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HomeMy WebLinkAboutORD-2008-008 - Criminal Justice Partnership Program Grant Project Ordinance Budget Amendment #7ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Dater February 19, 2008 Action Agenda Item No. ~--d SUBJECT: Fiscal Year 2007-08 Budget Amendment #7 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Coffey, (919) 245-2151 Spreadsheet Attachment 2. Year-To-Date Budget .Summary Attachment 3. Commissioner Contingency Status Report Attachment 4. Grant Project Ordinances Attachment 5. Capital Project Ordinances PURPOSE: To approve budget, capital and grant project ordinance amendments, and updates to the County's current fee schedule for fiscal year 2007-08. BACKGROUND: 1. Department of Social Services -~ Additional Adoption Enhancement Fund donations o Foster Care Donations - $915 to offset costs of on-going needs of foster care children. o General Assistance Donations - $1,120 to aid special-needs clients, including senior citizens. o Adoption Services Donations - $200 to offset the cost of adoption services. ,~ Additional State Funds o Crisis Intervention Program - $32,008 to offset costs of paying for heating needs for Orange County residents who are in crisis. This brings the budget for this program to $281,357 for fiscal year 2007-08. o Home and Community Block Grant - $1,439 to offset costs of providing services to help elderly avoid institutional placement. This brings the budget for this program to $39,838 for fiscal year 2007-08. This budget amendment provides for the receipt of these funds for the above stated purposes. -(See Attachment 1, columns #1 and #2) 2. Department on Aging The Department on Aging has received additional revenue for the following programs: Retired Senior Volunteer Program (RSVP) -receipt of $1,000 to offset costs of the annual recognition event. This brings the budget for this program to $1,300 for fiscal year 2007-08. ~- Community Based Services -additional state Health Promotion and Disease Prevention funds totaling $2,940 to purchase fitness equipment and supplies for the Seymour Center Fitness Studio. This brings the program budget to $5,003 for FY 2007-2008. ~ General Operational Funds from State -appropriation of State funds of $10,934 to support the general operation of the Seymour and Central Orange Senior Centers. These funds will assist with permanent and temporary personnel costs for center activities and special events. This award requires a 25% County match of $3,644. At its December 3, 2007 meeting, the Board of County Commissioners approved a Service Coordination Renewal Agreement between Manley Estates and Orange County for fiscal year 2007-08. This agreement will allow the Department to continue providing social work services for the residents of the First Baptist and Manley Estates senior housing complex in Chapel Hill. The department anticipates receiving $4,800 during fiscal year 2007-08 to offset staffing and operational costs of the service. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #3) 3. Orange Public Transportation ~ Elderly and Disabled Transportation Assistance Program (EDTAP) -receipt of $38,899 ftom the North Carolina Department of Transportation (NCDOT) will facilitate weekly shopping trips, initiate a daily shuttle service between community pick-up points, and pay for personnel-related costs. This brings the budget for this program to $94,032 for fiscal year 2007-08. -~ Rural Public Transportation Program -receipt of $23,924 from NCDOT to support rural transportation services. The department plans to use the funds to offset costs of existing temporary ,staff for this program. This brings the budget for this program to $73,586 for fiscal year 2007-08. NC Department of Transportation (DOT) funds totaling of $12,946 to offset day-to-day operational costs of providing OPT services. Examples of items for which the Department plans to use the addition monies include staff .training and publicizing transportation routes. This. brings the budget for this program to $156,927 for fiscal year 2007-08. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #4) 4. Commissioner Contingency Commissioners originally approved an appropriation of $17,500 in Commissioners' Contingency in .the current fiscal year. Following the appropriation of the two items outlined below, $6,565 would remain in Commissioner Contingency for the remainder of fiscal year 2007-08. (See Attachment 1, column #5 and Attachment 3, Commissioner Contingency Status Report) ~ At its September 6, 2007 meeting, the Board of County Commissioners approved mediation services for the Farmers Market discussions. The County's share of 50% of the total cost of $1,870 is $935, while the remaining $935 will be paid by the other two Farmers Market partners. This budget amendment provides for an appropriation of $935 from Commissioner Contingency to cover the County's share of the cost. ~- On February 5, 2008, Commissioners approved a contract to perform a community survey regarding the Local Revenue Options. This amendment transfers .