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Home My WebLink AboutORD-2009-020-Fiscal Year 2008- 09 Budget Amendment #6 -af'e~ 3 • i? D y ~ Q,~a ~ e ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 17, 2009 Action Agenda Item No. 4' SUBJECT• Fiscal Year 2008-09 Budget Amendment #6 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): ~ Attachment 1. Budget as Amended INFORMATION CONTACT: Spreadsheet O~,p •oZUo4.®wDonna Coffey, (919) 245-2151 Attachment 2. Year-To-Date Budget Summary Attachment 3. Central/Northern Orange Senior Center Capital Project Ordinance Attachment 4. Solid Waste Enterprise Fund Operations Center Capital Project Ordinance PURPOSE: To approve budget, capital project ordinance, County fee schedule amendments for FY 2008-09. BACKGROUND: Board of Elections 1. The Orange County Board of Elections has received Help America Vote Act (HAVA) reimbursement funds of $68,801 from the State Board of Elections. These funds provide reimbursement for County costs associated with One-Stop voting sites during the 2008 General Election. (See Attachment 7, column #7) Health Department 2. The Orange County Health Department has received additional federal Title X Family Planning -funds totaling $4,628. The department plans to use these funds to offset County costs associated with operating family planning clinics. This budget amendment provides for the receipt of these funds. 2 3. The Health Department's Environmental Health division has received notification of additional State funds of $2,600 in Food and Lodging inspection revenues. These funds reflect aperformance-based distribution of Food and Lodging fees based on the County's compliance with mandated inspections of food and lodging establishments. The department plans to use these funds to offset costs associated with the Food and Lodging program. 4. At its January 22, 2009 meeting, the Board of County Commissioners approved additions and/or changes to the following fees within the Personal Health division of the Orange County Health Department: Description Current Fee Approved Fee Amount Im lanon - im lantab(e hormonal contrace tive New $765.00 Insertion, non-biode radable dru delive New $132.00 Removal, non-biode radable dru delive New $152.00 Removal with re-insertion, non-biode radable dru delive New $231.00 Oral contrace tive Pills. New $7.00 Em to ee Varicella Titer New $78.00 Em to ee Measles Rubeola Titer New $48.00 Em to ee Mum s Titer New $50.00 Em to ee Rubet(a Titer New $75.00 Bile Acid Test New $93.00 Administration of Influenza Vaccine -Medicare $5.00 $11.00 Administration of Pneumococcal Vaccine -Medicare $5.00 $11.00 Adult Medicaid Co- a New $3.00 This budget amendment amends the County fee schedule to include the above stated fee additions and changes. (See Attachment 7, column # 2) Central/Northern Orange Senior Center Capital Project Ordinance 5. This budget amendment transfers $5,000 fram the Capital Project to the Central/Northern Orange Senio public art display (See Attachment 3, Central/Norther Project Ordinance) Visitors Bureau County Facilities Arts Reserve r Center to cover the cost of a n Orange Senior Center Capital 6. The Visitors Bureau has received an additional contribution, totaling $30,000, from the Town of Chapel Hill for marketing efforts performed by the Bureau. The receipt of these monies increase the original FY 2008-09 budgeted contribution from the Town from $100,000 to $130,000. These funds will offset the cost of Bureau publications, marketing efforts, and office supplies. (See Attachment 9, column #3) Solid Waste Department 7. During the course of construction of the new Solid Waste Administration Building, change orders totaling $282,370 were issued. This budget amendment transfers these funds, mainly associated with rock removal, from the Solid Waste Enterprise Fund to the Operations Center Capital Project (See Attachment 1, column #4 and Solid Waste Enterprise Fund Operations Center Capital Project Ordinance) County and School Capital Project Funds 8. On February 3, 