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HomeMy WebLinkAboutORD-2009-056 - Abatement Projects Chapel Hill Carrboro City Schools Capital Project Ordinance ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 2, 2009 Action Agenda Item No. ~- - hh SUBJECT: Approval of School and County Capital Project Ordinances DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Capital Project Ordinances a) Chapel Hill Carrboro City Schools b) Orange County Schools c) Orange County Local Government INFORMATION CONTACT: Donna Coffey, (919) 245-2151 Summary -County Capital Investment Plan for County Capital Projects PURPOSE: To consider approval of School and County capital project ordinances. BACKGROUND; FY 2008-09 Capital Project Ordinance Amendments In April 2009, the County issued Board authorized debt for the following capital projects: Projects Authorized for April 2009 Debt Issuance County Capital Projects Funded With April 2009 Debt Issuance Libra ,Office Building, Gateway $25,000,000 Affordable Housing $1,400 000 Lands Legacy $2,800,000 Information Technology -Property Information Management System (PINS) $1,500,000 Total County Capital Projects Funded With April 2009 Debt Issuance $30,700,000 County Equipment Funded With A ril 2009 Debt Issuance Sanitation Equipment $217,000 Total County Capital Funded With Apri12009 Debt Issuance $30,917,000 Project ordinances allocating monies to Library/Office/Gateway, Affordable Housing, Lands Legacy and Information Technology projects are also included in this agenda item for Board approval. There is no capital project ordinance associated with the debt issuance for Sanitation a equipment. The allocation of monies into the capital projects is in accordance with the FY 2009- 19County C1P Summary approved by the Board on May 5, 2009. In addition, a capital project ordinance allocating Board approved appropriations to the Hillsborough Commons Capital Project is included in this approval package. The capital project ordinance reflects the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. The attached ordinances for these projects identify, in the column labeled "FY 2008-09 Amendments" the necessary dollar amount adjustments needed for the current fiscal year to align the project budgets with the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. FY 2009-10 Capital Project Ordinances On a number of occasions since October 2008, the Board has discussed the County and School FY 2009-19 Capital Investment Plan (CIP). Tonight, staff requests the Board approve capital project ordinances for School and County projects funded the first year of the Plan, FY 2009-10. FY 2009-10 funding for County projects is consistent with the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. FY 2009-10 funding for School projects is in line with information each Board of Education shared with Commissioners during the April 28, 2009 budget work session. . Approving these ordinances tonight wiU enable County departments and bath school districts to begin laying the groundwork so that work on the approved projects can begin as soon as the new fiscal year begins on July 1, 2009. This is especially important because both school districts have particular capital projects where work needs to occur during the early summer months when students are not in class. In order for work to begin immediately as school adjourns for summer break, school districts must have Commissioner approved capital project ordinances in place to award bids for the planned projects. As discussed in the April 28, 2009 joint work session with the Chapel Hill Carrboro City and Orange County Boards of Education, staff. recommends approval of school pay-as-you go funded projects at this time. Staff recommends postponing approval of lottery-funded projects until the State's budget, including the future of NC Education Lottery monies,. is approved later this summer. County staff has conferred with school staffs to ensure the ordinances are in agreement with their April 28, 2009 proposals. The attached ordinances for County and School projects identify, in the column labeled "FY 2009-10" the amount of money allocated for each project. These