HomeMy WebLinkAboutMinutes - 19780724n.~ .,
L MINUTES
OI2P.NGE COUNTY BOARb OF COMMISSIONERS .
JULX 24, 1978
The Orange County Board of Commissioners met in regular session on
Monday, July 24, 1978 at 7:30 p.m., in the Commissioners' Room of the
Courthouse in Hillsborough, North Carolina.
Present were Chairman Richard Whitted, Commissioners Norman
Gustaveson, Jan Pinney, Norman Walker and Donald Wil.lhoit.
Others present were 5. M. Gattis, County Manager; Neal Evans,
County Finance Director; Jae Bradshaw, Administrative Assistant, and
Agatha Johnson, Clerk.
Chairman Whitted opened the meeting by asking if any member of the
Board wished to add any item to the agenda. Mr. Whitted then asked ii
there were pex'sons present wha wished to address the Board regarding any
matter not printed on the agenda. No one came forth.
Item 2: Minutes of the Board meetings held June 12 and July 3,
1978 were submitted for consideration.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adapted to approve the June 12th minutes
as corrected.
Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adapted to approve the ,7uly 3, 197$ minutes
as corrected. '
Item 3: Chairman Whitted will announce receipt of a Community
Development Grant by Orange County.
Chairman Whitted proceeded to read a memorandum from Joe Bradshaw
which stated that the County Manager on July 20th receive.d.;a mailgram
from Congressman L. H. Fountain stating that he had been advised that
the Department of Housing and Urban Development has approved the Commun-
ity Development Block Grant of $499,870 to improve public facilities
affecting Health such as water and sewer lines for Orange County. An
official notification from the Area HUD Director arrived on July 24
and clearly spells out the status of the grant proposed. Remaining
steps to be executed in this process are to submit a full application
by August 30 which would include: 1) Develop Housing Assistance Plan,
2) Submit summary of a 3 year plan which identifies our community
development and housing needs and describes a comprehensive .strategy
for meeting those needs, 3) Community Development Program to be under-
taken with Block Grant monies. A 60-day. review period by regional HUD
officials will follow and it is expected that funds will be released
after November 1, 1978. Bid procedures will be initiated thereafter.
The memorandum stated that several supportive activities will be con-
ducted simultaneously with the aforementioned timetable. The County staff
will gather the appropriate data to be included in the full application,
the County Manager's office will move forward on engineering studies and
planning staff will. compile an environmental impact statement concerning
the proposed project activities.
Commissioner Gustaveson stated he felt' the Board should go on record
by expressing their thanks to the County Manager's staff, the Planning
Staff, the Health Board and Staff .and the Community Development Task
Force far their efforts in putting together the Community Development
Grant Application.
The County Manager informed the Board that he had failed to mention
one item that needed to be added to the agenda which is regarding a Law
Enforcement Gram. This item will be item 12.
Item 4: The Tax Collector recommends the Board approve a release
of $100 on the tax bill of Evans Enterprises. The agenda attachment
contained a letter from E & E Developers of Chapel Hill and said letter
requested that a $100 penalty be removed as their records show that a
check was mailed to the Tax Collector on December 29, 1977 in order for
it to reach the Tax Office before the end of the year to avoid the 2~
penalty.
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Upon motion of Commissioner [7alker, seconded by Commissioner Pinney,
it was moved and adopted to accept the Tax Collector's recommendation to
release the $100. penalty of Evans Enterprises.
Item 6: The llcting Planning Director will review a tentative
recommendation from the Orange County Planning Board concerning extra-
territorial zoning jurisdiction of the Tawn of Chapel Hill.
The Chairman recognized Hal Minis from the Planning Department.
Mr. Minis stated that a subcommittee composed of Chapel Hill and Orange
County Planning Board members has met on four occasions to consider a
-mutually acceptable solution to the Chapel Hill request. The committee
discussed development problems in the planning area extension, the dif-
ference between town and county ordinances, and land use plans that have
been made by both jurisdictions. The results of the discussions include
a proposal for extension of ,Chapel Hill's planning area north to Eubanks
and Whitfield roads and recommends actions for Chapel Hill regarding
mobile homes.
Mr. Minis reviewed for the Board a map which indicated the boundary
of the proposed extension. Mr. Minis stated the County Planning Board,
after considering the proposal, unanimously adopted the following
resolution:
"The Planning Hoard endorses the compromise solution and
forwards the proposal including all proposed actions by the
Town of Chapel Hill to the Board of Commissioners. The Planning
Board feels that the area could be effectively managed by either
jurisdiction under the terms of .the compromise, including the
treatment of mobile homes and the proposed area. Before a
final Planning Board recommendation is made, however, the Board
urges that the proposal be brought before the public at the
quarterly public. hearing in August."
