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Home My WebLink AboutAgenda - 10-06-2009 - 6bORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 6, 2009 Action Agenda Item No. (~, - b SUBJECT: Schools Adequate Public Facilities Ordinance -Recommended Update to Student Generation Rates DEPARTMENT: Manager/Planning PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1. May 22, 2009 SAPFOTAC Memorandum 2. Comments Received From Chapel Hill- INFORMATION CONTACT: Carrboro City Schools Craig Benedict, 245-2592 3. Chapel Hill Staff Memorandum - Shannon Berry, 245-2589 Prepared for September 14, 2009 Perdita Holtz, 245-2611 Chapel Hill Town Council Meeting 4. Town of Hillsborough Board of Commissioners Agenda Form Prepared for September 14, 2009 Meeting 5. Comparison of 2001 and 2007 Student Generation Rates PURPOSE: To consider approval of revised Student Generation Rates (SGR) for Orange County Schools and Chapel Hill-Carrboro City Schools to be incorporated in the Schools Adequate Public Facilities Ordinance (SAPFO) and the Certificate of Adequate Public Schools (CAPS) system. BACKGROUND: When the Orange County Board of Commissioners (BOCC) adopted updated educational facilities impact fee levels in December 2008 based on the 2007 TischlerBise impact fee report, the BOCC directed staff to begin the process outlined in the SAPFO Memorandum of Understanding (MOU) to update student generation rates used in SAPFO processes. 2 The student generation rates currently in use are shown in the following table: Current Student Generation Rates 2001 C ha el Hi ll-Carrbo ro Schools Oran a Coun Schools Elem. Middle High All Elem. Middle High All Grades Grades Single- Famil 0.168 0.095 0.123 0.386 0.150 0.075 0.084 0.309 Other 0.094 0.042 0.043 0.179 0.084 0.033 0.030 0.147 All Housing 0.134 0.070 0.086 0.290 0.140 0.068 0.076 0.284 T es The analysis for the 2007 impact fee report prepared by TischlerBise determined the Student Generation Rates depicted in the table below. The data was aggregated slightly differently for the school districts as the housing types found in each district vary (i.e., Single Family Attached / Multifamily was combined for Orange County Schools (OCS) since there is minimal single family attached housing in the OCS district). U dated Student Generation Rates 2007 Cha el Hill-Carrboro Schools Or an a Coun Schools Elem. Middle High All Elem. Middle High All Grades Grades Single-Family Detached 0.263 0.143 0.197 0.603 0.168 0.090 0.126 0.384 Single-Family Attached 0.158 0.077 0.115 0.350 - - - - Multifamil 0.038 0.015 0.017 0.070 - - - - Single-Family Attached / - - - - 0.066 0.022 0.034 0.122 Multifamil Manufactured Homes 0.141 0.066 0.061 0.268 0.096 0.041 0.049 0.186 All Housing T es 0.149 0.078 0.105 0.332 0.145 0.074 0.102 0.321 The SAPFO Technical Advisory Committee (SAPFOTAC) met on February 6, 2009 to discuss the 2009 SAPFOTAC Report. At that meeting, the committee considered the updated student generation rates calculated by TischlerBise for the recent impact fee update. On May 22, 2009, in accordance with the adopted SAPFO Memorandums of Understanding (MOUs), the SAPFOTAC sent a memorandum to the Orange County Board of Commissioners and the other governing boards recommending the adoption of the updated student generation rates included in the 2007 TischlerBise report (see Attachment 1). The SAPFOTAC requested all comments from the governing boards be received no later than September 15, 2009. The Town of Carrboro Planning Director indicated via email the town did not have any additional comments on the recommended student generation rates. Staff received comments from Chapel Hill-Carrboro City Schools (Attachment 2) expressing the school board members' support for utilizing the 2007 student generation rates for all SAPFO processes. The Chapel Hill Town Council and the Hillsborough Town Board received the SAPFOTAC's Student Generation Rate recommendation at their respective September 14, 2009 meetings. Planning Staff received email notifications from the towns' Planning Directors informing staff that their respective governing boards did not have any comments on the item. The Chapel Hill staff memorandum provided to the Town Council is included as Attachment 3 to this abstract and the Town of Hillsborough Board of Commissioners Agenda Form is Attachment 4. Attachment 5 is a comparison of the 2001 and 2007 student generation rates and the differences in the expected number of students generated using actual building permit data. Student generation rates do not affect membership projections (which are based on actual enrollment numbers) or class sizes; they affect the CAPS system which is part of the approval system for new development. The CAPS system compares the expected number of students to be generated from a particular development to the available capacity in the school system. If capacity is available for the year in which students are expected to come from a particular