amounts are consistent with the FY 2009-19 County CIP Summary approved by the Board on May 5, 2009. FINANCIAL IMPACT: The chart below outlines funding for the capital project ordinances recommended for approval in this agenda. Summary of School and County Capital Project Ordinances FY 2009-10 Additional Appropriations FY 2008-09 pay-As-You-Go Total Amendments (per County Capita! Funding Other Revenue Polio Cha el Hill Carrboro Ci SChp015 $!) $2,664,709 $0 ~ $2,664,709 Oran a Coun Schools $0 $1,647,118 $0 $1,647,118 Oran a Coun Local Govemmen $16,550,921 $2,880,000 $1,715,000 $21,145,921 Total $16,550 921 $7,191,827 $1;715,000 $25,457,748 RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve attached County and School capital project ordinances. Chapel Hitt-Carrboro Gity Schools Capital Investment Plan FY 2009-10 Pay-As-You-Go Funding Project FY 2009-10 PAYG Funding ~~~ Abatement Pro'ects O© - Q Philli s Middle School: Remove and re lace facia $120,000 Frank Porter Graham: Remove and re lace facia $75,000 Abatement.Pro"ects Total $195,000 Fire/Safe /Secur S stems McDou le Middle: Access controls $25,000 Fire/Safe /Securi S stems Total $25,000 Indoor Air Quaf ~ p Classroom Ca t~Removal $64,700 Indoor Air Quali Total $64,700 Mechanical 5 stems o'~,0 q - D Philli s Middle: Re lace mnasium's two HVAC units $70,000 Mechanical S stems Total $70,000 Mobile Classrooms/Rental S ace D DO $120,000 Mobile Classrooms/Rental S ace $120,000 Roofin Pro'ects O A OC5 Lincoln Center, Carrboro Etement~ , Seawell Elemenfa $630,009 Roofin Pro'ects Total $630,009 Technolog ~O Upgrade the districts technology infrastructure and provide students and staff with access to appropriate instructional and administrative technology $1,210,000 Technology 7ota1 $1,210,000 Window Replacements b O G Lincoln Center. Main Building $350,000 Window Re lacements Total $350,000 Grand Total $2,664,709 ~'~ PAYG funding consists of the County's share of pay=as-you-go monies allocated in accordance with the County Capital Funding Policy. 004 p - ~odg ®Sl,~ 5 Abatement Projects Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the District to comply with OSHA . regulations related to removal of hazardous building materials such as asbestos flooring and ceiling tiles. Proceeds from. the Schools' portion of the one-half cent sales taxes and alternative frnancing fund this project. Section Z. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Sales lax $260,000 $195,000. $455,000 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Alternative Financin $120,000 $0 $120,000 Total Fundin $380,000 $195,000 $575,00'0 Section 4. The following amount is appropriated for this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Plannin /Arch/En in $0 $0 $0 LandlAssoc Fees $0 $0 $0 Construction $380 000 $195,000 $575,000 E ui ment/Furnishin s $0 $0 $0 Other $0 $0 $0 Contin enc $0 $0 $0 Total Costs $380,000 $195,000 $575,000 Section 5. This ordinance supersedes previous CHCCS Abatement Capital Projects. Section 6. This ordinance remains in effect from July 1, 2002 until June 30, 2010. Adopted this 2nd day of June 2009. ~i .ii V d C Q Q W V 7' O V w C N a~ ~o N m C m V Cr V E E 0 .e $e~ ~~ ° ~~~g~~~: a ~ ~ ~ ~ ~$ a r m e n r r5 e n S N 0 ge #~ . e°'~ a~ g~ 3 ~ _ ~ Z ~~ 4 _~ ~ '$$~~JJ;; S °e °o h oa g q ~ q F y°o{' g °fi ~ ~ °o m q I °u ~ °° i~ ~' °e~ ~ e ~ q $ $ e ° ~ o R S yq~ e8 O 6 N N iii ~ O ~ Li N ~ M t N N ~ q M N ap M N ~~ p M p M p $t; p N_ pQ S p N p N p N pp p g p M p 8 p S p M p M p M N Va yf~i 11f N`j ~ $~ j N R ' N N 8 C° M M q L ` N M S ' Y p ~ R N p N p M A ~ - a°~ ~ pQ{ YF Q ~ N p N po N N 8 O aa M p M p N p Q p N M 8q N H ~ ~ ^ p IM•~ ~ ~ M M p {{VV M M N M O 8 e M M M p G M o N O O O ~ O O N Y pp N ~ 8 O p p O N q ~N F N .R ~ .~ M $ .q. ~ .4. ~ $ ~ e4. 0 5 25 ~ S $ a M ~ .4 R yR ~ .°~. „°. & FF F. ~ S ~ ~ 8 j, G ~ ~ ~ ~ ~ a I R Si R ~ R & ~ ~ g ~ R 8 ~ ~ ~ •» ~ ~ ~ G a .; a G ~ ~ $ & ~ Si $ $ $ $ ~ Si Si 8 $ ~ 4 .S M N 0 p N p R ~ p M p R p4 S p M p 8 p O G p .M pp q O pp pp ~ M ° R j~ S Q p 1In~ ~ ( Id nM° ~ N N fN M1 M N ~ pp M p8 O GG pp M S O G pp M 8 O G pp M ~ p pO G ~ yg ~ ~ $ ~ o y~ p~ ~ pp p N P 'yp fS ~ M 0~ < ~ ~ M p 1 1 ~ O ^ P{ 1Q a~ ~ 1 N ~ M q ~+ "c H ~ N N N G ~ Q C .