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Home My WebLink AboutORD-2009-140 - Fiscal Year 2009-10 Budget Amendment #2 - 09-17-2009-4poRD - aoo~-14-0 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 15, 2009 Action Agenda Item No. ~~ SUBJECT: Fiscal Year 2009-10 Budget Amendment #2 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Eurosport Soccer Center (Formerly West Ten Soccer Complex) Capital Project Ordinance INFORMATION CONTACT: Gary Humphreys, (919) 245-2453 Attachment 4. Senior Citizen Health Promotion Program Grant Project Ordinance PURPOSE: To approve budget, capital and grant project ordinance amendments for fiscal year 2009-10. BACKGROUND: County Capital Project Ordinance 1. The Parks and Recreation Department has received donations totaling $12,000 for construction costs at the Eurosport Soccer Center (formerly West Ten Soccer Complex). Triangle Orthopedic Associations has donated $6,000 and Eurosport Retailers has provided a match of $6,000. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 7, Column 7 and Attachment 3, Eurosport Soccer (Formerly West Ten Soccer Complex) Center Capital Project Ordinance) Technical Amendment 2. On August 18, 2009, the Board of County Commissioners approved a budget amendment item that accepted a $4,000 donation for the University Mall Walk Program on behalf of the .Department on Aging. The amendment inaccurately labeled these proceeds as belonging to the General Fund rather than a separate grant fund for the Senior Citizen Wellness Program. This technical amendment reallocates the donation from the General Fund to the appropriate grant project fund. (See Attachment 4, Senlor Citizen Health Promotion Program Grant Project Ordinance) Department on Aging 3. On August 18, 2009, the Board of County Commissioners approved a contribution from the Friends of the Seymour Center of $4,576 to reestablish the center's evening hours in FY 2009-10. This budget amendment provides for the receipt of these funds for the above stated purpose. 4. The Department on Aging has received funding totaling $1,522 for Operation Fan from the Triangle J Council of Governments and citizen donations. This program purchases fans for low-income, older adults in need. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 7, Column 3) Library Services 5. Library Services has received a grant totaling $15,600 from the Bill and Melinda Gates Foundation to purchase computers and supporting equipment for Carrboro -McDougle Library ($5,850) and the Cybrary ($9,750). This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 7, Column 4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Interim Manager recommends the Board of County Commissioners approve the budget, capital project and grant project ordinance amendments for fiscal year 2009-10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordnance Is amended as follows: #1 Capital Project - #2 Technical Amendment ' #3 Receipt of corUribulion Receipt of donations reallopl mg the 54,000 totaling 54,570 from the #4 Receipt of gruel funds totaling 512,000 for donation from the General Friends of the Seymour totaling 515,600 from the consWcUon vests at the Fund to the Senior Citizen H lth P ti P Center to reestablish the i h d i FY Bill and McOnda Gates F d ti Original Bud et 9 Encumbrance Cany Bud et as Amended 9 BudgetAs Amended Euroaport Soccer Center, ea romo on rop Grant Project for the even ours ng ur ng 2008-10 erui receipt of oun a on to purchase computers aril supporting Budget As Amended Forwards Through BOA #1 formerly West Ten Soccer UnWereity Mall Program , funds talaltng 57,522 fran equipment for Carrboro- Through t50A #2 Complex (See AttaeAment 3,.EUrpapart (See AftechmeM 4, the Triangle J Council of McDougle llbrery Soccer Center Ceprta! Senor CiiYcen Hearth Oovemments end dUzen (55,850) end the Cybrery Project O~nanceJ Promotron Program Grant doneliona for the (59;750). Projeet Orrtnance) Operetton Fen progrem. General Fund Revenue Property Taxes ; 130 571 195 S 5 130,571,195 S 130,571,185 S S S S S 130,571,185 Sales Taxes S 16,873,405 S S 16,873,405 5 18,873,406 S S S S S 16,873,405 License and Permits S 288,000 S S 288,000 S 288,000 S S S S S 288,000 Into vemmentai S 16,724,824 E ~ S 18,724,924 S 16,820,777 S S 4,000 S 1522 S S 18,818,289 Ch es forServlce S 9,888,897 S ; 8,69 897 S 9,698,897 S S S S S 9,688,897 vas nt am rigs ,0 0,00 ,000 6 , Miscellaneous S 762,818 S 782,618 S 762,618 S 4 576 S 15,600 S 782,794 Trerrafere tram Other Funds S 2,000,000 S 2,000,000 S 2,000,000 S 2,000,000 Fund Balance S S S 48,798 S 48.788 ota mere and evenees S 177,589,039 S S 177,589,039 5 