HomeMy WebLinkAboutORD-2008-016 - Fiscal Year 2007-08 Budget Amendment #9OR~'a~°8'- o/G
~•~
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 15, 2008
Action Agenda.
Item No. ~~
SUBJECT: Fiscal Year 2007-08 Bud et Amendment #9
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Senior Citizen Health
Promotion Grant Project
Ordinance
Attachment 4. Commissioner
Contingency Status
Report
Attachment 5. Affordable Housing Capital
Project Ordinance
Attachment 6. Carrboro High School
Capital Project Ordinance
INFORMATION CONTACT:
Donna Coffey, (919) 245-2151
PURPOSE: To approve budget, capital and grant project ordinance amendments for fiscal year
2007-08.
BACKGROUND:
1. Department on Aging
The Department on Aging has received additional revenue for the following programs:
• University Mall Walk -funds totaling $3,500 from UNC Healthcare ($3,000) and
Performance Auto ($500) to support the University Mall Walk Program sponsored by
the department. These funds will cover the breakfasts served at the Mall Walks each
month.
• Community Alternatives Program (CAP) -Medicaid reimbursement funds of $12,242.
The department plans to use these funds to purchase equipment related to the
Eldercare- program. This budget amendment provides for the receipt of these funds for
the above stated purpose.
This budget amendment provides for the receipt of these funds for the above stated
purposes. (See Attachment 3, Senior Citizen Health Promotion Grant Project Ordinance
and Attachment 1, column #1)
2. Parks and Recreation Department
The Parks and Recreation Department has received a $4,750 donation from the
Trailheads Organization. This organization was a co-sponsor for the 5k and 7-mile event
held at the Little River Regional Park on January 12, 2008. The department will use
these funds to offset Little River capital expenses. This budget amendment provides for
the receipt of these donated funds for the above stated purpose. (See Attachment 1,
column #2)
3. Commissioner Contingency
At its February 5, 2008, the Board of County Commissioners approved advertising costs
to publicize vacant Orange County Advisory Board and Commissions positions. This
budget amendment provides an appropriation of $2,500 for print, online, and radio
advertisements. With this appropriation, $4,065 remains in Commissioner Contingency
for FY 2007-08. (See Attachment 4, Commissioner Contingency Status Report)
4. Health Department
The Health Department has received notification of additional federal Family Planning
Title X funds totaling $9,772 from the State. These funds are calculated on a minimum
basis per county and additional funds based on performance. The department plans to
use these funds to purchase additional handheld computers that will be needed as the
new Health Information System (HIS) is deployed this coming fall.
This budget amendment provides for the receipt of these funds for the above purposes.
(See Attachment 1, column #4)
5. Housing and Community Development
At its March 18, 2008 meeting, the Board of County Commissioners approved awarding
2001 affordable housing bond funds in the amount of $632,300 to Community
Alternatives for Supportive Abodes (CASA) to purchase five (5) duplexes in Chapel Hill
known as Pritchard Avenue Apartments for future renovation and lease to low
incomeldisabled individuals. (See Attachment 5, Affordable Housing Program Capital
Project Ordinance)
At its November 5, 2007 meeting, the Board of County Commissioners approved
amending the Orange County Classification and Pay Plan to add the new class of
Homeless Programs Coordinator and authorized the FTE. This budget amendment
provides for the set-up of this program budget by budgeting for the receipt of funds from
the Town of Chapel Hill ($24,600), the Town of Carrboro ($8,400), and the Town of
Hillsborough ($3,000), as well as the transfer of Orange County's contribution of $24,000
from a previously budgeted non-departmental account within the General Fund to this
Partnership to End Homelessness Program within the Community Development Fund.
