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Home My WebLink AboutAgenda - 09-15-2009 - 4pr~RD -aoo~-s..4-o ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 15, 2009 Action Agenda Item No. ~--~'3 SUBJECT: Fiscal Year 2009-10 Bud et Amendment #2 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Eurosport Soccer Center (Formerly West Ten Soccer Complex) Capital Project Ordinance Attachment 4. Senior Citizen Health Promotion Program Grant Project Ordinance INFORMATION CONTACT: Gary Humphreys, (919) 245-2453 PURPOSE: To approve budget, capital and grant project ordinance amendments for fiscal year 2009-10. BACKGROUND: County Capital Project Ordinance The Parks and Recreation Department has received donations totaling $12,000 for construction costs at the Eurosport Soccer Center (formerly West Ten Soccer Complex). Triangle Orthopedic Associations has donated $6,000 and Eurosport Retailers has provided a match of $6,000. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 1 and Attachment 3, Eurosport Soccer (Formerly West Ten Soccer Complex) Center Capital Project Ordinance) Technical Amendment 2. On August 18, 2009, the Board of County Commissioners approved a budget amendment item that accepted a $4,000 donation for the University Mall Walk Program on behalf of the Department on Aging. The amendment inaccurately labeled these proceeds as belonging to the General Fund rather than a separate grant fund for the Senior Citizen Wellness Program. This technical amendment reallocates the donation from the General Fund to the appropriate grant project fund. (See Attachment 4, Senior Citizen Health Promotion Program Grant Project Ordinance) Department on Aging 3. On August 18, 2009, the Board of County Commissioners approved a contribution from the Friends of the Seymour Center of $4,576 to reestablish the center's evening hours in FY 2009-10. This budget amendment provides for the receipt of these funds for the above stated purpose. 4. The Department on Aging has received funding totaling $1,522 for Operation Fan from the Triangle J Council of Governments and citizen donations. This program purchases fans for low-income, older adults in need. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 3) Library Services 5. Library Services has received a grant totaling $15,600 from the Bill and Melinda Gates Foundation to purchase computers and supporting equipment for Carrboro -McDougle Library ($5,850) and the Cybrary ($9,750). This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Interim Manager recommends the Board of County Commissioners approve the budget, capital project and grant project ordinance amendments for fiscal year 2009-10. Attachment 1. Orange County Proposed 2009-10 Budget Amendment The 2009-10 Orange County Budget Ordinance is amended as follows: #1 Capital Project - ~ Technical Amendment #3 Receipt of contribution Receipt of donations reallocating the $4,000 totaling $4,5711 from the #4 Receipt of grant funds totaling $12,000 for donation from the General Friends of the Seymour totaling $15,600 from the construction costs at the Fund to the Senior Citizen H Center to reestablish the Bill and Melinda Gates Original Budget Encumbrance Ca ~ Budget as Amended Bud et As Amended 9 Euros ort Soccer Center, p ealth Promotion Program Grant Pro ect for the evening hours during FY 2009 10 d i t f Foundation tc purchase d Budget As Amended Forwards Through BOA #1 formerly West Ten Soccer U i i M ll - , an rece o com users an su ortin 9 Through BOA #2 Complex. (See n vers ty a Program funds totaling $1,522 from equipment for Carrboro Attachment 3, EurospoR (~ Attachment 4, the Triangle J Council of McDougle Library Soccer Center Capita/ Senior Citizen Health