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HomeMy WebLinkAboutORD-2009-044 - Soccer Super Fund Capital Project Ordinance11 Soccer Super Fund Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted. Section 1. The project authorized provides funds for to be used to construct Soccer Fields. This amendment provides for the movement of the budget to the West 10 Soccer project and Twin Creeks Park project for the construction of soccer fields. Section 2. The officers of the County are hereby directed to proceed with the project within the total budget contained herein. Section 3. The following revenue is anticipated to complete this project. FY 2007/08 Amendment FY2008J09 2001 Bonds $2 000,000 $2 000 000 $0 Total $2,000,000 $2 000 000 $0 Section 4. The following amount is appropriated for this project. FY 2007108 Amendment FY2008/09 Transfer To Other Pro'ects $2,000,000 $2,000,000 $0 $2,000,000 ($2,000,000) $0 Section 5. This ordinance supersedes any previous Capital Project Ordinances for this project. Section 6. This ordinance shall remain in effect the Board of County Commissioners takes action to amend the ordinance or close the project ordinance upon completion of the project. Adopted this 19a' day of May 2009. ~9-a9 ~c Laura Blackmon made reference to the list of tiers for monthly bills. This is a four-year program. She said that the proposal for the Board is to monitor the first and second year to see the impact on the neighborhoods and then reevaluate where they are. Commissioner Pelissier asked if there is capacity in these funds for additional people. Kevin Lindley said that the Town of Hillsborough has also agreed to let Efland customers use part of the water assistance fund. Commissioner Yuhasz asked that notice of these programs go out with the shut-off notice. A motion was made by Commissioner Yuhasz, seconded by Commissioner Hemminger to implement an information and referral process to alert all Efland Sewer customers on how to access Emergency Assistance programs administered by both Social Services and OCIM, including that funding by the Town, to help eligible households pay their utility bills and monitor and assess the demand for Emergency Assistance caused by increased sewer rates during the first year (FY 2009-10) and use those findings to formulate recommendations to the Board about future levels of assistance that may be necessary. VOTE: UNANIMOUS c. Capital Proiect Ordinances Amendments The Board considered approving amended capital project ordinances appropriating additional funds for School Capital Projects which are over budget and making various corrections to County Capital Project ordinances. Laura Blackmon said that last fall the staff brought forward some issues with the School Capital Projects and the County Capital Projects. Finance has been itemizing the differences that resulted in the staff asking for some fund balance in order to set this right. Financial Services Director Gary Humphreys said that these are not all of the amendments the Board of County Commissioners will see and the items have been organized in groups. The first group is for the schools. He said that with the exception of the one on Pathways Elementary, all of the funds were allocated to the projects but not reflected necessarily in the budget. He said that the budget amounts are not significantly out of line with what the schools show as their budgets. Commissioner Hemminger verified that this had no negative impact on the schools and is a matter of cleaning up the books. Discussion ensued about why this is being done. Gary Humphreys said that this involves eliminating the existing revenue source and replacing it with the appropriate revenue source. Commissioner Gordon said that you really cannot tell what has happened by reading this document. She said that she would like to see the overall picture and complete prcject ordinances. She is concerned about this because project ordinances are what implement projects. She also wants to make sure that all stakeholders, such as the schools, department directors, etc., are involved in reviewing these changes. Laura Blackmon said that the project ordinances should list all of the revenues, etc., and the Board should have all of the information it needs. Laura Blackmon said that bond money should be spent right away and not nine years later and Commissioner Gordon agreed. Commissioner Yuhasz said that he would like to see the original project ordinances because it would make a lot more sense to him. He asked that the staff bring a random sample of these. Chair Foushee said that it would be important for the public to know what measures have been put in place to make sure this does not happen again. Gary Humphreys said that it would be a matter of reviewing these on a constant basis. Laura Blackmon pointed out that there was a lot of confusion during the conversion to MUNIS. The project ordinances should be closed out when the projects are completed, and this has not been happening in a timely manner. Commissioner Jacobs asked what percentage of the 2001 bond money had not been spent. Gary Humphreys said that the only thing left is what was authorized for the alternative financing which was substituted for the bond money. More than 90% of it has been spent. The majority of what is left is in Lands Legacy and Parks and Recreation. Commissioner Jacobs said that he is not in favor of spending bond money just for the sake of saying that it was spent. Most of it has been committed. He is tired of this conversation. Also, regarding the $600,000 for the Soccer Superfund, the Board has asked