(See Attachment 1, column #6)
6. Carrboro High School Capital Project Ordinance
At its April 8, 2008 work session, the Board of County Commissioners approved a request
from the Chapel Hill Carrboro City School District to budget $400,000 in unanticipated
sales tax reimbursements. The use of these funds is in accordance with the Agency
Agreement, a component of the financing documentation for this project, between the
Chapel Hill-Carrboro City Schools and Orange County. The unanticipated revenue will
cover items for Carrboro High including:
.~ Performing Arts equipment to start a drama program
Spectator stands for the competition field
-~ Start-up costs for furniture and
~ Other one-time capital start up costs for the senior class (Fall 2008 will mark the
first year for the senior class to be located at Carrboro High.)
This budget amendment provides for the receipt of these funds for the above purposes.
(See Attachment 6, Carrboro High School Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the budget, capital and grant project ordinance amendments for fiscal year 2007-08.
0
m
Ey
Ec o
d~
m
m
mE
4~
ti .$
oo°~i
N C
N
~E
op
o ro
a`~
em
o ~'
V ~
~~
@ ~
c
O
..m
E$Q
u N
5 ~
Attachment 2
Year-To-Date Budget Summary
Fisca/ Year 2007-08
General Fund Budaet Summary
Ori final General Fund Bud et $173,624,351
Additional Revenue Received Through Budget
Amendment #9 (A ril 15, 2008):
Grant Funds $572,673
Non Grant Funds $906,550
dditional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$2,686,424
Total Amended General Fund Budget $177,789,998
Dollar Change in 2007-08 Approved
General Fund Budget
$4,165,647
Change in 2007-08 Approved General
Fund Budget
2.40%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 793.200
Original Approved Other Funds Full Time
Equivalent Positions 81.800
Additional Positions A roved Mid-Year 1.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2007-08 876.000
Note:
ihdudes Critical Needs
Reserve ci3rry forward
from FY 2006-07
($270,000), Encumbrance
Cerryforwards
($977;258} and Budget
carryfoiwards
($1,439;166)
Note::
Homeless Programs
Coordinator approved by
BOCC on November 5,
2007 within tf~e
Community Development
0
ATTACHMENT 3
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3. The following revenue is anticipated to be available to complete this project:
Grant Funds (1998-99) $57,645
Fees for Service (1998-99) $12,000
Grant Funds (1999-00) $69,250
Fees for Service (2000-01) $24,000
Grant Funds (2000-01) $49,668
Grant Funds (2001-02) $80,364
Grant Funds (2002-03) $142,588
Fees for Service (2003-04) $48,000
Grant Funds (2003-04) $S6,9S6
Fees for Service (2004-OS) $50,500
Grant Funds (2004-OS) $74,844
Fees for Service (2005-06) $S 1,260
Grant Funds (2005-06) $35,392
Donations (2005-06) $300
Transfer from General Fund (2005-06) $29,500
Grant Funds (2006-07) $35,950
Fees for Service (2006-07) $34,000
Transfer from General Fund (2006-07) $32,093
Grant Funds (2007-08) $41,470
Fees for Service (2007-08) $76,000
Transfer from General Fund (2007-08) $32,142
Total Revenue $1,033,922
Section 4. The following amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion $1,033,922
ATTACHMENT 3
Section S.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.OFull Time Equivalent Senior Pub/ic Health Educator
This position is authorized through June 30, 2008. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect
through June 30, 2008.
Adopted this 15th day of April 2008.
Attachment 4
Status of Commissioners Contingency Account
Fiscal Year 2007-OS
Comments
$17,500 Approved 7/01/07
($935) Mediation services for the Farmers Market (BOA
#7)
($10,000) Contract to perform a Community Survey regardin
the Local Revenue Options (BOA #7)
($2,500) Authorize BOCC office to recruit for vacant
Advisory Board and Commission positions (BOA
#9)
Remaining Contingency $4,065
ATTACHMENT 5
Affordable Housing Program
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to fund housing activities in the following
categories: land acquisition, housing development, and homeownership.
