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HomeMy WebLinkAboutORD-2009-082 -Fairview Park Capital Project OrdinanceOt~D- aooq- i S~ Fairview Park Capital Project Ordinance ~Ife~y~o deb 13 ~C Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for the development of Fairview Park.. Alternative Financing has been issued in place of 2001 Bond Funds. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY2008/09 Amendments FY 2009110 2001 Bonds 150,000 150,000 Transfers from Other Projects 75,000 175,023 250,023 Alternative Financing 700,000 700,000 Grant Funding 0 500,000 500,000 Contribution from Hillsborough 0 15,000 15,000 Total $925,000 $690,023 $1,615,023 Section 4. The following amount is appropriated for this project. FY2008/09 Amendments FY 2009/10 Professional Services 34,350 34,350 Design 95,000 95,000 Construction 766,150 690,023 1,456,173 Athletic Fields 29,500 29,500 Total $925,000 $690,023 $1,615,023 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall- remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 15th day of December 2009. OUg G•,2•~ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 2, 2009 Action Agenda y1 Item No. ~~ SUBJECT• Approval of School and County Capital Project Ordinances DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Capital Project Ordinances a) Chapel HIU Carrboro City Schools b} Orange County Schools c} Orange County Local Government INFORMATION CONTACT: Donna Coffey, (919) 245-2151 Summary -County Gapital Investment Plan for County Capital Prajects • PURPOSE: To consider approval of School and County capital project ordinances. BACKGROUND: FY 2008-09 Capital Project Ordinance Amendments . In April 2009, the County issued Board authorized debt for the following capital projects: Projects Authorized for April 2009 Debt Issuance County Capital Projects Funded With April 2009 Debt Issuance Libra ,Office Building, Gateway $25,000,000 Affordable Housing ~ $1,400,000 Lands Legacy ~ $2,800,000 Information Technology -Property Information Management System (PINS) $1,500,000 Total County Capital Projects Funded With Aprit 2009 Debt Issuance $30,700,000 County Eauiument Funded With Aarit 2009 Debt Issuance Sanitation Equipment $217,000 Total County Capital Funded With April 2009 Debt Issuance $30,917,000 Project ordinances allocating monies to Library/Office/Gateway, Affordable Housing, Lands Legacy and Information Technology projects are also included in this agenda item for Board approval. There is no capital praject ordinance associated with the debt issuance for Sanitation equipment. The allocation of monies into the capital projects is in accordance with the FY 2009- 19 County CIP Summary approved by the Board on May 5, 2009. in addition, a capital project ordinance allocating Board approved appropriations to the Hillsborough Commons Capital Project is included in this approval package. The capital project ordinance reflects the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. The attached ordinances for these projects identify, in ,the column labeled "FY 2008-09 Amendments" the necessary dollar amount adjustments needed for the current fiscal year to align the project budgets with the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. FY 2009-10 Capital Project Ordinances On a number of occasions since October 2008, the Board has discussed the County and School FY 2009-19 Capital Investment Plan (CIP). Tonight, staff requests the Board approve capital project ordinances for School and County projects funded the first year of the Plan, FY 2009-10. FY 2009-10 funding for County projects is consistent with the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. FY 2009-10 funding for School projects is in line with information each Board of Education shared with Commissioners during the April 28, 2009 budget work session. Approving these ordinances tonight will enable County departments and both school districts to begin laying the groundwork so that work on the approved projects can begin as soon as the new fisca! year begins on July 1, 2009. This is especially important because both school districts have particular capital