2009, Commissioners approved a plan to correct prior years' county and school capital budgets. The goal of the approved plan was to reconcile individual project revenue and expenditure budgets with actual financial activity. According to the plan, this reconciliation would be accomplished through a number of transfers of monies between funds and projects. This amendment recommends the Board take the first budgetary step to accomplish the goal -transfer $3.5 million from the County's General Fund plus $589,044 from the School Capital Reserve Fund to the school and county project funds. (See Attachment 1, column #5) In April 2009, staff will ask the Board fo carryout the second step of the approved plan by transferring monies between individual school and county projects via individual capital project ordinances. At that time, staff will provide detailed financial information regarding individual projects. The final step of the approved plan, appropriation of an additional $2.391 million from the County's fund balance to school and county projects, will come to the Board with the Manager's Recommended FY 2009-10 budget in May 2009. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve the budget and capital project ordinance amendments and amends the County fee schedule for FY 2008-09. 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M , ~ m N O Op 1b1QQ mi3 O N O 00N4 ~ 0 V N OI C~ W m N N O~ m m '13 W N O O N NN N N N N M M M N N N N N N N N I n e o C 0 n g ~ €~ ~ .~e ~ S ~ m ~ ~ E ~ ~ a a ~ q g E ~ ~E ~i S ~ p a ~ ~ b N ~ ~ y ~6~ e ~ a 8 ~ F ~' ~ ~ ~ $~ g ~ E ~ N S E e S e Y E a~ s ' a -~ $ ~ a~ ~ ~e LL ~R S ~ = ~~ ~ O g~ ~~ ~m ~~ ~~ ~~s..~ a C~~ ~~ ~ ~~ uiEatl $. ~ ~ ~= ~~ ^~E ~~ 03 a ~ ~ m' a ~ O ~~~'~° ~~~$ ~5~~~~ ,q .tr ~ U ¢o y j ~ ~~ ai A~ ad U5 yN~~yy §~~y Op ~ ,, gE W C ~~~~~~~,s&' ~~~~~~~~ ~ '~ € »,~ €8~~5 ~~~~^ 5 aaW m gg~'~~~. m~ ~~ €a ~. a ~ .- > 2~ ~E[ q Q qW Q ' 6 mW 0 ~ T C 3 e Es 3 m 9 ~q C m 0 Year-To-Date Budget Summary Fiscal Year 2008-09 C~PnPra~ Fund i3udQet Summary Ori final General Fund Budget $183,005,580 Additional Revenue Received Through Budget Amendment #6 March 17, 2009 Grant Funds $65,537 Non Grant Funds $1,175,030 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $7;436,110 Total Amended General Fund Budget $191,682,257 Dollar Change in 2008-09 Approved General Fund Budget $8,676,677 Change in 2008-09 Approved General Fund Budget 4.74% Authorized Full Time Eauivalent Positions Original Approved General Fund Full Time Equivalent Positions ~ 833.650 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2008-09 903.450 Note: Transfers $245;477:from: the General Fund to a newly created Human Rights and Relations HUD Grant Project to comply with Federal accounting standards (BOA #1); Encumbrance Carry Forwards ($1,433,041); .Budget Carry Forwards of ',$2,257,592 from FY 2007-08 (BOA #5); $3,500,000 School and County Capital Transfer (BOA #6) 0 Central/Northern Orange Senior Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate the existing SportsPlex facility to accommodate a fifteen thousand square feet Central/Northern Orange Senior Center addition. The planned center will replace the Central Orange Senior Center currently located in leased space at the Meadowlands in Hillsborough. Proceeds from the 2001 voter approved bonds, a contribution from Carol Woods Retirement Community, and private placement loans from the General Fund and the SportsPlex Enterprise Fund finance the project. Section 2. The officers of the County .are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Sales Tax $0 $0 $0 2001 Bonds $2,000,000 $0 $2,000,000 Alternative Financin $4,000,000 $0 $4,000,000 Fees $0 $0 $0 Carol Woods Contribution $125,000 $0 $125,000 Transfer from Facilities Arts Reserve Capital Project (FY 2008-09) $0 $5,000 $5,000 Total Fundin $6,125,000 $5,000 $6,130,000 Section 4. The following amount is appropriated for this project: Through FY 2007-08 FY 2008-09 Through FY 2008 09 Land A uisition $0 $0 $0 Planning/Architect/Engineering $100,000 $0 $100,000 Construction $6,025,000 $0 $6,025,000 Other $0 $5,000 $5,000 Total Costs $6,125,000 $5,000 $6,130,000 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2009. Adopted this 17th day of March 2009. 