HomeMy WebLinkAboutORD-2008-015 - Fiscal Year 2007-2008 Budget Amendment #8ORS-.zcro~ l1/~"
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 18, 2008
Action Agenda
Item No. ~_
SUBJECT: Fiscal Year 2007-08 Bud et Amendment #8
DEPARTMENT: Budget
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PUBLIC HEARING: (Y/N) No
I INFORMATION CONTACT:
Donna Coffey, (919) 245-2151
PURPOSE: To approve budget amendments for fiscal year 2007-08.
BACKGROUND:
1. Department of Social Services
The Department of Social Services (DSS) has received Foster Care donations totaling $2,425
from citizen donations to offset costs of on-going needs of foster care children. This
amendment sets these donations aside in the Department's special Adoption Enhancement
Fund, outside of the General Fund. (See Attachment. l , column #1).
2. Department on Aging
The Department on Aging has received additional revenue for the following programs:
~. Frail Elderly -receipt of donated funds totaling $2,000 this fiscal year for the Eldercare
division's Frail Elderly Program. The department plans to use these funds to assist at-
risk older adults in maintaining their independent living.
~~ Community Based Services -receipt of additional class and rental fees at the senior
centers totaling $18,000. The department plans to use these funds to pay instructors and
other class expenses at the Seymour and Central Orange Senior Centers.
This budget amendment provides for the receipt of these funds. (See Attachment 1, column
#2)
3. Planning Department
The Planning department has received $17,000 from Crown Castle USA for two Special Use .
Class B Permits for cell towers. The department plans to place these funds in an escrow
account to pay The Center for Municipal Solutions for telecommunication consulting fees. (See
Attachment 1, column #3)
4. Health Department
The Health department has received additional State revenue for the following programs:
~- The Health Department has received notification of additional federal Family Planning
Title. X funds totaling $12,215. The State's premise for allocating these funds centers on
a minimum basis per. county and additional funds based on the number of patients seen
in the Family Planning Clinic during the previous year. The department plans to use
these funds to offset costs of operating the Family Planning clinics. As required by the
grant agreement, the department must spend these funds by May 31, 2008. This budget
amendment provides for the receipt of these additional funds.
~- The Health Department has also received $10,060 Medicaid Administrative funds in the
form of General Aid-to-County funds. The department plans to use these funds to offset
non-permanent personnel related costs to help with new and existing Medicaid programs,
including refugee and immigrant health.
This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4)
5. Public, Educational and Government (PEG) Channels
Orange County has received grant funds totaling $3,950 from the Rural Economic Development
Center, Inc, to continue activities related to the County's PEG channels. The County plans to
use these a-NC grant funds to help in the purchase of audio visual equipment necessary to film
government and community events outside of the Chapel Hill location allowing staff to edit and
broadcast the programs on Time Warner channel 265, the public access channel. This
equipment represents aone-time investment that can be used to make thousands of hours of
video over many years. (See Attachment 1, column # 5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the budget amendments for fiscal year 2007-08.
Attachment 1. Orange County Proposed 20D7-OS Budget Amendment
The 2007-08 Orange County Budget Ordinance is amended as follows:
fn Recelpl of Faster Cere ''.
donations (52,825) try the
A2 Recei
t of Fran FJde 0'3 Raealpt of Spadil Use 84 Rsrsipt of additional
Otlglnal Budget
Encumbrance Carry
Budget Aa Amended Oapadmant of Sadal
Services; titese funds are p
donations (52,000) end Permit fees (517,000);
Nase funds era set aside f0darel Famtiy Planning
Title X funds (512
215)
;R5 Receipt of PEG grant
Budget Aa Amended
Forwards Through BOA R7 set aside in a apedai Community Based U a apedai escrow ,
end General AkFto- funds (53,950) Through BOA 0'8
AdopBOn Enhancement Servkes (518,000) account Counties (undo (510,060)
Fund
GaneraJFund
Revenue
Pro a Texas S 119,948105 S 3 118,946,105 S S S S S S 119,846,105
Sales Texas S 20,808,210 S S 20,806,210 S S S S S S 20,806 210
Ueense end Pamdta S 288.000 S 5 280,000 S i - S S S S 288,000
Into ovemmantal S 16 33,297 S S 1T 319 S S S S 22,275 S 3,950 S 17,868,544
Ch es for 9ervica S 10,M7,749 S S 10,600,111 S S 20,000 S f S S 10820111
asermnt Eamn s 7,820,a t,e2nobo s 1, ,e o
Miscellaneous S 510,045 S 534,295
S 534,285