projects where work needs to occur during the early summer months when students are not in class. In order for work to begin immediately as school adjourns for summer break, school districts must have Commissioner approved capital project ordinances in place to award bids for the planned projects. As discussed in the April 28, 2009 joint work session with the Chapel Hill Carrboro City and Orange County Boards of Education, staff. recommends approval of school pay-as-you go funded projects at this time. Staff recommends .postponing approval of lottery-funded projects until the State's budget, including the future of NC Education Lottery monies,. is approved later •this summer. County staff has conferred with school staffs. to ensure the ordinances are in agreement with their April 28, 2009 proposals. The attached ordinances for County and School projects identify, in the column labeled • "FY 2009-10" the amount of money allocated for each project. These amounts are consistent with the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. FINANCIAL IMPACT: The chart below outlines funding for the capital project ordinances recommended for approval in this agenda. Summary of School and County Capital Project Ordinances FY 2009-10 Additional Appropriations FY 2008-09 pay-As-You-Go Totai Amendments (per County Capitai Funding Other Revenue Polio Chapel Hitt Carrboro Ci Schools $0 $2,664,709 $0 • . $2,664,709 Oran a Coun Schools $0 $1,647,118 $0 $1,647,118 Oran a Coun Local Govemmen $16,550,921 $2,880,000 $1,715,000 ~ $21,145,921 Total $16,550,921 $7,191,$27 $1;715,000 $25,457,748 RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve attached County and School capital project ordinances. 27 Orange County Projects Capital Investment Plan FY 2008-09 Amendments and FY 2009-10 Funding Project FY 2oo8-D9 Amendments al FY 2009-90 pAYG Fundin ~ FY 2oa9-1o Other Revenue Affordable Housing Program ©iQ i $ 1,400,000 $ _ $ Animal Services (Exisfing Facility) Deconstruction Q/Q4'oZGbq.D $ - g 50,OOD $ Animal Services Facility ~ p" ~ ~ ~~ $ - $ - $ 150,000 Blackwood Farm (~ New Hope ~ ~ - ,'2fbg • 6~ ~f ,5 $ - $ 215,000 $ County CampuslG'brary/Gateway Center ~ ,n •,Z ~) ~ ~ ^~ $ 7,060,921 $ 150,OD0 $ ~r Emergency Services Reserve v 7 ! $ - S - $ 1;200,000 Human Services Offices and Cfmfes of Ifiilsborongh Commons-~7 $ 3,790,000 $ _ $ , InfonnaOonTechnology ~~~ $ 1,500,000 $ 500,000 $ Justice Facility Expansion [-ndudfng New Caurthouse) A ®Q $ - $ T50,OOD $ Lake Orange Capita! Maintenance Qd~A• " p Sal $ - $ 140,000 $ 25,OOD nds ~9a~ d /~A _ ~,oorj - ¢. $ z,soo,ooD ~ _ $ Libraries -Future Facilities ~ ~~ - Q &'3 $ - $ 50,000 $ Link Center Renovations ~j ~ Q ~~ ~' $ - $ 575,000 $ Mulhouse Road Park ~p 9. O ~,~ $ - $ 60,OOD $ Northam Human Services Center Renovations (~-!) $ - $ 1bD,000 $ Observation Well Network ~ 1C7~ • ~ 7 $ - $ 35,000 $ - PublicArt Reserve t~ " a~ ' O $ - $ 5,000 $ Re inter of Deeds Automation ~ 9 ~! - D $ - $ - $ 90,DOD S orfs lax Facilit Maintenance and E u ment Re lacement OaJ-171 $ - $ 100,000 $ Whiffed Human Services Renovations for Health De arfinent ~ •~g $ - $ 150,000 $ 250,000 Grand Total x.16 550 929 $ 2,88D,OD0 $ 1,715,000 1t1 The necessary dollar amount adjustments needed for the cunent.fiscal year to align the project budgets with the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. Funding in this column consists of April 2009 debt financing for Affordable Housing, County Campus/Library/Gateway Center, tnformatton Technology, and Lands legacy. punding for Hillsborough Commons Project consists of State grants/reimbursements and facility owner contributions. ~ PAYG funding consists of the County's share ofpayers-you-go monies allogted in accontance witty the County Capital Funding Policy. S;ilrs ta~c rein related W the pro)ect Emergenry Tel~hone Fund manes conMbutton firm tlx Town of Hlpsbaough Register of Deeds fees Medlold cost Settlement Funds ~i V m a '3 a m U G O U w C a °' r ~o N m C N V .