development, a CAPS is issued. In the Chapel Hill -Carrboro school system, 100 single family detached houses were expected to generate 39 students under the 2001 student generation rates whereas the updated 2007 rates would expect 60 students from the same number of single family detached houses. If approved, the updated SGR will begin to be used in August 2010 when the 2010-2011 school year begins. The SAPFO MOU requires that the BOCC inform all other parties to the MOU of any changes of this type before February 1St of the year in which such change is intended to become effective. FINANCIAL IMPACT: Precise financial impacts cannot be determined. However, the revised Student Generation Rates will impact the CAPS system and possibly affect development activity in the jurisdictions party to the Schools Adequate Public Facilities Ordinance (SAPFO). RECOMMENDATION(S): The Interim Manager recommends the Board approve the 2007 Student Generation Rates as determined by TischlerBise and recommended by the SAPFOTAC for use in the SAPFO and CAPS processes. Attachment 1 ORANGE COUNTY PLANNING & INSPECTIONS DEPARTMENT Craig N. Benedict, AICP, Director Cpea~Y of ~ Administration aq` ,. '°°; 306E Revere Road (919) 245-2575 ~t ~ P O Box 8181 (919} 644-3002 (Fax} Hillsborough, www.co.orange.nc.us '`°~•4 Ear°~ti~4 North Carolina, 27278 To: Orange County Board of Commissioners Chapel Hiii Town Council Carrboro Board of Aldermen Hillsborough Town Board Chape( Hill-Carrboro City Schools Board Orange County Schools Board Through: County and Town Managers and School Superintendents From: Schools Adequate Public Facilities Ordinance Technical Advisory Committee (SAPFOTAC) cc: County and Town Clerks Date: May 22, 2009 Subject: Recommended Update to Student Generation Rates Used in~ Schools Adequate Public Facilities Ordinance (SAPFO} Processes The purpose of this correspondence is to inform all governing boards of proposed Student Generation Rate updates. This also provides governing boards with an opportunity to comment on the proposed updates. Background When the Orange County Board of Commissioners adapted updated educational facilities impact fee levels in December 2008, the BOCC directed staff to begin the process outlined in the SAPFO Memorandum of Understanding (MOU) to update student generation rates used in SAPFO processes. Attachment 1 O s The update process contained in the SAPFO MOU is as follows: 1. The BOCC may change the projected student membership growth rate, the methodology used to determine this rate, or the student generation rate if the BOCC concludes that such a change is necessary to predict growth more accurately. 2. Before making any such change, the BOCC shalt receive and consider the recommendation of a staff committee consisting of the planning directors of the Town(s) and the County and a representative of the School Distric#s appointed by the Superintendent. (Note: this is the SAPFOTAC) 3. The committee shall provide, in a timely manner, a copy of its recommendation to the governing boards at the time it provides such recommendation to the BOCC and the BOCC shall provide an opportunity for the governing boards to comment on the recommendation. 4. If a change is made, the BOCC shalt inform the governing boards prior to February 1St in any year in which such change is intended #o become effective what change was made and why it was necessary. (Note: The February 1, 2009 deadline has passed so this change would not go into effect until November 2010) The student generation rates cun'ently in use and the rates calculated in the impact fee study update are shown in the tables below. Although SAPFO was adopted in 2003, the decision was made to use rates from a 2001 impact fee study completed by Tischler & Associates since they were readily available and reasonably current. Current Student Generation Rates 2001 C ha el Hil l-Carrbo ro Schools Ora n a Count Sch ools Elem. Middle High All Elem. Middle High All Grades Grades Single- Famil 0168 0.095 0.123 0.386 0.150 0.075 0.084 0.309 Other 0.094 0.042 0.043 0.179 0.084 0.033 0.030 0.147 All Housing 0.134 0.070 0.086 0.290 0.140 0.068 0.076 0.284 T pes The analysis for the 2007 TischlerBise report found the student generation rates in the following table. Some data was aggregated sligh#ly differently for the school districts since the housing types found in each district vary (i.e., Single Family Attached / Multifamily was combined for Orange County Schools {OCS) since there is minimal single family attached housing in the OCS district). Attachment 1 U dated Student Generation Rates 2007 Cha el Hill-Carrboro Schools Ora n a Cou n Sch ools Elem. Middle High All Elem. Middle High All Grades Grades Single-Family Detached 0 263 0.143 0.197 0.603 0.168 0.090 0.126 0.384 Single-Family Attached 0158 OA77 0.115 0.350 - - - - Multifamil 0.038 0.015 0.017 0.070 - - - Single-Family Attached / - - - - 0.066 0.022 0.034 0.122 Multifamil Manufactured Homes 