HomeMy WebLinkAboutORD-2009-065 - Central Elementary Renovations Orange County Schools Capital Project Ordinance~ , 2 . ~ooq
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 2, 2009
Action Agenda h
Item No. ~- - h
SUBJECT• Approval of School and County Capital Project Ordinances
DEPARTMENT: Budget
PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Capital Project Ordinances
a) Chapel Hill Carrboro City Schools
b) Orange~County Schools
c) Orange County Local Government
INFORMATION EONTACT:
Donna Coffey, (919) 245-2151
Summary - County.Capital Investment Plan
for County Capital Projects ~ - -
PURPOSE: To consider approval of School and County capital project ordinances.
BACKGROUND:
FY 2008-09 Capital Project Ordinance Amendments .
In April 2009, the County issued Board authorized debt for the following capital projects:
Projects Authorized for April 2009 Debt Issuance
Gounty Capital Projects Funded With Apri12009 Debt
issuance
Libra ,Office Building, Gatewa $25,000,000
Affordable Housing ~ $1,400,000
Lands Legacy ~ $2,800,000
Information Technology -Properly
Information Management System
(PiMS) $1,500,000
Total County Capital Projects
Funded With Apri12009 Debt
Issuance $30,700,000
Gounty Equipment Funded With A rii 2009 Debt Issuance
Sanitation Equipment $217,000
Totai County Capital Funded With
April 2009 Debt Issuance
$30,917.000
Project ordinances allocating monies to Library/Office/Gateway, Affordable Housing, Lands
Legacy and Information Technology projects are also included in this agenda item for Board
approval. There is no capital project ordinance associated with the debt issuance for Sanitation
equipment. The allocation of monies into the capital projects is in accordance with the FY 2009-
19County C!P Summary approved by the Board on May 5, 2009.
In addition, a capital project ordinance allocating Board approved appropriations to the
Hillsborough Commons Capital Project is included in this approval package. The capital project
ordinance reflects the FY 2009-19 County CIP Summary approved by the Board on May 5,
2009.
The attached ordinances for these projects identify, in the column labeled "FY 2008-09
Amendments" the necessary dollar amount adjustments needed for the current fiscal year to
align the project budgets with the FY 2009-19 County C1P Summary approved by the Board on
May 5, 2009.
FY 2009-10 Capital Project Ordinances
On a number of occasions since October 2008, the Board has discussed the County and School
FY 2009-19 Capita! Investment Plan (CIP}. Tonight, staff requests the Board approve capital
project ordinances for School and County projects funded the first year of the Plan, FY 2009-10.
FY 2009-10 funding for County projects is consistent with the FY 2009-19 County CIP Summary
approved by the Board on May 5, 2009. FY 2009-10 funding for School projects is in line with
information each Board of Education shared with Commissioners during the April 28, 2009
budget work session.
Approving these ordinances tonight will enable County departments and both school districts to
begin laying the groundwork so that work on the approved projects can begin as soon as the
new fisca! year begins on Juiy 1, 2009. This is especially important because both school
districts have particular capital projects where work needs to occur during the early summer
months when students are not in class. In order for work to begin immediately as school
adjourns for summer break, school districts must have Commissioner approved capital project
ordinances in place to award bids for the planned projects.
As discussed in the April 28, 2009 joint work session with the Chapel Hill Carrboro City and
Orange County Boards of Education, staff. recommends approval of school pay-as-you go
funded projects at this time. Staff recommends postponing approval of lottery-funded projects
until the State's budget, including the future of NC Education Lottery monies,. is approved later
this summer. County staff has conferred with school staffs to ensure the ordinances are in
agreement with their April 28, 2009 proposals.
The attached ordinances for County and School projects identify, in the column labeled ~ "FY
2009-10" the amount of money allocated for each project. These amounts are consistent with
the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009.
