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HomeMy WebLinkAboutORD-2009-145 - Finance - Fiscal Year 2009-10 Budget Amendment #3 10/20/2009 -4noR0-a©o~-145 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 20, 2009 Action Agenda Item No. L~- - n SUBJECT: Fiscal Year 2009-10 Budget Amendment #3 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. COPS 2009 Technology Program Grant Project Ordinance INFORMATION CONTACT: Gary Humphreys, (919) 245-2453 Attachment 4. 2009 Recovery Act JAG Program Grant Project Ordinance Attachment 5. Fairview Park Capital Project Ordinance PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2009-10. BACKGROUND: Animal Services The Orange County Animal Services Department has received notification of a grant award of $2,400 from the Petfinder.com Foundation to fund a feline vaccination program at the Orange County Animal Shelter. By providing these funds, the foundation believes it will reduce the outbreak of feline viruses in animal shelters and, consequently, reduce the number of homeless cats euthanized for health reasons. These viruses are treatable and protecting the cats at intake can decrease the chances of it spreading through the facility. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 1) 2 Housing and Community Development 2. Orange County has received notification of the receipt of $2,000 from the United Way of the Greater Triangle fora regional homeless initiative- entitled "Project Homeless Connect." The 3`d annual Project Homeless Connect was held on Thursday, October 8, 2009 at the Hargraves Community Center in Chapel Hill. This is a one-day, one-stop event to serve people experiencing or at risk of experiencing homelessness in Orange County. Services included health and dental screenings and care, mental health program enrollment, legal services, job readiness and education resources, housing applications and counseling, and more. Funds received covered the costs of rental equipment for the event. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 2) Register of Deeds 3. The 2009 appropriations bill (S.L. 2009-451) of the State Approved Budget for FY 2009- 10 made several changes to Register of Deeds recording fees. These fee changes will have no impact on County revenues, as the increased revenue will go directly to the State. See the table below for the new fee amounts: Descri tion Current Fee New Fee Effective Date Marriage Licenses $50.00 $60.00 September 1, 2009 $12.00 (15 Page); $17.00 (15 Page); Deeds $3.00 each $3.00 each October 1 2009 additional page; additional page; , $2.00 verification $2.00 verification $22.00 (1S Page); $28.00 (15 Page); Deeds of Trust and $3.00 each $3.00 each October 1 2009 Mortgages additional page; additional page; , $2.00 verification $2.00 verification This budget amendment amends the County Fee Schedule to include the above stated fee changes. Health Department 4. Refer to separate Action Agenda Item on tonight's agenda regarding receipt of H1 N1 Phase I and ll influenza funds. (See Attachment 1, Column 3) 5. The Health Department has received funds totaling $1,500 from Research. Triangle Institute (RTI) International for the department's participation in a research pilot study. RTI International, in collaboration with the project's dental consultants, utilized the health department's dental clinic, staff and clients to train dentists who will perform data collection in Alaska. The dental clinic was used two, half-day sessions to perform dental inspections on scheduled patients. As one of the reciprocal services to the department, two project dentists provided standard clinical exams for all patients. 3 For participation in the pilot study, the County received $500 per half day of clinic use, and $500 for the department's dental staff time and supplies, for a total of $1,500. The department plans to use the funds to install a used panorex x-ray machine donated by a local dentist. This budget amendment provides for the receipt of these funds. (See Attachment 1, Column 4) Sheriff Department 6. During FY 2008-09, the Sheriffs Department had two patrol cars that were totaled in separate accidents. An appropriation is requested to allow for the purchase of two new Sheriffs patrol cars. Insurance proceeds received during FY 2008-09 for both vehicles totaled $22,043. Cost of replacing the vehicles, complete with equipment installation and installation of the striping package is estimated at $50,000. Sheriff vehicle replacement has been minimal or unfunded for the past two years and vehicles for new patrol