0.141 0.066 0.061 0.268 0.096 0.041 0.049 0.186 All Housing T pes 0 149 0.078 0.105 0.332 0.145 0.074 0.102 0.321 SAPFOTAC Recommendation The SAPFOTAC met on February 6, 2009 to discuss the 2009 SAPFOTAC Report. At that meeting, the committee considered the updated student generation rates calculated by TischlerBise for the recent impact fee update. The SAPFOTAC deems it important to use the most current, up-to-date data available within the SAPFO and Certificate of Adequate Public Schools {CAPS) system and recommends the BOCC adopt the updated TischlerBise student generation rates for SAPFO processes. Adoption Process As per the SAPFO MOU, the SAPFOTAC has sent this memo to all governing boards. Comments from governing boards regarding the proposed update to the student generation rates should be submitted no later than September 15, 2009 to: Craig N. Benedict, AICP Orange County Planning Director P.O. Bax 8181 Hillsborough, NC 27278 The Board of County Commissioners is scheduled to consider the updated student generation rates at its October 6, 2009 regular meeting. If a change to the rates is made, the BOCC shall inform the governing boards of the change in accordance with the SAPFO MOU. The change will be incorporated into the 2010 SAPFOTAC Report and becomes effective with the November 15, 2010 CAPS system update. Attachment: Appendix C, 2007 TischlerBise report Attachment 1 APPENDIX SCHOOL IMPACT FEES: O Courrnr Scxloots Orange County, North Corofino For the purposes of school impact fee analysis and calculations, the following housing type categories were used. A brief description of each housing category is provided. Single Family Detached: a detached building located on a single lot containing one dwelling unit. In situations where an accessory dwelling unit (i.e., a "mother-in-law suite" or "granny flat") is located on the same lot, the principal dwelling is categorized as a Single Family Detached dwelling. Examples of single family detached dwellings are site-built houses and modular houses. Single Family Attached: a group of dwelling units which share a common floor-to-ceiling wall or share'the wall of an attached garage or porch with an adjacent dwelling and in which all units have aground-floor living space. Units are individually owned or intended to be individually owned after initial sales are rnrnplete. Examples of single family attached dwellings are duplexes, triplexes, townhouses, row houses, and condominiums in which all units have aground-floor living space. Multifamily: a group of dwelling units which share a common floor-to-ceiling wall with an adjacent dwelling. All units may not have aground-floor living space. Units may be individually owned {as is the case with condominiums) or may be owned by one entity and rented/leased to tenants. Also included in this category are dwelling units located above ground-floor non-residential (i.e., retail or office) uses. In situations where an accessory dwelling unit (i.e., a mother-in-law suite, granny flat, or efficiency apartment) is located on the same lot as a principal dwelling, the accessory dwelling unit is categorized as a multifamily dwelling provided the accessory dwelling unit is categorized as such by the local zoning code (i.e, less than 750-800 square feet, depending on the specifics of the Local code). Examples of multifamily dwellings include apartments, condominiums in a multi-story building in which all units do not have aground-fluor living space, mother-in-law suites and granny flats located on a lot containing a separate princitpal dwelling, and dwellings located above non-residential uses. T[SCht i A-21 Attachment 1 APPENDJX SCHOOL IMPACT FEES: Owewoe Cot~m Scrtoots Orange County, North Carolino Manufactured home: a dwelling built in a factory in accordance with the federal Manufactured Home Construction and Safety Standards, commonly referred to as the 'HUD' Code. Examples of manufactured homes are single-wide, double-wide, and triple-wide "mobile" homes. Tischt A-22 Attachment 2 August 18, 2009 Valerie Foushee, Chair Board of County Commissioners P.O. Box 8181 Hillsborough, NC 27278 Dear Ms. Foushee, On Thursday, August 13, 2009, the Board of Education of the Chapel Hill-Carrboro City Schools reviewed the proposed Student Generation Rate updates as outlined in Craig Benedict's letter dated May 22, 2009. Board members expressed support for using the 2007 updated rates in the CAPS and SAPFO process. On behalf of Chapel Hill-Carrboro City Schools, thank you for including us in the decision making process. If you have any additional questions, please contact Todd LoFrese, Assistant Superintendent for Support Services. Sincerely, Lisa Stuckey Chair, Chapel Hill - Carrboro Board of Education f C: Craig Benedict I~ncoln Center, 750 S. Merritt Mitl Road • Chapel F3ilE, NC 27516-2878 • (919) 967-8211 • www.chccs.kl2.nc.us Attachment 3 ~b MEMORANDUM TO: Roger L. Stanch, Town Manager FROM: J.B. Culpepper, Planning Director