~' 0 V ~o E E 0 w ~~ o g e e ~o ~ ggg ooo g o ~ . e~ ~ ~ e s s ~ ° $ ~ e N p M p M ~ p N M ( E{ ~$ N N p p M 0 O N O N S p M po MS pQ M a 8 p N pe M ai G R 8 M N M Q R. ~ M N A ~ S y( A N o p ~ § ~ N NN p S 80 p NM N p M eH N X N N g M ~ $ g Mw M i ~ 8 G ~ g S ~ ~`4 g g w . a d e N ~ G 8 M G G ~ ~ ~~ N G E K ~ ~i w~ ~ n n r ~ 8 C N pp M ppp Q 4 4 M M 3 1f N ~ ~ O VV 8 C pp N0 G p .9i M N O d 0 N ~ « ~ m ~ e C m e q pp N p G pp N~ e Q 10 p a 8 pppp ~ p S v ~ 8 N• b I N a} ~ 6 M ~ g } m sAC L 6 e a e d sa v e e e ~ a e o p e e - e e e q ~ e v e °e ~ ~ ~ ° g ~ m q ~ ~ Le- ~ g e e q [ e R N 8 e 66 Q M N N ~ V M N , ,Lif N N N q M p N N p N M p N p M pp M pp N_ 8 V V pp M p N N pp N pp OO M p M p 6 C S p N p N e M N ~ ~ Q~ j ~ N N p N ' p M p N N Qpp O C pp N N p O R p N N a8 O pp q q p . e p M p N p M .- A p A ~ g ~; d~ ~ N p M p M p M M p4R 8 p M p N N 8 ~ M 8 O S O O N O S Q,S R ° R ~ Qy ~ ~Q y Qy tb K m" ~ n K K G e lY N ~ O O ~ ~' G N M M GO 8 N G N ~ O 8 8 O O 8 O O O ~ N N ~ pp O ~ pp O Ib M M w M N p p G M N Cp N N G OO p M Cp N R Gp N q O µ ~ O S O S e M 8 O M ~ S OO Qp p ~n N N N o N O p N O N N M M S N p N $ Q q OS N N ~ .s g N ~ ~Q ( M $ j N NNNN N N S p N pp N S 0 pp M O N O M S C pp N pp N e e O M N N O 0p ~ ~ ~ Q~j ~ ap I M N { YY~~ ~ N N 0 S M N O G M e OV M N O O .$ ^ ~ C O O ~ M 'M T ~ ~ N ~ o 8 N F O M g § o Yi e 6 O M S 8 b N o M O e O a N o N ~ ~ S o F ~ N O N M N o N 0 N 0 N op N e8 o M 0p M 0 M o N G pp M pp 8 pp O C pp .M p O 0 pp S ppp M e ~ Q Q N ~ ~ 1N0 ~ ~ d S N N M N a 8 O o ~ Gp O N g 6 O N ~ ~ 8 O n6 0 ~ M N S e O e ~ N y 1 p tV tl j !~ ~ X1 1 C • L ~ $ y~ 'G 0 1 ~ a N YR N ~ M M M N ~ i r ~ Z + sg C C = ~ as L ~ ffet{ ~ C .~ ~ ~ ~ W Ppp C L f~ ` ~ V 0 a ~ O Y ~ ~ ~ ~ ` ~ ~ ~ C$ ~ En q ~ ~ ~ ~ ~ $ ,5 ~ t ~ $ ~ ~ . Y~ Y ~. V W ~ LL Y . _ m U 9 J J Summary -County Capital Investment Plan for County Capital Projects t:v ~nnu_4 0 ApproprlaUane ThrouOh 10101108 2009.10 2010.11 20t1.12 2012-03 2013-14 201415 2018.18 201s•17 2017-18 20111.18 ToW PmJoat AppmpriaUons New HopelHogOw ROdt Preserve SO SO SO SO ~ ;0 So SO ;826,000 SO SO Sl,'26,000 NOr(heast Park So SO SO ;o ;0 SO SO SO 5700,000 58,700,000 ST,400,000 Northam Human Services Gaoler Renawlbns ' 5874,646 5100,000 SO SO SO SO SO So SO SO 50 5714,W6 NoMemPark 51,848,000 SO SD • SO f0 So SO SO 50 SO SO 51,848,000 Obaarvalion Wall Network So 535,000 f76,000 570,000 So Sll 50 So ;0 ~ So So 5190,000 Omne MOn8oM0 SO SO 535,000 SO 50 S0 . SO SO SO SO 50 535,000 PlannMO 8 AO Bu0dtrlp Renavatbns SO ;0 ;276,000 5276,000 SO SO S4 ;0 50 SO SO 5850,0011 PubOcArtReserva 520,000 55,1100 55,000 . 510,0110 575,000 525,000 525,000 550,000 550,000 5511,000 ;50,000 537$,000 (Reserve for) PudlOworks Campus SO SO SO 570,000 5550,000 5$55,005 SD ~ 5o SO ;0 SO 51,tt0,000 ReOisterOfOaedsAutomatlon 3900,954 590.000 590,000 .590,000 590,000 590,000 590,000 590,000 Seo,000 590.000 590,000 51.800,984 SouOlem Human Servkoas Canter AddOlon (kldudkq New DenW C9rde) SO SO 5300,000 56011,1100 Sfi,250,000 SO SO 50 50 50 30 59,0lNA,900 9porlsPlaxFaWlyMaintenancaand Equipment Repleamant SO 5700,000 5750,OD0 5200,000 5200,11110 ;200.000 5200,000 5200.000 5200,000 3300,000 53110.000 52,050,000 wlnCreelcnPark S7,e50Aoo SO So 50 50 So ;1,300,000 ;s,0o0,00o 55,700,000 So io 514,ew,a00 Upper Eno Nature Preserve Public Aooeea Areas 50 SO So So SO 3200,000 5712,5110 51,000,000 So So 50 57,312,500 Weal Ten Park 53,577,000 SO SO SO 5700,000 5500,000 ~ SO SO 50 50 54,217,000 WhlOed Human Servkos Rerwvationa for Hea101 Department Total Ccu Ca ilk Pro eats SO SS7 500 5400,000 4 08 000 SO S 308 000 S0 523 5591100 SO f8 0 000 SO 000 So 9 500 S0 17 594 000 SO 571 715 000 ;0 510120 000 SO 9S 000 5400,000 5180 803 000 w ©~~-aoo~-o g~ ~~,py~ov~d ~"a`'~~y // 39 Lands Legacy Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to protect identified natural areas and prime forestlands, and preserve critical cultural and archaeological sites. In addition funds may be used to acquire lands for future park sites, farmland conservation easements, and nature preserves. Proceeds from the 2001 voter approved bonds, 2004 Two-thirds net debt reduction bonds, half-cent sales tax, Subdivision Payment-in-Lieu funds, Grant Funds, and debt financing finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein: Section 3. The following revenue is anticipated