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HomeMy WebLinkAboutAgenda - 06-16-2009- 6-2-eREVISED 6/15/09 Incorporating Attachment 2-dd ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 16, 2009 Action Agenda Item No. ~ - o~ - ~ SUBJECT Capital Project Ordinance Amendments DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1) Addendum to Abstract- Detail Explanation 2) Project Ordinances 3) County Procedures for Monitoring Capital Project Funds (Draft) INFORMATION CONTACT: Gary Humphreys (919) 245-2453 PURPOSE: To approve amendments to capital project ordinances for projects which exceed the current project ordinance appropriations and to make other corrections to the capital project ordinances as described. BACKGROUND: At the February 3, 2009 meeting the Board of County Commissioners approved the County Manager's two year plan to address additional funding needs of the School and County Capital Project Funds. The Board approved the appropriation of $3.5 million from fund balance of the General Fund for transfer to the School Capital Project Fund and County Capital. Project Fund at the March 17, 2009 meeting. Additionally the Board approved the appropriation of the remaining funds in the School Capital Reserve Fund for transfer to the School Capital Project Fund to meet additional funding needs of those projects. As called for in the plan, the appropriation of the remaining $2.4 million from fund balance to be transferred from the General Fund to the Capital. Project fund will be presented for Board action in FY 2009-10. Any additional project ordinance amendments needed to correct various conditions will also be brought forward for approval as well as further actions to close project ordinances for those projects which are completed. On May 19, 2009 staff presented the first set of amended project ordinances to the Board for approval. There were several questions concerning the projects as listed and staff was directed to bring the amended ordinances back at a later date. The projects listed in this abstract need to have corrective action taken before the end of the fiscal year and may not have been on the May 19th agenda. Some of the projects presented on May 19th are not as time sensitive or need more research and will be brought back for approval at a future board meeting. Projects listed in Section 1 and 2 of this abstract exceed their current project ordinance appropriation. The purpose of the attached capital project ordinances is to appropriate additional funds and, in some cases, close the project by July 1, 2009 if there is no continued activity anticipated. This action is required to bring these project ordinances into compliance with state law before the end of the fiscal year. The purpose of the capital project amendments presented under Section 3 is to reflect the April issuance of alternative financing instead of 2001 Bond Funds to pay for these projects. The total appropriation for these projects remains the same. Amendments to Southern Community Park and West 10 Soccer are also included to °re-characterize" the source of funds as 2001 Bond Funds with no change in the total appropriation for either project. Attachment 1 provides explanatory information related to each of the project ordinances being amended under Section 1 and 2. Attachment 2 contains the project ordinances themselves. The project ordinances show all of the revenue currently appropriated, changes to the revenue being appropriated in the amendment and the total revenue appropriation as amended. This is followed by each of the expenditure lines for the capital project, the expenditure lines being amended and the total expenditures as amended. Draft procedures for monitoring the Capital Projects Funds and appropriate action to manage project appropriations are provided in Attachment 3 as requested by the Board. Section 1: School Capital Project Fund Projects Over Budget -The following schedule summarizes the capital project ordinance amendments to address those projects in the School Capital Project Fund where expenditures have exceeded the approved budget. The Carrboro High School and Morris Grove Projects are still active projects and sales tax reimbursement to date for these two projects exceeds the budgeted amount by $382,600. At the request of the Chapel Hill Carrboro School System, staff has included the appropriation of $382,600 in additional sales tax reimbursement revenue to enable payment of additional project costs. CHCSS staff has also requested the balance of the Mobile Classroom project budget be moved to the Carrboro High School Project because the mobile unit purchased for the school was charged to the Carrboro High School Project. . Capital Project Ordinance Revenue Amount Expenditures Amount Orange County Schools 2a Pathwa s Elementa 1997 Bonds $ 115,513 Construction $ 33,661 State Bonds ($ 37,409) Approp. Fund Bal ($ 254,530) Tr. From School Ca ital Reserve Fd $ 210,087 2b Playground Protective Surfaces Transfer from Gen Fd $ 13,974 Surfacin g $ 13,974 Chapel Hill-Carrboro Schools 2c Smith Middle Sch Cam us School Impact Fees $ 395,474 Construction $ 395,474 2d Can'boro Hi h School Sales Tax Reimb. $257,600 Construction ($915,544) Transfer from Gen Fd. ($1,173,144) 2e Mobile Classroom Transfer from Gen Fd ($274,200) Other ($110,000 2f Morris Grove Elementa Sales Tax Reimb. $125,000 Modular urchase Construction ($164,200) $125,000 Fund Total ($621,635) ($621,635) Section 2: County Capital Project Fund Projects Over Budget- The following schedule summarizes the amendments to capital project ordinances to address those projects in the County Capital Project Fund where expenditures have exceeded the approved budget. Capital Project Ordinance Revenue Amount Expenditures Amount 2 Durham Tech Comm. Colle a Interest Earnin s $ 20,020 Parking Lot $ 20,020 2h Oran a Enter rises Transfer from Gen Fund $ 2,379 Construction $ 2,379 2i CNG Fillin Station Transfer from Gen Fund $ 18,548 Construction $ 3,725 Clean Cities Coalition Grant $177 From Other Project ($15,000) 2" Efland Cheeks Park 2001 