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HomeMy WebLinkAboutMinutes - 19780418MINUTES '~~ `.1 J'J ORANGE COUNTY BOARD OF COMMIS52ONERS APRIL 18, 1978 The Orange County Board of Commissioners met in regular session on Tuesday, April 18, 1978, at 7:30 p.m., in the Commissioners' Room of the Courthouse in Hillsborough. Members present were Chairman Richard Whitted, Commissioners Norman Gustaveson, Jan Pinney, Norman Walker, and Donald Willhait. Other present were 5. M. Gattis, County Manager, Neal Evans, Finance Director, Geoffrey Gledhill, County Attorney, Joe Bradshaw, Administrative Assistant, Hal Minis, Acting Planning Director, and Agatha Johnson, Clerk. The Chairman referred to Item 1, and asked if any member of the Board desired to add additional items to the agenda. w Items added were: Discussion of the CETA Re-enactment, and discussion of an amendment to House Bill 8494, Lobby Disclosure Bill. The Chairman asked if there were persons present who wished to address the Board regarding a matter not on the printed agenda. William Compton of the Holly Hill Subdivision in Bingham Township requested permission to address the Board regarding a road matter. The Board asked Mr. Compton to present his road matter at this time. Mr. Compton inquired about the possibility of the County helping residents of non-state maintained roads bring their roads up to State standards in order that the State will then take the roads over. Mr. Compton suggested that the Board accomplish this by assessing the pro- perty owners along the road for their portion of cost to improve the road through an owner participation program. The County Manager informed the Board that the Department of Trans- portation has no funds for such a. program, that the cost would be solely that of the property owner. The County Attorney explained to the Board that he felt they could provide such a program to property owners if they so desired, however, he suggested a commitment be received prior to such action from the bepartment of Transportation. The consensus of the Board was that Mr. Compton attempt to gather additional information from the Department of Transportation and that the County Manager add this subdivision road to the owner participation pro- . gram list for improvement. Item 2: Minutes of the April 3, 1978 meeting Commissioner Pinney asked that a certain portion of the April 3rd minutes be stricken from the record, and then upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, the April 3, 1978 minutes were approved.' • Item 3: The Chapel Hill Carrboro School Board is requesting a transfer of funds from Current Expense to Capital Outlay under provisions of G. .S. 115-100.13. Chairman Whitted recognized Dr. Robert Hanes, Superintendent of the Chapel Hill-Carrboro Schools and Mr. Markuson, Director of Business Services. with the School System. The County Attorney advised the Board that a certified copy of a resolution from the Board of Education should be directed to the County Commissioners setting forth certain requirements of the General Statutes. 1) The nature of the emergency, 2) why the emergency was not foreseen, and foreseeable when the budget resolution was adopted, 3) what specific objects oz expenditures will be added or increased as a result of the transfer, and 9) what objects or expenditures will be eliminated or reduced as a result of the transfer. - ~ 41 1 q Dr. Hanes explained to the Board that unappropriated fund balances accrued as revenue estimates exceeded actual revenues. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adapted to authorize the transfer of $140,198 from the unappropriated fund balance of the Chapel Hill Carrboro City Schools to the current year's capital outlay budget. Far copy of Letter of request from Dr. Robert Planes and their Resolution, see page 563-564 of this book. Item 4: The Manager recommends acquisition of five additional computer terminals and 32K of computer core to facilitate operation of the unified tax billing system. The agenda attachment explained that the County executed a lease with Municipal Leasing Corporation to acquire basic equipment items for its computer system. Additional equipment must be acquired to implement the unified tax billing program (5 terminals and 32K of core for the central processing unit). This equipment will cost $25,335. Municipal Leasing Corporation will amend the County's current lease to cover this. equipment offering the same rate of interest (8.5~). The County Manager recommends: 1) The Board of Commissioners approve amendment of the original lease with Municipal Leasing Corpora- tion as described above, and 2) that funds ($3,033.49) be transferred from the line item personnel to the Data Processing Department to cover the first payment on this lease. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adapted to approve the two recommendations as presented by the County Manager for leasing of computer equipment, and the transfer of $3,033.49 from line item personnel to the Date Pro- cessing Department. (Budget Amendment for this action is part of the May 1, 1978 minutes). Item 6: The Department of Transportation recommends addition of Mildred Court in Forest Park Subdivision to the State Secondary Road System. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to accept the recommendation of the Department of Transportation to add Mildred Court to the State Secondary Road System. One item added to the agenda was concerning the amendment to House Bill 8494, the Lobby Disclosure Bill, which exempts States, Counties, and cities from registering as Lobbying greups and these are then treated the same as Federal Government. Commissioner Gustaveson recommended to the Board that the Clerk call Congressmand la. H. Fountain in Washington on Wednesday morning to remind him that the amendment to House Bi11 8494 will be presented on the House Floor on Wednesday, April 18th, and to solicit his support. Upon motion of Commissioner Gustaveson, seconded by Commissioner Finney, it was moved and adopted that the Clerk call Congressman Fountain, remind him of the upcoming legislation, indicate the Board's concern and to solicit Mr. Fountain's support of the Bill. Chairman Whitted made several announcements to the Board. He spoke of a letter received from NACO informing the Boards of a Conference sponsored by the Southeastern Association of Health Systems Agencies Executives, and concerning the involvment of Local Government in Health Planning. The conference is scheduled for May 4 & 5 in Atlanta, Georgia. Mr. Whitted informed the Board of a Community/Local lzesource Fair to be held Saturday, April 22nd, sponsored by the Headstart Patent Involve- ment Committee. The Fair will be from 11:00 to 2:00 p..m., in the Cedar Grove Headstart Center. Chairman Whitted brought to the Board's attention the vacancy which exists on the Area Mental Health Board. He stated that two resumes have been received of female physicians who have expressed a desire to serve on this Board, and added if there is no objections, the Board could make this appointment tonight. ~~ ~~.. Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson it was moved and adopted that•Dr. Mary Jane Gray be appointed as a member of the Area Mental Health Board. The Clerk to the Board was requested to inform Dr. Graff. and Mr. Baxter of this appointment. Commissioner Gustaveson informed the Board of a "pot luck" dinner to be sponsored by the Orange County Mental Health Association. Plans will be confirmed by the Clerk. Commissioner Willhoit asked the Board to discuss the CETA Re-enactment _.. proposal. The Chairman reminded the Board of a fact sheet received at the NACO Legislative Conference which pointed out problems NAGO and the Counties have with the administration version of the reauthorization bill. He spoke of a letter which Durham-Orange Employment and Training Advisory Council has forwarded to~the Congressional Delegation, which also pointed out that Board's concerns. Commissioner Willhoit stated he would like to see the CETP_ Program continued in its present format and felt the Congressional Delegation should be urged to -support the continuation of the CETA Program as it presently exist. Upon motion of Commissioner Willheit, seconded by Commissioner Gustaveson, it was moved and adopted that the Board of Commissioners sup- port the contents of the letter directed to the Congressional Delegations from the Durham-Orange Employment and Training Advisory Council. Item 5: The Acting Planning Director will briefly report process in developing the Community Development Application. The Chairman recognized Hal Minis. Mr. Minis informed the Board that the Community Development Task Force had been named and had met and out7.ined a citizen's participation plan. The first public hearing is scheduled far April 26th in the County Court- house. The second hearing will be May 3rd in the Community Building on Orange Street. He stated that the Engineering firm of Rose, Pridgen and Freemon would have ready by Wednesday, April 19th, cast figures for supply- .: ing water and sewer to all eligible homes in the Northern Fairview area. JOCCA will undertake a survey of the area.to assess the impact of the proje-t on low income persons, as well as assess housing conditions for the economically disadvanged. A contrast regarding tap-ons and maintenance of the lines, between the County and the Town of Hillsborough has been drafted and will be presented to .the Hi11s'borough Town Board next week. Mr. Minis stated that an outline of the pre-application should be ready very