the Manager to meet with Chapel Hill and Carrboro and figure out a plan for spending that money. Laura Blackmon said that she could report back on this in June. Commissioner Jacobs made reference to the School Capital Reserve Fund and said that the reason it was spent was because Governor Easley took more than $2 million from the County during the budget process and there was money that could be reassigned. He said that if this was replenished, he does not think that the Board of County Commissioners was aware of it, and if it is something else, he would like to know what it is. Also, the Board appropriated money from the Commissioners' Contingency toward paying for a position earlier, and he asked for the minutes from last year's budget, and then $25,000 was put in the Commissioners' Contingency for the Attorney search. This money should not have been in the Commissioners' Contingency, yet there was still $40,000 in the Commissioners' Contingency, which was only $40,000 to begin with. He said that something is not tracking. Chair Foushee said that it would seem that an appropriate motion would be to approve the capital project ordinance amendments that are included in the packet: - Pathways Elementary -Orange County Schools Capital Project Ordinance' - Playground Protective Services - OCS Capital Project Ordinance - Smith Middle School Campus -CHCCS Capital Project Ordinance - Indoor Air Quality -CHCCS Capital Project Ordinance - Central Recreation Repairs -Capital Project Ordinance - Homestead Community Center Capital Project Ordinance - Soccer Superfund Capital Project Ordinance - West Ten Soccer Complex Capital Project Ordinance - Twin Creeks Park Capital Project Ordinance - Greenways Development Capital Project Ordinance - Homestead Aquatic Center Capital Project Ordinance - Lands Legacy Capital Project Ordinance - Northern Human Services Center Park Capital Project Ordinance - Southern Community Park Capital Project Ordinance - Bolin Creek Greenway Capital Project Ordinance - Equipment and Vehicles Capital Project Ordinance - Conservation Easements Capital Project Ordinance - Debt Issuance Costs/Transfers Capital Project Ordinance A motion as made by Commissioner Hemminger, seconded by Chair Foushee to accept the ordinance amendments as stated above as long as there is no direct cost back to the General Fund or Fund Balance. Commissioner Yuhasz said that he will vote for this, but he would still like to see some samples of what these look like after adopted. The Board agreed. Commissioner Gordon said that she would like to urge the Board to vote against this since it is not just a clean up of the accounts and the Board should get a complete explanation. VOTE: Ayes, 3; Nays, 3(Commissioner Gordon, Commissioner Pelissier, and Commissioner Jacobs) MOTION FAILED Laura Blackmon said that the staff would bring it back and include samples in the next agenda. Commissioner Jacobs made reference to the bonds and said that he has asked for several years for information. The voters were promised in 2001 that the bonds would result in no more than aseven-cent property tax increase. He has asked for this repeatedly and the Board has never gotten it. d. Process for Evaluating Town Site Suggested For Transfer Station The Board considered a possible solid waste transfer station location on Millhouse Road as suggested by the Town of Chapel Hill at the Board of County Commissioners work session on May 14, 2009 and reviewed the process in relation to on-going investigation. of Site 056. Solid Waste Director Gayle Wilson said that at the May 14, 2009 meeting, Chapel Hill Mayor Kevin Foy brought up a site on Millhouse Road as a possible site for a transfer station. It was not a formal offer, but on the table for discussion. He said that the purpose of this item was for the Board to give direction to the staff about this site. It is his understanding that if the Board chooses to proceed to evaluate this site; it would be done on a parallel track with the Howell property. Information could be brought back by June 16th. However, it is likely that the wetlands recommendation on the Howell site would not be ready for the June 16th meeting. Staff would like to bring this back at the August 18th meeting. The Manager's recommendation is that the Board: -Direct staff to conduct a preliminary evaluation of the Town site and report findings at the June 16th BOCC meeting; -Confirm staff will continue the COE wetlands determination of Site 056 and to return at the August 18th BOCC meeting with the results, including the Planning Department decision on the enhanced environmental assessment of the site; and -Consider a final decision on the location of the transfer station at the August 18tH BOCC meeting. PUBLIC COMMENT: Charles Viles, Vice President of the Board of Directors of Emerson Waldort School, read a letter. "Dear Board of County Commissioners, As Vice President of the Emerson Waldorf School, I am writing to you today to express our deep concern regarding recent developments in the site selection process for the proposed Waste Transfer Station. Through media reports and communications with our neighbors, we have learned that a 32-acre site immediately adjacent to our school is under some level of discussion. Now in our 25th year, Emerson is the academic home for 265 students from pre-k through High School, ages 3 to 18. The vast majority of these children reside in Orange County, Carrboro, or Chapel Hill. Our core and overriding mission is the education of children using a curriculum and educational philosophy that is grounded equally in academics, art,