HomeMy WebLinkAboutORD-2008-010 - Affordable Housing Program Capital Project Ordinance F Y 2007-08 Budget Amendment #7d~~ - ~oo~ , ~/ a
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:- February 19, 2008
Action Agenda
Item No. ~"'b
SUBJECT• Fiscal Year 2007-08 Budget Amendment #7
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Donna CofFey, (919) 245-2151
Spreadsheet
Attachment 2. Year-To-Date Budget
.Summary
Attachment 3. Commissioner
Contingency Status
Report
Attachment 4. Grant Project Ordinances
Attachment 5. Capital Project Ordinances
PURPOSE: To approve budget, capital and grant project ordinance amendments, and updates
to the County's current fee schedule for fiscal year 2007-08.
BACKGROUND:
1. Department of Social Services
-~ Additional Adoption Enhancement Fund donations
o Foster Care Donations - $915 to offset costs of on-going needs of foster care
children.
o General Assistance Donations - $1,120 to aid special-needs clients, including
senior citizens.
o Adoption Services Donations - $200 to offset the cost of adoption services.
Additional State Funds
o Crisis Intervention Program - $32,008 to offset costs of paying for heating needs
for Orange County residents who are in crisis. This brings the budget for this
program to $281,357 for fiscal year 2007-08.
o Home and Community Block Grant - $1,439 to offset costs of providing services to
help elderly avoid institutional placement. This brings the budget for this program
to $39,838 for fiscal year 2007-08.
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This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, columns #1 and #2)
2. Department on Aging
The Department on Aging has received additional revenue for the following programs:
Retired Senior Volunteer Program (RSVP) -receipt of $1,000 to offset costs of the
annual recognition event. This brings the budget for this program to $1,300 for fiscal year
2007-08.
~ Community Based Services -additional state Health Promotion and Disease Prevention
funds totaling $2,940 to purchase fitness equipment and supplies for the Seymour Center
Fitness Studio. This brings the program budget to $5,003 for FY 2007-2008.
1 General Operational Funds from State -appropriation of State funds of $10,934 to
support the general operation of the Seymour and Central Orange Senior Centers.
These funds will assist with permanent and temporary personnel costs for center
activities and special events. This award requires a 25% County match of $3,644.
At its December 3, 2007 meeting, the Board of County Commissioners approved a
Service Coordination Renewal Agreement between Manley Estates and Orange County
for fiscal year 2007-08. This agreement will allow the Department to continue providing
social work services for the residents of the First Baptist and Manley Estates senior
housing complex in Chapel Hill. The department anticipates receiving $4,800 during
fiscal year 2007-08 to offset staffing and operational costs of the service.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, column #3)
3. Orange Public Transportation
~ Elderly and Disabled Transportation Assistance Program (EDTAP) -receipt of $38,899
from the North Carolina Department of Transportation (NCDOT) will facilitate weekly
shopping trips, initiate a daily shuttle service between community pick-up points, and
pay for personnel-related costs. This brings the budget for this program to $94,032 for
fiscal year 2007-08.
-~ Rural Public Transportation Program -receipt of $23,924 from NCDOT to support rural
transportation services. The department plans to use the funds to offset costs of
existing temporary staff for. this program. This brings the budget for this program to
$73,586 for fiscal year 2007-08.
~~ NC Department of Transportation (DOT) funds totaling of $12,946 to offset day-today
operational costs of providing OPT services. Examples of items for which the
Department plans to use the addition monies include staff .training and publicizing
transportation routes. This. brings the budget for this program to $156,927 for fiscal year
2007-08.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, column #4)
4. Commissioner Contingency
Commissioners originally approved an appropriation of $17,500 in Commissioners'
Contingency in .the current fiscal year. Following the appropriation of the two items outlined
below, $6,565 would remain in Commissioner Contingency for the remainder of fiscal year
2007-08. (See Attachment 1, column #5 and Attachment 3, Commissioner Contingency Status
Report)
At its September 6, 2007 meeting, the Board of County Commissioners approved
mediation services for the Farmers Market discussions. The County's share of 50% of the
total cost of $1,870 is $935, while the remaining $935 will be paid by the other two
Farmers Market partners. This budget amendment provides for an appropriation of $935
from Commissioner Contingency to cover the County's share of the cost.
~ On February 5, 2008, Commissioners approved a contract to perform a community survey
regarding the Local Revenue Options. This amendment transfers $10,000 . from
Commissioners Contingency to cover the cost of the survey.