to complete this project: Through FY 2007-OS FY 2008-09 .Amendments FY 2009-10 Through FY 2009-IO Sales Tax $3,966,OI6 $0 $0 $3,966,016 1997 Bonds $2,700,000 $0 $0 $2,700,000 2001 Bonds $5,250,000 $0 $0 $S,2S0,000 2004 Two-Thirds Net Debt $300,000 $0 $0 $300,000 Grant Funds $421,950 $0 $0 $421,950 Debt Financing $0 $2,800,000 $0 $2,800,000 Other(Transfer from Other Funds) $2,241,611 $0 $0 $2,241,611 Total Fundin $14,879,577 52,800,000 $0 517,679,577 Section 4. The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Amendments FY 2009-10 Through FY 2009-10 LandBuilding $13,171,564 $2,800,000 $0 $15,971,564 Design $0 $0 $0 $0 Conshuction $0 $0 $0 $0 Eno River Confluence Pro $250,000 $0 $0 $250,000 Kirby Pro erty ~ $1,4SS,OI3 $0 $0 $I,4S8,013 Total Costs 514,879,577 $2,800,000. 50 517,679,577 40 Section 5. The following amounts have been transferred to other County Capital Projects: Through FY Through FY 2008-09 FY 2009-10 2009-10 Transfer to Conservation Easements Ca ital Project $143,000 $0 $143,000 Transfer to New Dope Preserve Capital Project $298 $0 $298 Transfer to Millhouse Road Park Project $188,712 $0 $188,712 Tota! Transfers $332,010 $0 5332,010 Section 6. The following budget remains in the project: Original Bud et (see Section 4 above $17,679,577 Less Transfers to Other Projects see Section S above) ($332,010) Total Project Bud et $27,347,567 Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003 until June 30, 2010. Adopted this 2nd day of. June 2009. ~'..~` ,dcv`.~ A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to consider this item in conjunction with item 6-a. VOTE: UNANIMOUS gg_ Efland Sewer Resolution Amendment -Rate Increase Schedule The Board considered amending the existing Efland Sewer Resolution by replacing the current rate structure with a new rate structure and afour-year schedule of rate increases. Commissioner Nelson suggested that there is quite a bit of misunderstanding about this issue and he suggested using an interpreter to go out and talk to this community. Laura Blackmon said that Kevin Lindley is working on getting a meeting together with an interpreter. PUBLIC COMMENT: Jennifer McAdoo-Ruffin said that Commissioner Nelson said everything they wanted to say. She said that they have heard the Orange County employees speak about hard times and the people in Efland are facing the same trials. She said that the community is totally against this rate increase. Commissioner Jacobs requested that there be someone from DSS and OCIM when there is a community meeting and that the meeting be held at a public facility. Chair Foushee said that some people may be more comfortable in their own community when having this meeting. Commissioner Yuhasz asked for a brief update on the completion of the Efland sewer project. County Engineer Paul Thames said that they are in the process of getting through the approval process mandated by the grant. Staff is working with the EPA on this. Commissioner Yuhasz asked if there was a way to expedite this process. He is concerned about continued delays because of increased construction costs. Commissioner Jacobs agreed with Commissioner Yuhasz's concerns and he would like a written report when the Board comes back in the fall about this project. He said that Commissioner Yuhasz asked for an update two weeks ago and the Board of County Commissioners needs to get up to speed on this. A motion was made by Commissioner Nelson, seconded by Commissioner Jacobs to amend the Efland Sewer Resolution by replacing the existing rates with the new rate schedule, as shown in Attachment 1, and that a meeting be held in the community (with an interpreter) to explain what is going on with this issue. VOTE: UNANIMOUS hh. Approval of School and County FY 2009-10 Capital Project Ordinances The Board considered approving School and County capital project ordinances. Commissioner Gordon said that the Twin Creeks item was supposed to come back later because the Board has not approved it yet. Commissioner Gordon made reference to the legal sheets attached to the abstract and page 52. She said that her recollection was that the Link Center Renovations