Tranafera from Other Funds S 3,383,915 S 3 383 513
Fumi Bilanco S S 977,258 3 2,688,424 - 5 2686,424
Total Genera/ avenues S 173,624,357 S 977,2511 S 177,717,009 S 5 20A00 S S 22275 S 3,950 S 177,763,234
S 177,717,009 ~ S 177,783,234
endkures
Govemin 8 Mane ement S 10,798,375 f 280 967 S 10,188,132 S - S .S S S 3 950 S 10,192 082
General Sarvicea S 15,150,077 S 742,565 S 15,31 101 S - S S S S S 15,512,101
Commun ti Environment S 903 /Sb. 5 142,758 S 4,227,087 S S S S S S - 4,227,087
Human Services 5 35,708,389 S 308,190 S 38,082,712 S 3 20A~ S S 22.275 S S 38124887
Pubife Safe 5 1b,273,880 S 80,431 S 1b,761,208 S S - S S 5 S 15,761,209
Culture b ReerwBon S 3,399 570 S 31987 S 9534,111 S s S S S S 3,534,711
Educatlon S 79,136,788 S 79,136,788
S 79138 788
Tranafen Out S 10,253,827 S 27,082 S 10,274,809 S 10,274,889
Tofa/GaneralFundAppropda5on S 173,624,351 S 977288. S 177,717,009 S S 20000 S 5 22,275 5 3,950 S 177,763,234
s s s s s s s s s
W
Attachment 2
Year-To-Date Budget Summary
Fisca/ Year 2007-08
General Fund Budget Summary
Ori final General Fund Budget $173,624,3.51
Additional Revenue Received Through Budget
Amendment #8 March 18, 2008
Grant Funds $572,673
Non Grant Funds $g7g,786
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$2,686,424
Total Amended General Fund Budget $177,763,234
Dollar Change in 2007-08 Approved
General Fund Budget
$4,138,883
Change in 2007-08 Approved General
Fund Budget
2,38%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
E uivalent Positions 793.200
Original Approved Other Funds Full Time
Equivalent Positions 81.800
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2007-08 875.000
Note:
includes Critical Needs
Reserve carry forward
from FY 2006-07
($270,000), Encumbrance:
Carryforwards
($977,258) and Budget
canyforwards
($1,939,16(1)
~~~yo~~~ ,3 ~ i~-oar
1f/
The Board approved Chapel Hill / Carrboro City Schools' use of 2007-08 Lottery Funds for
conversion of Lincoln Center Pottery Shop to classroom space and authorized expenditures for
the project via the attached Lincoln Center Pottery Shop Conversion Project Ordinance.
i. Orange County Housina Authority Bylaws Revision
This item was removed and placed at the end of the consent agenda for separate
consideration.
L Recommendation to NCDOT Concernina the Addition of Antler Point Road to the
State Maintained Road System
The Board forwarded the Antler Point Road Petition for Addition to the State Maintained System
to the NCDOT with a recommendation that the Board of Transportation accept Antler Point
Road for maintenance as a secondary road.
k. Change Order #2 for Landfill Sanitary Sewer
The Board authorized additional funds of $16,000 to cover the preparation of easements plats
and redesign of the leachate sewer under Millhouse Road as required by the Town of Chapel
Hill.
I. Fiscal Year 2007-08 Budget Amendment #8
The Board approved budget amendments for fiscal year 2007-08 Department of Social
Services, Department on Aging, Planning Department, Health Department, and Public,
Educational and Government Channels.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM AGENDA:
i. Orange County Housing Authority Bylaws Revision
The Board considered approving revisions to the Bylaws of the Orange County Housing
Authority.
Commissioner Gordon made reference to page 5, Section 3, and Special Meetings.
She said that mailing of the call of the meeting only two days prior to the meeting would not be
enough time. She suggested mailing it 4 days before a meeting or hand delivered 2 days
before a special meeting.
Housing and Community Development Director Tara Fikes suggested deleting the
language about the mail and just hand deliver the call.
Commissioner Gordon made reference to page 3 and the use of funds in Section 4.
She suggested having two people sign if there is a request over a certain amount.
Tara Fikes said that this language is worded to allow for any transactions of the Housing
Authority to be handled through the County's Finance Office.
Geof Gledhill made reference to Section 5 and the second paragraph, which addresses
this. Commissioner Gordon was fine with this.
Commissioner Gordon said that this document does not say that meetings must be held in
Orange County. Geof Gledhill said that there is not a requirement to meet in Orange County.
Commissioner Gordon suggested adding language that indicates that it is preferable
that the meetings be in Orange County.
The two changes are that the calls for special meetings will be hand delivered to
members at least two days prior to the meeting and that meetings are preferably held in Orange
County.
A motion was made by Commissioner Gordon, seconded by Commissioner Foushee to
approve the revisions to the Orange County Housing Authority Bylaws, as amended.
VOTE: UNANIMOUS
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