5. Criminal Justice Partnership (CJPP)
The North Carolina Department of-Corrections has awarded $18,815 to Orange County's
Criminal Justice Partnership Program (CJPP). This award brings the total CJPP Budget to
$235,246 for fiscal year 2007-08. These funds are pass-through funds meaning that the
County will pass the funds directly to Freedom House, and Freedom House will use the
funds for operating costs associated with currently offered programs. This budget amendment
provides for the receipt of these funds for the above stated purpose. (See Attachment 4,
Criminal Justice Partnership Program Grant Project Ordinance)
6. Health Department
At its January 15, 2008 meeting, the Board of County Commissioners approved the acceptance
of funds for the following programs:
~k Healthy Carolinians -receipt of funds from the Kate B. Reynolds Foundation of $10,000
per calendar year for three years ($30,000 total) to help support the Healthy Carolinians
of Orange County partnership program. The County will receive the grant on a calendar
basis; therefore, in order for grant funding to coincide with the County's fiscal year, this
budget amendment provides for the receipt of $5,000 for fiscal year 2007-08. Additional
funds will be budgeted in the following manner: $10,000 in both fiscal years 2008-09 and
2009-10 followed by $5,000 in fiscal year 2010-11 to account for the total receipt of
$30,000.
~. Child Care Health Consultant Project -receipt of additional funds from Orange County
Partnership for Young Children (OCPYC) of $27,120 for fiscal year 2007-08 to fund the ,
Nutrition and Physical Activity Self Assessment for Child Care (NAP SACC). In
accordance with the attached letter, dated October 17, 2007, from OCPYC the funding
award for fiscal year 2007-08 totals $27,120 and $28,328 for fiscal year 2008-09. Fiscal
4
year 2008-09 funds will be included in the fiscal year 2008-09 budget for this grant
project.
At its December 11, 2007 and February 5, 2008 meetings, the Board of County
Commissioners accepted Board of Health recommended fee changes. The chart below
outlines the new fees:
Prior Fee Commissioner Last Revision of
Description Amount A roved Fee Fee
Occlusal Guards (Dental $0 $274.00 New Fee
Health
Alveoplasty by quadrant $84.00 $92.00 2006
Dental Health
Septic Contractor
Education class fee $0 $50.00 New Fee
Environmental Health
This budget amendment provides for the receipt of these funds for the above purposes. (See
Attachment 1, column #7 and Attachment 4, Child Care Consultant Grant Project Ordinance)
and updates the County fee schedule to reflect the fee changes
7. Housing and Community Development
~ At its November 5, 2007 meeting, the Board of County Commissioners accepted a 2007
Community Development Block Grant (CDGB) totaling $400,000 from the N.C.
Department of Commerce for a Scattered Site Housing Rehabilitation Program. With
these funds, the department plans to repair 12 substandard houses occupied by low-
income families in the Towns of Carrboro and Hillsborough and unincorporated areas of
Orange County. There are approximately 26 families on the waiting list as of November
2007. This budget amendment provides for the receipt of these Community
Development Block Grant (CDBG) funds for the above stated purpose. (See Attachment
4, Scattered Site Housing Rehabilitation Program Grant Project Ordinance)
•~. At its January 15, 2008 meeting, the Board of County Commissioners approved awarding
housing bond funds for $130,000 to the Chrysalis Foundation to assist with construction
costs of duplex and triplex units in the existing Rusch Hollow subdivision located in the
Rogers Road community. The units will serve low-income persons with disabilities. 2001
Affordable Housing Bonds. will fund this initiative. (See Attachment 5, Affordable Housing
Capital Project Ordinance)
At its October 23, 2007 meeting, the Board of County Commissioners approved funding
of $85,000 for the expansion of the parking lot serving the First Baptist and Manley
Estates Senior Apartment Complex in Chapel Hill. The County currently has $122,946 in
program income from previous Community Development Block Grant (CDBG) project
loan repayments. This allocation of $85,000 for this project would leave a balance of
$37,946. This budget amendment provides for the use of these program income funds
for the above stated project. (See Attachment 1, column #10)
8. Various
:k On June 30 of each year, certain designated appropriations are not fully expended.