Governments and citizen ($5,850) and the Cybrary Project Ordinance) Promotion Program Grant donations for the ($9,750). Project Ordinance) Operation Fan program. General Fund Revenue PropeRyTaxes S 130,571,185 S S 130,571,195 S 130,571,195 S S S E S 130,571 195 Sales Taxes S 16,873,405 S S 16,873,405 S 16,873,405 S S S S , S 16 873 405 License and Permits S 288,000 S S 288,000 S 288,000 S S S S , , S 288 000 Intergovernmental S 16,724,924 S S 16,724,924 S 16,820,777 S S (4,000) S 1,522 S - , S 16 818 299 Charges for Service S 9,698,897 S S 9,698,897 S 9,698,897 S S S S , , S 9 688 897 nvestment amings 0,000 ,000 0 , , 6 Miscellaneous S 762,618 S 762,618 S 762,618 S 4,578 S 15,600 S 782 794 Transfenr from Other Funds S 2,000,000 $ 2,000,000 S 2,000,000 , S 2 000 000 Fund Balance S - S - S 48,798 , , S 48 798 Total enewlFundRevenues $ 177,589,039 S S 177,589,038 S 177,733,680 S S (4,000) S 6,098 S 15,600 , S 177,751,388 carnrnamares Governing iA Management S 8,682,901 S S 8,682,901 S 8,682,901 S S S S S 8 682 901 General Services S 20,335,509 S S 20,335,509 S 20,335,509 E S S S , , S 20 335 509 Community & Environment S 4,077,780 S S 4,077,780 S 4,077,780 E S S S - , , S 4 077 780 Human Services S 33,414,481 S S 33,414,481 S 33,510,334 S S (4,000) S 6,098 S - , , S 33,512 432 Public Safety S 16,956,475 S S 16,956,475 S 16,956,475 S S S S - , S 16 856 47b Cuhure b Recreation S 4,160,533 S S 4,160,533 S 4,160,533 S S S S 15,600 , , S 4 176 133 Education S 81,665,562 S S 81,665,562 S 81,665,562 , , S 81,665 562 Transfers Out S 6,295,798 S S 8,295,798 S 8,344,596 , S 8 344 598 Tote/ eneia/FundAppropriation $ 177,589,039 i _ S e S 177,589,039 e S 177,733,690 S S (4,000) S 6,098 S 15,600 , , S 177,751,388 Grant Project Fund Revenues - + a a i i Intergovernmental S 452,741 S 452,741 S 854,058 $ 4,000 S 858,058 Charges for Services S 24,000 S 24,000 S 24,000 S 24,000 TransferfromGeneralFund S 73,765 $ 73,785 S 73,785 E 73,785 Miscellaneous S S S Transfer from Other Funds S propriated Fund Balance S S - S Tots/ avenues S 550,526 S - S 550,526 S 951,843 S - $ 4,000 S - S - S 955,843 Expenditures NPDES Grant Community and Environment S - S - S S - S S - S - S - S S - S S Child Care Health -Smart Start Scattered Site Housing Grant $ 73,151 $ 73,151 $ _ $ 73,151 $ S 73,15 S Canboro Growing Healthy Kids Grant $ _ $ _ S Healthy Carolinians $ _ $ _ $ S _ Health & Wellness Trust Grant Senior Citizen Health Promotion $ 91,210 $ 93,932 $ 91,210 $ 93,932 $ 91,210 $ 93,932 S 91,210 S 93,932 ~ #1 Capital Project - #2 Technical Amendment #3 Receipt of contribution Receipt of donations reallocating the $4,000 totaling $4,576 from the #4 Receipt of grant funds totaling $12,000 for donation from the General Friends of the Seymour totaling $15,600 from the construction costs at the Fund to the Senior Citizen H l h P i P Center to reestablish the Bill and Melinda Gates Original Budget Encumbrance Carry Budget as Amended Budget As Amended Eurosport Soccer Center, ea t romot on rogram Grant Project for the evening hours during FY 2009-10 and receipt of Foundation to purchase computers and supporting Budget As Amended Forwards Through BOA #1 formerly West Ten Soccer University Mall Program , funds totaling $1,522 from equipment for Carrborc- Through BOA #2 Complex. (See Attachment 3, Eurosport (See Attachment 4, the Triangle J Council of McDougle Library Soccer Center Caprfal Senior Citizen Health Governments and citizen ($5,850) and the Cybrary Project Ordinance) Promotion Program Grant donations for the ($9,750). Proect Ordinance) Operation Fan program. Dental Health -Smart Start $ - $ $ f Intensive Home Visiting $ 66,037 $ 66,037 $ 66,037 S 68,037 Human Rights 8 Relations HUD Grant $ - $ _ $ _ f Senior Citizen