, Column 2) Juvenile Justice and Delinquency Prevention 3. The NC Department of Juvenile Justice and Delinquency Prevision (NCDJJDP) has provided a Justice Assistance Grant (JAG) of $36,890 through the American Recovery and Reinvestment Act of 2009. With the funds, staff will conduct a comprehensive, community gang assessment and enhance existing JCPC program operations. These funds will pass- through to local community agencies for implementation. 4. NCDJJDP has also reduced its original $20,465 appropriation, for reserve funding throughout the year, to $5,847.This amendment will reduce the state allocation by $14,618 and corresponding expense line items, accordingly. This budget amendment provides for the receipt and reduction of these state funds. (See Attachment 1, Column 3) Department of Social Services 5. The Department of Social Services has received revenues for the following programs: Case Management — funds totaling $22,595 from the NC Department of Health and Human Services of additional case management funds, for nonpermanent personnel support in critical social work positions. • Foster Care Donations — donated funds totaling $2,165 from citizens of Orange County to help with the needs of foster care clients. 3 • General Assistance Donations — donated funds totaling $6,105 to help with special needs clients, including seniors. This budget amendment provides for the receipt of these funds; the donations will be budgeted in a special Adoption Enhancement Fund outside of the General Fund. (See Attachment 1, Column 4) Department on Aging 6. The Department on Aging has received contract revenues totaling $7,200 to provide social work services for the Department of Housing and Urban Development (HUD) - funded, senior housing complex in Chapel Hill. Funds will employ nonpermanent staff ten hours each week, as required by HUD. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, Column 5) Orange Public Transportation (OPT) 7. Orange Public Transportation has received additional revenues for the following programs: Rural Operating Assistance Program (ROAP) — funds totaling $85,570 from the NC Department of Transportation (NCDOT) for bus route and medical /essential services for elderly and disabled Orange County residents. Funds will provide non - permanent drivers during peak hours and for substitute service; motor pool expenses; and taxi service fees for after -hour trips and demand beyond fleet capacity. The state requires a 10% local match for Rural Public Transportation funds, which is located within OPT's operating budget. Section 18 -G — NC Department of Transportation (DOT) funds, totaling $16,865, to offset administrative costs of providing OPT services. Examples of services include staff Spanish language training, copier lease, uniforms, and vehicle lettering. The state requires a 10% local match, which is located within OPT's operating budget. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, Column 6) Parks and Recreation — Fairview Park Capital Project 8. The Parks and Recreation Department has received a contribution, totaling $15,000, from the Town of Hillsborough for sidewalk construction at Fairview Park. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 4, Fairview Park Capital Project Ordinance) 4 Emergency Services Department 9. At its November 17, 2009 meeting, the Board of County Commissioners approved the department's plan to strategically relocate Emergency Medical Services (EMS) stations, including an immediate refurbishment of the Revere Road facility (the former Animal Services Building), at a cost not to exceed $50,000. Funds will come from the $1.2 million surplus 911 funds that the Board approved setting aside in an Emergency Services Reserve Capital Project for equipment, vehicles and capital maintenance. This budget amendment appropriates the $1.2 million currently in the Emergency Telephone System's fund balance to the Emergency Services Reserve Capital Project and allocates $50,000 to the department's capital budget section within in the General Fund to cover refurbishment costs of the Revere Road facility in FY 2009 -10. (See Attachment 1, Column 7 and Attachment 5, Emergency Services Reserve Capital Project Ordinance) Technical Amendment — Hillsborough Commons Capital Project 10. At its June 2, 2009 meeting, the Board