FINANCIAL IMPACT: The chart below outlines funding for the capital project ordinances
recommended for approval in this agenda_
Summary of School and County Capital Project Ordinances
FY 2009-10 Additional Appropriations
f=Y 2008-09 pay-As-You-Go Totat
Amendments (per County
Capita! Funding Other Revenue
Polic
Cha el Hill Carrboro Ci Schools ~ $0 $2,664,709 $0 ~ . $2,664,709
Oran a Cvun Schools $0 $1,647,118 $0 $1,647,118
Oran a Coun Local Govemmen $16,550,921 $2,880,000 $1,715,000 ~ $21,145,921
Totaf $16,550 921 $7,191,827 $1,715,000 $25,457,748
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve attached County and School capital project ordinances.
13
Orange County Schools
Capital Investment Plan FY 2009-10
Pay-As You-Go Funding
Project FY 2009-10
PAYG
Funding ~'~
Cameron Park Elementary 00
Chiller Replacement $ 160,000
Roaf Replacement $ 2D0,000
Cameron Park Elementa Total $ 360,000
Central Elementary. (BOGC Approved Ordinance on 5/19/09) 9 p
Coolin Tower Replacement ~ $ 100,OOD
Central Elementary Iota! $ 100,000
C,W. Stanford Middle School O A p!/
Bathroom Renovations $ 150,000
Replace All Exterior Doors $ 82,118
C.W. Stanford Middle 5choot Total $ 232,118
District Wide Improvements
ConcreteJAs halt Repairs $ 100,000
District Wide Improvements Total $ 100,000
Efland Cheeks Elementary (BOCC A proved Ordinance on 5/99/09) D -"
Cooling Tower Replacement $ 125,000
Efland Cheeks Elementary Total $ 125 000
Hillsborough Elementary A- O ' d
Roof Replacement $ 200,000
• Hiltsborou h Elementa Total $ 200,000
New Hope Elementary d O Q
Chiller Re lacement. $ 180,000
New Ha a Elementary Total $, 180,000
Orange Hi h School t7 (} /
Roof Replacement $ 20D,000
Replace Baseball/Softball Field Lightin $ 150,000
Orange High School Total $ 350,000
Grand Total $ 1,647,118
~'~ PAYG funding consists of the County's share of pay-as-you-go monies allocated
accordance with the County Capital Funding Policy.
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Summary -County Capital Investment Plan for County Capital Projects
a:vsoos-~s
ThAma~ph 10!01!00 2009.10 20Y0.11 2011-12 2012-03 2013.14 20141b 2A15~18 2018-17 2017-18 2010-10 ~~p~o~
New Hope8loltow Rods Preserve $0 SO SO SO ' 60 SO S ;926,000 So SO 6828,000
Northeast Park SO SO fo 30 SO SO SD SO 30 5700.000 58,700,000 57,900,000
Northam Human t,erYle69 Center
erova0om 3914,645 SY00,000 SO SO SO SO fa SO 30 S0 SO 5714,815
oAhOm Parlr s7,s4saao 59 SO ~ sa s9 so SO 50 S0 so SO S1,ea5,9oo
o6aarva0en wee Notxvnc so ;a5,ooo 676,800 sTO.aao so s9 s9 sa So ~ so SO sleo,eeo
omn. MardlarMO ~ so S3st100 50 So so . SO So So So SO s3s,e9o
Plannhr0 6 A0 BuikAnO Ranavetlons SO 50 5276,000 5276,000 SO SO SO So SO SO SO 5850,000
Putdfo Art Reserve 520,000 55,000 58,000 . 510,000 325,000 529,000 525,000 550,000 550,000 550,000 550,000 5315,000
(Reserve fw) lilhlia Works Campus SO 50 SO ST0,000 5550,000 5550,000 f0 60 SO SO 57,170,000
RBglsleretOsedaArdOm900n 5800,804 51,000 590,000 580.000 390,000 390,000 590,000 590,000 390,000 S90AOO 680,000 51A00,894
SouOf~rt Human SeMrea Center
Add2lon (Indur4np New Damaf C6nfe) SO SO 5300,000 5900,000 58,250,000 SO
- 50 SO SO SO 50 56,050,000
8pmlaPkx Faemry Malnlenarrw and
Equ~neM Replaamanl SO 5700,000 5190,000 3200,000 3200,000 3200,000
• 5200,000 5200.000 5200,000 5300,000 50.000 52,050,000
7WInCreekePark 51,850,000 SO 50 SO SO SO Si,300,000 55,000,000 55,700,000 50 SO 514,890,000
Upper Eno Nature Preserve Publio
Aeneas Araea SO SO 50 5200,000 5112,fi00 51,000,000 SO 50 SO 51,312,800
Weal Ten Paris 53,877,000 SD S0 50 5100,000 5500,000 $0 SO 50 S0 ;'1,217,000
WhtOed Human 9errkes Renovatlans tar
Health Daparenenl m ~p 000 SO EO 60 SO 50 50 So SO 5400,000
70 1 C0 P seta S57 000 Oft OBO S 308 000 S23 559 000 8 0 000 00 8 500 1 584 000 Sti 71S 000 10120 000 SB 85 000 180 803 000
rape m
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16
Central Elementary Renovations
Orange County Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capita! project is
hereby adopted.