staff coming out of Basic Law Enforcement Training will be unavailable if these vehicles are not purchased. This budget amendment appropriates fund balance from the General Fund of $50,000 generated from the insurance proceeds received during FY 2008-09, as well as carry forward FY 2008-09 funds of $27,957 within the Central Services department budget that reverted to the County's fund balance. In order to carry funds forward and authorize their expenditure in fiscal. year 2009-10, it is necessary for the Board to approve the attached amendment. (See Attachment 1, Column 5) 7. The Sheriffs Department has received notification of a Community Oriented Policing Services (COPS) 2009 Technology Grant for $190,000 from the U.S. Department of Justice. This grant provides for the purchase of in-car video systems for patrol vehicles. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (See Attachment 1, Column 6 and Attachment 3, COPS 2009 Technology Program Grant Project Ordinance) 8. The Sheriffs Department has also received notification of additional funds of $38,746 related to the FY 2009 Recovery Act Justice Assistance Grant (JAG) Program from the U.S. Department of Justice as authorized by the American Recovery and Reinvestment Act of 2009. This additional grant award, similar to the one approved by the Board of County Commissioners at their August 18, 2009 meeting, is a joint venture between Orange County, and the Towns of Chapel Hill and Carrboro. For reporting purposes to the grantor, Orange County will serve as the fiscal agent, and the towns will provide the Sheriffs Department with copies of all invoices for their portion of the grant. Orange County plans to use its portion ($7,749) for the purchase and installation of an In-Car video system and radar unit in a patrol vehicle. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (Attachment 1, Column 7 and Attachment 4, 2009 Recovery Act JAG Program Grant Project Ordinance) Department of Social Services 9. The Department of Social Services has received notification of additional Adoption Enhancement Funds donations totaling $5,176 to offset costs for the on-going needs of foster care children. These funds are located in a separate fund outside the General Fund. This budget amendment provides for the receipt of these grant funds for the above stated purpose. 4 10. The department has also received $30,824 through the Emergency Food and Shelter Program, as authorized by the American Recovery and Reinvestment Act of 2009. These funds will supplement and expand ongoing efforts to provide food, shelter and supportive services for Orange County citizens during the economic crisis (i.e. rent and utility payment assistance). This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 8) Department on Aging 11. The Department on Aging has received revenue for the following programs: • Senior Lunch Program -additional funds totaling $35,200, from the towns of Hillsborough and Carrboro, Senior Care Inc.,. and the NC Division of Aging and Adult and Adult Services (DAAS). Hillsborough ($1,300) and Carrboro ($1,007) contributed, through each town's outside agency funding process, for the purchase of additional meals. Funding from Senior Care, Inc. ($15,000) will provide meals for the organization's Adult Day Health Center clients. The department also received $17,893 from DAAS as authorized by the American Recovery and Reinvestment Act of 2009. The funds will be used to purchase additional meals for program participants. A local match of $1,988 is required and already included in the department's budget. • Frail Elderly -funds totaling $500 for low-income, senior adults items and services, such as Lifeline, emergency food and medication. • Family Caregiver Support Program -funds totaling $25,672 from the Triangle J Council of Government's Area Agency on Aging for in-home services, day care services and continuing the group respite program at the senior center. Funds will also supply program supplies and training materials. • Case Assistance -additional Home and Community Care Block Grant funds of $10,000 from the NC Division of Aging and Adult Services. These funds will continue the African-American Outreach project, begun in 2007. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 9) Legal Services 12. Refer to separate Action Agenda Item on tonight's agenda regarding. changes to the County Attorney Office's staff and contracting outside legal services. (See Attachment 1, column 10) County Capital Project Ordinances 13. At its June 16, 2009 meeting, the Board of County Commissioners approved the use of $175,023 in Hillsborough/Cheeks District Payment-in-Lieu funding for Fairview Park construction. That evening the Board also approved $500,000 in Parks and Recreation Trust .Fund (PARTF) funding, pending the grant's approval. The department received award notification on August 21. This budget amendment provides for the receipt of these funds for the above stated purpose. (Attachment 1, Column 11 and Attachment 5, Fairview Park Capital Project Ordinance) 5 Solid Waste -Bradshaw Quarry Convenience Center 14. At its September 15, 2009 meeting, the Board of County Commissioners directed staff to provide cost information and budget amendments for keeping the Bradshaw Quarry Convenience Center open. The Solid Waste Department estimates it will incur expenses totaling $23,517, if the center remaining open from September 21, 2009 through January 2, 2010. Cost information is outlined below. Category Cost Description Personnel $14,178 Salary, benefits, nonpermanent wages Utilities $1,551 Lease, telephone, electricity Other Operations $7,788 Vehicle supplies, equipment, repairs Total $23,517 Funding was not included in the Sanitation division's budget to keep the center open after September 21. Therefore, staff requests the Board appropriate funding from the County's fund balance to keep the center open through January 2, 2010. (See Attachment 1, column 72). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager- recommends the Board of County Commissioners approve budget, grant and capital project ordinance amendments for fiscal year 2009-10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: #2 Receipt of 52,000 from the United Way of the #3 Receipt of H1 N1 #4 Receipt of 51,500 from #8 Community Oriented #1 Grant award of $2,400 from the Petfinder.com Greater Triangle fora Phase I and II Influenza RTI Intematlonel for the department's participation #5 Fund balance Policing Services (COPS) 2009 Technology Grenl in Original Budget Encumbrance Carty F d Budget Aa Amended Foundation to fund a regional homeless Initiative entitled'Project funds totaling 500,000 by the Health Department in a research pilot study, appropriation of 550,000 the amount of $190,000 orwar s Through BOA #2 Feline vaccination Homeless ConnecP. (Refer to separate Actors Funds will be used to to replace tvvo sheriff from the U.S. Depertmenl ra rem at the Oren a P ® 0 County Animal Shelter Funds received covered Agenda Item on foNght's install a used anorex x- P patrol vehlGea. of Justice provides monies for the purchase of In-car . the coats of rental a soda . g ~ ray machine donated bye local dentist video systems for patrol equipment for the event. . vehicles. Genera/Fund Revenue Pro a Taxes S 130 671,196 S S 130,571,196 S S ; ; ; Sales Taxsa S 78,873,406 ; S 18,873,406 ; ; S S ; ; License and Permits ; 288 000 S ; Taa,000 ; ; S S ; ; Into ovemmental C ; 18,724,924 ; 5 18,81a,289 ; S S 80 000 S ; ; ; harges for Service ; 9,899,1197 ; S 9,898,887 ; ; ; S ; nvsalment Eam n s 8 , 00 8 0,00 : Miscellaneous S 782,818 ; S 782,794 S 2,400 S 1600 Transfers from Other Funds ; 2,000,000 S ; 2,000,000 Fund Balancs ; - S S 48,798 S 60 000 Total General Fun Revenues S 177,5a9 039 S ; 177,751,388 S 2 400 S S 80 000 60 S , , 1, 0 ; 60 000 ; ExOenditures Govemin 6 Mana ement S 8,882,901 S S 8,882,901 S 2,400 S S S ; General5ervices S 27,760,627 S S 20,335,509 ; S S ; ; Communi 8 Environment ; 4,077,780 ; ; 4,077,780 ; S S S ; 5 Human Services P b ; 33 414,481 S S 33,612,432 S ; S 80,000 S 1 600 ; S ; ; u lic Safe ; 16,968 476 ; - S 18,968,476 ; S S , S S Culture R Recreation ; 4,180 633 ; S 4,176,133 ; ; S S 60 000 ; Education S 81,886,662 ; S 81,885,662 S 5 Transfers Out S 8,295,788 ; S 8,344,698 Tots enara FundApproprlatlon ; 186,014,167 5 f 177,761,398 S 400 S S 00 000 S 1 500 S 7,425,118 S S s e , , ; 80000 ; - • a i Park Payment-In-Cleo Fund Revenues Transfer from General Fund ; S ro ruled Fund Balancs Ex enditures ; ; . Transfer to County Cepltal Project ; S S = S S ; S uommumry Development Fund (Homeiassness Partnership) Revenues Grant Pro/act Fund Revenues #2 Receipt of 52,000 from #1 Grant award of 52,400 the United Way of the from the Petfinder.com Greater Triangle for a Original Budget Encumbrance Carry Budget As Amended Foundation to fund a regional homeless initiallve entitled'ProJect Forwards Through BOA #2 Feline vawlnatfon Homeless Connect' program al the Orange . Funds received covered County Animal Shelter. the wets of rental equipment for the event. #3 Receipt of H1N1 Phase i and II iMluenze