of County Commissioners approved the Hillsborough Commons Capital Project Ordinance. This technical amendment seeks to correct and clarify revenue sources. As approved, the ordinance categorizes a portion of project funding as "Grant Funds" from the State. However, the Department of Social Services received $1,030,000 through non- project reimbursements (i.e. Medicaid) in prior fiscal years and $265,000 from County pay -as- you -go funds; therefore, it is incorrect to categorize them as project grant reimbursements. They should be categorized as "Transfers from the General Fund." In addition, the county is eligible for state reimbursements totaling $470,000, related to tax and the owner's contribution. Currently, this is included within the "Owner's Reimbursement" category, but should be moved to "Grant Funds" for clarity. This technical amendment corrects the categorization of funds. (See Attachment 6, Human Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance) Revenue Department 11. At its October 20, 2009 meeting, the Board of County Commissioners approved a one - year trial contract with EMS Management & Consultants, Inc., beginning January 1, 2010, for the initial billing and claims processing for EMS Ambulance Service transports. With the outsourcing of this operation, and thus freeing up the equivalent of .75 FTE to redirect their work on delinquent collections, the Board also approved amending the fiscal year 2009 -10 budget to receive an anticipated additional $75,000 in delinquent collections during this fiscal year. This amendment provides for the budgeting of these anticipated additional revenues. (See Attachment 1, column 8) 5 Carry Forwards 12. On June 30 of each year, there are instances where approved funding for certain Board approved initiatives is not fully expended at the end of the fiscal year, and the unexpended monies revert to the County's fund balance. In order for the County to fulfill financial obligations related to these appropriations, the Board must re- appropriate fund balance in the next fiscal year for these planned expenditures. For FY 2009 -10, the General Fund Balance appropriation request is $1,988,442. The remaining fund balance would be approximately $20.7 million or 10.5% of the general fund appropriation. The largest appropriation of $1,030,000 would fulfill the County's contribution towards the Hillsborough Commons capital project. (The project's previous year carry forward of $1.83 million was not expended due to project delays.) Other carry- forward examples include a $145,000 appropriation from the Critical Needs Reserve for general needs assistance (Board Priority 4) agreed upon during June 2009 work sessions and human services grants received in FY 2008 -09, but not expended until the current fiscal year. Descriptions of each carryforward request are included in the Carry Forwards List. In order to carry funds forward and authorize their expenditure in fiscal year 2009 -10, it is necessary for the Board to approve the attached amendment. (See Attachment 1, Column 9; Attachment 7, Carry Forwards List, and Attachment 8, Observation Well Network Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant and capital project ordinance amendments for fiscal year 2009 -10. k Attachment 1. Orange County Proposed 2009 -10 Budget Amendment The 2009.10 Orange County Budget Ordinance is emended as follows: SeMlon 9 Homing FuM A 4,7115,020 .. - - - - -- EmaMmcy Teleplrom System Fund Fx Wm Eme • T1Y s S ebm Fuld f 601221 f Set 227 f 1200000 S 1 70122 :4--Z 07 Appopdtles$1.2 a Homhe erq MNbn Mm 9r C °mmuray too— 0 NC Depedm of M O.M. PWBe Emmslwy T.bpharn 09 Carry Forward issit" Al. Thor HooM hmd Ims— WW W- Ju MN JMV0 arq DoY�00ira�, ProNabn BS Concoct memos Tmnspobilon hxtls for SyNamY 0md boYMO u Ennroe"o7 Servina M Antltlpeud nplpl of Irorri tlro FY 200609 OepaMmeM neelpl of of $350,000. As a ledend (NCDJJDP) aMmlw w SOdtl 3.0— lUmAq ($7.2001 for nw On Rutl Opem kv Ross —Gp9tl Pnlad 373,000 Ydd8 .. Oudpe11o1egM Bud BMMAmntled Odpintl BUtl9el Ers, O nCarly BudpN UAmeMW S—d SMd 9—o lords aovb9a bob, HUD Ma fernbe brPM YraeoYlnmherssss 0"—.On A04. Asols —Propnm end,9 $50,000ts caMdlwdu9p FV f19B8503. e9eeNneM 7, FY Through BOA 16 Forward. (32,3611 for tln Chltl dlnMd MmYp aetamaM (538,890) pond mompwmM (222.5851. eedel woM seMces el n83,sm end br tlw OM 10. fsee 2006-09 Con HeHh ComuMM aOtlwrMu u me enlr for a Mue9on of p McNW EalMe. admlMaONNe Beau lor =Hsi b'a W FuM apbl budBM Y Fanvortle ��, ftgmm. ma ImMMy ep exPmO —110 odd mom (- S71,018). OPT ssM . (31/,M51. emw IsMMYxnsM mMa of IM a—r. ReW (2]50.0001. (A' YdMy. Omartl FUnd Revenue 5 { f 76000 i S 120, Pro Taxn f 1]0671196 f f 1]0871198 f f i f S i { f f f 19,875 06 Selo Taxss f 1117] f08 f i 116]] 0/ f i S f 5 f i f f 28/000 f 1160260 Limmnd e a P.