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HomeMy WebLinkAboutMinutes - 19781106761 MINUTES ORANGE COUNTY BOARO OF COMMISSIONERS NOVEMBER 6, 1978 The Board of County Commissioners met in regular session on Monday, November 5, 1978, at 10:00 a.m., in the Commissioners' Room of the Courthouse in Hillsborough, North Carolina. Members present: Commissioners Richard Whitted, Norman Gustaveson, Donald Willhoit, Jan Pinney and Norman Walker. Chairman Whitted opened the meeting by asking if any member of the Board wished to add additional items to the agenda. The following items were added to the agenda: Agenda Item 15: Chapel Hi11 Housing Authority Agenda Item 6C: Appointments to Carrboro Planning Board Agenda Item 16: Human Services Planning Committee Request _ to Authorize County Attorney to Draw up a Resolution Defining Purpose and Functions of Human Services Advisory Council Agenda Item 2: Minutes of October 17, 1978 The Clerk was asked to correct the minutes and resubmit them for approval at the next meeting. Agenda Item 3: Orange County Guide to Family Resources Ms. April Hart, from the Orange County Women's Commission, presented the Commissioners with the "Orange County Guide to Family Resources". She said the Guide was sponsored by the Orange County Mental Health Association and the Orange County Women's Commission. The purpose is to facilitate accessibility of resources to family, individuals and human service workers and to help and encourage citizens find and use resources. She gave special thanks to the Mental Health Association and Women's Commission far their help in completing the project. She said the Village Advocate printed and would distribute the Guide to the homes it reached. Other Guides will be sent to northern Orange County via mail. The Guide will also be available at 125 county agencies. Agenda Item 4: Orange County Day Care Co_alition_Requests Commissioners to Endorse their Efforts to U hold Da Care Standards in North Carolina A representative of the pay Care Action Group asked the Board to endorse the following proposals which would compromise the state's proposed standards: 1) Child care ratios for certified centers should be lowered as follows: Dne adult per five children between the ages of 6 weeks to 2 years; one adult per seven children age 3; one adult per nine children age 4; one adult per 10 children age 5 and one adult to 12 children age 6. 2) All staff-child ratios should be based on enrollment rather than average attendance. 3) Spate requirement for certified centers should be 30 square feet per Child indoors and 75 square feet per child outdoors. 4) Support only two standards of day care rather than three. 5) State should reimburse at same rate for county supported agencies as other agencies. 6) State should appropriate more funds for quality day care. 762 She explained several concerns of the Day Care Action Group. For children 2 and under there is an increase in the number of children under the supervision of one adult. Her concern was the safety factor as well as'the quality of the program. She also expressed concern that the centers dependent on state funding would have to go to the small room ratios which would decrease the number of children at the centers by about 20 percent. She said that the state is not presently requiring any training for day care directors. Commissioner Gustaveson asked the impact on Orange County if the state's proposal or compromise proposal were accepted. The representative from the Day Care Action Group estimated one-half of the current staffing in centers would have to be dropped because the state will not pay to maintain ratios other than those they have established. Also, in Orange County, most of the certified centers are in churches with small rooms which would cut down on group sizes if the centers adhered to group size ratios. Commissioner Gustaveson asked the impact this would have on the Community School for People Under Six on space ratios and adult child ratios. Sue Russell said the state requires we lower the staff-child ratios or the state will not reimburse us. She felt room size ratios should not be honored at the expense of providing a quality program for the children. Commissioner Whitted asked the cost per child ratio per week. The speaker' said current rates are $151 per month for children age 3 and above and $168 far children age 2 and under. The Day Care Coalition proposes $133 far children age 3 and above, and $176 for children age 2 and under. She said the Department of Human Resources requested the rating from HEW and North Carolina was one of only nine states adhering to these figures. Commissioner Gustaveson asked for Noblitt's article to be submitted with the Day Care Action Group's critique. He also asked the Board be provided with the current state budget item on day care. Mrs. Bertie Howard said she would have this information far Board review by the end of the week. Commissioner Willhoit said the Board supported the compromise but needed additional information and data to be able to take this item up at the December Legislative Conference. He suggested getting support from other counties. He also suggested having information ready before November 14th so the Board could discuss this matter with the legislative delegates. Agenda Item 5: Resolution Endorsing Energy Conservatjon through Controlled Thermostat Settings Commissioner Gustaveson moved, seconded by Commissioner Willhoit, to adopt the Resolution Establishing Orange County Energy Policy. Uote: ayes, 5; noes, 0. For copy of said Resolution, see page 772 of this book. Agenda Item 6A: Appointments to Council on Aging_ Commissioner Willhoit said he wanted to add another name to the list of nominees to be appointed to the Council on Aging. He said he would like to see a. list of the continuing members of the council before making the appointments. He asked that this item be postponed until the third Tuesday meeting, Agenda Item 66: A~pointm_ents to Governor's Energy Awareness Conference Commissioner Whitted asked Commissioner Gustaveson if he would like to recotnmen~ three persons to attend the conference. Commissioner Gustaveson said he would like to see the following agencies or departments send representatives: 1) Energy Coordinator, 2) JOCCA and 3) Agricultural Extension Homemakers. He suggested Carol Fitzgerald to be the Board's designee to represent the elected official. Commissioner Whitted asked Ms. Fitzgerald to coordinate with the other two agencies and let the proper representative of the Governor's Conference know who will be attending. Agenda Item 6C: Appointment to Carrboro Planning Board Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to appoint Nancy Salmon to the Carrboro Planning Board. Vote: ayes, 5; noes, 0. 