Proceeds from the 1997 and 2001 voter approved bond referenda, Affordable
Housing Trust funds and Community Development Program Income finance the
project.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax $0 $0 $0
1997 Bond Funds $1,800,000 $0 $1,800,000
2001 Bond Funds $2,600,000 $0 $2,600,000
Grant Funds $0 $0 $0
Private Placement $0 $0 $0
Fees $0 $0 $0
Transfer from Community
Develo ment (Program Income)
$126,432
$0
$126,432
Transfer from Community
Development (Housing Trust Funds)
$173,568
$0
$173,568
Total Fundin $4,700,000 $0 $4,700,000
ATTACHMENT 5 ~~
Section 4. The following amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
EmPOWERment
Pine Hill Drive $90,000 $0 $90,000
Sykes Street Homeownershi Program $90,000 $0 $90,000
Pine Knolls Community land $129,930 $0 $129,930
Total EmPOWERment $309,930 $0 $309,930
Habitat for Humanity
Richmond Hills $460,000 $0 $460,000
Rusch Road Homeownership Program $280,000 $0 $280,000
Total Habitat for Humani $740,000 $0 $740,000
Legion Road $140,000 $0 $140,000
Continuing Caze Center $275,000 $0 $275,000
Transitional Housin (Cha el Hill) $75,000 $0 $75,000
Scattered Site Housing $300,000 $0 $300,000
Sunrise Road Project $300,000 $0 $300,000
OPC Foundation -Special Needs Rental $260,000 $0 $260,000
Affordable Rentals -Special Needs Rental $300,000 $0 $300,000
Weaver Community Housin Association $220,000 $0 $220,000
Chrysalis Foundation $0 $130,000 $130,000
Pritchard Avenue Apartments - CASA $0 $632,300 $632,300
Land Banking $480,070 $0 $480,070
2001 Unallocated Bond Funds $1,300,000 ($762,300) $537,700
Total Costs $4,700,000 $0 $4,700,000
Section 5. This ordinance supersedes previous Affordable Housing Capital Project
Ordinances for Orange County.Government.
Section 6. This ordinance shall remain in effect until June 30, 2008.
Adopted this 15th day of April 2008.
u
ATTACHMENT6
Carrboro High School (Formerly High School #3)
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds for the Chapel Hill-Carrboro City Schools to
acquire property for, and to design, construct, and equip a new high school facility
to be located on Rock Haven Road, in the vicinity of the intersection of Smith Level
Road and Culbreth Road. Anticipated revenues for the project consist of 2001 voter
approved bond funds, school construction impact fees, pay-as-you-go funding,
sales tax reimbursements, and alternative financing through a private placement
loan or similar debt instruments.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
2006-07 FY 2007-08 2007-08
Sales Tax $4,342,000 $1,447,344 $5, 789, 344
School Construction
Impact Fees
$9,300,000
$0
$9, 300, 000
Alternative Financing $9,000,000 $0 $9,000,000
2001 Bonds $12,800,000 $0 $12,800,000
Sales Tax
Reimbursements
$450,000
$400,000
$850,000
Total Funding $35,892,000 $1,847,344 $37,739,344
Section 4.The following amount is appropriated for this project:
Through FY
2006-07
FY2007-08 Through FY
2007-08
Construction $27,147,803 $1,447,344 $28,595,147
Site 'sition $3,531,697 $0 $3,531,697
Site D~evel $0 $p
Fees $ 162,500 $0 $2,162,500
Fumi ~ $800,000 $0 $800,000
Teclmol $1,000,000 $0 $1,000,000
Construction $750,000 $0 $750,000
One-Tnr~e Start Costs $500,000 $400,000 $900,000
Total $35,892,000 $1,847,344 $37,739,344
~a
ATTACHMENT 6
Section 5. Although not a part of the County appropriation for the CHCCS High School #3
project, it is noted here for reference purposes that the Chapel Hill-Carrboro Board
of Education intends to appropriate an additional $50,000 in North Carolina
Department of Transportation funds from its own funding sources, bringing the
project total to $35,942,000.