—M. f 3H 000 f i 288.000 f S 7 f 722 f 22898 3 i200 2 10 06 $ i S i !1]2110 2 870000 IM o srmmMtl f 1672//24 f t 16,7W24 f f f f 5 f f S Ch ea Yr SaMCe f lH16f7 f ! 9698817 i f f f i f ! f f lee 581 InwuWnM Eaml i A0 0e f f 170 000 f 5 f f - S f f f 2060,000 Mis..11 eom f 702118 $ f 762,618 f i 2 80000 S S 1,985 f 2]0 1 Tranomra Rom 0lher F.m. f 2000000 $ S 900000 f i f I 1991112 i 1f082]M/ FuM Btltlwa f f f - 113 7200 f 10 H6 i 80000 f 7 000 Toss! Oenwel Pond Reoenwa f 177 Mf H1 f { 171,691 H! i i i 722 1 22.55 SeMlon 9 Homing FuM A 4,7115,020 .. - - - - -- EmaMmcy Teleplrom System Fund Fx Wm Eme • T1Y s S ebm Fuld f 601221 f Set 227 f 1200000 S 1 70122 :4--Z Year -To -Date Budget Summary Fiscal Year 2009 -10 General Fund Budget Summary Original General Fund Budget $177,589,039 Additional Revenue Received Through Budget Amendment #5 December 7, 2009 G rant Funds $130,800 Non Grant Funds $873,655 General Fund Fund Balance for 2.000 Anticipated Appropriations (i.e. Carry Forwards) $2,087,240 sitions for Fiscal Year 2009 -10 909.950 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $143,181 Total Amended General Fund Budget $180,823,915 Dollar Change in 2009 -10 Approved General Fund Budget $3,234,876 Change in 2009 -10 Approved General Fund Budget i 1.82% Authorized Full Time Equivalent Positions proved General Fund Full Time Positions 838.150 proved Other Funds Full Time Positions FAdditional 69.800 Positions Approved Mid -Year 2.000 pproved Full - Time - Equivalent sitions for Fiscal Year 2009 -10 909.950 1. Appropriation of $48,798 from the GF liability account to set up the newly established Spay /Neuter Fund (BOA #1) 2. $50,000 FY 2008 -09 carryforward to replace two patrol cars (BOA #3) 3. $1,988,442 FY 2008 -09 Carry Forwards (BOA #5) Notes: 1. $119,664 to add an additional staff attorney position and unbudgeted legal contract fees for Geoff Gledhill (BOA #3) 2. $23,517 for Bradshaw Quarry to remain open from September 21, 2009 - January 2, 2010 (BOA #3) BA #3 (October 20, 2009): 1) Staff Attorney (1.0 FTE) effective January 4, 2010. ' 2) Deputy Tax Collector (1.0 FTE) effective January 1, 2010. 7 OQ D - a'kDOG - 181 Child Care Health Consultant Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Child Care Health Consultant Program as awarded to the Orange County Health Department by the Orange County Partnership for Young Children (OCPYC), the local Smart Start Agency. This grant provides funding for 1.0 permanent, time - limited Registered Nurse position through the grant period to assist child care providers in assuring safe and healthy child care environments. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the rules and regulations contained in the grant document, the rules and regulations of the North Carolina Department of Health and Human Services and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Smart Start (2007 -08) $57,950 Transfer from General Fund (FY 2007 -08) $9,622 Smart Start (2008 -09) $75,732 Smart Start (2009 -10) $75,732 Total Revenue $219,036 Section 4. The following amount is appropriated for this project: Child Care Health Consultant (2007 -08) $67,572 Child Care Health Consultant (2008 -09) $75,732 Child Care Health Consultant (2009 -10) $75,732 Child Care Health Consultant Appropriation $219,036 Section 5. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Position authorized through this grant project ordinance includes: 1.0 Full -time Equivalent Position — Public Health Nurse 11 Section 9. This ordinance supersedes all previous "Child Care Health Consultant Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until June 30, 2010. Adopted this the 7th day of December 2009. 10 Fairview Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Fairview Park.. Alternative Financing has been issued in place of 2001 Bond Funds. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. Section 4. The following amount is appropriated for this project. FY2008 109 Amendments FY 2009/10 Professional Services 34,350 34,350 Design 95,000 95,000 Construction 766,150690,023 1,456,173 Athletic Fields 29,500 29,500 Total $925,000 $690,023 $1,615,023 Section 6. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 7t" day of December 2009. FY2008/09 Amendments FY 2009110 2001 Bonds 150,000 150,000 Transfers from Other Projects 75,000 175,023 250,023 Alternative Financing 700,000 700,000 Grant Funding 0 500,000 500,000 Contribution from Hillsborough 0 15,000 15,000 Total $925,000 $690,023 $1,615,023 Section 4. The following amount is appropriated for this project. FY2008 109 Amendments FY 2009/10 Professional Services 34,350 34,350 Design 95,000 95,000 Construction 766,150690,023 1,456,173 Athletic Fields 29,500 29,500 Total $925,000 $690,023 $1,615,023 Section 6. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 7t" day of December 2009. C) IZ p" ,Q oo�-, - i E3 3 11 Emergency Services Reserve Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized reserves monies for Emergency Services related equipment, vehicles and capital maintenance. Proceeds from the use of Emergency Telephone funds as authorized by the General Assembly in FY 2008 -09 finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2008 -09 FY 2009 -10 Through FY 2009 -10 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 2004 Two - Thirds Net Debt $0 $0 $0 Fees $0 $1,200,000 $1,200,000 Other $0 $0 $0 Total Funding $0 $1,200,000 $1,200,000 Section 4. The following amount is appropriated for this project: Section 5. This ordinance shall remain in effect until the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 7th day of December 2009. Through FY 2008 -09 FY 2009 -10 Through FY 2009 -10 Land/Building $0 $0 $0 Planning /Architect/Engineering $0 $0 $0 Reserve $0 $1,150,000 $1,150,000 Construction Transfer to General Fund (Revere Road EMS Station - FY 2009 -10) 1 $0 1 $50,0001 $50,000 Total Costs $0 $1,200,000 $1,200,000 Section 5. This ordinance shall remain in effect until the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 7th day of December 2009. O 2 0 - 'S�0c>ci -1 S A- 12 Human Services Offices & Clinics at Hillsborough Commons Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the upfit and renovation of approximately 56,000 square feet of space previously occupied by Wal -Mart, Inc. at the Hillsborough Commons Shopping Center for use by the Department of Social Services. Reimbursements from the N.C. Department of Health and Human Services (North Carolina Division of Social Services), and owner reimbursements finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Though FY 2007-08 Through FY 2000- 09 FY 2009 -10 Amendments Through FY 2009 -10 Sales Tax and Dedicated Property Tax $0 $0 $0 $0 Alternative Fracing $0 $0 $0 $0 2004 Tvm Thirds Net Debt $0 $0 $0 $0 Grant Funds $0 $2,720,000 ($825,000) $1,895,000 Fees $0 $0 $0 $0 Other- Omer Reiff $0 $1,070,000 ($470,000) $600,000 TraWer from the Ger� Fund $0 $0 $1,295,000 $1,295,000 Total Funding $0 $3,790,000 $0 $3,790,000 Section 4. The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Human Services Offices and Clinics at Hillsborough Commons Capital Project Ordinances for Orange County. JF .1Iti 1 .11 1 K:1 11 CI yC:l 111 . . � « . ';1 'x � 1 111 '.1 •K � 1 111 •� a '.1 ' ?I 'CI- ' ?1 Section 5. This ordinance supersedes all previous Human Services Offices and Clinics at Hillsborough Commons Capital Project Ordinances for Orange County. 13 Section 6. This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 7th day of December 2009. FY2008 - -09 Budget Carry Forwards List Function /De artment I Description I Recommendation I Comments Goverrunp and Manaffement County Attorney IT Equipment 5 000 Received new computers in FY 2008 -09, but missed the PO issuance deadline for payment. Total Govemng and Man ement 5 000 Human Services FY 2008 -09 Carry Forwards List December 7, 2009 Page 1 of 3 14 Fitness Studio membership fees used to pay the personal trainers CBS - Fitness Studio who provide orientation and monitor equipment use. Also for Aging Contracts 4,567 maintenance and repair of fitness room equipment and supplies. NC Department of Insurance Senior Health Insurance Information Program (SHIIP) awarded Orange County funds to assist seniors resolve health insurance- related problems. Due to the retirement of the Department on Aging staff person in charge of this service, we were not able to expend all of the funding prior to the end of the Eldercare - Educational fiscal year. Funds are used for marketing, training and computer- Supplies 3,732 related expenses. Private citizens and organizations make contributions to the Frail Elderly. Eldercare social workers use this account to provide things that the older adult is unable to purchase, such as Lifeline personal security service, adaptive devises for homes, or emergency Eldercare - Frail Elderly 10,982 food/housing/medication. This is an item that was left unresolved at the end of the budget process, former County Manager Laura Blackmon said she would Cooperative Extension Eno River Farmers Market 5,000 commit to it, but it was not budgeted in FY 2009 -10. Grant funds received in FY 2008 -09, but not all funds for the Health Kate B. Re nolds Grant 1,771 Healthy Carolinians Project was spent. Approved during the FY 2009 -10 budget process. Permitted the County to carry forward $150,000 from the Critical Needs Reserve Social Services General Assistance 145,000 balance in FY 2008 -09 for the departmenes safety net funds (Board Priori 4). Will offset a payment made for FY 2008 -09 expenses in FY 2009 -10. The state submitted the invoice in September, after the audit had Medicare Payments 9,502 commenced. FY 2008 -09 year-end, daycare allocation from the state. Funds will Child Daycare 57,695 subsidize day care costs for families. FY 2008 -09 year-end, state allocation. Funds provide services for Program Payments 4,256 older children transitioning from foster care. Since 2007, Social Services has budgeted funds for capital improvements and equipment to bring its offices into compliance with state requirements for space, privacy and file storage. For example, funds were originally earmarked for renovation of the old Orange Enterprises building on Valley Forge Road and included in the agency carryforward allocation from Fiscal Year 2007 -2008. Other revenue sources were identified in Fiscal Year 2008 -2009 and are now included in this amendment to the Fiscal Year 2009 -2010. These funds are now being budgeted to pay anticipated costs of building renovations, moving, equipment and other costs related to the staff changes at Hillsborough Commons, Southern Human Services and Northside Center. In addition, DSS received program funds that can be utilized in 2009 -2010 for Work First and foster care. The particular projects are listed below: FY 2008 -09 Carry Forwards List December 7, 2009 Page 1 of 3 14 FY2008 - -09 Budget Carry Forwards List Function /De artment Description Recommendation Comments Ct Cc Parks and Recreation Little River Park - Capital lEguipment 10,750 For new phones for all DSS functions in Hillsborough. These funds Total Culture and Recreation 10,750 Received additional Performance Grant funds from the State in FY are budgeted in DSS to reflect state reimbursements available for Social Services (continued) Equipment 170,000 these costs. Environment Resource To bring Southern Human Services into compliance with space realize a significant savings. However, the department was unable to and Conservation Printing 900 regulation. Will also make minor changes to accommodate staff who Code Red Service Contract 20,000 I their budget) will have offices in Hillsborough, but will work as needed in 70,000 Reserve for Planning Southern Human Services Center. This will ensure all programs are Nondepartmental Initiatives 2,500 provided to the southern portion of the county. This will include Soil and Water USDA Farm Bill Grant 2,570 some capital improvements and, equipment (including additional INC Matching Grant Building Improvement 100,000 technology to support access to electronic filesystem). Contract Services 100 >000 Work First grant funds received in June 2009 to pay ongoing costs of program and to pay for all costs related to relocating Work First program from Northside Center to the Hillsborough Commons. Program Payment 80 000 Building Improvements 20000 Foster Care Board 150,000 For foster care costs and programs. Total Human Services 862,505 Parks and Recreation Little River Park - Capital