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HomeMy WebLinkAboutORD-2009-132 - Fiscal Year 2009-10 Budget Amendment #1oI~D- aooq - 13a ~v D ~.o v ~ d ~-,{d - 2~~ ~i ~/ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 2009 Action Agenda Item No. SUBJECT• Fiscal Year 2009-10 Budget Amendment #1 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/NJ No ATTAf'`LJ11AC1-IT/C\• Attachment 1. Budget as Amended INFORMATION CONTACT: Spreadsheet Gary Humphreys, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary Attachment 3. Diabetes Education Program Grant Project Ordinance Attachment 4. 2009 Recovery Act JAG Grant Project Ordinance Attachment 5. County Telephone System Replacement Capital Project Ordinance Attachment 6. Link Center Renovations Capital Project Ordinance Attachment 7. Animal Services Capital Project Ordinance Attachment 8. Robert and Pearl Seymour Senior Center Capital Project Ordinance PURPOSE: To approve budget, grant and capital project ordinance amendments for fiscal year 2009-10. BACKGROUND: Health Department 1. The Orange County Health Department has received additional funds for the following programs: • Medical Reserve Corps Program -receipt of $5,000 from the National Association of City and County Health Officials (NACHHO). The department plans to use these funds for volunteer training, recruitment, and retention; to purchase conference call 2 equipment for use in training and webinars; and purchase hearing-impaired assistive devices for use in public shelters and mass vaccination clinics. • Social Marketing Mini-Grant -receipt of $3,000 ftom the Central North Carolina Partnership for Public Health to design and implement a social marketing campaign in FY 2009-10. The purpose of this grant is to increase a local health department's ability to use principles of social marketing to address health disparities prevalent in the community. The department plans to implement a diabetes prevention campaign called "Request Your Test," which will address the issue of Type 2 diabetes among African American adults living in Orange County. The goal is to increase high-risk African American residents' awareness about pre-diabetes screening and prevention. This budget amendment provides for the receipt of these funds for the above stated programs. (See Attachment 1, column #7) 2. Refer to separate Action Agenda Item on tonight's agenda regarding Diabetes Self- Management Program Grant. The Health Department has also received $1,000 from the North Carolina Public Health Foundation for use in this program. This budget amendment provides for the receipt of these funds. (See Attachment 7, column #2 and Attachment 3, Diabetes Education Program Grant Project Ordinance) 3. Refer to separate Action Agenda Item on tonight's agenda regarding additional Seasonal Influenza Vaccination funds. (See Attachment 1, column #3) Sheriff Department 4. The Orange County Sheriffs Department has received notification of a FY 2009 Recovery Act Justice Assistance Grant (JAG) Program award from the U.S. Department of Justice totaling $197,785 as authorized by the American Recovery and Reinvestment Act of 2009. This grant award is a joint venture between Orange County, and the Towns of Carrboro, Chapel Hill, and Hillsborough to support a broad range of activities to prevent and control crime. For reporting purposes to the grantor, Orange County will serve as the fiscal agent, and the towns will provide the Sheriffs Department with copies of all invoices for their portion of the grant. Orange County plans to use its portion ($52,191) to purchase video cameras and radar systems for patrol vehicles and cover overtime costs incurred by increasing the number of community policing patrol hours. This budget amendment provides for the receipt of these grant funds for the above stated purposes. (See Attachment 7, column #4 and Attachment 4, 2009 Recovery Act JAG Program Grant Project Ordinance) County Capital Project Ordinances 5. At its June 2, 2009 meeting, the Board of County Commissioners authorized a total of $1 million debt financing for replacement of the County telephone system ($575,000), renovations at the Link Center ($425,000) and approved a Reimbursement Resolution to allow for the necessary flexibility in the timing of the financing. This budget amendment provides for the approval of both the County Telephone System Replacement and the Link Center Renovations Capital Project Ordinances to include the $1 million in debt financing for these