0 Solid Waste Enterprise Fund Operations Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new Solid Waste Operations Center for the Solid Waste Enterprise Fund. Proceeds from private placement loans and funds from the Solid Waste Enterprise Fund finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2007-08 FY 2008-09 Through FY 2008-09 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 Alternative Financin $2,200,000 $0 $2,200,000 Fees $0 $0 $0 Transfer from Solid Waste Enterprise Fund (FY 2008-09) $0 $282,370 $282,370 Total Fundin $2,200,000 $282,370 $2,482,370 Section 4. The following amount is appropriated for this project: Through FY 2007- 08 FY 2008-09 Through FY 2408- 09 Land Ac uisition $0 $0 $0 Planning/Architect/Engineering $0 $0 $0 Construction $2,200,000 $282,370 $2,482,370 Other $0 $0 $0 Total Costs $2 200,000 $282,370 $2,482,370 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, anti! June 30, 2009. Adopted this 17th day of March 2009. 3 -~?~o~' k. Schools Adequate Public Facilities Ordinance (SAPFO) -Receipt and Transmittal of 2009 Annual Technical Advisory Committee Report The Board received the 2009 SAPFOTAC Annual Report and authorized the Chair to sign the transmittal letter to SAPFO partners contained in Attachment 1. I. Fiscal Year 2008-09 Budget Amendment #6 The Board approved budget, capital project ordinance and County fee schedule amendments for FY 2008-09 for Board of Elections, Health Department, Central/Northern Orange Senior Center Capital Project Ordinance, Visitors Bureau, Solid Waste Department, and County and School Capital Project funds. m. Adoption of Resolution Approving Alternative Financina for Capital Proiects and Equipment The Board authorized staff to proceed with the recommended financing proposals by adopting the resolution directing staff to execute documents and complete the closings of the financings. n. Partnership to End Homelessness -Interim Coordinator Agreement The Board approved the Agreement to Provide an Interim Homelessness Program Coordinator for the Partnership to End Homelessness with the Town of Chapel Hill and authorized the Chair to sign the document on behalf of the Board subject to final review and approval by the County Attorney. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA e. Proclamation Recognizing Kick Butts Day The Board considered a proclamation recognizing March 25, 2009 as Orange County Kick Butts Day and authorizing the Chair to sign. Health Director Rosemary Summers recognized a group of high school seniors. She said that the Tobacco Reality Unfiltered project is 100% grant funded through the Health and Wellness Trust Fund. This is the sixth year of this project and they have received word that there is funding for an additional three years. Elena Black is a member of the Orange County Tobacco Reality Unfiltered Club. She spoke about the consequences of using tobacco. She thanked the Board and the Health Department for their support of this project. She also thanked the Board for designated tobacco-free schools and County buildings. This year Orange County TRU will be hosting the Kick Butts Day carnival at the Wal-Mart Supercenter on Saturday, March 21St. Shannon Jacobs read the proclamation. PROCLAMATION TO RECOGNIZE MARCH 25, 2009 AS ORANGE COUNTY KICK BUTTS DAY WHEREAS, Kick Butts Day is an annual national initiative sponsored by the Campaign for Tobacco-Free Kids that makes students leaders in the fight against tobacco use and exposure to secondhand smoke; and WHERES, the 2007 North Carolina Youth Tobacco Survey revealed that 27% of NC high school students and 9% of NC middle school students currently use some form of tobacco; and WHEREAS, the Tobacco Reality Unfiltered (TRU) Program of Orange County, funded by the NC Health and Wellness Trust Fund, has been working with youth since 2003 to prevent