177,733,880 ; S 4 000} S B,D96 S 15,800 5 177,751,360 Governing 8 Mana ement i 8,682,901 S S 8,652,901 5 8,682,901 S S 5 S S 8,862,901 Oanere erv cos S 20,336,808 S S 20,336,509 S 20,335,508 S S S S 20,335,509 Communi 8 Environment S 4,077,780 S S 4,077,780 S 4,077,780 S S S S S 4,077,780 Human Services Public Safely S 33,414,481 S 16,966,475 S S S 33,414,481 S' 16,86 476 S 33 510,334 S 16,968,475 S S S (4,000) S S 8,088 S S S S 33,512,432 E 18,856,475 Culture 8 Recreatlon Education S 4,160,b33 S 81,665,562 S E S 4,180,533 S 111,665,582 S 4,180,533 81,8 ,582 5 S f S 16,600 S 4,176,133 S 81,58b,662 Transfere Out S 8,295 798 5 S 6,295,798 S 8,344,688 S 8,344,596 ota enera un Approprfa on S 177,689,039 S S 177,588,030 S 177,733,890 E S 4,000 5 8,088 S 16,600 S 177,751,398 + a a a a a a a a GrantPmJectFund Revenues Intergovernmental S 452,741 S 452,741 S 884,088 5 4,D00 S 858,058 Cha es for Services ; 24,000 S 24,000 S 24,000 S 24,000 Transferfrom Oenarel Fund S 73,785 S 73,786 S 73,786 S 73,785 Miscellaneous S S S Transfer from Other Funds S S Ap ro rioted Fund Balance S S S of avenues ; 550,528 S - S 550,528 E 851,845 E - S 4,000 S - S - S 855,843 Expenditures NPDES Grant S S S Communi and Environment S - S - S - S - E - S - S - S - S Child Care Health-SmeriBtart S 73,151 S 73,161 5 73,151 S 73,15 Sphered Site Housing Grant S _ g S Canboro Grovdn Healthy IOds Grant S S S HealUr CaroUnlans $ g g S Health 8 Wellness Trust Grant S 91,210 S 91 210 $ 91,210 S 91,210 Senior Citizen Health Promotion S 93,932 5 93,932 5 93,932 S 93 932 #1 Capllal Pro)ect - ~ Technical Amendment #3 Receipt of contributlon Receipt of donatlons reallocatlng the 54,000 totaling 54,576 from 8x #4 Receipt of grant funds totaling 572,000 for donation from the General Friends of the Seymour tote0ng 515,600 from the conWdicn casts at the Fund l0 8re Senior Citizen Center to reecteblish the Bill end Melinda Getea Encumbrence Cant' Budget As Amended Eurosport Soxer Center, Health Promotlan Prop evening hours during FY Foundation to purchase Budget As Amended Original Budget Forwards Budget u Amended Through BOA #1 formerly Wesl Ten Soccer Grent Pro)ed for the i P U 2009-10, and receipt of d 522 f i computers end aupportinp i f b Through BOA #2 Complex (See nivers ty Mall rogram fun s total rom ng $1, equ pment or Cart oro- Affachment3, Eurosport (SeeAffachment4, the Triangle J Council of McDouple Libra3ry Soccer Center Caplfa/ Senior Citizen HeaRh Governments and dozen (55,850) and the Cybrery Propct ON~an~) Promodon Program Grant dona8ons for the (59,750). Pro%acf Ordinance) OpereOon Fen program Dental Health -Smart Start $ ; ; ; Intensive Homo Visiting ; 66,037 $ 66,037 ; 138,037 S 88,037 Human Rights 8 Relatlons HUD Grant S S ; ; SeniorCitlzen Health Promdion Multi-Yr S S S S 4,000 S 4,000 SeniorNet Program Multi-Year) S S S S Enhanced Child Servleea Coord SS ; S S S Diabetes Education ram Multi-Year) S S 203,532 ; 203,632 Human Services S 324,330 S 324,330 S 527,862 ; - S 4,000 S f - S 531,882 Criminal Justice Partnerehi Pro m S 226196 $ 226198 S 226196 S 226196 Hazard Miti anon Generator Pro act $ ; ; - BuiferZone Proledron P m S ; ; 600MHz Communication Trensitlon 5 $ S Secure Orr Schools - OCS Grant ; ; ; Cltfzen C s Council Grant 5 S S COPS 20013 Technolo P 5 5 S S Justice Aasitanca Ad JAG Pro ram $ S 197 765 5 197 765 Public Safe S 226,198 S - S 228,186 S 423,981 S - S - i - S - S 42 981 ota en urea ; 550,528 S - S 550,526 ; 951,843 S - E 4,000 S - 5 - S 855,843 0 O Year-To-Date Budget Summary Fiscal Year 2009-70 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget Amendment #2 Se tember 15, 2009 Grant Funds $18,600 Non Grant Funds $94,951 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards $48,798 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $0 Total Amended General Fund Budget $177,751,388 Dollar Change in 2009-10 Approved General Fund Bud et $162,349 Change in 2009-10 Approved General Fund Budget 0.09% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 840.