HomeMy WebLinkAboutMinutes - 19780306MINUTES
ORANGE COi7NTY BOARD OF COMMISSIONERS
MARCH 6, 1978
The Orange County Board of Commissioners met in regular session on
Monday, March 6, 1978, at 10:00 a. m., in the Commissioners' Roam of the
Courthouse in Hillsborough.
Commissioners present were Chairman Richard Whitted, members Norman
Gustaveson, Jan Pinney, Norman Walker and Donald Willhoit.
Staff personnel present were S. M. Gattis, County Manager, Neal Evans,
Finance Director, and Agatha Johnson, Clerk.
The Chairman referred to Item 1: Does the Board of Commissioners wish
to add additional items to this agenda. _
Commissioner Gustaveson asked the Commissioners to discuss a County
Brochure later in the meeting.
The Chairman asked if there were those persons present who wished to
address the Board regarding matters not listed on the printed agenda.
No one came forth.
Item 2: Minutes of the February 21, 23, and 27, 1978 meetings are
submitted for consideration.
Certain changes were pointed out to the minutes of February 21, 1978.
Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it
was moved and adopted to approve the February 21, 1978 minutes.
Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson,
the minutes of February 23, 1978 were approved.
Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson,:
the minutes of February 27, 1978 were approved.
Item 3: The State Department of Transportation recommends Brisbane
Drive and Caprea Court in the Subdivision Fa11s of New Hope, Section 6, be
added to the State highway system.
Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit,
it was moved and adopted to accept the recommendation of~the Department of
Transportation to add Brisbane Drive and Gaprea Court to the State system.
Item 4: Appointments - One person to the Youth Services Needs Task
Force.
Commissioner Pinney, the County's represnetative on the Youth Services
Needs Task Force, is recommending one additional position be added to this
group. Further, Commissioner Pinney recommends Dr. Bradley Fisher be named
to fill this position.
Commissioner Pinney informed the Board that Dr. Fisher is the Assist-
ant Director of Dillon School.
Upon motion of Commissioner Willhoit, seconded by Commissioner Walker,
it was moved and adopted to appoint Dr. Bradley Fisher as a member of the
Youth Services Needs Task Force.
Item 5: The Director of Public Health, Mr. Jerry Robinson will zeview
a Family Planning Grant proposal the Board of Health would like submitted
to the N. C. Department of Human Resources for the 1978-1979 fiscal year.
Mr. Robinson informed the Board that it was necessary to submit a
funding request to the State in order to stay in funding contention. zt
would be inappropriate to suggest that the program submitted will be the
same program implemented. The actual funding level far th.e Family Planning
Program will not be ascertained until late July or August, and the Program
will be regritten and resubmitted at that time.
The Family Planning Program of the County Health Department is a sign-
ificantly sized program which served over 1200 people during FY '77 and
1234 people far the first half of FY '78. Services offered include:
1) contraceptive education, 2) laboratory studies, 3) medical exam by
physician. 4) the recording of medical history, 5) treatment of suspected
and proven venereal disease, 6) counseling for infertility problems with
referral to patients choice of source of care, 7) referral for abortion
if desired, 8) referral for sterilization procedures, 9) hemagglutination
test for rubella and 10) immunization for rubella, polio and tetanus,.
11) referral for medical emergencies.
The Family Planning Action plan for FY "79 has three major goal areas:
1) The general family planning goal which is to provide comprehensive
family planning services, counseling and follow-up to residents of the
County. 2) The teenager emphasis goal. In 1976, white women, who were
married and age 17 and under, had 17 births and unmarried white women had
4 births. Non-white women, age 17 and under who were married had 2 live
births and unmarried non-white women had 30 live births. During 1976,
North Carolina women under age 17 had 7,975 abortions. The County is be-
lieved to be experiencing teen abortion problems at least at the statewide
level. 3) The family planning health education goal is to establish an
expanded health educational component to the program.