~j~Ny~ v ~ ~ ~ LL ~qy N LL ~ ~ 8 00 y~ }Tj y i ~ a W ~ ~ .... ~ gm ~ LL q s $ V Summary -County Capitai investment Plan for County Capital Projects FY 2009-19 Approprlatlons Through 10107108 200910 2070+71 2011.12 2012-13 2013-14 201415 201578 2018•t7 2017-18 ZOis•19 T~ ~~ Appropriatlona New HoptJFiolkrw Rack Preserve SO ;0 ~ 30 SO EO ~ SD 50 SO 5825,000 SO g0 5828,000 Ndthmsl Park SO SO SO 30 SD S SO SD SD 5700.000 58,700.000 57,400,D00 Northam Homan Services Canter' RenovaWas 5674,646 5100,000 S SO SO SO SD SO 50 S ;0 5714,8{6 Notthem Park 51.848.000 SD 30 ' SD 20 3D SD SD SO SO 51.848.000 Otraervatlon Wall Nawrak SD ;38,000 576,000 570,000 SO 30 SO SO SO ~ SO SO 5180,000 Ozon®MOnfWMp SD EO 595.000 SO SO ;D . 50 SO $0 SO SO ;38,000 PlanNnO 8 Ap 8ts7der0 Rerrwatbrrs SD 50 5275,000 - 3275,000 SD SO SD - SO SO SO SO 5950,000 Pu60cArtReserv~ 520.000 36,000 55,000 . 570,000 525,000 525.000 525,000 550,000 350,000 ;50,000 350,000 S31$,gDD (Fieaerve for) Pu01k: Works Campus SO SO SO 570.000 5550,000 SSSDAaD SO ~ f0 SO ;0 SO S1,tt0,000 Reglater of Deeds NAOrrratlan S90D,984 S9D,000 590,000 380,000 590,000 ;90,000 S90,QOD 590.000 580.000 590,000 580.000 31,800,964 SoWrem Human Senrkes Caller (inckrdrr8 New DaMai CSrde) SO 30 5300,000 ;500.OOD 36,250,000 SO . S f0 SO SO 56,050,000 SporlsPMx FacBly Makrtenenw and EgWpmeM Re~lenmeM SD Si00,W0 2750,000 ;200,000 5200,OOD 5200.000 . 5200.000 5200.000 5200.000 2300.000 5900.000 52.050.000 TvM Creeks Park ;7,850,000 SD SD 30 20 SO 57,300.000 S6,DDD,DDD 55.700.000 SO 574,8SD,000 Upper Ferro Nature Preserve PubOc /4eae ;D SD SO 20 SO 3200,000 5112.500 51,000,000 SO SO ~ SO St,312,500 West Ten Patk 53,677,000 SO 50 5700,000 5500,000 $0 SO SO ;0 SO 54,217,000 Whitled Homan Services Renovations far Hsatlh Oaparlmenl SO 5400,000 SO 3 SO 50 SD SO SO SO 30 5400,000 Totai Co Ca iW ode SST 800 52109 000 SO 000 23 5S9 000 B 0 000 000 8 500 77 000 ;11 T15 000 510120 000 Se 5 000 5180 03 000 ~t1111~ ~~.1 ~_~.. ~Uo9'~~l. ~~~~o v ed A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to consider this item in conjunction with item 6-a. VOTE: UNANIMOUS gg,, Efland Sewer Resolution Amendment -Rate Increase Schedule The Board considered amending the existing Efland Sewer Resolution by replacing the current rate structure with a new rate structure and afour-year schedule of rate increases. Commissioner Nelson suggested that there is quite a bit of misunderstanding about this issue and he suggested using an interpreter to go out and talk to this community. Laura Blackmon said that Kevin Lindley is working on getting a meeting together with an interpreter. PUBLIC COMMENT: Jennifer McAdoo-Ruffin said that Commissioner Nelson said everything they wanted to say. She said that they have heard the Orange County employees speak about hard times and the people in Efland are facing the same trials. She said that the community is totally against this rate increase. Commissioner Jacobs requested that there be someone from DSS and OCIM when there is a community meeting and that the meeting be held at a public facility. Chair Foushee said that some people may be more comfortable in their own community when having this meeting. Commissioner Yuhasz asked for a brief update on the completion of the Efland sewer project. County Engineer Paul Thames said that they are in the process of getting through the approval process mandated by the grant. Staff is working with the EPA on this. Commissioner Yuhasz asked if there was a way to expedite this process. He is concerned about continued delays because of increased construction costs. Commissioner Jacobs agreed with Commissioner Yuhasz's concerns and he would like a written report when the Board comes back in the fall about this project. He said that Commissioner Yuhasz asked for an update two weeks ago and the Board of County Commissioners needs to get up to speed on this. A motion was made by Commissioner Nelson, seconded by Commissioner Jacobs to amend the Efland Sewer Resolution by replacing the existing rates with the new rate schedule, as shown in Attachment 1, and that a meeting be held in the community (with an interpreter) to explain what is going on