would be paid for by pay-as-you-go funds. Commissioner Yuhasz made reference to the last set of capital project ordinances approved at the last meeting. He made reference to the Chapel Hill-Carrboro City School Capital Project Ordinance on page 8. He asked about Transfers from Completed Projects of $210,000. Donna Coffey said that she does not know about this and she will check with the school system about this. This relates to closed projects from prior years. He wants to know where this money has been. Donna Coffey said that she would provide this information. Commissioner Yuhasz made reference to page 26 and the Transfer to Orange High Track and Football Field Project and said that he cannot find the other side of it that would correspond to the transfers. Donna Coffey said that this was done prior to the current year, and that is how project ordinances are set out. Commissioner Yuhasz said that it would be helpful if the project ordinances were somehow identified so that when they are referenced in another project ordinance that there be some code so that they could be tracked. Commissioner Yuhasz said that page 27 includes the CIP that was approved several weeks ago with the understanding that the specific items approved through this budget item would be held until the Board had an opportunity to consider the budget. The Board has not considered the budget yet. He said that this seems premature. Donna Coffey said that this was not her understanding at the May 5th meeting. Commissioner Jacobs said that his understanding was that the Board was approving page 27 in principle and then would finalize it when it approved the budget. He understood that the amounts were more placeholders and less than decisions. Donna Coffey said that these could be amended at anytime. Laura Blackmon said that some of these will come back in the context of bids or contracts. Commissioner Pelissier said that some of these amounts are presented differently than last time. She said that the Board needs consistent information. Donna Coffey said that last year the Board of County Commissioners approved project ordinances on May 1St and adjustments were made during the budget process. Commissioner Gordon pointed out the first page with the Project Authorized for April 2009 Debt Issuance. She asked why there was a discrepancy between the first page and page 27 for Office and Library. Donna Coffey said that a project ordinance amendment was done after the CIP was issued. Commissioner Gordon said that, to her, bringing back the Capital Project Ordinance is to reaffirm the CIP and not change it. She asked if there would be more changes if this is brought back. Donna Coffey said that if the Board approves this and then wants to amend it, then she will bring it back reflecting the changes. A motion was made by Commissioner Yuhasz, seconded by Commissioner Hemminger to approve County and School Capital Project Ordinances as shown in the abstract. Commissioner Gordon asked to amend the motion to make it clear that it does not include the Lands Legacy project, Millhouse Road project, or the Twin Creeks project but that these items will be brought forward as soon as possible. VOTE: UNANIMOUS 5. Public Hearings a. Zoning Ordinance Amendment Establishing Regulations for Drive-thru Facilities ORD-2009-018 DISAPPROVED The Board received the Planning Board recommendation and considered taking action on a staff initiated Zoning Ordinance Text Amendment to Article Six (6) Application of Dimensional Requirements to establish regulations governing the development of drive-thru facilities with the County. Orange County Planning Director Craig Benedict made a PowerPoint presentation. AGENDA ITEM: 5-A PUBLIC HEARING oR~p- ~vap ~~~ i~ -i~ ~~ G G ~' cannot afford it and does not need it. He requested that the Board of County Commissioners direct staff not to proceed with the consultant study and to redirect any funds appropriated to pay for County services. He asked that the Board spend money on things that matter and not consultants. Commissioner Yuhasz said that the expenditure of money for this study will in the long run save money