Mr. Robinson also mentioned the need to provide in-serve training for
clinical and clerical personnel of the Health Department.
He stated that the family planning grant request required no local
hard dollar match of monies. The cast to the County are costs which would
occur whether or not the program is approved.
The Health Director stated the Health Department hoped to work closer
with the local school officials, Agriculture Extension Service and the
Recreation Department in educating young people regarding health matters.
Commissioner Gustaveson stated he was excited and pleased with the
philosophical approach of the Health Program, that the program related to
the Capital Health Systems goals. Mr. Gustaveson then moved that the Board
endorse with enthusiasm the Family Planning Grant as submitted by the Health
Director. Commissioner Willhoit seconded the motion.
Chairman Whitted called for the vote on the motion and all members of
the Board noted aye.' The motion was declared passed.
Item 6: The Manager recommends the Board authorize the Chairman to
execute an application for 130 additional units of Recently Completed
Section 8 Housing. The agenda attachment stated this application for
130 additional units of recently completed Section 8 housing will bring
the number of units approved for the County to nearly 500.
Upan motion of Commissioner Gustaveson, seconded by Commissioner
Pinney, it was moved and adopted to accept the Manager's recommendation
that the Orange County Housing Authority authorize the Chairman to exe-
cute an application for 130 additional units of recently completed Section
8 housing.
Item 10: Mr. Wes Hare will discuss with the Board possible future
roles of the Youth Services Needs Task Force.
The Chairman recognized Mr. Wes Hare, Chairman of the Youth Services
Needs Task Force. Mr. Hare asked of the Board some sense of direction
of how the Task Force fits into the Human Services process and other pro-
grams of various agencies. He stated the task force had recommended three
priorities: 1) Emergency care (Shaffer House), 2) a program of non-
residential activity for status offender youth and other youth, 3) Institu-
tional care such as Northtown. The task force is presently focusing on
the second priority.
Commissioner Gustaveson stated there still remains much work to be
done in relation to what the State's decision might be for Status Offend-
ers. The task force is that body for planning completing those items not
completed and coordinating other efforts which might fit into the youth
needs program. He suggested that the task force be represented at the
next Haman Services Planning committee to see if this should be another
subcommittee working under the Planning Committee.
Chairman Whitted pointed out that he felt the task force should con-
tinue to assess the needs of youth, to have a clear idea of those needs
for the County, as well as a general idea of what programs are available to
meet those needs. The task force thus, would hel~Z the Commissioners in
evaluating services as they set priorities.
The consensus of the Board was to bring the idea of the task force
as being another subcommittee of the Human Services Planning Committee
to the Planning Committee at their next meeting,
ztem 7: A public hearing has been set for today at 11:00 a.m., to
discuss with officials of the State Department of Transportation their
proposed secondary roads proposal for the 1978-1979 fiscal year.
Ms. Helen Little, a member of the Board of Transportation spoke brief-
ly to the Board and persons present. She stated the Board intended to
maintain the reputation as the "good roads State". She stated she was
present today to listen to the people and to work with the County Commis-
sioners to make the best use of available funds for secondary roads improve-
ment.
Mr. John Watkins, Divisional Engineer for the Department of Transporta-
tion informed the Board that from the 75 million dollar bond monies
designated for secondary roads, 30 million dollars had been released for
use. The monies is divided among Counties .based on the number of-unpaved
miles. Orange County's a~lacation for this year is $348,112, which will
be the same allocation for the next year, and some later time. Also avail-
able is an anticipated amount which is already in the budget for the regu-
lar county plan. The 1978-79 allocation will not be available until-July
of this year. He spoke of a Resolution adopted by the Board of Trans-
portation which establishes criteria and concepts for Counties' Secondary
Roads programs. The Resolution addresses seven needs in establishing
such programs. 1) Paving of unpaved roads, 2) Spot stablization on the
unpaved system, 3) Need to widen narrow heavily traveled paved. roads,
4) Need to strengthen weight limited roads, 5) zmprove and replace sub-
standard bridges, 6) Continue the effort with schools, fire departments
and rescue squads driveway needs, and 7) Need to continue a safety program
of bad curves and etc.