with this issue. VOTE: UNANIMOUS hh. Approval of School and County FY 2009-10 Capital Project Ordinances The Board considered approving School and County capital project ordinances. Commissioner Gordon said that the Twin Creeks item was supposed to come back later because the Board has not approved it yet. Commissioner Gordon made reference to the legal sheets attached to the abstract and page 52. She said that her recollection was that the Link Center Renovations would be paid for by pay-as-you-go funds. Commissioner Yuhasz made reference to the last set of capital project ordinances approved at the last meeting. He made reference to the Chapel Hill-Carrboro City School Capital Project Ordinance on page 8. He asked about Transfers from Completed Projects of $210,000. Donna Coffey said that she does not know about this and she will check with the school system about this. This relates to closed projects from prior years. He wants to know where this money has been. Donna Coffey said that she would provide this information. Commissioner Yuhasz made reference to page 26 and the Transfer to Orange High Track and Football Field Project and said that he cannot find the other side of it that would correspond to the transfers. Donna Coffey said that this was done prior to the current year, and that is how project ordinances are set out. Commissioner Yuhasz said that it would be helpful if the project ordinances were somehow identified so that when they are referenced in another project ordinance that there be some code so that they could be tracked. Commissioner Yuhasz said that page 27 includes the CIP that was approved several weeks ago with the understanding that the specific items approved through this budget item would be held until the Board had an opportunity to consider the budget. The Board has not considered the budget yet. He said that this seems premature. Donna Coffey said that this was not her understanding at the May 5th meeting. Commissioner Jacobs said that his understanding was that the Board was approving page 27 in principle and then would finalize it when it approved the budget. He understood that the amounts were more placeholders and less than decisions. Donna Coffey said that these could be amended at anytime. Laura Blackmon said that some of these will come back in the context of bids or contracts. Commissioner Pelissier said that some of these amounts are presented differently than last time. She said that the Board needs consistent information. Donna Coffey said that last year the Board of County Commissioners approved project ordinances on May 1St and adjustments were made during the budget process. Commissioner Gordon pointed out the first page with the Project Authorized for April 2009 Debt Issuance. She asked why there was a discrepancy between the first page and page 27 for Office and Library. Donna Coffey said that a project ordinance amendment was done after the CIP was issued. Commissioner Gordon said that, to her, bringing back the Capital Project Ordinance is to reaffirm the CIP and not change it. She asked if there would be more changes if this is brought back. Donna Coffey said that if the Board approves this and then wants to amend it, then she will bring it back reflecting the changes. A motion was made by Commissioner Yuhasz, seconded by Commissioner Hemminger to approve County and School Capital Project Ordinances as shown in the abstract. Commissioner Gordon asked to amend the motion to make it clear that it does not include the Lands Legacy project, Millhouse Road project, or the Twin Creeks project but that these items will be brought forward as soon as possible. VOTE: UNANIMOUS 5. Public Hearings a. Zoning Ordinance Amendment Establishing Regulations for Drive-thru Facilities ORD-2009-418 DISAPPROVED The Board received the Planning Board recommendation and considered taking action on a staff initiated Zoning Ordinance Text Amendment to Article Six (6) Application of Dimensional Requirements to establish regulations governing the development of drive-thru facilities with the County. Orange County Planning Director Craig Benedict made a PowerPoint presentation. AGENDA ITEM: 5-A PUBLIC HEARING