and provide better services. He does not want to delay this. A motion was made by Commissioner Yuhasz, seconded by Commissioner Pelissier to approve a Request for Proposal which solicits proposals from qualified vendors to conduct an assessment and provide a report detailing the fire, rescue, emergency medical, and emergency service capabilities within Orange County. Commissioner Gordon said that there was a lot of information here. She said that the County Commissioners should be very careful about consultants in the future. Commissioner Pelissier said that sometimes staff has the expertise and she agreed with looking carefully at consultants. In this case, she agrees with the consultant because it is a very complex system of service providers. Commissioner Gordon said that there are no dates on pages 5, 7, and 8. Frank Clifton said that the staff did not know when a decision was going to be made. The dates will correspond with the requirements for advertisements of solicitations for consultants. VOTE: UNANIMOUS c. Fiscal Year 2009-10 Budget Amendment #5 The Board considered approving budget, grant and capital project ordinance amendments for fiscal year 2009-10. Frank Clifton said that this has been a carryover item and the Board asked it to be brought back. He said that budget amendments are historically the way that Orange County has dealt with these issues and he thinks that it distorts the fund balance at the end of the fiscal year. He would like to work to change this during the budget process. He said that this is basically when projects have been funded and allocations have been made that goes beyond the end of the fiscal year but was budgeted last year. Rather than setting up a line item and showing it in the budget for the next fiscal year, the dollars come out of the general fund and then a budget amendment comes back to address it. Commissioner Gordon said that she has trouble with how to explain this to the public, because the budget had to be cut at the beginning of the fiscal year, and now it is being increased. Financial Services Director Clarence Grier said that they would include this as part of the budget process at the end of the year, so that it would be transparent. A motion was made by Commissioner Hemminger, seconded by Commissioner Jacobs to approve budget, grant and capital project ordinance amendments for fiscal year 2009-10 for the Health Department, Housing and Community Development, Juvenile Justice and Delinquency Prevention, Department of Social Services, Department on Aging, Orange Public Transportation, Parks and Recreation -Fairview Park Capital Project, Emergency Services Department, Technical Amendment -Hillsborough Commons Capital Project, Revenue Department, and Carry Forwards. VOTE: Ayes, 6; Nay, 1 (Commissioner Gordon) ~,Q~ ~ao o q - 1 dfZ /a-~-a~ ~/c b. Appointments -None c. Contract with Citv of Durham for Animal Control Services for the Portion of the City in Orange County The Board approved an agreement for the remainder of FY 2009-10 between the County and the City of Durham to provide Animal Control Services in the amount of $500 for the very small portion of the City located within Orange County and authorized the Manager to sign. d. Examination of Bonds The Board maintained the bonds at the present levels. e. Residential Anti-Displacement and Relocation Assistance Plan The Board adopted a Residential Anti-Displacement and Relocation Assistance Plan for Orange County. f. Citizen Participation Plan for Housing/Community Development Programs The Board approved the Citizen Participation Plan for use in the implementation of federal and state housing programs. g_ Resolution Providing for Voluntary Participation in ICMA-Retirement Corporation Supplemental Retirement Benefits for County Manager and Other Employees The Board approved a resolution authorizing a deferred compensation plan administered by ICMA-Retirement Corporation as provided in the employment agreement and available to all Orange County employees and authorized the Chair to sign. h. Visitors Bureau Tourism Sales Coordinator Position Classification Title Change The Board approved the classification title change from Publications Coordinator to Tourism Sales Coordinator. i_ Bid Award for Twin Creeks (Moniese Nomp) Park Phase I The Board awarded a bid to McQueen Construction in the amount of $498,992.40 for the construction of Twin Creeks (Moniese Nomp) Park, Phase I; and approved the resolution as requested by NCDOT; and authorized the Chair to sign the resolution; and authorized the County Manager to execute the contract subject to County Attorney review on behalf of the Board, and to sign necessary change orders to the extent of the project budget. 