Orange County's program address three needs fxom these categories:
1) Strengthen of paved roads, 2) Spot improvement of unpaved system, and
3) Unpaved projects. Mr. Watkins presented to the Board the proposed pro-
. gram for 1978-1979. He stated the programs for strengthening paved roads
and spot improvement of unpaved roads has no priority system, but was
worked up according to needs. He continued to review the proposed progrant
with the Board. He stated that some problems do exist with obtaining
right of ways for the program which was presented last year. Where right
of ways are not available, the Department will pass aver that road and
continue to move dawn the priority list. Monies not used during one year
are carried over to the next year. These monies allocated by the State to
` Orange County do not leave the County.
Chairman Whitted asked Mr. Watkins if the Board of Transportation had
given any consideration to revising their policy to build in more flexi-
bility in regard to subdivision roads.
Mr. Watkins stated the Board had not reviewed this particular policy
and had agreed to not get into revising such policies at this time. The
Board will give some guidance before the next rating period.
Chairman Whitted opened the public hearing fox public input.
Robert walker of State Road 1350 presented a petition to the Board
for paving of his road in Cedar Grove Township:
Residents of SR #1306, which is number 11 on the priority list, asked
that this road be moved up on the priority list.
Mr. S. G. Barbour of Lawrence Road asked the Depaztznent of Transporta-
tion for a survey of the right of way he is being asked to release for
paving of that road. He stated that an improper survey had been performed
by the State.
Mr. Watkins stated the Department of Transportation performed a
standard survey and the Department felt the survey performed was adequate.
Lucy Liggins was informed the Will Wade Loop Road will be paved as
soon as the weather permits.
Mrs. Bradshaw of SR 1125 asked how residents could get that road
upgraded. Mr. Watkins informed Mrs. Bradshaw SR 1125 is number 15 on the
priority list and does show improvement in maving up the list.
Dr. Michael Simmons, Superintendent of the Orange County Schools,
spoke of the difficult time he and the School Transportation Supervisor
have encountered this winter with bad roads, particularly in the northern
portion of the County. He asked that the Board of Commissioners confer
with himself and Mr. Apply regarding specific bad areas of unpaved roads
in the County which not only need paving, but need to be,brought up to
standards.
The Board of Commissioners asked Mr. Apply, the Transportation
Supervisor for the County Schools to present a list of roads which were
in need of improvement and to pinpoint the particularly bad spots which
needed improvement.
Mr. Watkins reiterated to the Board that monies could be taken from
the strengthening and spot stabilization programs and used for special
work on road with bad curves and other problems. He added the DOT would
welcome information such as what Dr. Simmons has suggested.
Mr. Brawn of SR #1515 spoke of problems on his road with heavy
trucks traveling the road due to his three small businesses. He stated
the road was in dire need of improvement.
An unidentified lady brought to the attention of the Board road
problems on 5R #1533. She stated that school buses were unable to trove
this road at certain times.
Residents of Bridadoon Drive, a non system road, asked the Representa-
tives of DOT of the possibility of maintaining that road.
Residents were told the road must be brougth up to State standards
before the State will maintain the road on the unpaved system.
Robert Riley of SR 1320 asked about the owner participation program
for paving of roads and was referred to County staff for more information.
Mrs. Lily Martin of Linden Road and is listed on the agenda as Item 8:
Resident of the Linden Road area would like to discuss with the Board of
Commissioners and representatives of the Department of Transportation the
paving of SR #1566, asked to address the Board.
Mrs. Martin requested that Linden Road not be moved from the number
2 position on the priority list. She provided the-BOard with current
information regarding the Linden Road area. She asked that the Board when
approving the 1978-79 program not change the Linden Road priority.
Paul Biggins of Linden Road asked about the possibility of starting
soon the right of way work for that road since there are right of way
problems on other roads included in this year's program.