Upon motion of Commissioner Willhoit, seconded by Commissioner
Gustavesan, it was moved and adapted to call far a public h~;aring on
the preliminary proposal far August, 1978. The public hearing should
be in the southern part of the County, preferably in the Chapel Hi11
High 5choal Cultural Arts Building.
Mr. Minis informed the Board of the status of a situation which
existed in Chapel Hill where a mobile home operator had been informed
that he is in non-compliance since he does not have a special use permit _
to operate his mobile home business. The mobile home operator has
appealed to the Chapel Hill Board of Aldermen and the appeal has been
tabled.
Item 5: Mr. Daniel R. Koenigshofer will present a report,
"An Energy Conservation Program for Prange County and Chapel Hill".
The Chairman recognized Mr. Koenigshofer who presented to the Board
Volume 2 of the report, which is a summary and Volume II which is a more
detailed report of the energy program. Mr. Koenigshofer stated that the
report is a follow up of the work performed by the Energy Task Force.
The first part of the program was to look at the County's and the Town
of Chapel Hill's public buildings to see haw much energy the buildings
are using and for what purposes. The evaluation then makes certain
recommendations for conserving energy in these buildings. The second
part of the program was to attempt to set up an energy accounting system
in order to keep track of the amount of energy being used and far what
purposes.
Mr. Koenigshofer reviewed portions of the report and pointed out
certain pertinent facts regarding energy use in the County Courthouse.
He stated that the bulk of energy used is for natural gas and one-fourth
of energy used is far lighting. He stated that there is a lot of waste
in the use of lights in the Courthouse. Fifty percent of heat lass in
the Courthouse is from air leakage. Mr. Koenigshofer stated that is a
maintenance problem as no one seems to have the responsibility of keeping
the building in order. He stated the attic of the Courthouse is not
insulated which results in a great heat loss. The report contained a
list of recommendations of what can be done to conserve energy in all
County buildings.
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The second part of the energy conservation program was to attempt
to set up an energy management system which sets guidelines for evalu-
ating an energy program. An attempt is also being made to develop a
system for energy cost accounting in the use of county vehicles. An
outreach program is anticipated to help citizens save energy and can
also be used in the County's subdivision regulations. Mr. Koenigshofer
stated there is a real need to get energy conservation in new structures
being designed.
In answex to a question of Commissioner Gustaveson, Mr. Koenigshofe„
stated a tremendous amount o£ management support is needed to get people
to implement conservation measures and additional staff is needed to tak
care of things which need to be done.
The Board asked the staff to look at the energy reports and the
recommendations and to see what can be implemented before winter.
Commissioner Gustaveson asked that the Energy Coordinator and the Public
Works Director be prepared to present to the Board their plans for
conservation of energy, especially in county buildings and the building
inspection area.
Item 7: Commissioner Pinney will review a proposal for an
additional special education teaching position in the Chapel Hill-
Carrboro School system.
Mr. Pinney stated this request came from the Youth Services Needs
Task Farce. That Tree House, Janus House and Shaffer House are located
within the Chapel Hill school district and the school system is educating
the young people who live in these residences. Most of the young people
come from outside the school district and it is felt special reimbursemen~:
should be made from the State. Mr. Pinney suggested that the County writ~•:
a letter to the Division of Teacher Allotment and request an additional
special education teaching position in the Chapel Hill-Carrboro school
system.
Upon motion of Commissioner Pinney, seconded by Commissioner Wi11h~
it was moved and adopted that a request be made to Dr. Dan 'ones for a
teaching position to provide services for students with special problems.
Item $: The Department of Transportation has recommended funds
programmed for the paving of sR # 1561 (Lawrence Road) be diverted to
pave SR #1727 (Eubanks Road).
The Chairman stated this was included on the agenda far the Board's
information. He added that Lawrence Road was not being paved due to a
right of way problem. Lawrence Road will remain on the priority list
in the same position until the roads are rerated, so if the right of
way becomes available, the road can be paved.
Item 9: The directors of the Efland Volunteer Fire Department
and the New Hope Fire Department have requested the Berard of Commissioners
certify to the Department of Insurance a list of members of those
departmer_ts.
Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson
it was moved and adopted to approve the certification of members to
the Efland Volunteer Fire Department.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Pinney, it was moved and adopted to approve the certification of member
to the New Hope Volunteer Fire Department.