Mary Jane Nirdlinger, Special Projects Coordinator SUBJECT: Recommended update to student generation rates for Schools Adequate Public Facilities Ordinance (SAPFO) processes DATE: September 14, 2009 PURPOSE To inform the Council of proposed student generation rate updates and to provide an opportunity for comment. BACKGROUND Chapel Hill participates with Orange County, Carrboro, and the Chapel Hill-Carrboro City Schools in management of a Schools Adequate Public Facilities Ordinance (SAPFO). The Orange County Board of Commissioners directed staff to begin the process outlined in the SAPFO Memorandum of Understanding to update student generation rates. DISCUSSION The planning directors of the Towns and the County and representatives of the School Districts appointed by the Superintendents (this is the SAPFO Technical Advisory Committee, SAPFOTAC) recommend adopting the updated generation rates to reflect the most current data. The Board of County Commissioners is scheduled to consider the updated rates at its October 6, 2009 meeting. If the change is adopted by the Commissioners, it will be incorporated into the 2010 SAPFOTAC Report and will become effective with the November 15, 2010 Certificate of Adequate Public Schools system update. The updated rates are based on 2007 data, instead of the 2001 data used in the earlier analysis. The update shows a slight increase in the generation rate (for all housing types) from 0.290 to 0.332 for Chapel Hill-Carrboro Schools and from 0.284 to 0.321 for Orange County Schools. More details are available in the attached memorandum and Appendix C of the 2007 TischlerBise report. RECOMMENDATION We recommend that the Council receive the updated generation rates and provide any comments to the Board of Commissioners. Attachment 3 ~' ATTACHMENTS 1. Memorandum from Schools Adequate Public Facilities Ordinance Technical Advisory Committee (SAPFOTAC) dated May 22, 2009 with Appendix C, 2007 TischlerBise report. Attachment 4 ~ a Meeting Date: September 74, 2009 Department: Planning Public Hearing: Yes X No AGENDA ITEM # Consent Agenda Regular Agenda Cbsed Session PRESENTER/INFORMATION CONTACT: Margaret Hauth, Planning Director Subject: o Discuss proposed changes to the Student Generation Rates used in the Schools Adequate Public W Facilities Ordinance and forward anv comments to Orange County Planning Staff w ~ as Attachment s ~ )~ o Ma 22, 2009 memo v m Brief Summary: p The staffs involved in managing the Schools Adequate Facility Ordinance within Orange County have ~ recommended changes to the student generation rates to reflect more current information about how F many school students come from different types of dwellings. The Board of Orange County Commissioners is interested to receive any comments the participating boards have in advance of ado tin these new student generation rates. Action Requested: Provide any formal comments on the proposed change for staff to relay to the Board of Orange Count Commissioners w Background Information ~ Issue Summary: W ~ _ O ___ __ W Financial Im acts: - Staff RecommendationslComments: Board of Commissioners Agenda Form Comparison of 2001 and 2007 Student Generation Rates The following charts illustrate the differences in expected number of students generated by actual housing permit activity using the "old" (2001) student generation rate (SGR) and the "new" (2007) SGR, for all school levels (elementary, middle & high). Chapel Hill-Carrboro City Schools 2007 2008 2009 # of # of # of # of # of # of Permits Issued Old SGR Students Generated New SGR Students Generated Permits Issued Old SGR Students Generated New SGR Students Generated Permits Issued Old SGR Students Generated New SGR Students Generated Single-Family Detached 93 0.386 35.898 0.603 56.079 91 0.386 35.126 0.603 54.873 55 0.386 21.23 0.603 33.165 Single-Family Attached 24 0.179 4.296 0.35 8.4 120 0.179 21.48 0.35 42 3 0.179 0.537 0.35 1.05 Multi-Family 0 0.179 0 0.07 0 16 0.179 2.864 0.07 1.12 36 0.179 6.444 0.07 2.52 Manufactured Home 1 0.179 0.179 0.268 0.268 0 0.179 0 0.268 0 1 0.179 0.179 0.268 0.268 Students Generated: 40.373 64.747 59.47 97.993 28.39 37.003 Old SGR New SGR Old SGR New SGR Old SGR New SGR Oran a Count Schools 2007 2008 2009 # of # of # of # of # of # of Permits Old Students New Students Permits Old Students New Students Permits Old Students New Students Issued SGR Generated SGR Generated Issued SGR Generated SGR Generated Issued SGR Generated SGR Generated Single-Family Detached 269 0.309 83.121 0.384 103.296 215 0.309 66.435 0.384 82.56 116 0.309 35.844 0.384 44.544 Single-Family Attached 10 0.147 1.47 0.122 1.22 40 0.147 5.88 0.122 4.88 3 0.147 0.441 0.122 0.366 Multi-Family 0 0.147 0 0.122 0 0 0.147 0 0.122 0 0 0.147 0 0.122 0 Manufactured Home 20 0.147 2.94 0.186 3.72 10 0.147 1.47 0.186 1.86 11 0.147 1.617 0.186 2.046 Students Generated: 87.531 108.236 73.785 89.3 37.902 46.956 Old SGR New SGR Old SGR New SGR Old SGR New SGR D sv m cn UJ