Section 6. This ordinance supersedes the interlocal agreement dated August 7, 2003 (with
subsequent Addendum "A" and Addendum "B") as the controlling instrument
regarding Phase I (generally as described and defined in Addendum "A" of the
August 7, 2003 interlocal agreement) of High School #3 project budget, scope, and
timing. The following provisions of the previously existing interlocal agreement and
addenda remain expectations of the Orange County Board of Commissioners
regarding smart-growth promoting standards that the Chapel Hill-Carrbaro Board of
Education will incorporate into the project scope, design, and plans for Phase I and
Phase II of CHCCS high school #3:
1. Transportation Standards. The building shall be located within '/ mile of an
existing or planned trail, greenway, bikeway or bus line. The design of CHCCS
high school #3 and its facilities shall provide bike racks and storage for 10% of the
building occupants, provide preferred parking for carpools and alternative vehicles
and reduce parking !vt size and its associated impervious surfaces by at least 35%
from Orange County School Construction Standards by providing no more than
420 spaces for Phase I and Phase II student/teacher/staff/ visitor motor vehicle
parking, all to be constructed with Phase 1.
2. Site Standards. The design of CHCCS high school #3 and its facilities shall (1)
preserve a minimum of 30% of the site in undeveloped space; and (2) provide
shade on at least 30% of non-roof impervious surface on the site within 5 years or
use an open grid pavement system, with less than 50% impervious surface, for
50% of the parking area. The site shall comply with the Town of Carrboro's new
stream protection plan and implement a storm management plan that does not
increase the rate or quality of runoff from the site.
3. Building Standards. The building design shall stress compact design features
including multi-story construction. The physical education and athletic facilities
shall be designed to minimize land disturbance.
4. Water Use Standards. Design standards shall have a goal of aggregate water
reduction of ZO% of the base, not including irrigation, after meeting EPA 1992
fixture performance requirements with respect to irrigation and reflect xeriscaping
principles.
5. Shared Use Standards. Design standards shall provide the public with non-
school hour access to exterior spaces, including a vita track, cross country course
designed and maintained to increase environmental awareness and interior spaces
for community use including common areas, auditoria and meeting rooms.
13
ATTACHMENT 6
6. CHCCS High Performance Standards. Design standards shall comply with the
high performance building design criteria in School Board Policy 9040.
7. Public Road Improvement Standards. Endorse the timely construction of road
improvements to Smith Level Road and intersection improvements to the
intersection of Rock Haven Road and Smith Level Road which improvements have
been endorsed by Carrboro and Orange County and which improvements, if timely
constructed, will reduce by as much as $250,000 the offsite road improvement cost
to CHCCS in its construction of CHCCS high school #3.
8. Transportation Enhancement Standards. Reduce dependency on the
automobile for school functions and to reduce vehicle miles traveled related to
school functions by committing at least $300,000 of capital from the amount
appropriated to the Construction line item of Section 4 to:
a. the purchase of buses or shuttles to be owned by CHCCS or otherwise, in
tandem with the development of an enhanced transportation system, for
school uses and functions, including student, staff and teacher transportation
to and from school and student, staff, teacher and visitor transportation to and
from preschool and afterschool programs;
b. contributions of funds and expertise to the evaluation and development of
the use of Chapel Hill Area Transit and/or Orange Public Transportation to
provide non-automobile alternatives for transportation of students, staff,
teachers and visitors to and from school, preschool and afterschool programs;
c. the purchase of transit software to be used to reduce vehicle miles traveled
in future redistricting decisions;
d. promote walking to and from school and pre and after school programs by
funding with matching grants the construction of sidewalks in Carrboro and
Chapel Hill located within 1.5 miles of CHCCS high school #3 (the school "walk
zone") which sidewalks are likely to be constructed by Carrboro and Chapel
Hill only in response to matching grants;
e.. promote bike riding to and from school and pre and after school programs
by funding with matching grants the construction of bike lanes in Carrboro and
Chapel Hill within the attendance district of CHCCS high school #3 which bike
lanes are likely to be constructed by or at the request of Carrboro and Chapel
Hill only in response to matching grants;
f. promote bus and other transit transportation to and from school and pre
and after school programs by funding the construction of weatherproof shelters
(considering climate controlling them) at locations within the attendance district
of CHCCS high school #3 adjacent to or conveniently close to park and ride
locations established by Carrboro, Chapel Hill and the University of North
Carolina.