763 Agenda Item 8: H coneechee Re Tonal Librar 's Re uest for Supplemental Appropriations to Continue- ' Use of Student Help Mrs. Edna bawkins and Mr.~5anford, a trustee, were present in the audience to speak on behalf of the library's request. Mrs. Dawkins said the library has had to use money from the contingency fund to pay students for their help since CETA has not been able to provide the library with workers. Mr. Bradshaw said the county had not been given figures for Title III, which is the program that provides the in-school youth workers. He said the county was working with the state to attempt to continue the same type program the county had last year with in-school type experience. P4r. Bradshaw said he hoped the county would be able to provide the library with personnel as soon as the necessary paper work was done. He said there were presently no Title III workers in Orange County. y The County Manager said paper work was not the only problem. He said that someone, presumably the Manpower Advisory Council, would have to decide whether this type program would be allowed. He said it was not automatic. Commissioner Willhoit suggested checking with the Council on Aging to see whether a Title IX might be available to work in the library. Mrs. Dawkins said the library needed young workers who are able to run up and down three flights of stairs. She said the library had lost all but one of their trained helpers. Commissioner Pinney moved, seconded by Commissioner Walker, to appropriate $1,744 from the contingency fund to the Orange County Library. Vote: ayes, 5; noes, D. Agenda Item 10A: Improvements to Efland Cheeks Multipurpose Center _ The County Manager said the main problem with improvements. to Efland Cheeks and to Northside is getting someone to do the work. He said county personnel could do all improvements except blowing in insulation but it would take some time. -- He said contracting out the work .would be expensive. The County Manager explained the Efland Cheeks Multipurpose Center is an "L" shaped building and the side that cannot be seen from the street does not have an outside wall. He said an outside wall needs to be constructed before the building is insulated. Commissioner Walker said the building was never completed. The County Manager said JOCCA submitted a list of improvements he felt were reasonable. The County Manager estimated $3,000 to $4,OD0 in material costs with the use of county labor. Commissioner Walker asked how long it would take to complete this project. The County Manager explained there were four people who could do the work, two of whom are CETA employees. He said it would be difficult for the county to do the job but it would also be difficult to find someone else to do the work. Commissioner Willhoit questioned the cost effective of using storm windows and blown insulation considering the life of the building. The County Manager said he did not think we should install storm windows. He felt it important to install weatherboard and fix outside walls. He estimated it would cost about $2,500 to fix outside walls exclusive of labor. Commissioner Walker suggested checking into the possibilities of using Efland School since the school board was vacating the building rather than spending money on a building whose life was no more than five years. He felt Efland Cheeks Multi- purpose center needed to be rebuilt if the county wanted to continue using it. Commissioner Willhoit said there are some immediate needs such as replacing windows and commodes in order to make the building functional and some painting was necessary while the building was being used. Commissioner lillhoit said he would prefer allocating money to JOCCA for their use in upgrading the facilities. 764 The County Attorney said JOCCA has a 20 year lease beginning September 1, 1967 and renewable each year at JOCCA's option. He concurred with Commissioner Willhoit's suggestion of appropriating money to JOCCA and letting JOCCA spend the money for specific items. He said .the lease was renewed each year by a letter in which JOCCA also accounted for in kind contributions far a federal program which would also indicate JOCCA eligible far public funds. Commissioner Walker said he thought the best approach was for the Board to turn its attention to Efland School building. Gloria Williams said JOCCA has spent approximately $1,500 on the Efland Cheeks building. Commissioner Walker asked if this expenditure had made the building liveable. Ms. Williams said that the situation was liveable but they were .opposed to heating the outdoors. Commissioner Walker asked JOCCA to weigh the cost of improvements for using the building for one year against the comparable cost of using Efland Cheeks School. Commissioner Willhoit suggested using lay-in insulation rather than blown-in insulation so it could be recovered. Commissioner Pinney said the cost would be the same by the time insulation was installed and removed. Commissioner Gustaveson asked about the possibilities of having Saturday work clinics at Efland Cheeks so the Board could appropriate funds for supplies only and JOCCA could get weekend work parties to do the labor. Ms. Williams said she thought that was possible. ' The County Manager said the county does not own Efland Cheeks School and there are some county departments and a private group interested in the building. Dr. Gertrude Willis, past President of JOCCA Board, said the oil bills far heating the multipurpose center have been astronomical. Mrs. Macadoo, member of the JOCGA Board, told the Commissioners they had spent money and time at night on the Efland Cheeks Multipurpose Center and she would like to keep the building. She felt the county would have to spend more money on Efland Cheeks School and she would rather see these funds go into the multipurpose center. Mrs. Fuller said many people had put in long hours working on the multipurpose center. She said she was grateful for what had been done and she would hate to see the building lost because of a few problems. She said she felt it would cost quite a bit to move to the school. She said senior citizens came to the multi- purpose center every day and it was time to heat the building. Commissioner Walker expressed his concern for spending money on one community center in the county when there were other similar needs all over the county. Commissioner Gustaveson said he felt the county should help on the building's upkeep since the building housed county-sponsored programs. Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to allocate $3,500 to JOCGA for their use in providing more adequate facilities far their programs. Commissioner Willhoit explained the $3,500 figure was to cover the estimated material costs of $2,500 and a provision for some work JOCCA has already provided. Commissioner Gustaveson said he wanted to consider whether these improvements would be long term or temporary. He also questioned labor costs. The County Manager suggested using plastic over the windows instead of storm windows. He told the Board there were no labor costs for installing insulation in the estimated figures. Gloria Williams said she felt JOCCA could pool and mobilize community .labor. Commissioner Walker asked the cost figure for last year's heating bills. He said JOCCA has spent $1,500 and we are appropriating $3,500, which totals $5,OJ0 spent on improvements to the Efland Cheeks Multipurpose Center. 765 Gloria Williams said JOCCA originally requested $5,000 for weatherization. Commissioner Gustaveson said the $3,500 appropriation is for supplies only and labor should be performed by work clinics. There should be no long-term pay back items purchased. Commissioner Pinney asked if the appropriation was contingent on getting work crews. Commissioner Willhoit said, no. Commissioner Gustaveson said he thought the money should be spent on weatheri- zation, health and safety items. Commissioner Walker said there was no cost study made and we had no actual idea of how much would be saved. Commissioner Willhoit moved, seconded by Commissioner Gustaveson to appropriate $3,500 to JOCCA to purchase health, safety and weatherization materials for Efland Cheeks Multipurpose Center. Vote: ayes, Commissioners Whitted, Willhoit, Gustaveson and Pinney. Noes, Commissioner Walker. Commissioner Gustaveson said the $3,500 appropriation should be for supplies and not a work crew and the JOCCA Board is responsible for monitoring supplies. Commissioner Whitted said a letter should be written to JOCCA Board going over our discussion and telling them the purpose of the $3,500 appropriation and their responsibility for spending the money. Ms. Anne Barnes asked if $3,500 could be spent for anything other than supplies and Commissioner Whitted told Ms. Barnes the motion stated the money was only for supplies. The money is appropriated to purchase materials for health, safety and weatherization purposes. Agenda Item lOB: Improvements at Northside Multipurpose Center The County Manager said insulation for the building arrived this week and the county proposed to install the insulation with its own labor. He said the only bid we had to repair the roof was three times the amount anticipated - $14,250. We have been told we would have to remove the old shingles because the roof is not strong enough to support three layers of shingles. He said we would have to send this job out for formal bids and his recommendation is for the county to try to do the roofing ourselves. He said the roof was large and it would take same time but there are no unusual skills required. The county's cost would probably be $7,000 to $8,000 plus labor. He said the building itself is 10,000 square feet. He said within another month, the weather will be too cold and the shingles will break. He said another problem is the roof needs to be replaced before insulation can be installed overhead and both roofing and insulating need to be done. He said once insulation is wet, it never dries out satisfactorily. He said he had planned to lay chicken wire down and put vats on top of the wire because the roof would not support the insulation. Commissioner Pinney suggested putting plastic over the insulation. Corramissioner lJhitted said roofing should be done at the appropriate time and the best method would be to patch the roof now and take precautions to protect the insulation. The County Manager said it would not take long to install the insulation, two to four days. He said we could start roofing and go as far as the weather will let us. He said it.i.s better to shingle a roof in warm weather so the shingles get hot and stick together. Commissioner Walker asked how much it would cast to patch the roof. The County Manager said he did not know. He said it would cost from $7,500 to $10,000 to do the roofing ourselves. He said we needed to go ahead with the insulation and he would talk to the men in buildings and grounds about repairing the roof. The County Manager said a plumber would have to repair and install toilets in the Community School for People Under Six. He said he did not have an estimate for renovating and relocating Orange-Chatham Legal Services or for partitioning office space for staff in former Community School far People Under Six. 766 Commissioner Willhoit suggested getting a plan proposed for Community School for People Under.5ix ready to meet building inspection and fire inspection in Chapel Hill. Commissioner Gustaveson suggested getting started on ramps far senior citizens, repairing and painting walls and ceiling, installing outside door, building a Foyer at the side entrance to cut off drafts and replacing three window screens in the dining room priority items. The County Manager said the county could do these things but he would like to complete insulation first before moving to these items. Gloria Williams asked about renovating and relocating Orange-Chatham Legal Services and who should be responsible for plans and layout for changes needed in Community School for People Under Six. The County Manager said the engineer's estimate was $5,000. Commissioner Gustaveson said layout and having plans meet standards for day care should be JOCCA's responsibility. Commissioner Willhoit said since it is modification of a county building, the county public works department should make the drawings and get