funds totaling 580,000 by the Health Department (Re/er fo separate Action Agenda Item w tonight's agenda). #4 Receipt of 51,500 from #6 Community Oriented RTI International for the Policing Servkaa (COPS) department's participation #5 Fund balance 2009 Technobgy Grant in in a research pilot study. epproprla0on of 550,000 the amount o(5190,000 th D f U S k t Funds will be used to to replace Iwo eherifF e rom . . epar nert ~ Justice provides monies Install a used panorex x- patrol vehices. for the purchase of in<:ar ray machine donated by a video systems for patrol local dentist, vehicles. Ints overnmsntal S 462,741 S 858,068 790000 Cha ss for Services S 24 000 S 24,000 Trsnsfer from General Fund S 73,786 5 73,786 Miscellensous S Trsnsfer from Other Funds S A ro dated Fund Belanca 5 ofa Revenues S 660,628 S - S 955,843 S - S - S - S - S S 180,000 Ezoanditures NPDES Grant S Communi and Envlronmant ; - S - S S - S - S S - S - S Child Care Health -Smart Start S 73,151 S 73,161 Scattered Site Housin Grant ; Canboro Growin Health Kida Grant ; Health Carolinians $ 5 Health 8 Wellness Trust Grent S 91,210 S 91,210 Senior Citizen Health Promotion S 93,932 S 93 832 Dental Health -Smart Start S S Intensive Home Vleitln 5 86,037 S 88,037 Human Rf hla 8 Relations HUD Grant S S Senior Citizen Health Promotion Multi-Yr 5 ; 4,000 SeniorNet Pr rem Multi-Year S S Enhanced Child Services Cwrd -SS S S Diabetes Education P rem Multi-Year S S 203,532 Human Services S 324,330 ; 531 862 S - S - S - S - S - ; Crtminai Justice Pertnerahi Pro ram $ 226 196 5 226 196 Hazard Miti ation Generator Pro act 5 Buller Zone Prolectbn Pro ram 600 MHz Communications Trenaition 5 Secure Our Schools - OCS Grant Citizen Co s Council Grant 5 COPS 2008 Techrwl Pro ram 5 5 COPS 2tR19 Technol P rem S 5 190 000 Justice Asaitence Act JAG Pro ram Public Ssfe S 228,198 S - S 197 765 S 423,981 S - S - S - S - S - S 190 000 oral pend(furea S 550,528 S - f 955,843 S - 5 - S - S S - 5 190,000 0 Attachment 7. Orange County The 2009-70 Orange County Buc #8 Funds totaling 530,824 #7 Additional funds of authorized by the 538,748 from the U.S. American Recovery and ReinvealmeM Ad to #11 Ce itai Pro p lad - Depenment of Justice ea authorized by the provide food, shelter and #9 Additional funding for the Department on Aging's #10 Fund balance Transfer of E775,023 in Hillaborough/Cheeka #12 Fund balance American Recovery and supportive services for Orange County dtizena Senior Lunch (535,200), appropriation of 5119,684 for the addition of a staff DisUid PaymenNn-Lieu appropriation of $23,517 Reinvestment Ad of 2009. Orange County lena to during the economic Freil Elderly (5500), F il C attome sition and y po funding and 5500,000 to keep Bradshaw Quarry Budget As Amended p use Its portion (57,749) for trials. The department has l am ere aver Su y 0 PPS ($25,872) and Cere conlrecled legal aervioea. pARTF grant for Fairview Perk construdion (See Cornenience Center Open through January 2 Through BOA #3 the purchase and i a so received additional AdopBon Enhancement Assistance ($10,000) Refer ro se era ( P ~ agenda item ) . Attachment 8, Fairview , 2010. nstallagon of en inter video system and radar Funds donations ($5,176), prams . . park Ce ta/ Pro' ~ unit in a patrol vehlde. which are located in a Ordinance ) separate fund outside the General Fund. Genere/Fund Revenue Pro a Taxes Sales Taxaa S 5 5 S S S ; ; S 130,871198 License and Parmita ; ; - 5 ; S S 5 S S 5 18,873,408 Into ovemmentat 5 S 30,824 5 37,979 ; S 5 S ; 2811,000 5 18 987 102 Char se for Sarvlce ; ; S 33,393 S S S , 5 9 732 290 nvestmant m n s Miscellaneous , , ,0 0 Trensfere from Other Funds 5 788,884 Fund Balsncs S 119,884 5 23 817 S 2 000 000 5 241 979 ofal snare/ Fund Revenues ; S 30 824 S 71 372 ; 119,884 ; ; 23,817 , 5 178130 888 ExOenditure9 Govemin b Msna ement ; ; ; ; 119,884 S S ; 8 804 988 General Services ; S 5 S S 5 23,817 , ; 20 389 028 Communl 6 Environment ; ; S ; ; 5 , ; 4 077 780 Human Services ; S 30,824 ; 71,372 ; S 5 , , S 33 898 129 Public Safe ; S 5 5 5 5 , , ; 17 008 478 Culture b Recreation S S S ; S ; , , 178 ; 4 133 Education Tranafere Out , , 5 81 888 882 Total enera Fund AppropHat(on ; s ; 30 824 e S 71,372 ; 119,884 ; 5 23 817 S 8,344 898 S 178130,888 - + a a i Park Payment-In-Lieu Fund Revenues Transfer from General Fund A ro Meted Fund Balance ; 175,023 5 S 178 023 Ex enditurea Transfer to ounty apitel Project ; ; ; S ; 178,023 ; - S 178,023 Community Development Fund (Homeh Revenues Into ovemmental Transfer from General Fund ; 42,728 Total Revenues ; ; ; ; S 27,184 ; ; - 5 89,882 Expenditures Homelessness Pertnerahi P ram ; 89 982 O Great ProJecf Pund Revenues if6 Funds totaling 530,624 #7 Additional funds of authorized by the 536,746 from the U.S. American Recovery end #11 Capllal Protect - Department of Justice as Reinvestment Ad to provide food, shelter and fl9 Additional funding for #10 Fund balance Trenafer of S775,023 in authorized by the supportive services for the Department on Aging's appropriation of 5119 664 HillsboroughlCheeka #12 Fund balance American Recovery and Orange County citizens Senior Lunch (535,200), , for the addition of a staff District Payment-In-Lieu appropriation of 523,517 Reirnestment Act of 2009. during the eeonamic Freil Elderly ($500), attorney position and funding end 5500,000 to keep Bradshaw Quarry Budget As Amended Orange County plena to crisis. The department has Family Caregiver Support contracted legal services. PARTF grant for Fairview Convenience Center Through BOA #3 use its portion (57,749) for also received additional (525,672) and Care (Re%r to seperete park construction. (See Open through January 2, the purchase and Adoption Enhancement Assistance (510,000) agenda item.) Attachment 6, Fairview 2010. Installation of an in-car Funds donations ($5,176), progrema . perk CapNal Pro/ecf video system end reder "filch are located in e Ordinance) unit In a patrol vehicle. separate fund outside the General Fund. Inte overnmsntal 38 746 S 1,088,804 Charges for Services f 24,000 Trenafer from General Fund S 73 788 Mlscelieneous ; Transfer from Other Funds S A ro rlated Fund Balance f Total Revenues S 38,748 S - S - S - f - S - f 1 194,889 Expenditures NPDES Great f Communi and Environment f - 5 f - f f f - f Child Care Health -Smart Start f 73,181 Scattered Sile Houain Grant f Carrboro Growl Health Kids Great f Heellh Cerollnfana ; Health 8 Wellness Trual Great f 91,210 Senior Citizen Health Promotion f 93 932 Dental Health -Smart Start f Intensive Home VlaRln 5 88,037 Human Ri hta 8 Relations HUD Grant f Senior Citizen Heellh Pronrotfon Multi-Yr f 4,000 SeniorNel Pro rem Multi-Year f Enhanced Child Services Caord -SS f Diabetes Education P rem Multi-Year Human Services S - S - f - S - S - f - S ~1 882 Criminal Justice Partnerahi Pro ram ~g 1gg Hazard Mili anon Gerrorator Pro act Buffer Zone Protection P ram f 800 MHz Communicetlona Tranaitbn 5 Severe Our Schools - OCS Grant S Citizen Co a Council Great S COPS 2008 Technob P ram COPS 2009 Technol P rem S 180 000 Justice Asaitance Act JAG P ram S 35 748 S 238 531 Public Safe f 38,748 f - S - f - f S - f 882,727 Total Ezpendlfures ; 38,748 f - S - f - f - f - f 1 184 889 0 Alta ~o Year-To-Date Budget Summary Fiscal Year 2009-10 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 dditional Revenue Received Through Budget Amendment #3 October 20, 2009 Grant Funds $31,000 Non Grant Funds $268,647 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards $98,798 General Fund Fund Balance Appropriated to Cover Unantici ated Expenditures $143,181 Total Amended General Fund Budget $178,130,665 Dollar Change in 2009-10 Approved General Fund Bud et ~ $541,626 Change in 2009-10 Approved General Fund Budget 0.30% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time E uivalent Positions 838.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009-10 907.950 oap-aoo~+-s~~ ii Community Policing Services (COPS) 2009 Technology Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Policing Services (COPS) 2009 Technology Grant. These are federal funds through the U.S. Department of Justice Office of Community Policing Services program. This grant program provides funding for the Sherifrs Department to purchase In-Car video systems for patrol vehicles. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (2009-10) -COPS 2009 Technology Funds $190,000 Total $190,000 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: COPS 2009 Technology Grant Program $190,000 Total $190, 000 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no positions authorized through this grant project ordinance Section 9. This project ordinance is in effect until March 10, 2012. Adopted. this 20th day of October 2009. ~~~~~GC-W Y}en oR~-aoo9-1Q-~ la FY 2009 Recovery Act Justice Assistance Grant (JAG) Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the FY 2009 Recovery Act Justice Assistance Grant (JAG) Program as awarded to the Orange County Sheriff Department by the U.S. Department of Justice. This grant award is a joint venture between Orange County, and .the Towns of Carrboro, Chapel Hill, and Hillsborough to support a broad range of activities to prevent and control crime. Orange County will serve as the fiscal agent for .the grant, and the towns will provide the County with copies of invoices for reimbursement for their portions of the grant. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Recovery Act JAG Program (2009-10) $197, 785 Recovery Act .TAG Program -Part II Funds (2009-IO) $38, 746 Total $236,531 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Recovery Act JAG Program (2009-10) $236,531 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full-time equivalent County positions are related to this grant project ordinance. Section 9. This ordinance supersedes all previous "FY 2009 Recovery Act Justice Assistance Grant (JAG) Program" Grant. Project Ordinances. Section 10. This project ordinance, originally adopted on August 18, 2009, is in effect until February 28, 2013. Adopted this 20th day of October 2009. oav-aoo9-14a Fairview Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Fairview Park.. Alternative Financing has been issued in place of 2001 Bond Funds. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY2008/09 Amendments FY 2009/10 2001' Bonds 150,000 150,000 Transfers from Other Projects 75,000 175,023 250,023 Alternative Financing 700,000 700,000 Grant Funding 500,000 500,000 Total $925,000 $675,023 $1,600,023 Section 4. The following amount is appropriated for this project. FY2008/09 Amendments FY 2009/10 Professional Services 34,350 34,350 Design 95,000 95,000 Construction 766,150 675,023 1,441,173 Athletic Fields 29,500 29,500 Total $925,000 $675,023 $1,600,023 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend .the ordinance or close the project ordinance upon completion of the project. Adopted this 20th day of October 2009. ~Jo('p . ,~oo~ ~yJ~ /© •ao -- ray ~ iv The Board adopted the Bond Order for the issuance of General Obligation Refunding Bonds in the maximum amount of $27,OOO,OOOto refund Public Improvement Bonds issued in 2001 and 2003; and adopted the Resolution Regarding Publication of Bond Order. ~f n. Fiscal Year 2009-10 Budget Amendment #3 The Board approved budget, grant and capital project ordinance amendments for fiscal year 2009-10 for Animal Services, Housing and Community Development, Register of Deeds, Health Department, Sheriff Department, Department of Social Services, Department on Aging, Legal Services, County Capital Project Ordinances, and Solid Waste -Bradshaw Quarry Convenience Center. o. Chance in BOCC Regular Meeting Schedule for 2009 The Board amended its regular meeting calendar for 2009 by adding a Board of County Commissioners' joint meeting with Alamance County on Monday, November 9, 2009 at 7:00 p.m. The meeting will be held at Alamance Community College in the Auditorium, Room 301 in the main building, 1247 Jimmie Kerr Road, Graham. The college is located at the Haw River Exit, #150. ~ Acceptance of Funds for Work First Subsidized Emplovment This item was removed and placed at the end of the consent agenda for separate consideration. ~ Contracting with Property Information Management Svstem Software Vendors Project Managers, and Transitional Contract Assistance The Board 1) authorized the County Attorney to develop/finalize the appropriate documents and contracts for implementing the Property Information Management System (PIMS) software including: o Two contracts for the software vendors (Patriot Systems and IIS) o One for the licensing agency for the Billing and Collections component (NCACC) and o Two for the project management consulting firms (Barry Strock Consulting Associates and Visser Project Management Associates); 2) Authorized the Chair to sign all documents and contracts as developed by the County Attorney; 3) Authorized the County Manager to approve and sign contracts for transitional assistance with contract or temporary employees not to exceed $250,000; 4) Authorized the County Manager to approve and sign contracts for additional customizations to the software not to exceed $300,000; and 5) Authorized the County Manager to approve and sign future contracts for PIMS related hardware purchases not to exceed $75,000. r. Approval of BOCC Retreat Agenda The Board approved the proposed Board retreat process for November 14, 2009 full day retreat. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA: ~ Acceptance of Funds for Work first Subsidized Emplovment The Board considered accepting federal funds to support short term employment for Work First recipients and approving use of temporary positions for the employees.