1 Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of Membership and Capacity Numbers The Board approved the November 13, 2009 membership and capacity numbers for both school districts, which will be used in developing 10-year student membership projections and the 2010 SAPFO Technical Advisory Committee Report. k. Fiscal Year 2009-10 Budget Amendment #5 This item was removed and placed at the end of the consent agenda for separate consideration. I_ Amendment of Audit Contract The Board approved the amendment of the audit contract for FY 2008-09 with McGladrey and Pullen extending the date for completion of the County audit and authorizing the Chair to sign on behalf of the Board subject to final review by staff and the County Attorney. m. Second Reading: Extension of the Ordinance Granting Emergency Services Franchise and Agreements to Orange EMS >~ Rescue Services Inc and Technical Rescue Services. Inc. The Board approved on second reading an extension to March 31, 2010 of the EMS Franchise Agreements by ordinance for the two active rescue squads in the County: Orange EMS & Rescue Squad, Inc. and Technical Rescue Services, Inc d/b/a South Orange Rescue Squad under the same terms and conditions as the franchise agreement adopted by the Board on December 14, 2004. oR~p- ~vag ~~~ i~ -i5 ~~~ GG ~ cannot afford it and does not need it. He requested that the Board of County Commissioners direct staff not to proceed with the consultant study and to redirect any funds appropriated to pay for County services. He asked that the Board spend money on things that matter and not consultants. Commissioner Yuhasz said that the expenditure of money for this study will in the long run save money and provide better services. He does not want to delay this. A motion was made by Commissioner Yuhasz, seconded by Commissioner Pelissier to approve a Request for Proposal which solicits proposals from qualified vendors to conduct an assessment and provide a report detailing the fire, rescue, emergency medical, and emergency service capabilities within Orange County. Commissioner Gordon said that there was a lot of information here. She said that the County Commissioners should be very careful about consultants in the future. Commissioner Pelissier said that sometimes staff has the expertise and she agreed with looking carefully at consultants. In this case, she agrees with the consultant because it is a very complex system of service providers. Commissioner Gordon said that there are no dates on pages 5, 7, and 8. Frank Clifton said that the staff did not know when a decision was going to be made. The dates will correspond with the requirements for advertisements of solicitations for consultants. VOTE: UNANIMOUS c. Fiscal Year 2009-10 Budget Amendment #5 The Board considered approving budget, grant and capital project ordinance amendments for fiscal year 2009-10. Frank Clifton said that this has been a carryover item and the Board asked it to be brought back. He said that budget amendments are historically the way that Orange County has dealt with these issues and he thinks that it distorts the fund balance at the end of the fiscal year. He would like to work to change this during the budget process. He said that this is basically when projects have been funded and allocations have been made that goes beyond the end of the fiscal year but was budgeted last year. Rather than setting up a line item and showing it in the budget for the next fiscal year, the dollars come out of the general fund and then a budget amendment comes back to address