approval, Commissioner Gustaveson asked the County Manager to tell department of public works this was a high priority. He said he would like to See the repairs for senior citizens and renovation of Orange- Chatham Legal Services begin immediately. The Finance pirector said the county had a serious problem with personnel. He said there were only two county people in public works and the rest of the labor would have to come from GETA personnel. He felt money should be appropriated for full time personnel. Public works cannot take on this burden without sacri- ficing other county needs. Commissioner Gustaveson said the Board might need to consider additional personnel in public works department. The County Manager said he would get started on repairs for senior citizens in the dining room and the renovation and relocation of Orange-Chatham Legal Services then he would talk to public works about manpower. Commissioner Whitted said he would like to address the manpower problem. The County Manager said he would like to talk with public works first He said public works bore the responsibility for services at Northside the last six months and Efland-Cheeks Multipurpose Center day-to-day operations. Commissioner Whitted said he would like to discuss the needs of the department of public works at the next meeting. He said he would like to move ahead with insulation, repairs to the dining room for senior citizens and renovation and relocation of Orange-Chatham Legal Services. Commissioner Willhoit said he would like to get an indication of what is needed to provide hot water in the bathrooms. Ms. lilliams said she would like to see the repairs to toilets for Community School for People Under Six. Commissioner Gustaveson said we need drawings and to tack to public works so we will know what is needed. The County Manager said the overriding problem is for the Board to decide haw they want to use the building so an architect can design what is needed. He said an expenditure such as the toilets might be ruled out in the final design. Commissioner Whitted said the Board did not have an overall plan for the building but did have a report that the building was structurally sound. He said he did not want to do something now that might have to be undone in the future. 767 Commissioner Willhoit said the question is, are we going to make a long term commitment to day care. He said he thought the repairs indicated that we are. He said he did not see the need for day care diminishing within the next ten. years. Commissioner Gustaveson said he felt the decision on long-term day care was JOCCA's decision. Commissioner Willhoit said he .thought the Commissioners were to decide on priorities and allocation of space in the building. Commissioner Whitted said, as it stands now, improvements to the dining room for senior citizens and renovation and relocation of Orange-Chatham Legal Services are in the works and plumbers are to be contacted for work in bathrooms. The County Manager said someone needs to give public works the standards to go by. A person representing the Community School for People Under Six said she would furnish standards. Commissioner Willhoit offered his help. Commissioner Willhoit said he thought the partitioning of office space for the staff should be JOCCA's responsibility since it is the layout of their office area. Gloria Williams said the partition would separate day care from office space and provide day care with a fire exit. Ms. Williams asked what could be done immediately about the bathroom and Commissioner Whitted told her p1 umbers would have to be contacted. Agenda Item 11A: D. Kent Scott Requests a Variance from the 60 foot Right-oF-Way Requirement The Planning Director said Mr. Scott requested a variance from the 60 foot right-of-way from State Road 1721 back to a 2 acre minor subdivision. Mr. Scott said the existing 30 foot right-of~way has been there for about 50 years. He said there was no development or plans for development at this time. The Planning Director said the Planning Board recommended that a partial width be granted. He said if anyone else subdivides this property, Mr. Scott wi17 have to grant another 30 feet. The County Attorney said the county can only acquire an additional 30 feet if the county buys the property or someone gives it to the county. The county cannot legally require anyone to give them the land. Mr. Scott said his uncle owns the entire right-of-way and, if his uncle wanted to develop the property, he would give him the additional 30 feet. Commissioner Gustaveson said he thought there should be a fixed condition so additional right-of-way would be granted upon approval of the variance. Commissioner Whitted said if Mr. Barringer developed his property that an additional 30 feet would have to be added to the right-of-way. Mr. Scott said he thought Mr. Barringer would came in from Old No. 10,which is a paved road, if he decided to develop his land. Commissioner Willhoit said he did not understand why a variance should be granted. The road passed Mr. Scott's property, so what would prevent additional lots being subdivided along this road. Mr. Scott said any additional subdivision would have to come before the Planning Board for approval. The County Attorney explained the Board was not granting a variance but approving a partial width right-of-way. He said by granting a partial width, the Board could come back and ask Mr. Scott to give an additional 30 feet if development occurred. Commissioner Whitted said any additional development would have to come through the Planning Department. 