Many of these relate to outstandingpurchase orders where the County has ordered but
not yet received and/or paid for goods and services. The annual- budget ordinance
adopted by the Board each June for the upcoming fiscal year re=appropriates in the new
budget funds for these outstanding purchase. On the other hand, there are instances
where approved funding for certain initiatives, mainly grant funded, is not fully expended
at the end of the fiscal year. Funds for these planned, but unencumbered expenditures
must be re-appropriated from the County's fund balance. Examples of carry forwards
include about $235,000 for received but unexpended HUD funds. Completion of prior
year's carry forwards occurs annually following presentation of the County's annual audit.
In order to carry funds forward and authorize their expenditure in fiscal year 2007-08, it is
necessary for the Board to approve ,the attached amendment. (See Attachment 1,
column #11)
9. Emergency Services
At its January 15, 2008 meeting, the Board of County Commissioners approved the receipt
of 2007 Emergency Management Performance Grant supplemental funds of $7,640 for fiscal
year 2007-08 to offset costs of converting the County's existing Hazardous Material
response truck to amulti-purpose response vehicle. The up fitted vehicle will have the ability
to perform rapid medical surge support, responder rehabilitation and short-term command
closing a critical response gap. The 50 percent required County match would be an in-kind
contribution. This budget amendment provides for the receipt of these supplemental grant
funds for the above stated purpose. (See Attachment 1, column #12)
10. Lands Legacy Capital Project Ordinance
At its December 11, 2007 meeting, the Board of County Commissioners approved the
purchase of approximately 145 acres of land from Fred M. Kirby. Five acres of the total site
will house a future solid waste convenience center site. Final costs of the project total
$1,458,013 with $50,000 coming from the Solid Waste Enterprise Fund and remaining funds
coming form 2001 voter approved Parks and Open Space bonds, Current plans are to "land
bank" this property for future use as a Northeast Orange district park site. This budget
amendment provides for the purchase of this property from the funding sources listed above.
(See Attachment 5, Lands Legacy Capital Project Ordinance)
11. Emergency Telephone System Fund
At its January 15, 2008 meeting, the Board of County Commissioners approved the
Orthophotography and Oblique Imagery Cost Sharing Inter-Local Agreement with the Town
of Chapel Hill. Per the agreement, Orange County's fiscal share totals $105,440 with
($67,092) funded from the E911 Wireless Funds and the remainder funded through the
County's 2007-08 and 2008-09 Information Technology ~ capital fund appropriations. This
budget amendment appropriates $67,092 from the E911 Fund Fund Balance (See
Attachment 1, column #14)
12. Arts Commission
In April, the Arts Commission will host the Public Arts 360 symposium and anticipates
$31,650 in event costs. Event sponsorships and registration fees will offset all costs related
to the event.
This budget amendment provides for the receipt of these funds for the above purposes. (See
Attachment 1, column #15) _
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the budget, capital and grant project ordinance amendments, and updates to the
County's current fee schedule.
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Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2007-08
General Fund Budget Summary
Ori final General Fund Bud et $173,624,351
dditional Revenue Received Through Budget
mendment #7 (Februa 19, 2008):
Grant Funds $572,673
Non Grant Funds $833,561
dditional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$2,686,424
Total Amended General Fund Budget $177,717,009
Dollar Change in 2007-08 Approved
General Fund Budget
$4,092,658
Change in 2007-08 Approved General
Fund Budget
2.36%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
E uivalent Positions 793.200
Original Approved Other Funds Full Time
Equivalent Positions 81.800
dditional Positions Ap roved Mid-Year ~ 0.000
Total Approved Full-Time-Equivalen
Positions for Fiscal Year 2007-08 875.000
~a
Attachment 3
Status of Commissioners Contingency Account
Fiscal Year 2007-08
Comments
$17,500 Approved 7/01/07
($935) Mediation services for the Farmers Market (BOA
#7)
($10,000) Contract to perform a Community Survey regardin
the Local Revenue Options (BOA #7)
Remaining Contingency $6,565
~U
I~
ATTACHMENT 5
Affordable Housing Program
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to fund housing activities in the following
categories: land acquisition, housing development, and homeownership.