$10,000 . from Commissioners Contingency to cover the cost of the survey. 5. Criminal Justice Partnership (CJPP) The North Carolina Department of-Corrections has awarded $18,815 to Orange County's Criminal Justice Partnership Program (CJPP). This award brings the total CJPP Budget to $235,246 for fiscal year 2007-08. These funds are pass-through funds meaning that the County will pass the funds directly to Freedom House, and Freedom House will use the funds for operating costs associated with currently offered programs. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 4, Criminal Justice Partnership Program Grant Project Ordinance) 6. Health Department At its January 15, 2008 meeting, the Board of County Commissioners approved the acceptance of funds for the following programs: Healthy Carolinians -receipt of funds from the Kate B. Reynolds Foundation of $10,000 per calendar year for three years ($30,000 total) to help support the Healthy Carolinians of Orange County partnership program. The County will receive the grant on a calendar basis; therefore, in order for grant funding to coincide with the County's fiscal year, this budget amendment provides for the receipt of $5,000 for fiscal year 2007-08. Additional funds will be budgeted in the following manner: $10,000 in both fiscal years 2008-09 and 2009-10 followed by $5,000 in fiscal year 2010-11 to account for the total receipt of $30,000. ~ Child Care Health Consultant Project -receipt of additional funds from Orange County Partnership for Young Children (OCPYC) of $27,120 for fiscal year 2007-08 to fund the , Nutrition and Physical Activity Self Assessment for Child Care (NAP SACC). In accordance with the attached letter, dated October 17, 2007, from OCPYC the funding award for fiscal year 2007-08 totals $27,120 and $28,328 for fiscal year 2008-09. Fiscal year 2008-09 funds will be included in the fiscal year 2008-09 budget for this grant project. At its December 11, 2007 and February 5, 2008 meetings, the Board of County Commissioners accepted Board of Health recommended fee changes. The chart below outlines the new fees: Description Prior Fee Commissioner Last Revision of Amount A roved Fee Fee Occlusal Guards (Dental $0 $274 00 New Fee Health . Alveoplasty by quadrant $~ 00 $92 00 2006 Dental Health . Septic Contractor Education class fee $0 $50.00 New Fee Environmental Health This budget amendment provides for the receipt of these funds for the above purposes. (See Attachment 1, column #7 and Attachment 4, Child Care Consultant Grant Project Ordinance) and updates the County fee schedule to reflect the fee changes 7. Housing and Community Development -#~ At its November 5, 2007 meeting, the Board of County Commissioners accepted a 2007 Community Development Block Grant (CDGB) totaling $400,000 from the N.C. Department of Commerce for a Scattered Site Housing Rehabilitation Program. With these funds, the department plans to repair 12 substandard houses occupied by low- income families in the Towns of Carrboro and Hillsborough and unincorporated areas of Orange County. There are approximately 26 families on the waiting list as of November 2007. This budget amendment provides for the receipt of these Community Development Block Grant (CDBG) funds for the above stated purpose. (See Attachment 4, Scattered Site Housing Rehabilitation Program Grant Project Ordinance) •~k At its January 15, 2008 meeting, the Board of County Commissioners approved awarding housing bond funds for $130,000 to the Chrysalis Foundation to assist with construction costs of duplex and triplex units in the existing Rusch Hollow subdivision located in the Rogers Road community. The units will serve low-income persons with disabilities. 