Bonds $111,636 Construction $112,196 1997 Bonds 560 2k Little River Natural Area Park Clean Water Grant $118,050 Land $128,918 Donations $ 4,750 Laws House 14,344 Contrib. from Durham $11,696 1997 Bonds $8,766 21 McGowan Creek Preserve Transfer from Gen Fund $ 38,426 Land $ 38,426 2m Seven Mile Creek Preserve Transfer from Gen Fund $ 359,826 Land $ 359,826 2n Sorts lex Transfer from Gen Fund $ 36,874 Contract Services $ 36,874 20 New Hope Creek Preserve Contrib. Triangle Land Conservanc $ 34,459 Professional Service $ 8,895 Erwin Trace $ 6,167 Penny Property $ 19,397 2p Greenwa s Develo ment 2001 Bonds ($575,000) Transfer to other proj ($1,000,000) Transfer from other proj ($425,000) Construction $783,426 2/3rds Bonds $33,426 Payment to Carrboro ($750,000) 2 Homestead Communi Ctr Transfer from other proj $60,000 Sewer Connection $17,634 2/3rds Bonds $77,634 2r Central Recreation Re airs 2/3rds Bonds $111,060 Transfer to other proj ($60,000) Construction ($51,060) 2s Debt Issuance Costs/transfers Interest on Invest. $1,890,000 Trans to Gen Fun $1,720,000 Debt Issuance Costs $170,000 2t Se moor Senior Center Transfer from Gen Fund $7,271 Equipment $7,271 2u Animal Services Facile Transfer from Gen Fund $65,287 Construction $65,287 2v Justice Center Facili Transfer from Gen Fund $341,142 Professional Svcs $341,142 2w Cent Oran a Sr Ctr/S orts lex Transfer from Gen Fund $280,533 Construction $280,533 Fund Total $2,275,400 $2,275,400 Section 3: Appropriation of Funds from April Alternative Financing -The schedule below summarizes project ordinances with funds budgeted from alternative financing issued April 2009 and adjusts 2001 Bond Fund amounts which have been replaced by the alternative financing. "Transfer from other projects" is being re-characterized in keeping with best practices to show the type of revenue. The Twin Creeks and West 10 Soccer transfers came from the Soccer Super Fund, the Southern Park transfer came from the Greenways project and the Northern Human Service Center Park transfer came from the Homestead Aquatics Project. Capital Project Ordinance Revenue Amount Expenditures Amount 2x Twin Creeks Park Transfer from other prof $650,000 2001 Bonds ($350,000) Altemative Financing $1,000,000 2Y Homestead A uatits 2001 Bonds ($500,000) Contribution to Chapel Hili $3,175,000 Altemative Financing $500,000 Transfer to other Pro'ects ($3,175,000) 2z Southern Park Transfer from other prof ($925,000) 2007 Bonds $925,000 2aa Cedar Grove NoHumSvcCtrPark Transfer from other proj $500,000 Alternative Financing ~ $500,000 2bb Fairview Park Altemative Financing $700,000 ' 2007 Bonds ($700,000) 2cC West 1 d Soccer Transfer from other proj ($1,350,000). 2001 Bonds $1,350,000 2dd Lands Le ac Altemative Financing $2,800,000 Land $2,800,000 Fund Total $2,800,000 $2,800,000 FINANCIAL IMPACT: The financial impact of the recommended action is discussed in the background. RECOMMENDATION(S): The County Manager recommends the Board of County Commissioners approve these amended capital project ordinances. Attachment 2-dd Lands Legacy Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted amending previous ordinances for this project. Section 1. The project authorized provides funds for the Lands Legacy program which preserves natural areas and provides future parklands through the acquisition of land and conservation easements. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Transfers Out see sec 5 Amendment FY2008/09 Sales Tax $3,966,016 $3,966,016 1997 Bonds 2,700,000 2,700,000 2001 Bonds 5,250,000 5,250,000 2/3 Net Debt Bonds 300,000 300,000 Alternative Financin $2,800,000 2,800,000 Grant Funds 421,950 421,950 Other 2,241,611 $332,010 $1,909,601 Total $14,879,577 $332,010 $2,800,000 $17,347,567 Section 4. The following amount is appropriated for this project. FY 2007/08 Transfers Out see sec 5 Amendment FY 2008/09 Land $13,171,564 $332,010 $2,800,000 $15,639,554 Eno River confluence Property 250,000 250,000 Kirby Property 1,458,013 1,458,013 Total $14,879,577 $332,010 $2,800,000 $17,347,567 Section 5 The following amounts have been transferred to other County Capital Projects. Project FY 2007/08 Transfers Out Amendment FY 2008/09 Easements Capital Project $143,000 $143,000 New Hope Preserve 298 298 Millhouse Rd Park 188,712 188,712 $332,010 $332,010 Section 6 This ordinance supersedes any previous Capital Project Ordinances for this project. a Section 7. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 5 Addendum to Capital Project Ordinances abstract 1) School Capital Projects Fund Orange County Schools Pathways Elementary -Over budget $33,661. This over budget condition was present in the amounts converted to the Munis financial system in FY2003. The construction line item exceeds budget. The original project ordinance uses $254,530 fund balance as a source of revenue which is not available. The amendment modifies appropriated revenue sources to reflect those revenues made available to the project and amends the ordinance to appropriate $210,087 of School Capital Reserve Funds made available to the fund. Playground Protective Services -Over budget $13,974: This over budget condition was present in the amounts converted to the Munis financial system in FY2003. The resurfacing line item exceeds budget. Sufficient funds from transfer from General Fund had been allocated to the project to cover the expenditures. The project ordinance amendment appropriates those funds. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. Chapel Hill-Carrboro Schools Smith Middle School Campus -Over budget $395,474. An over budget condition was present in the amounts converted to the MUNIS financial system in FY2003 which increased by a small amount due to expenditures in the first part of FY2004. The construction line item is over budget. Sufficient funds from Impact Fees had been allocated to cover the expenditures. This ordinance amendment appropriates those funds. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. Carrboro Hiah School -Over budget $12,197. We have been meeting with the CCHS staff to reconcile capital project budgets overall. In Fiscal Year 2007/08 a capital project ordinance was adopted for this project appropriating $1,447,344 to be transferred from the General Fund. These funds however were already budgeted in the project as part of a CIP ordinance adopted in June of 2005 for $4,342,000 to be transferred from the General Fund over three years. After eliminating this duplication the project is slightly over budget, however there are still outstanding payments to the contractors which are being reviewed. There is an excess of Sales Tax Reimbursement of $382,600 between this project and the Morris Grove Elementary School project that has not been appropriated. CCHS staff has requested that we appropriate all of the additional Sales Tax funds to the Carrboro High School project less $125,000 which they wish to budget for the Morris Grove Elementary School Project. Modular units for Carrboro High School were purchased from the Carrboro High School project, however CCHS reflected them as coming from the Mobile Units project. They have requested that we move the remaining balance of $274,200 from the Mobile Units Project to the Carrboro High School Project. Morris Grove Elementary School -Over budget $23,585. This project is still ongoing. The School system has funds in their budget for this project however this appropriation of Sales Tax Reimbursement is needed to cover payments the County has made for this project and provide additional funds needed by the project. 6 2) County Capital Projects Fund DTCCC -Over budget $20,021. Durham Technical Community College was reimbursed in March 2008 for expenditures related to a planned parking lot. These expenditures were to funded by a transportation grant which had not been budgeted. The County did not receive the grant. This amendment appropriates available interest earnings from the County Capital Project Fund for the parking lot reimbursement. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. CNG Filling Station -Over budget $3,725. The construction line item is over budget due to lab work done at the end of the project. Funds budgeted to be received as a transfer from another project in the amount of $15,000 did not occur. This amendment appropriates funds transferred from the General Fund to cover the overage and revenue shortfall. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. Efland Cheeks Park -Over budget $112,196. This over budget condition was present in the amounts converted to the Munis financial system in FY2003. Additional Project budget and activity occurred subsequent to conversion through project completion in June 2006 however the project ended in an over budget condition. 1997 Bond and 2001 Bond Funds allocated to the project are appropriated to cover the over expenditure. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. Little River Natural Area Park -Over budget $165,262. This over budget condition was present in the amounts converted to the Munis financial system in FY2003. Expenditures for land brought forward in 2003 exceeded budget. There have been additional appropriations and activity related to project development however and over budget condition remains. There has been no project activity since in June of 2006. Funds allocated to the project are appropriated to cover the over expenditure. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. McGowan Creek -Over budget $38,425. This over budget condition was present in the amounts converted to the Munis financial system in FY2003. There has been no project activity since that time. Available transfer from General Fund previously allocated to project is appropriated to cover the over expenditure. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. Seven Mile Creek Preserve -Over budget $359,826. This over budget condition was present in the amounts converted to the Munis financial system in FY2003. Land expenditures brought forward in 2003 exceeded budget. Additional payments for the land continued until June 2006 increasing the over budget condition. Additional Payment in Lieu funds available in the County Capital Project Fund are appropriated to cover the over expenditure. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. Sportsplex -Over budget $36,874. Professional Services line item is exceeded budget as a result of expenditures against purchase orders which occurred in April and May of 2007. No project activity since the end of FY 2007. As there is no further project activity the project ordinance also closes this project effective July 1, 2009. New Hoae Creek Preserve -Over budget $34,458. This project has exceeded budget as a result of the cost of acquiring the Erwin Trace property exceeding budget and the acquisition of the Penny Property which was not budgeted and the cost of professional services. 7 Debt Issuance Costs and Transfers -Over budget $1,250,318. This project is used to record revenue from interest earnings, the County Capital Project Funds share of debt issuance and ongoing debt related costs such as trustee fees and arbitrage calculation costs. This project is also where Capital funds are recorded that have not yet been allocated to a project. There has not been a budget in this project in the past. This project ordinance appropriates revenue from interest earnings funds to cover the past expenditures and transfers and provides additional funding to cover transfers to the General Fund for debt service and expenditures related to debt issuance costs through FY2009-10. Robert and Pearl Seymour Center Over budget $7,271. This project exceeded budget due to expenditures on art for the facility which was not budgeted and expenditures on equipment in excess of budget. This project ordinance appropriates funds transferred from the General Fund for these expenditures. Animal Services Center -Over budget $65,287. Significant additional cost for rock excavation was incurred to construct sewer service for the facility. The original contract included a rock allowance, which was exceeded by approximately $100,000. The project