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Home My WebLink AboutAgenda - 12-07-2009 - 4iORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 7, 2009 Action Agenda , Item No. ~ - ~ SUBJECT: Bid Award for Twin Creeks (Moniese Nomp) Park, Phase I DEPARTMENT: Asset Management & Purchasing Services, ERCD, Planning PUBLIC HEARING: (YIN) No ATTACHMENT(S): 1. Twin Creeks Phase I Budget 2. Bid Certification Letter 3. Bid Tabulation 4. Resolution INFORMATION CONTACT: Pam Jones, Asset Management & Purchasing Services, 245-2652 Dave Stancil, ERCD, 245-2522 Karen Lincoln, Planning, 245-2594 PURPOSE: To: • Consider a bid award to McQueen Construction of Bahama, NC in the amount of $498,992.40 for the construction of the Twin Creeks (Moniese Nomp) Park, Phase I; • Approve and authorize the Chair to sign the resolution required by the North Carolina Department of Transportation (NCDOT); • Authorize the Manager to sign the construction contract on behalf of the BOCC; and • Authorize the Manager to sign necessary change orders to the extent of the project budget. BACKGROUND: On April 7, 2009 the Board approved a 0.62-mile greenway from the Morris Grove Elementary School through the Twin Creeks Park site as the new Phase I of Twin Creeks Park. At that time, the Board also approved amending the existing engineering consultant contract to authorize the preparation of construction documents for Phase I. The project consists of a 10-ft. wide concrete multi-use trail following the existing sewer easement through the park site, and a 111.5' steel truss bridge crossing Jones Creek. The trail will end at the southern boundary of the County property and will be marked with signage. Currently the Town of Carrboro is pursuing an access easement with MI Homes (the adjacent landowner to the south between Twin Creeks and Lake Hogan Farms) to allow connection to the residential neighborhoods to the south. 2 On June 16, 2009 the Board endorsed a resolution as part of a project agreement with NCDOT to provide transportation stimulus funds for the project. The project is eligible for reimbursement up to $429,457 in American Recovery and Reinvestment Act program funds, on condition that the County meets all federal deadlines and reporting requirements. On September 29, 2009, NCDOT and the County received construction authorization from the Federal Highway Administration for the Twin Creeks Greenway Project (U-4726 GA). The project was advertised per NCDOT requirements and bids were received on November 19tH In order to qualify for this stimulus fund reimbursement of up to $429,457, this bid award and construction contract must be approved before December 31, 2009. In compliance with federal requirements, construction contracts must be awarded to the lowest responsible, responsive bidder after advertisement and solicitation of competitive bids. FINANCIAL IMPACT: The bid award is well within the overall project budget excluding the stimulus reimbursement. The project budget also includes approximately $200,000 in contingency funds that will remain in the Twin Creeks project account if not applied to unforeseen site conditions once construction begins. A summary of the Phase I budget is attached. RECOMMENDATION(S): The Manager recommends the Board: • Award the bid to McQueen Construction in the amount of $498,992.40 for the construction of the Twin Creeks (Moniese Nomp) Park, Phase I; and • Approve the resolution as requested by NCDOT; and • Authorize the Chair to sign the resolution; and • Authorize the County Manager to execute the contract subject to County Attorney review on behalf of the Board, and to sign necessary change orders to the extent of the project budget. A ~.~~ ~ Twin Creeks (Moniese Nomp) Greenway Budget Revenues /Funding Sources: Source Amount 2001 Parks and Open Space Bond $1,673,221 - minus remaining Soccer Superfund portion (for soccer use elsewhere - $625,000 - minus buildin stabilization funds (2008) - $150,000 + ARRA Trans ortation Stimulus fundin U to $429,457 TOTAL $1,325,678 Planned Expenditures: (~riainal Budaetl Item Estimated Amount .62 mile x 10' wide Concrete Greenway with one 111.5' x 10' Prefab Steel Bridge (Including clearing, grading, one temporary bridge, sedimentation and erosion control devices, raising one manhole and temporary and permanent seeding) $894,098.54 Additional Construction Administration Fee: (Full Time NCDOT Concrete Certified Site Inspector) $ 81,400.00 Geotechnical Testin $ 26,000.00 Landscaping and Site Amenities: (Signage, Benches, Doggie Waste Stations and Trash/ $ 65,000.00 Rec clin Rece tacles Construction Contin enc 10% $ 89,409.85 Total $1,155, 908.39 Revised Twin Creeks Greenway Budget Item Amount .62 mile x 10' wide Concrete Greenway with one 111.5' x 10' Prefab Steel Bridge (Including clearing, grading, one temporary bridge, sedimentation and erosion control devices, raising one manhole and temporary and permanent seeding) $498,992.40 Additional Construction Administration Fee: (Full Time NCDOT Concrete Certified Site Inspector) $ 81,400.00 Geotechnical Testin $ 26,000.00* Landscaping and Site Amenities: (Signage, Benches, Doggie Waste Stations and Trash/ Rec clin Rece tacles $ 65,000.00* Construction Contin enc (15% $ 74,848.86 Total $746,241.26 * Estimated ~1r>re~.T