Mx. Watkins stated that surveys and right of way work can start as
soon as the program is established.
Mr. Efland of 5R #1306, which is number 11 on the priority list,
asked about the possibility of the State maintaining all of that road,
including a small portion which is not on the State system.
A resident of SR #1303 asked for maintenance an her road.
Commissioner Pinney asked Mr. Watkins abort the repair need to Old
Highway 86.
Mr. Watkins informed the Board that the DOT had a bond with the con-
tractor for O[dASA, who were laying the pipe line along Old Highway 86, -
and this bond would cover the cost of repairing damage incurred to the
road, however, there is also some winter damage which will come from the
County's allocation.
Commissioner Gustaveson suggested that the Board delay approving the
proposed program until they have an opportunity to review the list of roads
and the areas on these roads which require above normal maintenance.
Commissioner Walker mentioned SR #1515 and asked that this road be
strengthen if not paved.
The Chairman stated that should the information be received from the
County School System this wekk and presented to Mr. Jones, the Board should
be able to approve the proposed program at its March 21, 1977 meeting.
The meeting adjourned for lunch.
The Board of Commissioners reconvened frpm lunch to discuss Item 16:
A report of the bid results for the proposed joint Animal Shelter facility
Far copy of bid results, see page 531 of this book.
The agenda attachment contained a letter from the Town of Chapel Hill
which stated that the total project cost is $202,000. Orange County and
the Town of Chapel Hill each originally budgeted $55,000 each for con-
struction of this facility. Based upon the results of the bid opening, a
50 percent share of total costs would be $101,000.
The Chairman reminded the Board that in November, 1977, the architect
was asked to submit bids for the project and that the facility would then
be locked at with the overall County Capitel Outlay program in mind.
Commissioenr Willhoit stated that much of the details regarding the
shelter were worked out before he became a member of the Board and that
he understoed this was the first step in implementing an animal program
in the County. An overall program would be to consider increase in dog
taxes, boarding fees, and a fining structure for dogs running loose. He
added that he could see no other alternative in solvi.na the animal shelter
problem in the County.
Chairman Whitted stated he was assuming in November that the Board
would have had bids in on the Grady Brown Building and the Jail by this
time.
Mr. Willhoit added that an increase in dog revenues would pay for the
overrun in cost of the facility and would not affect the building program
in prpcess.
Commissioner Walker stated he had contended from the first mention of
an animal shelter that the location should be in Northern Orange County.
He continued by stating the cost of construction will continue to increase,
and the County is under a commitment to the Town of Chapel Hill. He stated
he was opposed to the principle, however, he is willing to compromise in
order to get the animal shelter started.
Commissioner Gustaveson stated he felt the animal problem could be
dealt with best with the Town of Chapel Hill rather than the County opera-
ting alone.
Commissioner Pinney stated he was not happy with the number of runs
designed for the shelter, that 30 runs were not adequate for both Chapel
rill and the County. -
The Chairman stated the options the County has is to either accept
the bids or reject the same. The design can be sent back to the drawing
board, or if the project is accepted, there is a possibility the County and
Town will be faced shortly with the need for additional runs. He added
there does not appear to be any other way of reducing the cost of the pro-
ject, however, expansion is possible with this plan.
Discussion ensued. Commissioner Willhoit moved to proceed with the
project by setting up a committee to devise a mechanism to work on ~?efining
a fee schedule for a comprehensive animal program.
The Finance Director zeminded the Board of other projects in which
-. the County is involved, and which will require allocations from the Con-
tingency Fund.
Commissioner Willhoit's motion died far lack of a second.
The Board discussed further various methods of financing the County's
portion of the animal shelter.
-~~'.:,
• Commissioner Willhoit moved to approve the proposal with the Town of
Chapel Hill for 50 percent of listed Items one, two, three and four:
Item 1: Base Bids $143,327
Item 2: Design Fees 12,200
Item 3: Surveying 250
Item 4: Subsurface Investig. 800
to be appropriated immediately and 50 percent of Item S: Site work at a
cost of $45,354 to be appropriated in the next fiscal year.