Proceeds from the 1997 and 2001 voter approved bond referenda, Affordable
Housing Trust funds and Community Development Program Income finance the
project.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-OS Through FY
2007-08
Sales Tax $0 $0 $0
1997 Bond Funds $1,800,000 $0 $1,800,000
2001 Bond Funds $2,600,000 $0 $2,600,000
Grant Funds $0 $0 $0
Private Placement $0 $0 $0
Fees $0 $0 $0
Transfer from Community
Devel ment (Pro Income)
$126,432
$0
$126,432
Transfer from Community
Develo ment (Housin Trust Funds}
$173,568
$0
$173,568
Total Fundin $4,700,000 $0 $4,700,000
ATTACHMENT 5 ~g
Section 4. The following.amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
200'7-08
EmPOWERment
Pine Hill Drive $90,000 $0 $90,000
Sykes Street Homeownership Program $90,000 $0 $90,000
Pine Knolls Community land ~ $129,930 $0 $129,930
Total EmPOWERmen $309,930 $0 $309,930
Habitat for Humanity
Richmond Hills $460,000 $0 $460,000
Rusch Road Homeownership Program $280,000 $0 $280,000
Total Habitat for Humani $740,000 $0 $740,000
Legion Road $140,000 $0 $140,000
Continuin Care Center $275,000 $0 $275,000
Transitional Housing Chapel Hill) $75,000 $0 $75,000
Scattered Site Housing $300,000 $0 $300,000
Sunrise Road Project $300,000 $0 $300,000
OPC Foundation -Special Needs Rental $260,000 $0 $260,000
Affordable Rentals - S ecial Needs Rental $300,000 $0 $300,000
Weaver Community Housing Association $220,000 $0 $220,000
Chrysalis Foundation $0 $130,000 $130,000
Land Banking $480,070 $0 $480,070
2001 Unallocated Bond Funds $1,300,000 ($130,000) $1,170,000
Total Costs $4,700,000 $0 $4,700,000
Section 5. This ordinance supersedes previous Affordable Housing Capital Project
-Ordinances for Orange County Government.
Section 6. This ordinance shall remain in effect until June 30, 2008.
Adopted this 19th day of February 2008.
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Services Facility at the Guaranteed Maximum Price of $1,308,733, subject to final review and
approval by the County Attorney; and authorized the Chair to sign.
k. Establishment of an Interlocal Agreement Committee for the Hillsborough Area-
Orange County Strategic Growth Plan Phase II
The Board established the IAC with six representative position slots, from Orange County for the
Strategic Growth Plan Phase II and asked the Clerk to advertise and/or notify advisory boards for
possible appointments.
I. Sportsplex HVAC Equipment Replacement
The Board approved a change order proposal for $377,022 requested by Orange County
regarding the repair and replacement of existing mechanical systems equipment in the
Sportsplex and authorized the Manager to execute the change order.
m. Adoption of Reimbursement Resolution for Animal Services Facility
This item was removed and placed at the end of the consent agenda for separate consideration.
n. Amendments to the Orange County Ordinance Regulating Smoking in Buildings
Owned by or Leased to Orange County and Motor Vehicles Owned by or Leased to
Orange County
The Board adopted the ordinance amendments with an effective date of April 1, 2008; requested
that each municipality in Orange County adopt a resolution permitting the applicability of the
ordinance within their respective municipality; and encourages each municipality to adopt an
ordinance governing tobacco use in municipal buildings.
~i o. Fiscal Year 2007-08 Budget Amendment #7
The Board approved budget, capital and grant project ordinance amendments, and updates to
the County's current fee schedule for fiscal year 2007-08 for Department of Social Services,
Department on Aging, Orange Public Transportation, Commissioner Contingency, Criminal
Justice Partnership, Health Department, Housing and Community Development, Various,
Emergency Services, Lands Legacy Capital Project Ordinance, Emergency Telephone System
Fund, and Arts Commission.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA
h. Contract with RB Engineering, Inc. for Structural Engineering Services to
Stabilize and Repair Barns at Future Park Sites
The Board considered authorizing the Chair to execute a contract with RB Engineering,
Inc. to conduct engineering work, prepare construction drawings and specifications, and perform
inspection services for two barns; the future New Hope Park at Blackwood Farm and the future
Twin Creeks District Park; and authorizing the Manager to sign subject to final review by staff
and County Attorney.
Chair Jacobs said that this has been discussed in the past about the space needs that
the Board wanted a thorough assessment of all of the park buildings and out buildings and the
structural integrity, etc. He said that at one point it was discussed that a team would visit each
site with a report and photographs but this has never happened. He would like to ask
management to pursue this.
Commissioner Carey said to be specific about what the Board asked for.
Chair Jacobs restated that it would be a specific study of the structural integrity of
buildings on park properties that have been purchased by the County and, for the houses, what
is required to make them habitable. Secondly, he wants to know the plan for getting caretakers
into those houses.