2001 Affordable Housing Bonds. will fund this initiative. (See Attachment 5, Affordable Housing Capital Project Ordinance) At its October 23, 2007 meeting, the Board of County Commissioners approved funding of $85,000 for the expansion of the parking lot serving the First Baptist and Manley Estates Senior Apartment Complex in Chapel Hill. The County currently has $122,946 in program income from previous Community Development Block Grant (CDBG) project loan repayments. This allocation of $85,000 for this project would leave a balance of $37,946. This budget amendment provides for the use of these program income funds for the above stated project. (See Attachment 1, column #10) 8. Various On June 30 of each year, certain designated appropriations are not fully expended. Many of these relate to outstandingpurchase orders where the County has ordered but not yet received and/or paid for goods and services. The annual- budget ordinance adopted by the Board each June for the upcoming fiscal year re=appropriates in the new budget funds for -these outstanding purchase. On the other hand, there are instances where approved funding for certain initiatives, mainly grant funded, is not fully expended at the end of the fiscal year. Funds for these planned, but unencumbered expenditures must be re-appropriated from the County's fund balance. Examples of carry forwards include about $235,000 for received but unexpended HUD funds. Completion of prior year's carry forwards occurs annually following presentation of the County's annual audit. In order to carry funds forward and authorize their expenditure in fiscal year 2007-08, it is necessary for the Board to approve .the attached amendment. (See Attachment 1, column #11) . 9. Emergency Services At its January 15, 2008 meeting, the Board of County Commissioners approved the receipt of 2007 Emergency Management Performance Grant supplemental funds of $7,640 for fiscal year 2007-08 to offset costs of converting the County's existing Hazardous Material response truck to amulti-purpose response vehicle. The up fitted vehicle will have the ability to perform rapid medical surge support, responder rehabilitation and short-term command closing a critical response gap. The 50 percent required County match would be an in-kind contribution. This budget amendment provides for the receipt of these supplemental grant funds for the above stated purpose. (See Attachment 1, column #12) 10. Lands Legacy Capital Project Ordinance At its December 11, 2007 meeting, the Board of County Commissioners approved the purchase of approximately 145 acres of land from Fred M. Kirby. Five acres of the total site will house a future solid waste convenience center site. Final costs of the project total $1,458,013 with $50,000 coming from -the Solid Waste Enterprise Fund and remaining funds coming form 2001 voter approved Parks and Open Space bonds, Current plans are to "land bank" this property for future use as a Northeast Orange district park site. This budget amendment provides for the purchase of this property from the funding sources listed above. (See Attachment 5, Lands Legacy Capifai Project Ordinance) 11. Emergency Telephone System Fund At its January 15, 2008 meeting, the Board of County Commissioners approved the Orthophotography and Oblique Imagery Cost Sharing Inter-Local Agreement with the Town of Chapel Hill. Per. the agreement, Orange County's fiscal share totals $105,440 with ($67,092) funded from the E911 Wireless Funds and the remainder funded through the County's 2007-08 and 2008-09 Information Technology ~ capital fund appropriations. This budget amendment appropriates $67,092 from the E911 Fund Fund Balance (See Attachment 1, column #14) 6 12. Arts Commission In April, the Arts Commission will host the Public Arts 360 symposium and anticipates $31,650 in event costs. Event sponsorships and registration fees will offset all costs related to the event. This budget amendment provides for the receipt of these funds for the above purposes. (See Attachment 1, column #15) _ FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the budget, capital and grant project ordinance amendments, and updates to the County's current fee schedule. ~a m 4 ~. e~ a n c 5°o~U C O «m eq Eo _! 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Y~eags~o ~ ~~~ o°Q~gE °3 $~E m'.g 33&o~~sgL ~~~8~~€~~~~ LL ~ ~ a p 62ae~ a~°~~~ ag mE ~pe! gg ~ ~_goan~3 _ xx~Sg~~~a$s gg €~ aEe~'~ ~.. oq°~8¢g~jr`t~i R~~~~9 8 c 1t Attachment 2 Year-To-Date Budget Summary Fiscal Year 2007-08 General Fund Budget Summary Ori final General Fund Bud et $173,624,351 dditional Revenue Received Through Budget mendment #7 (Februa 19, 2008): Grant Funds $572,673 Non Grant Funds $833,561 dditional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $2,686,424 Total Amended General Fund Budget $177,717,009 Dollar Change in 2007-08 Approved General Fund Bud et $4,092,658 Change in 2007-08 Approved General Fund Budget 2.36% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 793.200 Original Approved Other Funds Full Time E uivalent Positions 81.800 dditional Positions Ap roved Mid-Year ~ 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2007-08 875.000 ~a Attachment 3 Status of Commissioners Contingency Account Fiscal Year 2007-08 Comments $17,500 Approved 7/01/07 ($935) Mediation services for the Farmers Market (BOA #7) ($10,000) Contract to perform a Communiiy Survey regardi~ the Local Revenue Options (BOA #7) Remaixring Contu2get~cy $6,565 ATTACHMENT 4 13 Criminal Justice Partnership Program Grant Project Ordinance Project Number 29-7050 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of Corrections. The project will provide pre-trial release and substance abuse services to persons sentenced to intermediate sanctions. Section 2. Under the-terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections. Section 3. .The following revenue is anticipated to be available to complete this project: Intergovernmental (2007-08) $210,712 Total Intergovernmental $210, 712 Transfer from General Fund (2007-08) $24,534 Total Orange-Chatham Criminal.Iustice Partnership Revenue $235,246 Section 4. The following amount is appropriated for this project: Public Safety -Orange-Chatham Criminal Justice Partnership ~ $235,246 Section 5. The finance officer is hereby directed to maintain within the Grant Project suffcient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. ATTACHMENT4 14 Section 8. Positions authorized through this grant project ordinance include: 1.0 Full-time equivalent Criminal Justice Program Coordinator Section 9. This project ordinance is in effect until June 30, 2008. Subsequent funding is contingent upon the availability of grant funds. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this the 19th day of February 2008. Services Facility at the Guaranteed Maximum Price of $1,308,733, subject to final review and approval by the County Attorney; and authorized the Chair to sign. k. Establishment of an Interlocal Agreement Committee for the Hillsborough Area- Orange County Strategic Growth Plan Phase II The Board established the IAC with six representative position slots, from Orange County for the Strategic Growth Plan Phase II and asked the Clerk to advertise and/or notify advisory boards for possible appointments. I. Sportsplex HVAC Eauipment Replacement The Board approved a change order proposal for $377,022 requested by Orange County regarding the repair and replacement of existing mechanical systems equipment in the Sportsplex and authorized the Manager to execute the change order. m. Adoption of Reimbursement Resolution for Animal Services Facility This item was removed and placed at the end of the consent agenda for separate consideration. n. Amendments to the Orange County Ordinance Regulating Smoking in Buildings Owned by or Leased to Orange County and Motor Vehicles Owned by or Leased to Orange County The Board adopted the ordinance amendments with an effective date of April 1, 2008; requested that each municipality in Orange County adopt a resolution permitting the applicability of the ordinance within their respective municipality; and encourages each municipality to adopt an ordinance governing tobacco use in municipal buildings. o. Fiscal Year 2007-08 Budget Amendment #7 The Board approved budget, capital and grant project ordinance amendments, and updates to the County's current fee schedule for fiscal year 2007-08 for Department of Social Services, Department on Aging, Orange Public Transportation, Commissioner Contingency, Criminal Justice Partnership, Health Department, Housing and Community Development, Various, Emergency Services, Lands Legacy Capital Project Ordinance, Emergency Telephone System Fund, and Arts Commission. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA h. Contract with RB Engineering, Inc. for Structural Engineering Services to Stabilize and Reaair Barns at Future Park Sites The Board considered authorizing the Chair to execute a contract with RB Engineering, Inc. to conduct engineering work, prepare construction drawings and specifications, and perform inspection services for two barns; the future New Hope Park at Blackwood Farm and the future Twin Creeks District Park; and authorizing the Manager to sign subject to final review by staff and County Attorney. Chair Jacobs said that this has been discussed in the past about the space needs that the Board wanted a thorough assessment of all of the park buildings and out buildings and the structural integrity, etc. He said that at one point it was discussed that a team would visit each site with a report and photographs but this has never happened. He would like to ask management to pursue this. Commissioner Carey said to be specific about what the Board asked for. Chair Jacobs restated that it would be a specific study of the structural integrity of buildings on park properties that have been purchased by the County and, for the houses, what is required to make them habitable. Secondly, he wants to know the plan for getting caretakers into those houses.