Stem 10: The Finance Dizectar has requested the Board of
Coi~~niissioners release certain uncollected 1967 taxes. The agenda
attachment stated this action is in keeping with the established policy
of the County to carry receivables only l0 years for unsecured personal
property taxes and it is recommended that the Board release the 1967
personal property taxes.
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Upon motion of Commissioner Pinney, seconded by Commissioner
Gustaveson, it was moved and adopted tv accept the recommendation of
the Finance Director to release certain .uncollected 1967 taxes.
"Whereas the Orange County Board of Commissioners has determined
that the 1967 personal property taxes outstanding at June 30, 1978
are uncollectible; therefore, be it resolved by the Orange County Berard
of Commissioners' meeting in regular session on July 24, 1978 that the
unsecured taxes on personal property for the year 1967 be released from
the records of the Orange County Tax Collector and the Orange County
Finance Office .to be effective as of June 30, 1978."
Item 12: The County Manager brought to the attention of the
Board a subgrant application for training of local law enforcement
officers. The grant is for $1,436 and requires $72.00 local match.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Pinney, it was moved and adopted to approve the resolution to apply for
grant monies through the North Carolina Division of Crime Control.
For copy of said resolution, see page 681 of this book.
Item 11: The Health Director will review with the Board:
p,, The 1978-1979 line item budget of the Health
Department.
Chairman Whitted recognized the Health Director,
Jerry Robinson, the Chairman to the Health Board, Dr. William
Mayes, and other members of the Health Board who were present.
Mr. Robinson stated that the $472,306 appropriation
ta.the Health Department for 1978-1979 will pay far the existing
staff in the Department. He added this is a tight budget and it
will be exceedingly easy to get into an overexpenditure state,
particularly in the non-personnel area. Mr. Robinson stated his
department would not be able to expand or implement programs
which had been described to the Commissioners but the department
would be in a hold-the-line status. Mr. Robinson stated he had
submitted a revised budget to the Finance Officer.
The consensus of the Board was to request the Finance Officer
to prepare a formal budget amendment of changes to the Health
Department's budget and this amendment will be presented at the
first August meeting.
B. An amendment to the budget considered in A above to
reflect an additional state grant of $15,000 to fund a teenage
pregnancy program.
Mr. Robinson informed the Board that his department had
received a State grant to fund a teenage pregnancy program in
Orange County, requiring a local match of $15,000. Two clinics
will be established, one in Chapel Hill and one in Hillsbarough~
to deal with teenage pregnancy problems and efforts will be
directed toward educating teenagers regarding pregnancy.
Commissioner Walker stated this area was one in which the
Commission for Women has been working. He added there appears to
be a duplication of effort and suggested that there be better
coordination between the Commission fvr Women and the Health
Department.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Willhoit, it was moved and adopted that the Finance Officer prepare
a budget amendment to reflect an additional State grant of $15,000
to fund a teenage pregnancy program in the Health Department.
Commissioner Walker voted against this motion.
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G. Reallocation of Health Department personnel involved
in its school health efforts.
Dr. Mayes spoke of the need to increase school health services
in the two school districts. He stated that in order to provide
equal services to both systems, the Health Board had pulled the
school health nurse out of the Chapel Hill-Carrboro school system
and now this nurse will divide her time and services equally
among both the County school system and the Chapel Hill-Carrboro
school system. Dr. Mayes has been informed by Dr. Hanes, Superin-..
tendent of the Chapel Hill-Carrboro school system, that his Board
will take this situation under advisement as soon as other pressinc
matters are taken care of.
The Health Director suggested that should the Board
decide to implement a fee far environmental services and that
these fees be used to provide school health service to both
school districts.
D. New clinic space in the Chapel Hi11-Carrboro area.
The lease on its existing space expires September 30th.
Mr. Robinson informed the Board the Eastgate location was
not set up to do clinic work, the clinic does not provide con-
fidentiality for patients and is not in a good location for
clients. Also, the facility is not in compliance with the new
mandated law of providing access for the handicapped. .He stated
that he had found new space in the Carr Mill Mall which i.s located
next door to the County Social Services Department. The area
would provide 3,880 square feet which is an increase of over 880
square feet at the Eastgate location. There is a possibility of
leasing the space at $6,50 per square foot, which would include
utilities and custodial service.
Commissioner Walker spoke against leasing the space. He state
he felt the Health Department should live within the budget allo-
cated in June and this lease should have been addressed during
the budget deliberations.
.The concensus of the Board was to authorize the County
Manager to negotiate a lease with Southland Association for
3,880 square feet of space at Carr Mill Mall. Terms of the
lease should coincide with the lease of the Social Services
Department. Mr. Gattis was authorized to look at the different
options for leasing the space and will present these to the
Board for their consideration.