a s Coulter~Jewell Thames , va 777 WEST A:nEN STREE+ C URHh N. Nr Y7%Ot p 919 8H2:G3de :379 EBH.d Et5 November 25, 2009 Mr. David Cannell, Asset Management and Purchasing Services Orange County PO Box 8181 Hillsborough, NC 27278 Re: Twin Creeks Greenwa_v Bid Certification Mc Cannell: Please fnd enclosed a Certified Bid Tabulation for the Twin Creeks Greenway project. Bids were opened and read publicly on Thursday, November 19, 2009, at 3:00 p.m. at the Orange County's Purchasing offices at ] 29 East King Street in Hillsborough. The following revisions and corrections have been made on the Bid Tabulation: 1. In the Eastern Services bid, there was a math error in [he extension of Item 48. The item was incorrectly shown as $1,500.00; and should have been $375.00. Correction of this error did not change the total unaunt bid. Correction of this error does not change the order of bids. 2. In the White Oak Construction hid, there was a math error in the extension of I[em 29. The item was incorrectly shown as $113,500.00, and should have been $113,560.00. Correction of this error did not change the total amount bid. Correction of this error does not change the order of bids. 3. In the North State Environmental bid, there was a math error in the extension of Item 22. The item was incorrectly shown as $17,250.00, and should have been $17,205.00. Correction of this error did not change the total amount bid. Correction of this error does not change the order of bids. We would also like to note that the DBE subcontractor listed in the bid by Hy-Tech Construction does not appear to be listed on NCDOT's list of pre-qualified subcontractors. This may would prove problematic for the DBE goal if Hy-Tech Construction were the low responsive, responsible bidder. The lowest bid received was submitted by McQueen Construction, Inc. at $498.492.40. The second lowest bid received was submitted by Eastern Services LLC (dba Raleigh Paving) at 6 $517,137.00. The third lowest bid received was submitted by Narron Contracting, Inc. at $575,937.00 The Certified Bid Tabulation is furnished to the County to assist in its review of the submitted bids for the purpose of awarding a contract to the lowest responsive, responsible bidder. If you have any questions about this project, or need additional information, please do not hesitate to give me a call. Sincerely, Cbulter Je~3~e11 Tham c, PA Steven P. 1.3~silc~, Pl~ Project Engineer Ce: Marabeth Carr, Orange County Karen Lincoln, Orange County Jeff Thompson, Orange County Marta Mathes+~s, NCDOT John Hunsinger, NCDOT Carolinas AGC -Raleigh Service Office Carolinas AGC -Triad Service Office Hispanic Contractors Association of the Carolinas Reed Construction Data McGraw Bill Construction Hy-Tech Construction Stephanie Griffin, Triangle Grading and Paving Tammy Wall, Narron Contracting Hine Sitework Patriot Building Harvey McQueen, McQueen Construction Bruce Hollis, White Oak Construction Raleigh Paving Sullivan Eastern Mike Anderson, North State Em~ironmental BID TABULATION SUMMARY TWIN CREEKS GREENWAY BID #274 BID FOR: TWIN CREEKS GREENWAY BID AWARDED TO: CLOSING DATE: 11/19/2009 CLOSING TIME: 3:00 PM BID PRICE: BUDGETED AMOUNT: BIDDER LICENSE NUMBER LUMP SUM COST HY-TECH CONSTRUCTION RALEIGH, NC 31410 $591,169.85 TRIANGLE GRADING AND PAVING BURLINGTON, NC 17456 $636,299.83 NORTH STATE ENVIRONMENTAL, INC WINSTON SALEM, NC 49529 $742.581.42 EASTERN SERVICES LLC, (DBA RALEIGH PAVING) APEX, NC 55119 $517,137.00 MCQUEEN CONSTRUCTION, INC BAhIAMA, NC 36982 $498,992.40 WHITE OAK CONSTRUCTION CORP NEW HILL, NC 37337 $583,685.00 HINE SITEWORK INC GOLDSBORO, NC 52225 $679,602.00 NARRON CONTRACTING, INC MIDDLESEX, NC 62426 $575,937.00 NOTE: SEE NEXT PAGE FOR DETAILED TABULATION ~,- W J ,4-{~ ~f ~ ~~s-aoo~-o~~- 9 ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZE THE COUNTY MANAGER TO EXECUTE ON BEHALF OF ORANGE COUNTY A CONTRACT AND ANY CHANGE ORDERS WITHIN THE BUDGETED AMOUNT WITH MCQUEEN CONSTRUCTION FOR THE PROJECT KNOWN AS THE TWIN CREEKS GREENWAY PROJECT U-4726 GA WHEREAS, Orange County solicited formal bids on the County website, the North Carolina Department of Transportation (NCDOT) website and in the Durham Herald Sun Newspaper on October 25, 2009; and WHEREAS, eight bids were received and opened on November 19, 2009; and WHEREAS, the low bid was confirmed as satisfactory to meeting Orange County qualifications; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of County Commissioners that the County Manager is hereby authorized to execute on behalf of Orange County a contract with McQueen Construction in the amount of $498,992.40 and any change orders within the budgeted amount for the Twin Creeks Greenway project, pending concurrence with award by the North Carolina Department of Transportation. BE IT FURTHER RESOLVED by the Orange County Board of County Commissioners that the Manager is authorized to work with NCDOT and/or the Federal Highway Administration to approve change orders in a method consistent with NCDOT and/or the Federal Highway Administration policy and procedures, but not to exceed the approved project budget without additional Board action. Adopted this 7th day of December 2009. Valerie Foushee, Chair Orange County Board of Commissioners Donna Baker Clerk to the Board