!~{-
ATTACHMENT 6
Section 7. This ordinance is effective June 7, 2005, supersedes all previous High School #3
Capital Project Ordinances, and will remain in effect through June 30, 2009, unless
sooner amended or closed out.
Adopted this 15th day of April, 2008.
g_ 2008 Statement Preparation Contract
The Board approved a contract with Cherry, Bekeart & Holland for the preparation of the
Schedule of State and Federal Financial Assistance for the fiscal year ending June 30, 2008
and authorized the chair to sign.
h. Contract for Documentation of Orange County Fiscal Processes
The Board approved a contract to the firm of Cherry, Bekaert & Holland for the provision of
accounting services to document the County's major systems in preparation for the audit and
authorized the Chair to sign.
i. Orange County Speedway 2008 EMS Coverage Contract
The Board approved a contract between the Orange County Emergency Services Department
and the Orange County Speedway management that provides for Emergency Medical Services
coverage at Speedway public events and authorized the Chair to sign.
L Bid Award: One (1) Recvclinp Truck for Recvclinp Operations to Serve Multi Family
Residential Units
The Board awarded bid number 269 to Triad Freightliner of Greensboro, North Carolina for one
recycling truck for recycling operations to serve multi-family residential units at a delivered cost
of $132,403; and authorized the Purchasing Director to execute the necessary paperwork.
k. Fiscal Year 2007-08 Budget Amendment #9
The Board approved budget, capital and grant project ordinance amendments for fiscal year
2007-08 for Department on Aging, Parks and Recreation Department, Commissioner
Contingency, Health Department, Housing and Community Development, and Carrboro High
School Capital Project Ordinance.
I. Adoption of Reimbursement Resolution for the Office Building and Library
The Board adopted a reimbursement resolution, which is incorporated by reference, authorizing
the County to reimburse itself for non-general obligation bond project expenditures incurred for
the Office Building and Library capital project prior to the actual issuance of debt.
m. Change in BOCC Regular Meeting Schedule for 2008
The Board amended its regular meeting calendar by changing the JPA meeting, originally
scheduled for Tuesday, April 29'h at 7:30 p.m. at Southern Human Services Center in Chapel
Hill, to a Joint Greene Tract Work Session with the Town of Chapel Hill and the Town of
Carrboro.
VOTE ON CONSENT AGENDA: UNANIMOUS
5. Public Hearings -NONE
6. Regular Agenda
a. Potential UNC Landfill Gas Proiect -Update and Request to Proceed
The Board received an update from the County and UNC teams -the third and final
report as specified under the Memorandum of Understanding dated January 17, 2008 - on the
development feasibility of a landfill gas to energy project on Eubanks Road to benefit Carolina
North, and to request BOCC authorization to proceed towards final contract negotiations.
Gwen Harvey said that on January 15, 2008, the Board agreed to a 90-day period
wherein the County could work with UNC regarding the feasibility of a landfill gas to energy
project to serve UNC or Carolina North. She said that the partnership has prevailed and
presentation is the finished interim project, and the staff is asking the Board's permission to
move forward over the next several months, with the target of bringing back a final contract in
August that would bring this project into being. This is an extensive team staff effort. She said
that there were three different perspectives -engineering, commercial, and legal aspects. She