lEguipment 10,750 Little River Donations that will be used to purchase new equipment for the park in FY 2010 -11. Total Culture and Recreation 10,750 Received additional Performance Grant funds from the State in FY a c_ Public Safetv Emergency Services Fire and Rescue Study 50,000 For In -house printing the State of the Environment Report. In June, Received additional Performance Grant funds from the State in FY the Commission for the Environment decided to reduce the number 2008 -009 totaling $21,000; has permission from State to use monies of printed reports and also not outsource the printing, which would Environment Resource to fund the Code Red Alert Notification System (as part of cost- realize a significant savings. However, the department was unable to and Conservation Printing 900 purchase needed supplies prior to the end of FY 2008 -09. Code Red Service Contract 20,000 I their budget) Will cover the cost of unbudgeted Partnership Development dues 70,000 Reserve for Planning from FY 2008 -09. Item was passed at a 2007 meeting, but not Nondepartmental Initiatives 2,500 included in the following eaz s budget. Soil and Water USDA Farm Bill Grant 2,570 Federal Funds received but not yet spent. INC Matching Grant 3,017 State Grant funds received but not yet spent. Total Community and Environment 81 987 Public Safetv Emergency Services Fire and Rescue Study 50,000 Was budgeted in Fey 2008 -09, but did not get encumbered by year - end no known vendor); this is a BOCC initiative. Received additional Performance Grant funds from the State in FY 2008 -009 totaling $21,000; has permission from State to use monies to fund the Code Red Alert Notification System (as part of cost- cutting measures in the IT department, this expense was cut from Code Red Service Contract 20,000 I their budget) Total Public Safe 70,000 15 FY 2008 -09 Carry Forwards List December 7, 2009 Page 2 of 3 FY2008 -09 Budget Carry Forwards List IFunction/Department Description I Recommendation I Comments Capital Projects (Fund 61) ppropriated Fund Balance $ 1,988,442 FY 2008 -09 Carry Forwards List December 7, 2009 Page 3 of 3 16 Funds for the Hillsborough Commons project. These FY 2007 -08 carryforward funds (approximately $1.8 million) were reimbursed by the state for needs unrelated to the capital project (.e. Medicaid, Work First) in previous fiscal years. Funds were unspent in FY 2008 Hillsborough Commons 09 due to project delays during the year. Will be listed as revenues Capital Project (Human received (actuals) in the Transfers from the General Fund line item. Services Function ) N/A 1,030,000 Social Services Additional funds for the Observation Well Network services Well Observation Network including prepping of wells, video reconnaissance, placement of Capital Project transducers and data loggers. Observation Well Networks monitor (Community and natural stresses on the quantity of groundwater available in storage Environment Function ) 1 Construction 1,200 which are caused by variations in climatic conditions. RCD Tota! coital P a' 1,031,200 ppropriated Fund Balance $ 1,988,442 FY 2008 -09 Carry Forwards List December 7, 2009 Page 3 of 3 16 o�2D- - s Observation Well Network Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project provides funds to establish an observation well network throughout Orange County. Proceeds from the County's share of one -half cent sales tax finance the project. Section 2 Section 3. Section 4. Section 5. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: The following amount is appropriated for this project: Through FY 2008 -09 FY 2009 -10 Through FY 2009 -10 Sales Tax $0 $10,130 $10,130 2001 Bonds $0 $0 $0 2004 Two-Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Tsfr from the General Fund $0 $1,200 $1,200 Total Funding $0 $11,330 $11,330 The following amount is appropriated for this project: This ordinance, originally adopted on June 2, 2009, shall be in effect until June 30, 2010. Adopted this 7th day of December 2009. Through FY 2008 -09 FY 2009 -10 Through FY 2009 -10 Land /Building $0 $0 $0 Planning /Architect/Engineering $0 $0 $0 Other $0 1 $0 $0 Construction $0 $11,330 1 $11,330 Total Costs $0 $11,3301 $11,330 This ordinance, originally adopted on June 2, 2009, shall be in effect until June 30, 2010. Adopted this 7th day of December 2009.