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions A roved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009=10 909.950 c7~p-avoq -141 Eurosport Soccer Center (Formerly West Ten Soccer Complex) Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the development of a six-field soccer complex adjacent to the Orange County Middle School #3 site through a collaborative effort between Orange County and Orange County Schools. Proceeds from the 2001 voter approved Soccer Superfund bonds, 2004 Two-thirds net debt reduction bonds, grant funds and alternative financing will finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. Section 4. Section 5. The following revenue is anticipated to complete this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Sales Tax $0 $0 $0 2001 Bonds $1,350,000 $0 $1,350,000 2004 Two-Thirds Net Debt $350,000 $0 $350,000 Grant Funds $33,128 ~ $0 $33,128 Alternative Financin $2,267,000 $0 $2,267,000 Transfer from Soccer Superfund 2001 Bonds $0 $0 $0 Sponsorships $0 $12,000 $12,000 Total Fundin $4,000,128 $12,000 $4,012,128 The following amount is appropriated for this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Land Ac uisition $508,500 $0 $508,500 Planning/Arch/Bngineering $119,000 $0 $119,000 Construction $3,372,628 $12,000 $3,384,628 Other $0 $0 $0 Total Costs $4,000,128 $12,000 $4,012,128 This ordinance shall be in effect until June 30, 2010. Adopted this 15th day of September 2009. O o~~-aoo~ - ~9~~ Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (2008-09) $37,300 Fees for Service (2008-09) $94,900 Transfer from General Fund (2008-09) $36,443 Total FY 2008-09 Revenue $168, 643 Grant Funds (2009-10) $37,000 Fees for Service (2009-10) $24,000 Transfer from General Fund (2009-10) $36 932 Total FY 2009-10 Revenue $97, 932 Total Revenue $266,575 Section 4. The following amount is appropriated for this project: Human Services -Senior Citizen Health Promotion $266,575 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying. out this project. 0 Section 8.Positions authorized through this grant project ordinance include: 1:0 Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2010. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2010. Modified this 15th day of September 2009. D~ -- aoo 9 -~}d y~ The Board authorized the Interim Manager to sign an agreement in the amount of $36,000 with AmCad to install software to redact specific personal information from the Register of Deeds website. i_ Resolution Supporting the North Carolina Department of Transportation's Application for Funding for the Southeast High Speed Rail Corridor This item was removed and placed at the end of the consent agenda for separate consideration. L Contract Between the Appalachian Sustainable Agriculture Project and Orange County Cooperative Extension The Board approved a contract with, subject to County Attorney review, and accepted a $50,000 Strong Roots grant from the Appalachian Sustainable Agriculture Project to plan and executed a local food project to be determined by a team of local farm and food system professionals and authorized the Chair to sign. k. Change in BOCC Regular Meeting Schedule for 2009 The Board approved one change in the County Commissioners' regular meeting calendar for year 2009: - Adding a Board of Commissioners' retreat on Saturday, November 14, 2009 starting a 9:00 a.m. at the Southern Human Services Center, 2501 Homestead Road, Chapel Hill (tentative location) I. Authorization to Contract for Demolition, Electrical and Painting for Phase I Link Center Renovation through Informal Bidding Procedures The Board authorized the County Manager to exceed the position's current signature authority of $25,000 to contract with multiple contractors for Phase I renovation of the John M. Link Center. m. Agenda Abstract Writing Training This item was removed and placed at the end of the consent agenda for separate consideration. n. Adoption of BOCC Goals and Priorities - FY2009-10 This item was removed and placed at the end of the consent agenda for separate consideration. o. Approval of the Preliminary Steps Necessary to Seek Qualified School Construction Bond Financing for the Carrboro High Cultural Arts Wing The Board adopted the attached resolution, which: - Makes a preliminary determination to proceed with financing for the Carrboro High Arts wing project; - Makes certain findings of fact to support the financing; - Authorizes the Finance Officer to proceed with an application to the LGC and seek financing proposals and other steps necessary to move forward with the financing; - Sets a public hearing for October 6, 2009; and - Provides for reimbursement of project expenditures from financing proceeds. ~ Fiscal Year 2009-10 Budget Amendment #2 The Board approved budget, capital and grant project ordinance amendments for fiscal year 2009-10 for County Capital Project Ordinance, Technical Amendment, Department on Aging, and Library Services. g Grant Application for Special Appropriations Proiect for Waste Water Projects The Board approved submitting an application to the Special Appropriations Project Division in the U.S. Environmental Protection Agency's Office for sewer grant funds in the Efland- Buckhorn area and authorized the Chair and Interim Manager to sign.