Commissioner Gustaveson seconded the motion.
The Finance Director stated one problem with this method of financing
is that the Board would lose control of the amount the Board will pay for
site work, in that it may cost more at a later time.
The•Board discussed further the proposal from the Town of Chapel Hi11
for an animal shelter.
The agenda attachment stated that the Chapel Hill Board would have
only one opportunity to act on this bid (regular meeting of March 13th)
before the 30 day acceptance period expires on March 24.
Chairman Whitted stated he felt this financing structure was different
from the original idea of the two governing units. Chapel Hill may not
want to go with this method of financing, and they will not have an opport-
unity to respond to the County's action. He stated again that he felt the
proposal should either be accepted or rejected and in order to get the
project underway and to avoid any other delays, he would accept the pro-
posal.
Commissioner Gustaveson then withdrew his second to Mr. Willhoit's
motion.
Commissioner Willhoit then moved to accept the proposal from the Town
of Chapel Hill as submitted, and that the County transfer $46,000 from
the Contingency Fund into the Building Fund. Commissioner Walkex seconded
the motion. The Chairman called far a vote an the motion and all members
of the Board voted aye. The motion .was declared passed.
The County Manager stated that same dialogue was in process with
Chapel Hill regarding the operation of the facility, however, he would
like, to know the Board's feelings regarding this matter.
Mr. Gustaveson suggested that the current program be evaluated, that
the current statutes be researched under which the County is presently
operating to see what the needs are. There should be a review of the fee
schedule, and when all this information is compiled to formulate a bro-
hure of the County's animal program.
Item 12: Plats for consideration:
Preliminary - A. Stoneridge: This plat reflects modifications the
CommissioFZers suggested .when this plat was submitted last month. Recreation
areas, lot combinations and buffer zones suggested by the Board at the first
review have been defined on this plat.
The Chairman recpgnized Hal Minis, Acting Planning Director.
Mr. Minis informed the Board that the density of the overall lots
for Stoneridge had been reduced from the original 211 one acre lots to
157 two acre lots. OWASA has submitted a letter stating that plans for
the proposed water system do meet OWASA's requirements. A statement from
the Department of Transportation advising that the location of water lines
are satisfactory, however, they would like to review the final utility
lines,:was also received. The Planning Department also received a letter
from the New Hoge Fire Department stating fire hydrant are suitable, and
recommended that street signs be erected as feasible.
The Health Department work's has been restricted due to bad weather
conditions.
The Board reviewed a map which showed changes which were suggested by
the Board in February.
Upon motion of Commissioner Walker, seconded by Commissioner
Gustaveson, it was moved and adopted to approve the preliminary plat for
Stoneridge.
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`r~', .~
Item 13: A report'on the condition of two buses operated by the
Recreation Department'is included with this agenda. The attachment
stated the Recreation Department is currently operating two buses. One,
a 1956 Chevrolet, was acquired from the State Surplus Property Agendy.
The other, a 1962 Chevrolet, was acquired from the Federal Surplus Pro-
perty Agency. The staff's intention was to use this vehicle as a source
of spare parts to keep the older bus in operation. The bus, however, was
found to be in better mechanical condition than the bus currently being
operated. Therefore, the bus was repaired and placed in service. This
bus while larger has a gear ratio that makes it more suitable to use on
trips of some distance.
The Commissioners then reviewed a report of the conditions of both
buses.
Commissioner Willhoit stated he was bothered that the County has to
operate buses of this category. He added he would like further assurance
that these buses are safe.
The County Manager stated these buses have passed State Inspection,
and the safety equipment on the buses does operate, however, this does
not mean the buses are not subject to breakdowns.