Health Promotion (Multi-Yr $ - $ - $ $ 4,000 f 4,000 SeniorNet Program (Multi-Year) $ - $ _ $ f Enhanced Child Services Coord -SS f f S - $ Diabetes Education Program (Multi-Year) S f $ 203,532 f 203,532 Human Services f 324,330 f 324,330 f 527,862 f - f 4,000 f - E S 531,862 Criminal Justice Partnershi Pr ram $ 226 196 $ 226 196 $ 226 196 $ 226196 Hazard Miti ation Generator Pro ect $ _ $ $ Buffer Zone Protection Pro ram $ $ - $ 800 MHz Communications Transition $ _ $ $ _ Severe Our Schools - OCS Grant $ g _ $ Citizen Co s Council Grant $ $ $ - COPS 2008 Technolo Pro ram $ - $ _ $ _ $ Justice Assitance Act JAG Pro ram $ - $ 197 785 $ 197 785 Public Safety S 226,196 f - f 226,196 f 423,981 S S f - S - f 423,981 ota/Expenditures S 550,526 f - f 550,526 f 951,843 f - S 4,000 f - f - f 955,843 O 0 Year-To-Date Budget Summary Fiscal Year 2009-10 General Fund Budget Summary Ori final General Fund Bud et $177,589,039 Additional Revenue Received Through Budget Amendment #2 Se tember 15, 2009 Grant Funds $18,600 Non Grant Funds $94,951 General Fund Fund Balance for Anticipated Appropriations (i.e. Carry Forwards $48,798 General Fund Fund Balance Appropriated to Cover Unanticipated Ex enditures $0 Total Amended General Fund Budget $177,751,388 Dollar Change in 2009-10 Approved General Fund Bud et $162,349 Change in 2009-10 Approved General Fund Budget 0.09% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 840.150 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Ap roved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2009-10 909.950 dRp-avoq-~41 Eurosport Soccer Center (Formerly West Ten Soccer Complex) Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the development of a six-field soccer complex adjacent to the Orange County Middle School #3 site through a collaborative effort between Orange County and Orange County Schools. Proceeds from the 2001 voter approved Soccer Superfund bonds, 2004 Two-thirds net debt reduction bonds, grant funds and alternative financing will finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. Section 4. Section 5. The following revenue is anticipated to complete this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Sales Tax $0 $0 $0 2001 Bonds $1,350,000 $0 $1,350,000 2004 Two-Thirds Net Debt $350,000 $0 $350,000 Grant Funds $33,128 $0 $33,128 Alternative Financin $2,267,000 $0 $2,267,000 Transfer from Soccer Superfund 2001 Bonds $0 $0 $0 Sponsorshi s $0 $12,000 $12,000 Total Fundin $4,000,128 $12,000 $4,012,128 The following amount is appropriated for this project: Through FY 2008-09 FY 2009-10 Through FY 2009-10 Land Ac uisition $508,500 $0 $508,500 Planning/Arch/Engineering $119,000 $0 $119,000 Construction $3,372,628 $12,000 $3,384,628 Other $0 $0 $0 Total Costs $4,000,128 $12,000 $4,012,128 This ordinance shall be in effect until June 30, 2010. O Adopted this 15th day of September 2009. 0 o~D-aoo9 -14a Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (2008-09) $37,300 Fees for Service (2008-09) $94,900 Transfer from General Fund (2008-09) $36,443 Total FY 2008-09 Revenue $168, 643 Grant Funds (2009-10) $37,000 Fees for Service (2009-10) $24,000 Transfer from General Fund (2009-10) $36,932 Total FY 2009-10 Revenue $97, 932 Total Revenue $266,575 Section 4. The following amount is appropriated for this project: Human Services -Senior Citizen Health Promotion $266, 575 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying. out this project. 0 Section 8. Positions authorized through this grant project ordinance include: 1.0 Full Time Equivalent Senior Public Health Educator This position is authorized through June 30, 2010. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2010. Modified this 15th day of September 2009.