budget was unable to absorb the full amount of this expense. Justice Center -Over budget $341,142. Areas of verified unanticipated expense: • Asbestos abatement in the old portion of the building was more extensive than anticipated and exceeded the budgeted cost by approximately $76,000. The areas of asbestos removal were hidden and were revealed only after planned demolition. • Regulatory issues associated with bringing the existing building into code compliance on ingress/egress will total an estimated $200,000 by the conclusion of the renovation. This work was not identified during plan review and has only recently been brought forward as an issue by building inspectors. The third area contributing to the deficiency of the Justice Center balance is the uncertainty regarding some accounting entries that were posted before the new financial package (MUNIS) was implemented in 2003. Old records have yet to be located to substantiate the amounts included in the entries. Staff will continue to pursue resolution to this issue. Senior Center/Sportsplex -Over budget $280,532. The Board approved a $377,000 change order to the Central Orange/Sportsplex construction project for replacement of Dectron units at the Sportsplex: These units are critical to the maintenance of an acceptable air quality level in the pool area and were failing to the point closing the pool was a possibility. Availability of funds was available within the Sportsplex Enterprise fund to reimburse this expense. However, toward the end of the construction period the Sportsplex membership waned, partly because of the construction project, partly because of the economy and reimbursement to the construction project expense was not possible. The construction project could absorb approximately $97,000 of the Dectron expense, but the additional amount is required to bring the project into balance. No additional operational subsidy has been required since the Sportsplex re-opened in their expanded space. 8 Attachment 2a Pathways Elementary Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following capital project ordinance is hereby adopted. Section 1. Section 2. Section 3. Section 4. Section 5 Section 6 The project authorized provides funds for the Construction of Pathways Elementary School. The officers of the County are hereby directed to proceed with the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 State Bonds $5,980,160 ($37,409) $5,942,751 1997 Bonds 5,684,487 115,513 5,800,000 Im act Fees 1,053,543 1,053,543 A ro riated Fund Balance 254,530 (254,530) 0 Transfer From Gen Fund 7,700 7,700 'From School Ca ital Res Fd 0 210,087 210,087 Total Fundin $12,980,420 $33,661 $13,014,081 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Land $994,450 $994,450 Professional Services 325,000 325,000 Water 8~ Sewer 1,468,000 1,468,000 Construction 7,792,825 $33,661 7,826,486 Access Lane 202,191 202,191 E ui ment 500,000 500,000 Startu Costs 235,000 235,000 Contin enc 1,341,726 1,341,726 Other 121,228 121,228 Total Fundin $12,980,420 $33,661 $13,014,081 This ordinance supersedes previous Project Ordinances for this project. This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 16th day of June 2009. 9 Attachment 2b Playground Protective Surfaces Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following capital project ordinance is hereby adopted. Section 1. Section 2. Section 3. Section 4. Section 5 Section 6 The project authorized provides funds from the Schools share of pay-as you go capital funds for playground surfaces at various schools The officers of the County are hereby directed to proceed with the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Transfer From General Fund $140,000 $13,794 $153,794 Total Fundin $140,000 $13,794 $153,794 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Surfacin $140,000 $13,794 $153,794 Total Fundin $140,000 $13,794 $153,794 This ordinance supersedes previous Project Ordinances for this project. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this16th day of June 2009. 10 Attachment 2c Smith Middle School Campus Chapel Hill Carrboro School System Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following capital project ordinance is hereby adopted. Section 1. Section 2. Section 3. Section 4. Section 5 Section 6 The project authorized provides funds for construction at the Smith Middle School Campus. The officers of the County are hereby directed to proceed with the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 1997 Bonds $19,420,000 $19,420,000 School Im act Fees $395,474 $395,474 Total Fundin $19,420,000 $395,474 $19,815,474 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Construction $19,040,000 $395,474 $19,435,474 Other 380,000 380,000 Total Fundin $19,420,000 $19,815,474 This ordinance supersedes previous Project Ordinances for this project. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16th day of June 2009 11 Attachment 2d Carrboro High School Chapel Hill Carrboro School System Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following capital project ordinance is hereby adopted. Section 1 Section 2. Section 3. Section 4. Section 5 Section 6 The project authorized provides funds for the construction of Carrboro High School. The officers of the County are hereby directed to proceed with the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 2001 Bonds $12,800,000 $12,800,000 Alternative Financin 9,000,000 9,000,000 From General Fund 5,789,344 $1,173,144 4,616,200 Im act Fees 9,300,000 9,300,000 Sales Tax Reimbursement 850,000 257,600 1,107,600 Total Fundin $37,739,344 $915,544 $36,823,800 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Land ~ Assoc Fees $3,531,697 $3,531,697 Construction 28,595,147 ($915,544) Professional Services 2,162,500 2,162,500 Furnishin s 800,000 800,000 Modular Purchase 500,000 500,000 Startu Costs 400,000 400,000 Technolo 1,000,000 1,000,000 Contin enc 750,000 750,000 Total Fundin $37,739,344 $915,544 $36,823,800 This ordinance supersedes previous Project Ordinances for this project. This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 