projects. Staff discussed the possibility of seeking temporary taxable financing in the fall if needed to provide cash flow. Staff prefers to forgo the temporary financing and will monitor cash flow closely. If needed the temporary financing will be issued by mid October and will be replaced by issuing permanent financing in the spring or early summer. If it appears that the temporary financing will be necessary, staff will issue an RFP for financing and will bring the financing to the Board for approval at the September 15~' or October 6~' Board meeting. (See Attachment 7, column #5; Attachment 5, County Telephone System Replacement and Attachment 6, Link Center Renovations Capital Project Ordinances) 6. At its June 2, 2009 meeting, the Board of County Commissioners approved a capital project ordinance for the County Facilities Arts Reserve project reflecting a transfer of a total of $20,000 from the Arts Reserve project to other County projects through ~FY 2008- 09. However., transfers to two of the affected projects were not included in the capital project ordinances for Board approval. These projects are the Animal Services Facility and the Robert and Pearl Seymour Senior Center capital projects. This budget amendment provides for the receipt of these transferred funds of $10,000 ($5,000 for each project), currently held in reserve within the County Facilities Arts Reserve project, to the Animal Services Facility and the Robert and Pearl Seymour Senior Center capital projects. (See Attachment 7, column #6; Attachment 7, Animal Services Facility and Attachment S, Robert and Pearl Seymour Senior Center capital project ordinances) Animal Services 7. In FY 2007-08, a Community Spay/Neuter Program account was established within the General Fund with the majority of the proceeds coming from a $20 increase in the differential licensing fee for intact dogs and cats. This program supports and promotes pet sterilization throughout Orange County. In order to improve accountability and management of these funds, staff recommends creating a separate revenue fund for this program. The initial budget for this fund will be $81,798, which consists of funds available in the Spay/Neuter program of $48,798 {as of June 30, 2009), proceeds of $4,000 from the sale of a donated vehicle, and estimated program revenue of $29,000 for FY 2009-10. The outfitting of spay/neuter surgical suite at the new Animal Services Center needs to be completed at an estimated cost of $20,000 to begin the transition to in-house sterilization of animals that are adopted from the facility. A substantial portion of the department's ten percent reduction in operating expenses for FY 2009-10 depends on anticipated cost-savings from providing in-house sterilizations beginning in the second quarter of FY 2009-10. Sufficient funds are not currently available within the Animal Services Facility Capital Project to outfit the surgical suite. Animal Services staff projected this change in the sterilization of adopted animals to occur in the second quarter of the fiscal year. Staff believes this can be accomplished if the requested funds are provided to procure and install needed equipment. The Director has communicated this request for a transfer of $20,000 from the Spay/Neuter Program for this purpose to the Animal Services Advisory Board and received their strong support. This budget amendment provides for the creation of a Community Spay/Neuter Fund as a separate revenue fund, and transfers $20,000 from the Fund to the Animal Services Facility Capital Project to purchase and install equipment to outfit the sterilization surgery suite at the new facility. (See Attachment 1, column #7, and Attachment 7, Anima! Services Facility Capital Project Ordinance) 4 Department of Social Services 8. The Orange County Department of Social Services has received notification of additional Adoption Enhancement Funds donations totaling $7,077 to offset costs for the on-going needs of foster care children. These funds are located in a separate fund outside the General Fund. 9. The Department of Social Services has also received $36,571 for its Food and Nutrition Program as authorized by the American Recovery and Reinvestment Act of 2009. These funds will enhance administrative support and delivery of food and nutrition services using new contracted and nonpermanent staff. This budget amendment provides for the receipt of these funds for the above stated programs. (See Attachment 1, column #8) Solid