Upon motion of Commissioner Gustaveson, seconded by Commissioner Walker
it was moved and adopted to approve the budget amendment of $350 to cover
the cost of a bus. These funds are to come from the County's Con-
tingency Fund into the Recreation Department's fund. Commissioner Willhoit
vote nay to this motion.
For copy of budget amendment, see page 535 of this book.
It was pointed out that the Recreation Department should be operating
the newest and the best buses, that the County can affort. It was also
pointed out that long trips usually are chartered by commercial transits.
Commissioner Walker asked to be excused from the meeting at this time.
Item 9: The Tax Supervisor requested the tax refunds as stated be
approved by the Board of Commissioners.
A. Everett I,. Rush - Mr. Rush's property is split by a fire district
boundary. The entire tract was assessed with a fire district tax for 1975,
1976, and 1977. Mr. Rush is requesting a tax refund for the property not
located inside the fire district, the total refund amounting to $109.51.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Willhoit, it was moved and adopted to approve the refund by $109.51 to
Everett T,. Rush.
B. Robert D. Bauman - Mr. Bauman's household personal property was
overvalued by $875 for 1977 as the result of a clerical error.
Upon motion of Commissioner Gustaveson, seconded by Commissioner
Willhoit, it was moved and adopted to approve the refund of $9.06 to
Robert D. Bauman.
C. Ebert Paul Edwards - Mr. Edwards incorrectly listed his monthly
rent and listed household personal property for 1977 at six times this
incorrent rent, resulting in an overevaluation of personal property.
Upon motion of Commissioner Gustaveson„ seconded by Commissioner Pinney,
it was moved and adopted to approve the refund request of Ebert P. Edwards
in the amount of $14.10.
D. Geraldine B. VanVoethem - This taxpayer mistakenly listed her 1971
Volkswagen as a 1977 model on her 1977 listing.
Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney
it was moved and adopted to grant the refund of $40.83 to Geraldine
VanBOethem.
E. Carolyn 'H. Daniels - Ms. Daniels was a Virginia resident on
January 1, 1977, but listed personal property with her husband for taxa-
tion in Orange County. Virginia authorities required her to list and pay
taxes on a 1972 Maverick owned by her which was also listed and taxed in
Orange County.
` Upon motion of Commissioner Willhoit, seconded by Commissioner
Gustaveson, it was moved and adapted to refund X15;78 tca MB, Dan%~ls,
Item 11: Commissioner Willhoit will review some of his thoughts
concerning the form of the County's budget for the coming year.
Commissioner Willhoit stated he found it difficult to understand
the programs of the different departments. He asked if it were possible
to get a programatic breakdown of each program to see which programs are
mandated, and which are elected. He asked for some way to compare pro-
grams, either by overall counties or by statewide trend. He suggested
more detailed information on the operations of various departments be
provided.
Commissioner Gustaveson informed the Board a total transportation
inventory was being prepared by the Human Services Subcommittee on Trans-
portation, and will be ready before budget time.
The Board entered into a discussion of what they felt was needed in
preparation for budget discussions.
The Staff was asked to submit more information xegaxding the goals,
objectives, target population, and a general idea of what the program is
about, plus any other information which might be hel~.fu1 in evaluating
programs.
The Commissioners scheduled March 23rd at 6:00 p.m., as a meeting
with the Social Services Board as an informational type meeting.
Item 15: The regular fourth Monday meeting, March 27th, should be
postponed until Tuesday, March 28th since the 27th is Easter Monday, a
legal holiday.
Chairman Whi.tted informed the Board that he and Commissioner Finney
had commitments for the evening of March 28th with the Mental Health
Board.
The consensus of the Board was to cancel the regular fourth Monday
night meeting for March.
Item 18: Discussion of a proposed County brochure was deferred.
Commissioner Pinney asked that a Resolution of Appreciation for
Cashe Boggs be prepared for approval at the March 21st meeting.