Section 1.The project authorized provides funds to renovate present space adjacent to the
media center for a computer laboratory and a video station as well as the
. production and work areas of the media center. Proceeds from the Schools' share
of pay-as-you-go capital funds finance this project.
Section 2.The ofFcers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Through FY
2008-09
FY 2009-10 Through FY
2009-10
Sales Tax ~ $339,000 $100,000 $439,000
Impact Fees $0 $0 $0
PSBF $0 $0 $0
1997 Bond Funds $0 $0 $0
Other $0 $0 $0
Totai Project Funding $339,000 $100,1100 $439,000
Section 4.The following amount is appropriated for this project:
Through FY
2008-09
FY 2009-10 Throug FY
2009-10
Plannin Archl ngin $0 $0 $0
Land/ ssoc Fees $0 $0 $0
Construction $299,000 $100,000 $399,000
E ui ment/Furnishin $40,000 $0 $40,000
Other $0 $0 $0
Contingent $0 $0 $0
Total Appropriation $339,000 $100,000 $439,000
Section 5. The following amounts have been transferred to another Orange County Schools
Capital Project:
Through Flf Through FY
2007-08 FY 2008-09 2Q08-09
Transfer to Orange Figh Trade and
Foofiball Feld Project (FY 2~8-Q9) $0 $54,732 $54,732
Total Costs $0 $54,732 $54}732
17
Section 6.This ordinance. supersedes previous Central Elementary Renovations Capital
Project ordinances for the Orange County Schools.
Section 8. This ordinance remains in effect from July 1, 1998 until June 30, 2010.
Adopted this 19th day of May 2009.
~ - a2 ,. a2lJO 9'~k
~~~ y-o v E? r~
A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to
consider this item in conjunction with item 6-a.
VOTE: UNANIMOUS
gg_ Efland Sewer Resolution Amendment- Rate Increase Schedule
The Board considered amending the existing Efland Sewer Resolution by replacing the
current rate structure with a new rate structure and afour-year schedule of rate increases.
Commissioner Nelson suggested that there is quite a bit of misunderstanding about this
issue and he suggested using an interpreter to go out and talk to this community.
Laura Blackmon said that Kevin Lindley is working on getting a meeting together with an
interpreter.
PUBLIC COMMENT:
Jennifer McAdoo-Ruffin said that Commissioner Nelson said everything they wanted to
say. She said that they have heard the Orange County employees speak about hard times and
the people in Efland are facing the same trials. She said that the community is totally against
this rate increase.
Commissioner Jacobs requested that there be someone from DSS and OCIM when
there is a community meeting and that the meeting be held at a public facility.
Chair Foushee said that some people may be more comfortable in their own community
when having this meeting.
Commissioner Yuhasz asked for a brief update on the completion of the Efland sewer
project.
County Engineer Paul Thames said that they are in the process of getting through the
approval process mandated by the grant. Staff is working with the EPA on this.
Commissioner Yuhasz asked if there was a way to expedite this process. He is
concerned about continued delays because of increased construction costs.