768 •- Commissioner Willhoit said he felt the time when P. Scott was subdividing this.:acreage should be the time to provide easement where required. He said he did not understand why this would be a hardship. The County Attorney said it was not a hardship and not a variance but a partial width right-of-way. He said the ordinance had a separate section for variances. The Planning Director said the Planning Board recommended variance be granted under partial width, The Cvunty Attorney said a variance is not permitted under the ordinance. The County Attorney said there is a provision that allows the Board to vary from the 60 foot road requirement under certain conditions. Commissioner Whitted said the meeting would adjourn until after lunch when the Board could review the wording of the current ordinance. Commissioner Whitted brought the meeting to order after lunch break. Members present:' Commissioners Whitted, Willhoit and Gustaveson. Commissioner Whitted said the topic under discussion before the Board adjourned for lunch was Kent Scott's request for a partial width. He said the Board now had a copy of the updated subdivision regulations. The County Attorney said a good place to record the partial width right-of- way would be the plat and P. Scott's deed. He was concerned the Board could get an additional 30 .feet through Mr. Kent Scott's land in the event it was necessary. Commissioner Gustaveson said that would be indicated on the plat. Commissioner Willhoit thought the 30 foot right-of-way should terminate on Mr. Ken Scott's property. Commissioner Whitted said if Mr. Barringer wanted to subdivide his property, it would not be approved unless he used a 60 foot right-of-way. The County Attorney said he was satisfied Mr. P. Scott would give an additional 30 feet on the east side of the road if he wants to develop it. Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to approve the minor subdivision with a partial width right-of-way subject to a statement being placed on the plat that this is a partial width right-of-way and further subdivision will require creating a 60 foot easement. Vote: ayes, 3; noes, 0. The County Attorney said it might be more appropriate to make a notation an the plat of Kent Scott and the deed of P. Scott. Agenda Item 7.16: Rezoning Request of Clarence Gates The Planning Director said the Planning Board had recommended this request be denied. He explained the property was in Eno Township off Palmer Grove Road and Lawrence Road, a 3.2 acre tract out of 11.5 acres. He said the current zoning is residential and Mr. Gates has requested general industrial zoning. He said surrounding land is primarily open pasture and a mobile home park. He said an A T & T line does cross the property. Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to accept the Planning Board's recommendation to deny Mr. Gates request for rezoning from residential to general commercial. Mr. Gates requested the full Board be present before voting on this motion Commissioner Willhoit withdrew his motion. Commissioner Whitted asked this item be placed on the third Tuesday's agenda when all five members of the Board would be present. 769 Agenda Item 12: Re ort on Boulder Run Subdivision b Erosion Control Officer Mr. Ray Freeman said he met with Mr. Paliouras and Mr. Koumparakis and Mr. Koumparakis felt it more appropriate to wait until spring to plant a cover because it is so near the end of fescue planting season. The Erosion Control Officer told Mr. Paliouras rye could be planted as a temporary cover and fescue • could still be planted even though it is near the end of the season. Mr. Freeman said there has been no action other than the meeting since October 12. Mr. Freeman gave the following alternatives to Mr. Paliouras: 1) Establish ,. temporary cover now and plant permanent cover in spring. 2) Put in sedimentation controls and maintain until spring. 3) Post bond. 4) Levy fine. Mr. Freeman said he estimated bond to be $2,400. He told the Board erosion and sedimentation controls could be installed and maintained for the winter but would be of the least benefit to the developer. Mr. Chris Koumparakis, surveyor with the Corps of Engineers, spoke on behalf of Mr. Paliouras. P1r. Koumparakis said he had suggested Linebury Brothers to the developer to do the seeding. He said Mr. Paliouras had seeded, limed, fertilized and mulched and had done everything possible without mechanical means. He said it was too dry at this time to get a good seed bed. • Commissioner Gustaveson said there have been 1D4 days since the developer had been in compliance. He said he wanted developers aware this was an important part of development. Mr. Freeman said there are three paints on the property on which sediment controls can be installed. He said the last date for planting fescue is mid November and wheat and rye could be planted as a temporary winter cover but would not re-establish themselves year after year. ._ Mr. Freeman said Mr. Paliouras said he would be willing to post bond, install sediment controls now and plant protective cover next spring. Commissioner Gustaveson, seconded by Commissioner Willhoit, moved the owner be required to install sediment controls by Friday, which he would maintain until spring, plant permanent cover by April 15, 1979 and post a band of $2,400. Vote: ayes, 3; noes, p. Agenda Item 15: Cha el Hill Housin Authorit 's Re uest to Supplement Salary of One CE A Worker Mr. Lee C. Biggar was present in the audience to present a request to the Commissioners that the Chapel Hil'1 Housing Authority be allowed to supplement one salary under the CETA Title VI program to enable the Housing Authority to have one supervisor. He said there is some concern about whether supplements will be allowed and the Housing Authority would conform to state supplement requirements. Mr. Joe Bradshaw said the request is within our criteria. Mr. Biggar said the Housing Authority would like to retain one supervisor and revise one job description. Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to adapt Chapel Hill Housing Authority's request. Vote: ayes, 3; noes, 0. Agenda Item 13: Suggested Amendments to Co u,ty Erosion Gontrol Ordinance The County Attorney said adoption would require a unanimous vote on the first reading. He said the Board would be able to approve the first reading today and get a unanimcus vote at the next meeting. For copy of proposed amendments, see page 773 of this book. Commissioner Gustaveson moved, seconded by Commissioner Willhoit, to approve amendments at the first reading including Section 9 a. as it is written and excluding the word "contiguous" except in Section 15, line 3. He also moved to approve amendments to existing sail erosion and sediment control ordinance. Vote: ayes, 3; noes, 0. 