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Home My WebLink AboutORD-2009-023-Fiscal Year 2008-2009 Budget Amendment #7y-~~-off ~~9 A~~Y~ved ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 2009 Action Agenda Item No. ~- - n'1 SUBJECT: Fiscal Year 2008-09 Budget Amendment #7 DEPARTMENT: Budget PUBLIC HEARING: (Y!N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Single Family Housing Rehabilitation Program Grant Project Ordinance Attachment 4. Senior Citizen Health Promotion Program Grant Project Ordinance Attachment 5. Central/Northern Orange Senior Center Capital Project Ordinance INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE: To approve budget, grant, and capital project ordinance amendments for FY 2008- 09. BACKGROUND: Emergency Services Department 1. The Emergency Services Department has received performance grant funds totaling $21,825 from the North Carolina Department of Crime Control and Public Safety. These funds will offset personnel and operating costs associated with maintaining the department's comprehensive Emergency Management Program. (See Attachment 7, column #7) _ Housing and Community Development• 2 2. At its September 2, 2008 meeting, the Board of County Commissioners accepted a 2008 Single Family Housing Rehabilitation Program funded by the N.C. Housing Finance Agency. This $400,000 award will provide housing rehabilitation services for low-income homeowners living in substandard housing within Orange County. (See Attachment 3, Single Family Housing Rehabilitation Program Grant Project Ordinance) Parks and Recreation 3. The Parks and Recreation Department has received a $5,000 donation from the Trailheads Organization. This organization co-sponsored an event at the Little River Regional Park in January 2009. The department will use these funds to offset future capital expenses associated with Little River Park. This budget amendment provides for the receipt of these donated funds for the above stated purpose. (See Attachment 1, column #3) • The Department on Aging 4. The Department on Aging has received additional revenue for the following programs: • Frail Elderly -donated funds totaling $1,000 for the Eldercare .Division's Frail Elderly Program. These funds will assist at-risk older adults in maintaining their independent living. • Seniors' Health Insurance Information Program (SHIIP) -funds from the NC Department of Insurance totaling $4,200 to conduct patient outreach, provide educational programs, and promote the Medicare Part D prescription drug program and other health insurance issues. • Fit Feet Clinic -additional fees totaling $4,300 from increased participation in the "Fit Feet° clinic. The additional revenue will provide for contracted services and additional clinic supplies. This brings the total program budget to $154,243 for FY 2008-09. (See Attachment 4, Senior Citizen Health Promotion Program Grant Project Ordinance) • Central Orange Senior Center -donated funds totaling $50,000 from the Carol Woods Retirement Community for construction of the Adult Day Care Center located within the Central Orange Senior Center. (See Attachment 5, CentraUNorthern Orange Senior Center Capital Project Ordinance) This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, column #4) Social Services 5. The Department of Social Services has received $15,000 from the NC Department of Health and Human Services for the Special Children Adoption Fund program. The department will use these funds to enhance the adoption services program. These funds are set aside in an Adoption Enhancement Fund, which is outside of the General Fund. (See Attachment 1, column #5) Juvenile Crime Prevention Council 3 6. The North Carolina Department of Corrections has awarded $7,547 to Orange County's Juvenile Crime Prevention Council program (JCPC). JCPC will provide these pass- through funds to Volunteers for Youth's Working Towards the Future workshop series ($850) and Juvenile Community service program ($6,697}. (See Attachment 1, column #6) Visitors Bureau 7. The Visitors Bureau requests a $30,000 appropriation, from its available fund balance, for an advertising campaign to deter declining occupancy levels in Orange County. The Visitors Bureau's board has approved this appropriation to launch an advertising campaign targeted at in-state and Virginia travelers. The advertisements will promote a "Stay and Save" experience. With this appropriation, $272,696 remains in the Visitors Bureau Fund's available fund balance. This budget amendment provides for the appropriation of $30,000 from the Visitors Bureau Fund for the above stated purposes. (See Attachment 1, column #7) Health Department 8. The Orange County Health Department has received an allocation of federal Title X Family Planning funds totaling $3,157. The department will use these funds to cover the cost of interpreters for the family planning program. (See Attachment 1, column #8) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve the budget, grant, and capital project ordinance amendments for fiscal year 2008-09. Attachment 1. 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U 800 s s . oo s s - s s s t alt 5 Year-To-Date Budget Summary Fiscal Year 2008-09 General Fund Budget Summary Ori final General Fund Bud et $183,005,580 dditional Revenue Received Through Budget mendment #7 (A ril 21, 2009) Grant Funds $87,362 Non Grant Funds $1,195,934 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Ex enditures $7,436,110 Total Amended General Fund Budget $191,724,986 Dollar Change in 2008-09 Approved General Fund Budget $8,719,406 Change in 2008-09 Approved General Fund Budget 4.76% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 833.650 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2008-09 903.450 Single Family Housing Rehabilitation Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Single Family Housing Rehabilitation Program as awarded to Orange County Housing/Community Development by the North Carolina Housing Finance Agency. The project will provide to assist with the rehabilitation of moderately deteriorated homes that are owned and occupied by lower-income households within Orange County. Section 2.The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the North Carolina Housing Finance Agency. Section 3.The following revenue is anticipated to be available to complete this project: Intergovernmental (2008-09) $400,000 Section 4. The following amount is appropriated for this project: Housing/Community Development -Housing Rehabilitation $400,000 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.This project ordinance is in effect through June 30, 2010. Adopted this April 21st of April 2009. Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3. The following revenue is anticipated to be available to complete this project: Grant Funds (2007-08) $41,470 Fees for Service (2007-08) $95,500 Transfer from General Fund (2007-08) $32,142 Total FY 2007-08 Revenue $169,112 Grant Funds (2008-09) $37,300 Fees for Service (2008-09) $80,500 Transfer from General Fund (2008-09) $36,443 Total FY 2008-09 Revenue ,$154,243 Total Revenue $323,355 Section 4. The following amount is appropriated for this project: Human Services -Senior Citizen Health Promotion ~ $323,355 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. 8 Section 8. Positions authorized through this grant project ordinance include: 7. D Full Time Equivalent Senior Public Health Educator This position is .authorized through June 30, 2009. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2009. Modified this 21 st day of April 2009. vl Central/Northern Orange Senior Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate the existing SportsPlex facility to accommodate a fifteen thousand square feet CentraUNorthern Orange Senior Center addition. The planned center will replace the Central Orange Senior Center currently located in leased space at the Meadowlands in Hillsborough. Proceeds from the 2001 voter approved bonds, a contribution from Carol Woods Retirement Community, and private placement loans from the General Fund and the SportsPlex Enterprise Fund finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Sales Tax ~ $0 $0 $0 2001 Bonds $2,000,000 $0 $2,000,000 Alternative Financin $4,000,000 $0 $4,000,000 Fees $0 $0 $0 Carol Woods Contribution . $125,000 $50,000 $175,000 Transfer from Facilities Arts Reserve Capita( Project (FY 2008-09 $0 $5,000 $5,000 Total Fuudiu $6,125,000 $55,000 $6,180,000 Section 4. The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008 09 Land Acquisition $0 $0 $0 Planning/Architect/En ' eerie $100,000 $0 $100,000 Construction $6,025,000 $50,000 $6,075,000 Other $0 $5,000 $5,000 Total Costs $6,125,000 $55,000 $6,180,000 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2009. Adopted this 21st day of April 2009. The Board adopted a refund resolution, which is incorporated by reference, related to three requests for property tax refunds in accordance with N.C. General Statute 105-381. e. Property Tax Releases The Board adopted a resolution, which is incorporated by reference, to release property values related to thirteen requests for property tax release in accordance the N.C. General Statute 105-381. f. Applications for Property Tax Exemption/Exclusion The Board approved nine untimely applications for exemption/exclusion from ad valorem taxation for the 2008 tax year. g: Fair Housing Month The Board approved a proclamation, which is incorporated by reference, recognizing Fair Housing Month and authorized the Chair to sign. h. Drug Court Month The Board approved a proclamation, which is incorporated by reference, declaring May 2009 as "Drug Court Month" and authorized the Chair to sign. i. 2009 Audit Contract The Board approved the contract with McGladrey and Pullen to perform the annual County audit for the fiscal year ending June 30, 2009 and authorized the Chair to sign. L Contract for Preparation of the Schedule of State and Federal Financial Assistance The Board awarded the contract with Cherry Bekeart & Holland for preparation of the Schedule of State and Federal Financial Assistance for the fiscal year ending June 30, 2009 and authorized the Manager to sign. k. Agreement Between Orange County and Figure 8 Films The Board approved an agreement between Orange County and Figure 8 Films for the production of a program entitled "Pick of the Litter," that would involve puppies placed from Orange County Animal Services and authorized the Chair to sign subject to final review by staff and the County Attorney. I. Amendment to Approved Conservation Easement for the Future Northeast District Park (former Kirby propertvl The Board approved the proposed amendment to the conservation easement that was approved previously by the Board for the future Northeast District Park (former Kirby property), subject to final review by staff and the County Attorney. m. Fiscal Year 2008-09 Budget Amendment # 7 The Board approved budget, grant, and capital project ordinance amendments for FY 2008-09 for Emergency Services Department, Housing and Community Development, Parks and Recreation, Department on Aging, Social Services, Juvenile Crime Prevention Council, Visitors Bureau, and Health Department. n. Fair and Accurate Credit Transactions Act of 20031"FACTA") Red Flags Rules The Board adopted an Identity Theft Prevention Program Policy to comply with the federal Fair and Accurate Credit Transactions Act of 2003 ("FACTA") Red Flags Rules. o. Smartcard and Camera Security System for Office Building and Library The Board authorized the purchase of Smartcard and camera security systems for the new office building and Library from ProNet Systems, Inc., Raleigh, NC in the amount of $73,896.81 and authorized the Director of Purchasing to execute the paperwork. ~ Bid Award: Re-plastering Pools and Replacement Drains at Triangle Sportsplex The Board awarded a bid to Paddock Construction Co., Inc. of Rock Hill, South Carolina in the amount of $108,151 to re-plaster and install new drains in the pools at the Triangle Sportsplex and authorized the Purchasing Director to execute the paperwork. Q Legal Advertisement for Quarterly Public Hearing - May 18 2009