Commissioner Jacobs agreed with Commissioner Yuhasz's concerns and he would like
a written report when the Board comes back in the fall about this project. He said that
Commissioner Yuhasz asked for an update two weeks ago and the Board of County
Commissioners needs to get up to speed on this.
A motion was made by Commissioner Nelson, seconded by Commissioner Jacobs to
amend the Efland Sewer Resolution by replacing the existing rates with the new rate schedule,
as shown in Attachment 1, and that a meeting be held in the community (with an interpreter) to
explain what is going on with this issue.
VOTE: UNANIMOUS
hh. Approval of School and County FY 2009-10 Capital Project Ordinances
The Board considered approving School and County capital project ordinances.
Commissioner Gordon said that the Twin Creeks item was supposed to come back later
because the Board has not approved it yet.
Commissioner Gordon made reference to the legal sheets attached to the abstract and
page 52. She said that her recollection was that the Link Center Renovations would be paid for
by pay-as-you-go funds.
Commissioner Yuhasz made reference to the last set of capital project ordinances
approved at the last meeting. He made reference to the Chapel Hill-Carrboro City School
Capital Project Ordinance on page 8. He asked about Transfers from Completed Projects of
$210,000. Donna Coffey said that she does not know about this and she will check with the
school system about this. This relates to closed projects from prior years. He wants to know
where this money has been. Donna Coffey said that she would provide this information.
Commissioner Yuhasz made reference to page 26 and the Transfer to Orange High
Track and Football Field Project and said that he cannot find the other side of it that would
correspond to the transfers. Donna Coffey said that this was done prior to the current year, and
that is how project ordinances are set out.
Commissioner Yuhasz said that it would be helpful if the project ordinances were
somehow identified so that when they are referenced in another project ordinance that there be
some code so that they could be tracked.
Commissioner Yuhasz said that page 27 includes the CIP that was approved several
weeks ago with the understanding that the specific items approved through this budget item
would be held until the Board had an opportunity to consider the budget. The Board has not
considered the budget yet. He said that this seems premature. Donna Coffey said that this was
not her understanding at the May 5t" meeting.
Commissioner Jacobs said that his understanding was that the Board was approving
page 27 in principle and then would finalize it when it approved the budget. He understood that
the amounts were more placeholders and less than decisions.
Donna Coffey said that these could be amended at anytime. Laura Blackmon said that
some of these will come back in the context of bids or contracts.
Commissioner Pelissier said that some of these amounts are presented differently than
last time. She said that the Board needs consistent information.
Donna Coffey said that last year the Board of County Commissioners approved project
ordinances on May 1St and adjustments were made during the budget process.
Commissioner Gordon pointed out the first page with the Project Authorized for April
2009 Debt Issuance. She asked why there was a discrepancy between the first page and page
27 for Office and Library. Donna Coffey said that a project ordinance amendment was done
after the CIP was issued.
Commissioner Gordon said that, to her, bringing back the Capital Project Ordinance is to
reaffirm the CIP and not change it. She asked if there would be more changes if this is brought
back.
Donna Coffey said that if the Board approves this and then wants to amend it, then she
will bring it back reflecting the changes.
A motion was made by Commissioner Yuhasz, seconded by Commissioner Hemminger
to approve County and School Capital Project Ordinances as shown in the abstract.
Commissioner Gordon asked to amend the motion to make it clear that it does not
include the Lands Legacy project, Millhouse Road project, or the Twin Creeks project but that
these items will be brought forward as soon as possible.
VOTE: UNANIMOUS
5. Public Hearings
a. Zoninp Ordinance Amendment Establishing Regulations for Drive-thru
Facilities ORD-2Q09-Q18 DISAPPROVED
The Board received the Planning Board recommendation and considered taking action
on a staff initiated Zoning Ordinance Text Amendment to Article Six (6) Application of
Dimensional Requirements to establish regulations governing the development of drive-thru
facilities with the County.
Orange County Planning Director Craig Benedict made a PowerPoint presentation.
AGENDA ITEM: 5-A
PUBLIC HEARING