The meeting was then adJourned. ~ ,,
Richard Whitted, Chairman
Agatha Johnson, Clerk
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5~~
306 NOiZTH COLUMBIA ST.
CHAPEL HILL, N.C., 275'14
(999) 929-11'19 •
I<tarch 3, 1978
Mr. Samuel Dt. Gatos, County Manager
County Court House
106 E. A4argaret Lane
Hillsborough, North Carolina 27278
pear >v~r. Gatos:
tion of the Animal Shelter was held in the Chapel
t
ruc
A public bid opening for cons
Hilt Dtunicipal Building at 3:00 p.m. on February 23, 197$. The separate bids sali-
cited and received for the general, electrical, heating and air conditioning and
plumbing work are tabulated below:
General Construction
Alternates ~
Contractor Base Bid Time #1 2 ,..;• ~ #4
Bordeaux Construction $102,095 200 days - 575
00 --2173 + 124 +1510
2250 + 100 +20DD
C.C. Woods 106,2$5
735 240 days
97 - 5
- 858 -
-- 750 + 83S +1660
,
Delta
Dominion Construction 145,000 240 days +3000 1000 +1000 +2400
Nella Teer 115,500 21D days n 450
~ -2220 + 800 +1400
2000
1
00
$
O
Prom ac Inc. 102,674 iarge
c
- 550 +
+
3
-2
D
-2000 c~iarge +1900
Security 103,317
Inc. 104,286
Steurn Brooke - 271 -1100 + 25 +7500
,
Triad, Inc. 101,900 - 870 -1175 + 415 +1460
Electrical
Bitting Electric, Inc. 9,750 + 6D0
Modern Electric Ce. 12,725 "'
Pendergraph & Thomerson
Elec. Co. 11,189 + 250
Steven-Brooks, Inc. 10,000 -
W atsan Electrical Const.
Company 14,490 + 280
Alternate 1: eiling material
Alternate #2: Exterior Masonry material
Alternate #3: Door substitute
- Alternate #4: Kennel gate substitute
p ~v
~: f.., ' V
• Y
Heating & Air Conditioning
Alternates ~
Contractor Base Bid Time H1 IJZ
Carolina Air Conditionin$
470
$ 15
-3300
- 470
Company, Inc. ,
Coggin Heating & Air
-4556
- 63
Conditioning, Inc. 17,79D -
Comfortemp, Inc.
Comfort Engineers 14,664 -4134 - 897
Cooper ail Co., Int. 14,800 -3000
CwJ Heating & Air
Conditioning, Inc.
15,623
-3820
- 976
Hockaday Heating &
Air Gond. Co., Inc.
21,400
-4000
- 600
Lee Air Conditioners, Inc. 15,923 _4085 -- 913
Peele ti{echanical
Contractors, Inc. 17,484 -4042 - 730
Alternate Fl-1: Delete oor heat
Alternate H-2: Delete cooling cycle
Plumbing
Acme Plumbing 21,178
Boykin & Long Plumbing Co. 21,413
Brawn Brothers Plumbing
& Heating 22,222
Condor Mechanical Contractor,
Inc. 23,400
Low Bidders' Base Bids Tptal
General: Delta $ 97,735
Electrical: Bitting 9,750
' HVAC: Comfort 14,664
Plumbing: Acme $ 21,18
143,3
_~ ~ '4
1, Base Bids
2, pesign fees
3, Surveying
Subsurface investigation
5, Site work
(Copy Attached)
Total Project Cost
Total Pro~ect Budget
$143,327
12,200
250
800
45,354
'LO 31 or $202,000
Orange County and the Town of Chapel Hill each originally budgeted $55,000 each
For construction of this facility. Based upon the results ndt5elbted above ataa Oto--
share of total casts would be $101,000. The items 3, fir,
tal cost biuri ~ i40a1 F c li bespsite.f o This would make the Town's totaleVassutned tcost
complete P
$101,40/+.