E: The issue of fees for certain environmental services.
Chairman Whitted stated the Board has talked on different
occasions about the possibility of charging fees for environmental
services in the Health Department. At the July 3rd meeting, the
Board decided to put this item on the July 24th agenda for discussion
and action.
C..:=iutrissioner Walker stated he was opposed to charging fees far
these services and he felt this was an improper time to take action
regarding a fee schedule since there is a lot of public opposition
to these fees.
Commissioner Willhoit stated he had received a lot of comments
for support of the charging of fees and he then moved that the
Board adopt a fee schedule of $65.00 for environmental services
as recommended by the Health Board.
Commissioner Gustaveson seconded the motion.
Discussion ensued among members of the Board and persons fxom
the audience regarding the charging of fees.
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Chairman Whitted stated he had some difficulty in tying
the fees 'system in with the direct cost that would change from
year to year. He stated he felt it is appropriate to charge some
fee but he did not want to tie a fee into direct cost. He suggested
the Board discuss a fee less than $65.00 and then proposed a fee
of $25.00.
Commissioner Pinney stated the problem he had with the
$65.00 fee is that it makes na differential between a mobile home
and an expensive house.
Discussion continued about what an appropriate fee should be
for these services." It was pointed out that developers who are
speculating would require the initial service most often. Two
types of land are to be considered in the four step process:
The lots of record and raw land. The lots of record would require
the Health Department services to see if a structure can be built
on the site. This charge should be so set so that this is the
only charge the owner would have rather than bearing the cost for
other services the owner would not receive. The raw land would
require a four step process and would cost more. It was suggested
that the Board consider an acreage charge as stage one and then
the next three stages would fallow if appropriate.
The proposal the Board felt was mast appropriate was to charge
$10.00 for the first step, plus $3.25 for each additional acre
where services are required. The second step charge would be
$15.00 for soil analysis. Third charge for step three would be
$10.00 and step four would require a fee of $10.00.
Commissioner Willhoit withdrew his motion and Commissioner
Gustaveson withdrew his second to Mr. Willhoit's motion.
Commissioner Gustaveson then moved that the Board adopt the
schedule of $10.00 for step one, $15.00 for step two, $10.00 for
step three and $10.00 for step four. The County Manager and the
Health Director are to develop a clear picture of. the 5=chedule and
steps and the County Attorney review this and determine haw step
one will effect a minor subdivision. This information will be
presented to the Soard at their August 7th meeting and a date
for implementation will be decided upon.
Commissioner Willhoit seconded the motion.
Commissioner Pinney stated he felt $45.00 charge was too expensive.
The Chairman called for a vote on the motion and voting aye
were Commissioners Whitted, Gustaveson and Willhoit. Voting nay
were Commissioners Pinney and Walker. The motion was declared
passed.
Mr. Robinson informed the Berard of a new structure which
is being built on the University Lake Watershed in Chatham County.
The two family dwellings will have only one septic system which
is a matter of concern far the Orange County Health Board.
• Therefore, the Board has passed a resolution requiring that
sewage disposal system be required for each residence, each
building, each mobile home and for each unit within a multi-
family dwelling and that a minimum 40,000 square foot lot be required
for each facility in the disposal system, and that these regulations
be extended to include all of Orange County not just within
watershed areas.
Mr. Robinson stated he has sent a letter to the Orange Water-
5ewer Authority regarding this matter; however, no reply has
been received.
The Board asked Mr. Robinson to consult with the County
Attorney regarding the possibility of some legal actions in
this matter.
R. A possible $500,000 through Memorial Hospital and
the UNC Dental School to conduct dental ,clinics in Chapel Hi11 and
Hillsborough areas.
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Mr. Robinson informed the Board that North Garolina
Memorial Hospital is the grantee of a $500,000 grant for four
years. The grant comes from the Robert Wood Johnson Foundation
and the purpose is to strengthen the residents in training
program for dentists. The U.N.C. Dental School is the second
party involved by providing manpower and guiding the process.
The third party involved is the County Health Department, whose
responsibility is to establish two clinics., one in Hillsborcugh
and one in Chapel Hill. These clinics would concentrate an
child health. He stated he would like to include appropriate
space in the Carr Mill for this clinic but that monies cannot
be used from the grant to establish a facility.
Mr. Robinson stated he needed from the Board their support
to bring this grant to Orange County. A grant application must
be prepared before September 15, 1978 and the Department should
hear by October that the grant has been funded, which is final
commitment time.
Upon motion of Commissioner Gustaveson, seconded by Commissione-
Willhoit, it was moved and adopted to enthusiastically endorse
the proposal presented by the Health Board and that they work
with North Carolina Memorial Hospital and the U. N. C. Dental
School in developing a grant application to the Robert Wood
Johnson Foundation.