770 Commissioner Willhoit questioned whether a fee schedule would be part of the ordinance. The County Attorney said the Board would periodically adopt a fee schedule. The County Manager asked if there should be an effective date. The County Attorney said approval by the State Sedimentation Control Commission would set the effective date. Commissioner Gustaveson said he would like to have three things at the second reading: 1) a short, official resolution prepared to expedite through the state, 2) effective date when state gives final approval, 3) copies of final, revised farm far distribution to developers and commissioners and other people. Commissioner Willhoit asked if we had any information regarding who enforces sedimentation control ordinance for public schools and whether they had been contacted concerning Phillips School. The Erosion Control Officer said the state was aware of the situation and had put the contractor under deadline to bring the site into compliance. Commissioner Willhoit said he would like to get better communication from the state such as copies of reports and deadlines. The Erosion Control Officer said a letter went out when official enforcement action was taken. Commissioner Willhoit requested Mr. Freeman write a.letter asking the state to send a copy of any activity to the County Manager. Commissioner Gustaveson asked if DOT had been following the plan for road construction activity. He asked Mr. Freeman to inform the Board if DOT did not follow the plan. Agenda Item 16: Human Services Plannin Committee Re uest to ut orize Count Attorne to Draw u a Resolution Defining Purpose and Func_t_i_ons ~of Human Services Advisory Council Commissioner Gustaveson said he would like to get authorization from the Board to present data to the County Attorney to draw up a resolution defining the purpose .. and functions of the Human Services Advisory Council. He suggested the County Attorney contact Mr: Keith Aldridge, Ms. Bev Kowalec, Mr. Joseph Bradshaw and him to provide assistance. Agenda Item 7: Count Attorne will Review Draft Resolution Creatin Count Advisor Commission on Health and Medical Care The County Attorney presented a working draft which incorporates what was said at the last meeting and includes reports from task forces as to council's duties and includes the substance of last week's agenda. He said he did not set terms for people on council. Commissioner Gustaveson suggested appointing nine members to three year staggered terms -three members for one year, three members far two years and three members for three years. Commissioner Willhoit said there needed to b~ a budget that the members would be aware of. He said the Board needed to decide how to get started and what a reasonable amount would be. He asked how much Planning Board members were paid in travel expenses. The Finance Director answered about $1,000 per year.. The County Attorney suggested this become part of the bylaws. Commissioner Whitted said there needs to be a recommended budget for the appointed council. Commissioner Willhoit moved adoption of a resolution establishing Orange County Health and Medical Care Advisory Council as submitted and modified. Commissioner Gustaveson seconded the motion. Ayes, 3; noes, 0. For copy of said resolution, see page 775 of this book, 771 Commissioner Gustaveson asked the Clerk to write letters to interested persons and organizations requesting resumes. He said the resume forms needed to reflect that providers may not serve on the council. He suggested preparing a press release to News of Orange and Chapel Hill Newspaper requesting resumes of persons interested in applying to council. Commissioner Wi7lhoit asked the Clerk tv check on vacancies on the Library Board and find out who was responsible for filling these vacancies. The County Manager said the Commissioners did not appoint members to this Board or to the Chapel Hill Library Board. Agenda Ttem 9: Lease Office Space Orange-Durham Employment and Training Office Commissioner Whitted asked whether Orange-Durham Employment and Training Office was the official name. The County Attorney said he had contacted Mr. O<aen and would draft a contract. The County Manager said the employment office has a lease on a 6ui1ding in Hillsborough far $500 per month commencing October 16th. Since we have not been able to move into the building, the effective date should be November 1. He said it was the only building available in Hillsborough large enough to house the staff. He said the County Attorney has reviewed the lease and made the necessary revisions. Commissioner Gustaveson, seconded by Commissioner Willhoit, moved to adopt the Manager's recommendation on the lease, changing the effective date to November 1. Vote: ayes, 3; noes, 0. The County Manager said the Board of Health had invited the Commissioners to•attend their November 9th meeting. Commissioner Whitted said he had received a letter from the North Carolina • Association of County Commissioners encouraging the Commissioners to invite members of the General Assembly to the Legislative Conference in Winton-Salem. He said the deadline is November 22 so we have time to talk to them at our con- ference on November 14th. Commissioner Whitted said the Board needed to meet with the Advisory Board on titles and how money should be allocated in CETA. Mr. Bradshaw said there was a meeting at 2:00 p.m., on Tuesday, November 14th, in the Commissioners' Room. Mr. Bradshaw said the Board needed to appoint new members to the Advisory Council. The County Manager said the structure of manpower within the Balance of State is different from the local structure. He said there is one state-wide council and no local council. Commissioner Whitted said he thought Orange County was in agreement with Durham to continue to formulate and implement our own programs. Mr. Bradshaw said we are operating under the assumption decisions will be made locally. He said we have received no written word from Raleigh to this effect. The County Manager said we were still operating locally under the assumption that we will use the Advisory Council. He said he did not know the official stand. Mr. Bradshaw said Orange County received final notification of its Community Development Grant and is now able to proceed on project in North Fairview. He said he anticipated it going out for bids January 1. There being no further business to come before the Boar the mee~ing was adjourned. Richard Whitted, 'Chai'rman Mary Lou Bouley, Clerk 772 RESOLUTION ESTABLISHING ORANGE COUNTY ENERf;Y POLICY WHEREAS, it is apparent that citizens of Orange County and the United States are faced with energy shortages of considerable magnitude; and, WHEREAS, said energy shortages have been recognized by Orange County Commissioners; and, !dHEREAS, Orange County has acknowledged the need to develop a policy far county offices and guidelines for the citizens with respect to conservation of energy., NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Orange County that the following steps are to be taken by all offices and employees of Orange County to perserve energy: 1. Curtail the use of electricity and other forms of energy to a minimum consistent with health and safety requirements. 