Therefore, I suggest that the county increase its esLvcost savings op$ orals OwhichAt-
tache.d is a final attempt by the architect to sugs~
might be exercised. As you can see, the most significant saving is the elimination
of the slab heating boiler. 1Ve are skeptical about deleting this. Also, the indi~.
cation of savings from sales .tax rebate does not reflect the way we account For
these refunds. At any rate we are prepared to discuss these items as soon as it is
convenient for you to do so.
I hope that the County Commissioners can reach a decision on this project in a time-
ly manner. There will be only one opportunity for the Chapel Hill Board to act on
this hid in a regular meeCing (March 13) before the 30-day acce~atance period ex- ~=-
pires on March 24.
If you need any additional information concerning this matter, please call me as
soon as possible.
Sincerely,
Kurt J. Jenne
Town b4anager
KJJ/rgr '
Attachment
-- y
4
Site estimate ,.or Ani.~.: t Shel-cer
Farth:.ror=:.
1. Clearing ~c to;~spil stripping, lu.;,p sw-~ S 1,000 -
2, Co~~pacted e2rth fiJ,l., 2000 c.y. ~ 1..35 2,7F,p
3. Fine grading,, 1200 s.y. 3.03 60 S 1"r_0
B. Stprm Draina~°:
1. 12" R.C. Pipe, b5' 3 10.60 1..f. S 71~,
2. 13" R.C. Pie, ll' ~ 12.50 1.f. 131
3. Headti•;a11s, w 3 500 ea 200 S 1 OL
C. CTtilities:
1. Trdater:
a. 2" laterals, 32' Q Ly.Op l.f. S 1.28
• b. b° t~*ater main, 21F2*~'' $•50 l.f. 2,057
c. $" venter Hain, 250' ~ 10.00 1.f. 2,500
d. 6" Crater valve, 2, A 250 ea 125
e. file hydrant, lea ~ 660 ~_ _ 660 _ $ X1:70
2. Se.•rer
a. 5" V:C. Pipe, 9S?.` ,~ 13.25 l.f. $12,611~
b. 5" D.I. Pipe, 5' ~ 15 l.f. 90
c. ~." C.I. Pipe, 31' ~? 6.70 l.f. 207
d. 9.5. b,atthple, 32 l.f. ~ 50 1,b0
e. S.S. ifa.*Lhale greater depth than 6', 3 1..f.
c~ b0 1. f. , 50 S1L. 5~,
D. Parking & Roads:
1. Aug. base course, 2273 s.y. Q 2.00 s.y. S tr,5t~6 .
• 2. Bit. Conc. 1:-2, 2273 s.y. C 2.bla. s. y. 6001 S10 'L •
E. Fencisig:
6' high cyclone fence, 54.5 l.f. Q 1.30 l.f. $ 2 S 2 1• -
x. Erosion & Sedimentation Contrpl:
1. Si 3.t fence, 96S l.f. (3 2.25 l.f. S 2,178
2. 5travt bail, 384. ea. @4.•75 ea 1,821.
3. Seeding-~ shrubbery Zc J.andscaping, 0.342 acres
~ 3>157 acre 2 660 S 6 652
• G. Sigr~.s : $ $
TOTAL ~~, 37!w
iJ ti -r
a
ORANGE COUNTY
X977_7$ BUDGET ORDINAPlCE
Ai~lENO?•IENT
7_78 Budget Ordinance of Orange County as adopted on June 22: 1977 and
.The 197 is hereby amended as fo11o~~rs:
subsequently amended'
e tho appropriation for the follo~.~ring line items in the funds indicated::
Chang
INCREASE TO TOTAL
(DECD
EUN~
General Fund:
Human. Services 350 10,635
Recreation'Cultural Arts-Equipment
public Works ~ 46,000 101,000
Buildings & Rents-Animal Pound
(46,350) 71,218
Contingency
Ghange the revenues and funfu~a$aindicatedmated to be available to meet the
foregoing appropriations in the
INCREASE TO 'COTAL.
(DECRcASE
FUPID - RESOURCE
6th day of ~4arch 1978
Adopted this the