Waste Department 10. The Orange County Solid Waste Department has received a $5,000 grant from the American Chemistry Council to conduct a pilot program on enhancing and expanding plastic bag and film recycling. The program focuses on building abusiness-to-business recycling infrastructure, based on existing film recycling efforts at large grocery stores, rather than creating a publicly operated, separate program. The grant will fund program administration by nonpermanent staff. (See Attachment 1, column #9) Department on Aging 11. The Department on Aging has received additional revenue for the following programs: • Seniors' Health Insurance Information Program (SHIIP) -funds totaling $2,804 from the NC Department of Insurance for patient outreach, education programs and promotion of the Medicare Part D prescription drug program and other health insurance issues.. • University Mall Walk Program -funds totaling $4,000 from UNC Hospitals in support of the department's University Mail Watk Program. This donation will cover costs of breakfasts served at the Mall Walks each month. • Operation Fan - a $250 contribution from Triangle J Council of Governments to purchase fans for low-income, older residents. This budget amendment provides for the receipt of these funds for the. above stated purposes. (See Attachment 1, column #10) Emergency Services 12. Refer to separate Action Agenda Item on tonight's agenda regarding Driveway Reimbursement to Efland Volunteer Fire Department. (See Attachment 1, column #11) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Interim Manager recommends the Board of County Commissioners approve the budget, grant project and capital project ordinance amendments for fiscal year 2009-10. 0 G@@ 9E m aq o° ~~ m~ ~4 e~ N 9 0 6 a~ em 0 2` U j aoU o~ Qo E n'i a~ ~ a 8 $ ~~~~i 6 s $ n ~ ~~- pp ~ ~ 6 ~~ g e Y, E= ~ S (~~ ~U~~$EC '~ ~i w 6y ~g~i 4 ~~r~~~ 4~~ aLL C d g W i 8~~~ $f' lE ~a ~~ ~ o .3 S~~g i~Og~$~°~~~ a~$ s g ~ ° ~ i ° ~ ~ e n 2 C ~3~$cg~a~3~~5~~~~ ~~8 • 6@°a $ $~ ~~~~~ ~Fn aggs ~ `~g p~"~~~F ~ R y dS i f9 Ed~ ~& 'a a SS7 y ~~~ii~~ 8~g i z° dryg ^~ ~~s ~ ~~~ y ~ ~~~vg ~ » ~ ~ °g s .~ ~'~ $ ~ ~ a m g ~ ~LL 5 . » n ~ 8 g8 ~ 0 ~~ ~ a _ ~ i's~~iEe~~~e g~ ~ ~ x S 3 n m !! C 9 _ ~~~~~~; 3 ~g~~~~~~~~~~~ ~~~~~~~~~c~ ~~~~$_~~ Y$a~a6~~~p~$ A~~~°~ ~~~3~~s ~~vv ~ e~ ~~ ~~~9 ~~ ~~$s~~° a.-~~ ~g~ ,~~Ag~~$~g ~ 3333 gg..~M~~~a~~ ~m i~~•E ~~~~ Fs38 `"r ~~ ~~as~e~3 ~s~~~~~~~~~~~ T T ~ ~3 °g~ ~~a~~B~~~~~~~a 0 0 em o '~'' U ~ 0 em O~ .'~.o E °' V ~`~ Q ~~ ~~ ~~~ ~ o=~~~ =~g~ O ~ r M a r ai ~ s g ~ e ~$ ~$$gg~ ~ F~ ~i2 tl ~ a M i s S~~ $~~5~~g g$~~~ _~ ~ ~ ~as~a~~ $ ~~ ~6 » F ~ ~ yyy ~g~ ~~~ i~ ~ $ LL a ~~ C ~ ~ EE 6~ •~ ~~ SE ~ ~ s ~S ~¢ i S33S11 a g ~S US ~~ u'. a~g a' ~~$~~~ ~~~ ~g~~~~~g ~ a ~ ~~~~~~~F ~ a~;d sus ~ ~. ~ . ~~ ~~~~~ ~s ~~hg~~~$ ~:~. ~s '~~~~ m o~ ~a 0 0 Year-To-Date Budget Summary Fiscal Year 2009-10 C~c±nr~~al Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget mendment #1 Au ust 18, 2009 Grant Funds $3,000 Non Grant Funds $92,853 General Fund Fund Balance for nticipated Appropriations (i.e. Carry Forwards) $48,798 General Fund Fund Balance Appropriated to Cover Unanticipated Ex nditures $0 Total Amended General Fund Budget $177,733,690 Dollar Change in 2009-10 Approved General Fund Budget $144,651 Change in 2009-10 Approved General Fund Budget 0.08% Authorized Full Time Eauivalent Positions Original Approved General Fund Full Time Equivalent Positions 840.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 dditional Positions Ap roved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009-10 909.950 oRD ~ a0o9 -133 ~o Attachment 3 Diabetes Education Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Diabetes Education Program Grant as awarded to the Orange County Health Department by the Kate B. Reynolds Charitable Trust. This two year grant award will be used to start a diabetes self-management education program. The program will be available to adults living in Orange County who have been diagnosed with diabetes and will focus on targeted outreach to those who have historically lacked access to such services including minority populations, the under/uninsured, those living in rural areas, and those lacking transportation to classes offered outside the County. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Sate B. Reynolds Charitable Trust (09-10) $202,532 Nortl: Carolina Publie Sealt)r Foundation (0910) $1,000 Total $2D3,532 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Diabetes Education Program $203,532 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full-time equivalent County positions are related to this grant project ordinance. Section 9. This ordinance supersedes all previous "Diabetes Education Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until June 30, 2010. Adopted this 18th day of August 2009. oR D - aooq - 13 ~F- Attachment 4 FY 2009 Recovery Act Justice Assistance Grant (JAG) Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the FY 2009 Recovery Act Justice Assistance Grant (JAG) Program as awarded to the Orange Gounty Sheriff Department by the U.S. Department of Justice. This grant award is a joint venture between Orange County, and the Towns of Carrboro, Chapel Hill, and. Hillsborough to support a broad range of activities to prevent and control crime. Orange County will serve as the fiscal agent for the grant, and the towns will provide the County with copies of invoices for reimbursement for their portions of the grant. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Recovery Act TAG Program (09-1 D) $197, 785 Total $197, 785 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Recovery Act JAG Program $197, 78S Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. No full-time equivalent County positions are related to this grant project ordinance. Section 9. This ordinance supersedes all previous "FY 2009 Recovery Act Justice Assistance Grant (JAG) Program" Grant Project Ordinances. Section 10. This project ordinance is in effect until February 28, 2013. ii Adopted this 18th day of August 2009. ORD - ac~o4 - ~ 35 Attachment 5 County Telephone System Replacement Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project provides funds to replace the County's telephone system and provide for network upgrades. Proceeds from debt financing will finance the project. Section 2. The officers of the County.are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Sales Tax $0 $0 $0 2001 Bonds $0 ~ ~ 2004 Two-Thirds Net Debt $0 $0 $0 Fees ~ $0 $0 $0 Debt Financing $0 $575,000 $575,000 Total Funding $0 $575,000 $575,000 Section 4. The following amount is appropriated for this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Land/Buildin $0 $0 $0 Planning/Architecf/Engineering $0 $0 $0 Other $0 $575,000 $575,000 Construction $0 $0 $0 Total Costs $0 $575,000 $575,000 Section 5. This ordinance, originally adopted on August 18, 2009, shall be in effect until June 30, 2010. Adopted this 18th day of August 2009. pRp-aorx~ -~3l~ ~3 Attachment 6 Link Center Renovations Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate the Link Center located in downtown Hillsborough. Proceeds from the County's share of one-half cent sales tax and debt financing will finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. Section 4. Section 5. The following revenue is anticipated to complete this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Sales Tax $100,000 $575,000 $675,000 2001 Bonds $0 $0 $0 2004 Two-Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Debt Fnancing $0 $425,000 $425,000 Total Funding $100,000 $1,000,000 $1,100,000 The following amount is appropriated for this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Land/Building $0 $0 $0 Planning/Architect/Engineering $100,000 $0 $100,000 Construction $0 $1,000,000 $1,000,000 Total Costs $100,000 $1,000,000 $1,100,000 This ordinance supersedes all previous Link Center Renovations Capital Project Ordinances for Orange County. Section 6. This ordinance shall be in effect until June 30, 2010. Adopted this 18th day of August 2009. O QD- ~otx - - 3~ I~4 Attachment 7 Animal Services Facility Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds far the construction of a new Animal Services Facility. This amendment appropriates additional funding to cover project costs. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2008/09 Prior Amendments FY 2009-10 Amendment FY 2009-10 8-18-09 FY 2009/10 Alternative Financin $8 000 000 $8,000,000 Private Placement 700,000 700,000 2/3rds Net Debt Bonds 170,000 170,000 Saies Tax Reimbursement $750,000 150,000 Transfer Gen Fund $65,287 65,287 From Public Facilities Arts Reserve Pro'ect $5,000 5,000 From Spay/Neuter Fund $20,000 20,000 Total $8,870 000 $215,287 $25,000 $9 110 287 Section 4. The following amount is appropriated for this project. FY 2008/09 Prior Amendments FY 2009-10 Amendment FY 2009-10 8-18-09 FY 2009/10 Desi n $700,000 $700,000 Construction 8,170,000 $65,287 8,235,287 Other $150,000 $25,000 $175,000 Total $8,870,000 $215,287 $25,000 $9,110,287 Section 5. This ordinance supersedes any previous Capita! Project Ordinances for this project. Section 6. This ordinance shall remain in effect until the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 18~' day of August 2009. o2D-ate -138 IS Attachment 8 Robert and Pearl Seymour Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction Robert and Pearl Seymour Center. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2008109 FY 2009-10 Amendment FY 2009/10 2001 Bonds $2 000,000 $2,000,000 Transfer from other ro' 62,000 62 000 Alternative Financin 4,150,000 4,150,000 Transfer from Gen Fund 48,271 48,271 From Public Facilities Arts Reserve Pro ect $5,000 5,000 Total $6,260,271 $5,000 $6,265,271 Section 4. The following amount is appropriated for this project. FY 2008/09 FY 2009-10 Amendment FY 2009/10 Professional Services $325,000 $325,000 Construction 5,825,000 5,825,000 E ui ment 105,271 $5,000. 110,271 Total $6,260,271 $5 000 ~ $6,265,271 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance steal! remain in effect until the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 18~' day of August 2009. ©~ p. goo 9~ i ~ a- A,d~pY~v ed ~ JS'-~ // ~r The Board adopted a resolution for reimbursement authorizing the Financial Services Director to act as the County's agent and submit an invoice to the NCDOT in the amount of $20,333 on behalf of Efland Volunteer Fire Department; authorized the Clerk to sign the resolution; amended the budget of the Efland Fire District Fund in the amount of $20,333; and authorized payment to the Efland Volunteer Fire Department upon the receipt of the funds. ~ Approval of Proposed Emergency Medical Charge Review Process This item was removed and placed at the end of the consent agenda for separate consideration. g_ Proclamation Regarding Quality Growth Initiative The Board approved a proclamation endorsing and adopting the Reality Check Report Guiding Principles for Quality Growth. r. Fiscal Year 2009-10 Budget Amendment #1 The Board approved budget, grant and capital project ordinance amendments for fiscal year 2009-10 for Health Department, Sheriff Department, County Capital Project Ordinances, Animal Services, Department of Social Services, Solid Waste Department, Department on Aging, and Emergency Services. s. Changes in BOCC Regular Meeting Schedule for 2009 The Board amended its regular meeting calendar for 2009 by: - Changing the location of the September 10, 2009 BOCC Work Session FROM Link Government Services Center in Hillsborough TO Orange County Emergency Services, 510 Meadowlands Dr. in Hillsborough (off of Hwy 70-A near the Sportsplex) -this meeting will start at 7:00 p.m.; and, - Changing the location of the October 13, 2009 BOCC Advisory Board meeting (5:30 p.m.) and the BOCC Work Session (7:00 p.m.) FROM Link Government Services Center in Hillsborough TO the Southern Human Services Center, 2501 Homestead Road, Chapel Hill. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA gL Land Application of Biosolids Regional Forum 2009 The Board considered authorizing redirection of funds in an amount up to $6,000 from conducting a biosolids research project to an educational forum on land application biosolids. PUBLIC COMMENT: Chris Harlan asked the Board to support the request of the Health Department to reallocate the funds regarding the land application of biosolids for a research initiative for a community education effort. Awell-respected group representing several environmental entities in Orange County met to develop a proposal based on what seems needed, appropriate, and feasible given the economic realities. She said that Health Director Dr. Rosemary Summers has provided background information for the change from this research agenda to that of an educational one. The original funds to pay for the proposed research came from an already tight Health Department budget and those funds are not sufficient to carry out a plan. The Health Department has been working since 2006 to design and pull together the people needed to carry out this agenda. She said that this is clearly an arena that the Health Department should and does take leadership with, and it is a matter of working together as a community to figure out what to do in the future. Pam Grogan said that she is a pathologist at UNC and she lives in Bingham Township. She said that she likes the benefits of organic gardening and she is not comfortable with the