2. Set thermostats to maintain 68 degrees in winter and a minimum of 78 degrees in summer in all offices and facilities controlled by the county. Employees are encouraged to dress appropriately. 3. Car pools of employees commuting to and from work are encouraged. 4. Employees are encouraged to conserve energy in accordance with suggestions made by the Energy Office, and to submit additional conservation suggestions to said office. 5. There should be no heating and cooling between temperatures of 68 degrees and 78 degrees. BE IT FURTHER RESOLVED, that the Orange County citizens are encouraged to conserve energy as suggested above and in accordance with subsequent recommendations of the Orange County Energy Office. I, Mary Lou Bouley, Clerk to the Board of Commissioners for Orange County, do hereby certify that the foregoing is a true copy of so much of the proceedings of the Board of Commissioners for said county at a meetingrheld the 6th day of November, 1978 as relates in any way to the resolution hereinabove set forth, and that said proceedings are recorded in the minute book of the minutes of said Board for said date. Witness my hand and seal of said county this the 6th day of November, 1978. SEAL afi~s Mary Lou ouley, Cler .~ •~ 773 RESOLUTSON ADOPTING AMENDMENTS TO THE ORANGE COUNTX 50IL EROSION AND SEDIMENTATSON CONTROL ORDINANCE COLEMAN, BERNHOLZ h LhCKQ~RSOti A.TORNEYS AT LAW CHAFEI. HILL, N.C. HILLSBOROUGH, N.C. The Baard of Commissioners for Orange County, North Carolina met in regular session at the Commissioners Room at the County Courthouse in Hillsborough, North Carolina, the regular place of meeting at 1.0:00 A.M. on November 6, 1978. A11 members of the Baard were present at the opening of the meeting. Commissioners Pinney and Talker were not present when the follow- ing resolution was introduced to the Board: BE IT RESOLVED by the Baard of Commissioners for Orange County that the Orange County Soil Erosion and Sedimentation Ccr.---a1 Ord~nance.bs amended as shown in the complete ordinance attached hereto and incorporated herein by reference_ The sections amended are indicated as such. The amendments to take _ effect upon notification of approval. of the ordinance as amended from the North Carolina Sedimentation Control Commission. Be it further resolved that the Orange County Erosion Control Officer is directed to send a copy of the orda_nanc as amended to the North Carolina Sedimentation Control Commission for their consideration and approval. xhe Erosion Control Officex is further directed to file with the Clerk of the Hoard of Commissioners a complete copy of the ordinance as amended showing the effective date of the amendments after apprnval from the North Carolina Sedimentation Control Commission. Commissioner Norman Gustaveson moved passage of the foregoing resolution and Commissioner Danald!~lillh it seconded the motion. The resolution passed an first reading and the vote was as follows: Ayes: Commissioners Gustavesan, i~?hittecl, and ~~Tillhoit. Commissioners Pinney and Walker did not vote on this resolution. The Baard of Commissioners for Orange County, North Carolina, met in regular session at the Commissioners Roam at the County Courthouse in Hillsborough, North Carolina, the regular '74 place of meeting at 7:3q P.M. vn November 2l, 1978. Present: Commissioners Qonald lJillhoit, Richard Whitted, Jan Pinney and Norman _' Gustavesori i Absent: Commissioner Norman Walker Commissioner Norman ~ustayeson moved passage on second reading of the RESO)UTION AMENDING THE ORANGE COUNTY SOIL EROSION AND SEDIMENTATION CONTROL ORDINANCE passed on first reading on November 6 , 1978 • Comriissianer __gonal d lJil l hn;t seconded the motion. The resolution passed and the vote was as follows: Ayes: Commissioners Norman Custaveson Do d lJi i Richard Whitted and Jan Pinne . Noes: Commissioners None z, Mary Lau Bouley, Clerk to the Board of Cammissxoners to the County of Orange, North Caxolina, DO E3EREBY CERTIF'Y' that the foregoing is a true copy of so much of the proceedings of the Board of Commissioners for said Couia.~y at meeti.'ng~>tP?..d- on November 6, ].978 and November 21, 1978. as relates in any way to the RESOLUTION hereinabove set Earth and that said proceedings are retarded in the minute book of said Board for said dal:es_ `WZTNES5ED--my hand and the seal of c7range County, this the 22nd day .of November 1978. Mary Lou Bouley r .,. Clerk to the Berard of Commissioners ~ ~ 775 AGENDA ATTACHMENT III RESOLUTION ESTABLISf3ING THE ORANfiE COUNTY HEALTH AND MEDICAL CARE ADVISORY COUNCIL The Board of Commissioners for' Orange County, North Garolina,.met in regular session at the Commissioner's Room at the County Courthouse in Hillsborough, North Carolina, the regular• place of meeting at 7:30 P.M on November 21 1978. Present: Chairman, Richard E. Whitted, presiding, and Commissioners Norman Gustaveson, Oonald !~lillhoit, and Jan Pinnev Absent: Commissioner Norman !