Mr. lobinson informed the Board that the SHAC Clinic was
very interested in locating in better facilities than what they
presently have.
The Board decided not to get into this discussion at this
time.
Chairman Whitted asked the Clerk to make copies of a Manpower -
Proposal from JOCCA to distribute to members of the Board. This proposa
will be discussed at the first Monday's meeting in August. ,;.
The Board asked the Health Director to prepare a proposal for
letting certified engineers do same of the environmental services which
are presently assumed by the Health Department.
Mr. Whitted asked the Board to be thinking about some mechanism
for appointing a person to the County A.B.C. Board. This appointment
must be made jointly with the Health Board and the Board of Education.
This item will appear on the August 7th agenda.
The meeting was then adjauxned. /~\ /~~ .
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Richard Whitted, Chairman "
Agatha Johnson, Clerk
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\.C. -iv:ision of Crirae~ Control Atrach;~ent F
rh~PEL LOCAL COVEP ;'MENTAL RFSDLUTIO::
P, o. Itor. 27687
tnleiph, t7orth Carolina 27611 (See reverse sidc for policy stateWent
• herein called the
l;iiEREA5, the Oran a Count Bo r
(Governing Sody of Unit of Goverment) $ lication
"pp;+lieant" has thoroughly considered the problem f dressed in theanduhasareviewed the
entitled Tzainin fo ~~ r °
project described in the application; and
S;kEEr,EA5, under the terns of Public Law 9D-351 as amended, the United States of America
has a~wthoriaed the Law Enforce:anent Assistance Administration, through the ;forth Carolina
L:r: and Order Section to Hake federal grants to assist local govern.5ents in the iaprove-
r^ent of the criminal justice system,
NOW 3EtrREFORE EE IT RESOLVED EY THE Oran e Cou t ~ °rs
(Governing Eody of Unit of GoverraaeniNotth Carolina,
IN OPEN ,fEETIhG ASSETU3LED IN THE C19 OF H~ FOLLO SOll a r
TF1IS 24th DAY OF ~7L1~ ~y.r_. ~~
1. That the project referenced abo-+e is in the best interest of the Appiicant and the
general public. be authorized to file, in behalf cf
z. That Kn • ' f
(N tae and Title of Representative)
the Applicant, an application in the form prescribedtpYbehmadeatontheApnlicantotofor
a subgrant in the amount of $~-~Z9z
(federal dollar request) vlication. This
assist in defraying the cost of the project described in the ap_
individual shall act as the authorized representative of the Applicant in tonne r
tion with all aspects of the application process.
3. That if the subgrant is made, th= Appiicant shall provide or make arrangeaents to as
provide, a local cash tzatching contribution in the count of $72.00
(local Cash 1^aCCh)
required by the rost~current guidelines.
L•. That to the full extent tt~e law allows, the applicant agrees that upon subr..ission
of an application for this subgrant. the applicant intends to continue the pragraa
at its own expense and to appropriate funds therefore subject only to budgetary
limitations should the program be useful, effective and pertiication in no way
5. That applicant understands that approval of the subgrant app
implies or coam.its the United States of America, the Lev Enforcement Ada:.nistra-
tion or the Law and Order Section to approve any application fvr continuation
funding or to provide any continuation funding whatsoever; rather, applicantlica-
understands that continuation funding will probably not be available and app
tions therefore will only be considered, if at all, under Qtly unusual circ~a-
stances.
6. That the Project Director designated in the application form shall furnish or ma e
arrangeaents for other appropriate persons for furnish such inforaation, data,
documents and reports pertaining to the project, if approved, as ray be required
by the Law and Drder Section.
7. That certified copies of this resolution be included as part of the application
referenced above.
8. This resolution having been read cloud in its entirety at the meeting above
mentioned, shad be effective upon its adoption and shall be recorded in its
entirety in the tainutes o£ Orange County Board of Commissioners
(Governing Eody of Unit of Goverment)
I the undersigned (Clerk) (Secretary) of nra*+rte CO_ t4! Boar O~ COIfL^l~_1~S10nEY'5
(Governing Sody of Unit of Government)
do hereby Certify the Foregoing is an exact espy of a resolution read aloud and adapted by
the Orange Count Board of Commissionerson the 24th day of July 1978 as
(Governing Sody of Unit o£ Govenx~ent)
by law provided.
_ (Still) .L" yp(.C~~i.l~ i /tJi{-7-:'~/Ll
(Gle•~) (Secretary) of trace of Unit of
Government