it. Commissioner Gordon said that she has trouble with how to explain this to the public, because the budget had to be cut at the beginning of the fiscal year, and now it is being increased. Financial Services Director Clarence Grier said that they would include this as part of the budget process at the end of the year, so that it would be transparent. A motion was made by Commissioner Hemminger, seconded by Commissioner Jacobs to approve budget, grant and capital project ordinance amendments for fiscal year 2009-10 for the Health Department, Housing and Community Development, Juvenile Justice and Delinquency Prevention, Department of Social Services, Department on Aging, Orange Public Transportation, Parks and Recreation -Fairview Park Capital Project, Emergency Services Department, Technical Amendment -Hillsborough Commons Capital Project, Revenue Department, and Carry Forwards. VOTE: Ayes, 6; Nay, 1 (Commissioner Gordon) ~,Q~9 ~aa a q - 1 ~Z /a-~-a~ ~/c b. Appointments -None c. Contract with Citv of Durham for Animal Control Services for the Portion of the Citv in Orange County The Board approved an agreement for the remainder of FY 2009-10 between the County and the City of Durham to provide Animal Control Services in the amount of $500 for the very small portion of the City located within Orange County and authorized the Manager to sign. d. Examination of Bonds The Board maintained the bonds at the present levels. e. Residential Anti-Displacement and Relocation Assistance Plan The Board adopted a Residential Anti-Displacement and Relocation Assistance Plan for Orange County. f. Citizen Participation Plan for Housing/Community Development Programs The Board approved the Citizen Participation Plan for use in the implementation of federal and state housing programs. g_ Resolution Providing for Voluntary Participation in ICMA-Retirement Corporation Supplemental Retirement Benefits for County Manager and Other Employees The Board approved a resolution authorizing a deferred compensation plan administered by ICMA-Retirement Corporation as provided in the employment agreement and available to all Orange County employees and authorized the Chair to sign. h. Visitors Bureau Tourism Sales Coordinator Position Classification Title Change The Board approved the classification title change from Publications Coordinator to Tourism Sales Coordinator. i. Bid Award for Twin Creeks (Moniese Nomp) Park, Phase I The Board awarded a bid to McQueen Construction in the amount of $498,992.40 for the construction of Twin Creeks (Moniese Nomp) Park, Phase I; and approved the resolution as requested by NCDOT; and authorized the Chair to sign the resolution; and authorized the County Manager to execute the contract subject to County Attorney review on behalf of the Board, and to sign necessary change orders to the extent of the project budget. L Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of Membership and Capacity Numbers The Board approved the November 13, 2009 membership and capacity numbers for both school districts, which will be used in developing 10-year student membership projections and the 2010 SAPFO Technical Advisory Committee Report. k. Fiscal Year 2009-10 Budget Amendment #5 This item was removed and placed at the end of the consent agenda for separate consideration. I. Amendment of Audit Contract The Board approved the amendment of the audit contract for FY 2008-09 with McGladrey and Pullen extending the date for completion of the County audit and authorizing the Chair to sign on behalf of the Board subject to final review by staff and the County Attorney. m. Second Reading: Extension of the Ordinance Granting Emergency Services Franchise and Agreements to Orange EMS 8~ Rescue Services, Inc. and Technical Rescue Services, Inc. The Board approved on second reading an extension to March 31, 2010 of the EMS Franchise Agreements by ordinance for the two active rescue squads in the County: Orange EMS & Rescue Squad, Inc. and Technical Rescue Services, Inc d/b/a South Orange Rescue Squad under the same terms and conditions as the franchise agreement adopted by the Board on December 14, 2004.