16th day of June 2009 12 Attachment 2e Mobile Classrooms Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following capital project ordinance is hereby adopted. Section 1. Section 2. Section 2. Section 3. Section 4. Section 5 Section 6 The project authorized provides funds for the purchase of mobile classrooms. This amendment transfers $274,200 of the funding from the transfer from the General Fund to the Carrboro High School Project. The officers of the County are hereby directed to proceed with the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Alternative Financin $110,000 $110,000 From School Ca Res Fd 205,000 205,000 Im act Fees 1,186,000 1,186,000 Transfer From General Fund 790,000 $274,200 515,800 Total Fundin $2,291,000 ($274,200) $2,016,800 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Modular Purchase $2,181,000 ($164,200) $2,016,800 Other 110,000 (110,000) Total Fundin $2,291,000 $274,200 $2,016,800 This ordinance supersedes previous Project Ordinances for this project. This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 16th day of June 2009 13 Attachment 2f Morris Grove Elementary Chapel Hill Carrboro School System Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following capital project ordinance is hereby adopted. Section 1. Section 2. Section 3. Section 4. Section 5 Section 6 The project authorized provides funds for the construction of Morris Grove Elementary. The officers of the County are hereby directed to proceed with the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Alternative Financin $23,282,751 $23,282,751 From General Fund 500,000 500,000 Sales Tax Reimbursement 350,000 $125 ,000 475,000 Total Fundin $24,132,751 $125 ,000 $24,257,751 The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Site Develo ment $1,235,000 $1,235,000 Construction 19,057,004 $125 ,000 19,182,004 Professional Services 1,432,598 1,432,598 Furnishin s 540,000 540,000 Startu Costs 500,000 500,000 Technolo 744,389 744,389 Contin enc 623,760 623,760 Total Fundin $24,132,751 $125 ,000 $24,257,751 This ordinance supersedes previous Project Ordinances for this project. This ordinance shall remain in effect until closed by action of the Board of County Commissioners. Adopted this 16th day of June 2009 14 Attachment 2g Durham Technical Community College Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction of the Durham Technical Community College satellite campus in Orange County. This amendment provides additional funds from interest earnings of the County Capital Project Fund for expenditures for a parking lot in place grant funds which were not available. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 Alternative Financin $4,588,000 $4,588,000 Interest Earnin s 20,020 20,020 Total $4,588,000 20,020 $4,608,020 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Construction $3,333,988 $3,333,988 Land ~ Associated Fees 1,254,012 1,254,012 20,020 20,020 Total $4,588,000 $20,020 $4,608,020 Section 5. This ordinance supersedes any previous Capital Project Ordinances. for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16'h day of June 2009. 15 Attachment 2h Orange Enterprises Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction a facility which will be used to house Orange Enterprises. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 Alternative Financin $525,000 $525,000 Transfer from General Fd 310,500 $2,379 312,879 Total $835,500 $2,379 $837,879 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Professional Services $50,000 $50,000 Construction 675,000 $2,379 677,379 Land ~ Associated Fees 100,000 100,000 Transfer to General Fund 10,500 10,500 Total $835,500 $2,379 $837,879 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16th day of June 2009. 16 Attachment 2i CNG .Filling Station Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital .project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction of a Compressed Natural Gas filling station. Section 2. The ofFcers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 Clean Cities Coalition Grant $49,000 $177 $49,177 Transfer from General Fund 47,465 18,548 66,013 From Other Pro'ect 15,000 15,000 0 Total $111,465 $3,725 $115,190 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Construction $111,465 $3,725 $115,190 Total $111,465 $3,725 $115,190 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16th day of June 2009. 17 Attachment 2j Efland Cheeks Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Efland Cheeks Park. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 1997 Bonds $719,440 $560 $720,000 2001 Bonds 250,000 111,636 361,636 Pa ment in Lieu 12,000 12,000 Transfer from General Fund 10,000 10,000 Transfer Co Ca ital Reserve 16,250 16,250 Donations 1,000 1,000 Total $1,008,690 $112,196 $1,120,886 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Land & Associated Costs $5,000 $5,000 Desi n 150,640 150,640 Construction ~ 838,450 $112,196 950,646 Re-seedin 14,600 14,600 Total $1,008,690 $112,196 $1,120,886 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16th day of June 2009. 18 Attachment 2k Little River Natural Area Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Little River Natural Area Park. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 Parks 8~ Recreation Trust $87,500 $87,500 1997 Bonds 44,514 $8,766 53,280 2/3 Bonds 272,000 272,000 Triangle Land Conserv 8~ Eno River Assoc 59,500 59,500 Land & Water Conserv Grant 262,000 262,000 ADA Trails Grant 50,000 50,000 Clean Water Grant 131,950 118,050 250,000 Contribution From Durham 326,966 11,696 338,662 Donations 4,750 4,750 Hazardous Miti ation Grant 15,000 15,000 Pa ment in Lieu 84,514 84,514 Total $1,333,944 $143,262 $1,477,206 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Land 8~ Associated Costs 367,978 $128,918 496,896 Desi n 70,500 70,500 Construction 733,466 733,466 ADA Trails 50,000 .50,000 Laws House 14,344 14,344 House Relocation 90,000 90,000 Contin enc 22,000 22,000 Total $1,333,944 $143,262 $1,477,206 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16t" day of June 2009. 