soon and then will be taken to Greensboro for Mr. Fairley's review. Commissioner Walker asked the Board to request the Clerk to the Board to investigate the status of the proposed ordinance Establishing Orange County Recreation and Parks Council. The County Attorney stated that he intended to meet with the Finance Director before'May 1st to make recommendations to the Board regarding the proposed ordinance. The Clerk was instructed to direct a letter to Chairman Robert Strayhorn informing the Advisory Council of the status of the Ordinance. Commissioner Pinney moved that the meeting be adjourned. The County Attorney asked that the Board discuss a Consent Judgment regarding the tax appeal of D. St. Pierre DuBose property. Commissioner Pinney withdrew his motion to adjourn. ~ :- . The County Attorney presented to the Board a Consent.Judgment that must be signed by the Chairman to the Boax'd which reviews the settlement which was approved by the .Board. Upon motion of Commissioner t4alkez, seconded by Commissioner Pinney, it was moved and adopted that the Chairman be authorized to sign the Consent Judgment for the Tax Appeal of D- St. Pierre DuBose ~Jrope.ty. f The meeting was then adjourned. ~~ ~ , ~, % o i _ ,~ / - ' /Richard E. Whined, Chairman Agatha Johnson, C].erk CHAPEL HILL-CARRBORO C17Y SCHOOLS GHAPEL HILL, N, C. 27514 R06ERT C, M0.N25. SUPEN~NTENDENT CY,ARLE$ H, RIVERS, ASSY. SUPERINTENDENT JUANITA FLpYD. DAN, OF PERSDNN¢4 JESSIE S. GOUGER. OIR. ErLiM. EDUCATION (CARL MARICU SO N, CIII. Bu51NCS9 $EgVIL'ES April 12, 1978 Mr. Richard Whitted, Chairman Orange County Commissioners Room 1Z 106 Margaret Lane Hillsborough, North Carolina 27278 Dear Mr. Whitted: LINCOLN CENTER MERRITY MIL4 RD, TEL6PMONE 919-967.5211 At its meeting on Monday evening, April 10, 1978, the Chapel Hi11- Carrboro Board of Education voted unanimously (7-0), with all members voting, to request that the county Commissioners authorize the transfer :~ of $140,198.00 from the unappropriated fund balance of the Chapel Hill- Carrbora City Schools to the current year's capital outlay budget. Attached is a certified copy of the resolution passed by the Board of Education. This request is being made pursuant to the requirements of G.S. 115-100.13. The nature of the emergency that this transfer will meet is the renovation of Lincoln Center. Bids have been received for this project and the bids exceed available bond funds in the amount requested to be transferred. The amount of money set aside for this project was based upon estimates considered reasonable ones at the time they were made. No more bond funds are available to meet this need nor are there sufficient capital outlay funds in the current budget to meet this need. This de- mand on the system's capital outlay funds was not foreseen when the budget resolution was adopted last summer. . The renovation of Lincoln Center has become an emergency because the present heating system has developed a major leak in the hot water lines and the bailer has been declared unsafe for operation during another heating season. If a new heating system is to be installed prior to next winter, work must be begun immediately. In addition to the failing heating system, the building has an over-loaded electrical system and a number of temporary partitions which do not meet current building and fire codes and which must be corrected at the time the heating system is replaced. The Board of Education has sufficient funds in unappropriated fund balance in the current expense area to cover this transfer without having any adverse affect on the system's current expense situation. Mr. Richard Whitted ~._~ __.. -2- April 12, 1978 A copy of this request is being submitted to the Orange County board of Education for their information as required by G.S. 115-100.13. Since the bids now received by the Board of Education have an expiration date of April 30, 1978, the Board of Education requests that you act upon this request prior to that date. ~' We are prepared to meet with you at your convenience to discuss this request or. to provide any additional information you may need. We shall look forward to hearing from you in the near future.• Sincerely, Robert C.' Hanes Superintendent RCH:mw - Enclosure cc: Mr. Sam Gattis, County Manager Ms. Agatha Johnson, Clerk to Orange County Commissioners Mr. Oscar A. Campton, Chairman, Orange County Board of Education Dr. Mike Simmons, Superintendent, Orange County 5chools~ " Certified Copy of Resolution Passed by the Board. of Education on Monday night, April 10, 1978 "That the Board request the county Commissioners to authorize a transfer of funds in the amount of $140,198.00 from the current expense unappropriated fund balance to capital outlay." o ert C. Hanes Secretary, Chapel Hill-Carrboro Board of Education