~lalker On November 6, 1978, at the Commissioners regular meeting this resolution was passed on first reading upon the aye votes of Commissioners Gustaveson, Whitted, and Willhoit. Commissioner Gustaveson introduced, on second reading, the following resolution: BE IT RESOLVED by the Board of Commissioners for Orange s ~ _. COLEM~AyN, BERNHOC2 k ~/ICKEASON ATTORNEYS AT LAW CHAPEL HILL, N.C. -IaLSeoROUCN. N.c. County: Section I. A need exists to establish the ORANGE COUNTY HEALTH AND MEDICAL CARE ADVISORY COUNCIL in order to compliment and strengthen the activities and functions of the Orange County Board a£`Health, the Capital Health Systems Agency, the Orange- Chatham Comprehensive Health Services, the Durham-Orange County Medical Society, any and all medical and hospital associations active in Orange County, and any other groups interested in the problems of health and medical care delivery in Orange County. There is further a need to tabulate and make known the various medical care facilities and services available to the people of Orange County and their elected representatives in their efforts to meet the~hPalth.and medical care needs of all County residents. Section II. The function of the COUNCIL will be to work closely with the Orange County Health Department, the Capital Health Systems Agency, and all other professional and consumer organizations interested in and serving health needs in Orange County in defining as precisely as possible the health and Il6 medical care needs of every citizen of Orange Gaunty and each community of Orange County and to periodically report to the Board of Commissioners and to the people of Orange Caunty regarding the health services available. Section III. There is hereby created and established the ORANGE COUNTX•HEALTH AND MEDICAL CARE ADVI50RY COUNCIL. Sectian IV. The COUNCIL is charged with the continuing respon- sibility to: 4 -2- LOLEMAN.SERNHOLZ k DICKEASON • ATTORNEYS AT LAW CHAPEL H1L4, N.C. aILLS60R000H, N.C. A. Study the health and medical care needs and resources of Orange County and to periodically report the results of the studies to the Board of Cammissioners; B. Study and periodically recommend to the Board of Commissioners means by which the health and medical care system components can coordinate and facilitate the delivery o£ health care. The periodic reports and recommendations envisioned in A and B herein should contain sufficient detail to permit the Board of Commissioners and the people of Orange County to under- stand the requirements for implementing each program presented as an aptian and insofar as possible to indicate the expected cost of and benefits from each alternative. The reports and recommen-~ dations should also indicate what effect new programs will have on the programs that are now in operation. Any such report or recommendation therefore should contain an inventory of all current programs including their costs to Orange County along with the services that are currently being provided through t each program; C. Facilitate communication among various components of the health system; A. Provide a forum where providers and consumers can consider health system alternatives; E. Encourage and facilitate consumer involvements in the planning and delivery of health services; F. Provide a forum far local input into Capital Health Systems Agency initiatives; • ~ I. . i ' -3- ~. ~OLEh~~n; BE0.NHOLZ !r DICKER$ON ATTORN8Y5 AT LAW GHAPEL HILL, N.C. iRLSEORWCH, N.C. 777 G. Be available for and be prepared to undertake studies resulting from special requests by the Board of Commissioners. Section V. The COUNCIL shall consist of nine voting members appointed by the Orange County Board of Commissioners for terms as fall:ows Three of~the members first appointed by the Commissioners shall serve for three years; three of the members shall serve for two years and; three of the members shall serve for one year. Upon the expiration of the initial teams, all members shall serve for three years. In Case of a vacancy occuring during a term, the vacancy shall be filled by the Board of Commissioners for the unexpired portion of the term. All members shall serve at the pleasure of the Board of Commissioners In making appointments to the COUNCIL the Board o~ Commissioners sha•11 be guided by the fallowing criterion. Persons appointed should be: A. Not employed, directly ar indirectly, by any component of the health and medical care system; B. Selected so as to balance representation by residency and_socio-economic characteristics; C. .Willing to exert the necessary effort to deal effectively with the complexity and technicality of the medical care system. Section VT. Recognizing that the COUNCIL will deal with problems requiring special medical and administration expertise, the Board of Commissioners will appoint consultants to the COUNCIL upon request by the COUNCIL. Such a request or requests should be accompanied by a recommendation from the COUNCIL as td persons qualified to serve as consultants. In no event will consultants have voting rights on the COUNCIL. In selecting consultants to be appointed to advise the COUNCIL, the Board of Commissioners shall be guided by the following criterion. Persons selected should be: A. Persons of high regard among Orange County health and medical care professionals; 778 ,~., B. Professionals of previously demonstrated knowledge and abi7.ity; C. Willing to and capable of providing or arranging for considerable hours of consultation. Section VII. Orange County will provide the COUNCIL with: • A. Secretarial support to provide minutes of meetings, mailing, copying, correspondence, and telecommunications costs; B. Staff time to facilitate communication, scheduling of persons to be in attendance, collection of requested infor- mation; C. Members or consultants will not be paid for their services. However, with the approval of the Orange Cou_+~ty Financ Officer they will be reimbursed for travel expenses, meals and reasonable incidental expenses incurred in performing their duties. Section VIII. It is not contemplated that the COUNCIL will, own any real estate or any tangible personal property of consequence Orange County hereby reserves all rights to the work product of the COUNCIL. Section IX. This resolution shall take effect upon its passage. Commissioner Norman ~ustaveson moved passage, on the second reading, of the foregoing resolution and Commissioner Don!d'illhoit seconded the motion. The resolution passed and the vote was as follows: Ayes: Commissioners PJorman ~ustaveson, Donald 1~Iillhot, ~ ,. Jan Pinney and Richard !Jhitted Noes: Commissioners -~- t ~.~'.OLEMAN, BERNHOLZ I e~ DiCKERSON ~.T1DR V EYS AT LA W CHAPEL HILL, N.C. N:LvSHOROUCH, N.C. I, Mary Lou Bouley, Clerk to the Board of Commissioners to the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of the Board of Commissioners for said County at a meeting held g~. E 779 November 21 1978, as relates in any way to the RESOLUTION hereinabove set forth and that said proceedings are xecorded in the minute book of said Board for said date. WTTT7ESSED my hand and the seal of prangs County, this the 21st day of November ~ 1978. ' ~f ~~ .__`r. Mary Lou Soul2y' ~~ Clerk to the Board of Commissioners _g_ . ~ rOLE.N)1N, SERNHOLZ h ~ICKERSpN AT7ORNgyS A7 LAW CHAPEL HILL, N.C. H[LLSBOROUGH. N.C.