19 Attachment 21 McGowan Creek Preserve Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the McGowan Creek Preserve Project (also known as Duke Forest) Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 Clean Water Grant $143,000 $143,000 Transfer School Ca Reserve Fund 78,549 78,549 Transfer from General Fund 78,548 $38,426. 116,974 Total $300,097 $38,426 $338,523 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Duke Costs $300,097 $38,426 $338,523 Total $300,097 $38,426 $338,523 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16'h day of June 2009. 20 Attachment 2m Seven Mile Creek Preserve Capital Project Ordinance Be it ordained. by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the Seven Mile Creek Preserve Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007108 Amendment FY2008/09 Transfer from Subdivision in Lieu $131,000 $ 359,826 $490,826 Total $300,097 $ 359,826 $490,826 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Land 8 Associated Costs $131,000 $ 359,826 $490,826 Total $131,000 $ 359,826 $490,826 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. Adopted this 16th day of June 2009. 21 Attachment 2n Sportsplex Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the Justice Center additions and renovations. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 Transfer from Gen Fund $4,440,000 $36,874 $4,476,874 Transfer from Co Ca Res 100,000 100,000 Total $4,540,000 $36,874 $4,576,874 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Swimmin Pool Contrib $4,266,667 $4,266,667 Transfer to S orts lex fund 192,432 192,432 Contract Services 80,000 $36,874 116,874 Reserve 901 901 Total $4,540,000 $36,874 $4,576,874 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 22 Attachment 20 New Hope Creek Preserve Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the preservation of New Hope Creek. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 Trian le Land Conservanc $34,459 $34,459 NC EEP Grant $130,000 130,000 Historic Preservation Grant 9,000 9,000 From Other Pro'ects 143,965 143,965 Total $282,965 $34,459 $317,424 Section 4. The following amount is appropriated for this project. FY 2007108 Amendment FY2008/09 Erwin Trace $66,667 $6,167 $72,834 Hollow Rock Trailhead 77,000 77,000 Trini Pro a 130,298 130,298 Professional Services 9,000 8,895 17,895 Penn Pro a 19,397 19,397 Total $282,965 $34,459 $317,424 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 23 Attachment 2p Greenways Project Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Greenways throughout the County. Budgeted 2001 Bond Funds are being transferred to the Southern Community Park project ($925,000) and Bolins Creek project ($75,000) for this purpose. (Note- $425,000 shown as from other projects is 2001 Bond Funds from the Homestead Aquatics project) Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 2001 Bonds $1,325,000 $575,000 $750,000 From Other Pro'ects 425,000 425,000 2l3rds Bonds 33,426 33,426 Total $1,750,000 $966,574 $783,426 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Contribution to Carrboro $750,000 750,000 Transfer to other projects 1,000,000 (1,000,000) Construction $783,426 $783,426 Total $1,750,000 $966,574 $783,426 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 24 Attachment 2q Homestead Community Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds to connect Homestead Community Park to Sewer Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 213 Net Debt Bonds $90,000 77,634 $167,634 Transfer from other ro' 60,000 $60,000 0 Total $150,000 $17,634 $167,634 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Sewer Connection $150,000 $17,634 $167,634 Total $150,000 $17,634 $167,634 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. The project now being complete the Board of County Commissioners declares the project closed effective July 1, 2009. . Adopted this 16th day of June-2009. 25 Attachment 2r Central Recreation Repairs Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for Repairs to various Park Facilities. This amendment records the transfer of 2/3rds Bond Funds to the Homestead Community Center Project and the Greenways Project. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. This project ordnance records the transfer of 2/3rds Bond Funds to the Greenways Project. Section 3. The following revenue is anticipated to complete this project. FY 2007108 Amendment FY2008/09 2/3 Net Debt Bonds $635,000 $111,060 $523,940 Total $635,000 $111,060 $523,940 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Design $65,000 $65,000 Construction 510,000 $51,060 458,940 Transfer To Other Pro'ects 60,000 $60,000 0 $635,000 ($111,060) $523,940 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 26 Attachment 2s Debt Issuance Costs and Transfers Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds from interest earnings to pay debt issuance and other debt related costs and for transfers to the General Fund for debt service. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007108 Amendment FY2008/09 Interest on Investments $1,890,000 $1,890,000 Total 0 $1,890,000 $1,890,000 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Transfer to Gen Fund $1,720,000 $1,720,000 Debt Related Costs 170,000 170,000 Total 0 $1,890,000 $1,890,000 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 27 Attachment 2t Robert and Pearl Seymour Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction Robert and Pearl Seymour Center. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 2001 Bonds $2,000,000 $2,000,000 Transfer from other ro' 62,000 62,000 Alternative Financin 4,150,000 4,150,000 Transfer from Gen Fund 41,000 $7,271 48,271 Total $6,253,000 $7,271 $6,260,271 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Professional Services $325,000 $325,000 Construction 5,825,000 5,825,000 E ui ment 103,000 $7,271 105,271 Total $6,253,000 $7,271 $6,260,271 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 28 Attachment 2u Animal Services Facility Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction of a new Animal Services Facility. This amendment appropriates additional funding to cover project costs. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2008/09 Amendment FY 2009-10 6-2-2009 Amendment FY 2009-10 6-16-2009 FY2009/10 Alternative Financin $8,000,000 $8,000,000 Private Placement 700,000 700,000 2/3rds Net Debt Bonds 170,000 170,000 Sales Tax Reimbursement $150,000 150,000 Transfer Gen Fund $65,287 65,287 Total $8,870,000 $150,000 $65,287 $9,085,287 Section 4. The following amount is appropriated for this project. FY 2008/09 Amendment FY 2009-10 6-2-2009 Amendment FY 2009-10 6-16-2009 FY2009/10 Desi n $700,000 $700,000 Construction 8,170,000 $65,287 8,235,287 Other $150,000 $150,000 Total $8,870,000 $150,000 $65,287 $9,085,287 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June. 29 Attachment 2v Justice Center Facility Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction of an addition to the Justice Center. This amendment appropriates additional funding to cover project costs. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2008/09 Amendment FY 2009-10 6-2-2009 Amendment FY 2009-10 6-16-2009 FY2009/10 Alternative Financin $10,200,000 $10,200,000 2/3rds Net Debt Bonds 190,000 190,000 Sales Tax 497,961 $750,000 $341,142 1,589,103 Total $10,887,961 $750,000 $341,142 $11,979,103 Section 4. The following amount is appropriated for this project FY 2008/09 Amendment FY 2009-10 6-2-2009 Amendment FY 2009-10 6-16-2009 FY2009/10 Desi n $1,032,961 $341,142 $1,374,103 Construction 9,855,000 9,855,000 Other $750,000 750,000 Total $10,887,961 $750,000 $341,142 $11,979,103 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance, or close the project ordinance upon completion of the project. Adopted this 16th day of June. 30 Attachment 2w Central Orange Senior Center/Sportsplex Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the construction of a new Central Orange Senior Center Facility and renovation of the Sportsplex. This amendment appropriates additional funding to cover project costs. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2008/09 Amendment FY 2009-10 FY2009/10 Alternative Financin $4,000,000 $4,000,000 2001 Bonds 2,000,000 2,000,000 Carol Woods Contrib 175,000 175,000 Trans Gen Fund 5,000 $280,533 285,533 Total $6,180,000 $280,533 $6,460,532 Section 4. The following amount is appropriated for this project FY 2008/09 Amendment FY 2009-10 6-16-2009 FY2009/10 Professional Svcs $128,765 $128,765 Construction 5,963,235 $280,533 6,243,768 Construction M t. 83,000 83,000 Arts Pro'ect 5,000 5,000 Total $6,180,000 $280,533 $6,460,533 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June. 31 Attachment 2x Twin Creeks Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Twin Creeks Park. This amendment appropriates $1,000,000 of the Alternative Financing which has been issued in place of the remaining un-issued 2001 Bond Funds. Transfer from other projects which was to be a transfer of $650,000 of 2001 bond funds from the Soccer Super Fund is included in the, amount replaced by Alternative Financing. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 2001 Bonds $1,200,000 $350,000 $850,000 Transfer from other ro' 650,000 650,000 Alternative Financin $1,000,000 1,000,000 Total $1,850,000 $1,850,000 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Land and Associated Fees $50,814 $50,814 Site Development 45,000 45,000 Construction 1,754,186 1,754,186 Total $1,850,000 $1,850,000 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 32 Attachment 2y Homestead Aquatics Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funding to the Town of Chapel Hill for a joint project to construct the Homestead Aquatics Center. This amendment appropriates Alternative Financing which .has been issued in place of the remaining $500,000 of 2001 Bond Funds. Because Chapel Hill proceeded more quickly with this project the $3,175,000 transfer to other projects was retained in this project. This project ordinance amends the project budget to reflect that. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007108 Amendment FY2008/09 1997 Bonds $1,000,000 $1,000,000 2001 Bonds 3,500,000 $500,000 3,000,000 Alternative Financing $500,000 500,000 Total $4,500,000 0 $4,500,000 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Contribution To Cha el Hill $1,325,000 $3,175,000 $4,500,000 TransferTo Other Projects 3,175,000 (3,175,000) Total $4,500,000 0 $4,500,000 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 33 Attachment 2z Southern Community Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funding for a joint project with Town of Chapel Hill the development of the Southern Community Park. The project is amended to show that 2001 Bond Funds are the source of revenue transferred from the Greenways Project. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 1997 Bonds $1,000,000 $1,000,000 2001 Bonds 2,000,000 925,000 2,925,000 Transfer from other ro' 925,000 925,000 0 Total $3,925,000 0 $3,925,000 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY 2008/09 Contribution to Chapel Hill $3,925,000 $3,925,000 Total $3,925,000 $3,925,000 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 34 Attachment 2aa Cedar Grove Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of the Cedar Grove (Northern Human Services Center Park). This amendment appropriates Alternative Financing which has been issued in place of the remaining $500,000 of 2001 Bond Funds. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 PARTF GRANT FUNDS $500,000 $500,000 2001 Bonds 700,000 700,000 From Subdiv Paymt in Lieu 148,000 148,000 From Other Pro ects 500,000 500,000 0 Alternative Financing 500,000 500,000 $1,848,000 0 $1,848,000 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 PROFESSIONAL SERVICES $52,651 $52,651 CONSTRUCTION 1,648,000 1,648,000 PARK CONSTRUCTION 147,349 147,349 $1,848,000 $1,848,000 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 35 Attachment 2bb Fairview Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Fairview Park.: Alternative Financing has been issued in place of 2001 Bond Funds. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 2001 Bonds $850,000 700,000 $150,000 Transfer from other ro' 75,000 75,000 Alternative Financin 700,000 700,000 Total $925,000 0 $925,000 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Professional Services $34,350 $34,350 Design 95,000 95,000 Construction 766,150 766,150 Athletic Fields 29,500 29,500 Total $925,000 $925,000 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 16th day of June 2009. 36 Attachment 2cc West 10 Soccer Complex Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorizes funds for the Construction of the West 10 Soccer Complex. This amendment re-characterizes the source of funds transferred to the project from the Soccer Super Fund to show that 2001 Bond Funds are the funding source. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008/09 2/3 Net Debt Bonds $350,000 $350,000 Alternative Financin 2,267,000 2,267,000 U.S. Soccer Foundation 33,128 33,128 Transfer from other ro' 1,350,000 $1,350,000 0 2001 Bonds 1,350,000 1,350,000 Total $4,000,128- $4,000,128 Section 4. The following amount is appropriated for this project. FY 2007/08 Amendment FY2008/09 Land ~ Associated Fees $504,190 $504,190 Professional Services 123,310 123,310 Construction 3,159,500 3,159,500 Vehicles 45,000 45,000 Furnishin s 4,800 4,800 IT E ui ment 2,200 2,200 E ui ment 161,128 161,128 Total $4,000,128 $4,000,128 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of - - the project. Adopted this 16th day of June 2009. 37 Capital Project Monitoring and Administration Procedures I. Capital Project Ordinances Abstracts for the adoption of Capital Project Ordinances will clearly explain the purpose of the Capital Project, anticipated timeframe for the project, the revenue sources funding the project 'and the anticipated timing for receiving those revenue sources. Abstracts for Amendments to existing Capital Project Ordinances shall clearly state the reason for the amendment. Project Ordinances will be balanced as to revenue and expenditures. When funding is being moved from one project to another project the term "Transfer to other Project° and "Transfer from other Project" will not be used in Capital Project Ordinances to identify the Source of Reverue in a project or the use of funds. This type of account will not used in MUNIS. The original source of funds (ex. 2001 Bond Funds, Alternative" Financing, Transfef: General Fund) will be maintained in order to properly identify and track the type of funds being used. This will also eliminate the use of transfers within the same fund which is not in accordance with Generally Accepted Accounting Principles (GAAP). II. Contracts related to Capital Projects .~ . Departments should not proceed -with a capital., project: until a Capital Project Ordinance is approved which. provides adequate funding to proceed. .;~~ Contracts related to' capital projects which are brought to the Board of County Commissioners fore approval. will be reviewed by the Financial Services Budget Office to determine- if there ,is currently. a ~Gapital Project Ordinance in place to totally fund. the,h,contract: If sufFciEnt.funds are not currently appropriated a Capital.. Project~~Ordinance or Amendment will be brought forward to fund the contract at the time tfie contract is presented to the Board for approval. III.Reviewing Capital Project Activity Departmenfs will be responsible for reviewing the information and financial activity on the Munis system related to their capital projects on a regular basis. Any potential problems identified or questionable transactions should be addressed on a proactive basis. This would include such items as anticipated revenue that is not showing on MUNIS as being received, transactions on Munis for which there are questions, or project budget amounts which do not appear to agree with approved Project Ordinances. The Financial Services Department will review the Capital Project Funds quarterly. Project budgets in Munis will be reviewed by the Budget Office to insure that they agree with adopted ordinances and that budgeted project revenue and expenditures are equal. The projects will also be reviewed for indications of problems such as budgeted revenue which has not been received 38 or potential over-budget conditions. Indicated problems will be discussed with the responsible department to determine any action that is needed and who is responsible for taking the action. IV. Closing Capital Project Ordinances Capita! Project Ordinances are considered to be for the life of the project. Projects should be closed out in as soon as possible once the project is completed. For audit and financial reporting purposes Capital Project Ordinances and activity have to remain in the financial records till the fiscal year is closed if any activity. has taken place during a fiscal year. ; Active Capital Projects Ordinances will be reviewed.. by the Financial Services Department after the completion of each fiscal year: A~ determination will be made in consultation with the responsible Department or School System if there will be any further activity beyond the end of the fiscal year related to the project. Those capital projects that will have no further activity will be brought to the Board of County Commissioner for closure of the Capital Project Ordinance. Capital Projects Ordinances which have continual funding through annual amendments will be amended to close prior year- funding for which activity is completed. V. Use of Capital Project Funds Capital Project funding should be used for capital purposes. Exceptions to this would be startup- costs associated with new schools. Renovation and major replacements (roofs, HVAC) can be included within the definition of capital projects however normal ongoing maintenance expenditures are not. Note.:=these guidelines are to be discussed with the school system staff to arrive at agreement about such things as what should be purchased from capital funds, the definition of start-up costs, review processes and project closure.