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HomeMy WebLinkAboutMinutes - 19771115t. MINUTES ORANGE COUNTX BOARD OF COMMISSIONERS NOVEMBER 15, 1977 The Orange County Board of Commissioners met in regulax session on Tuesday, November 15, 1977, at 7:3D p.m., in the Commissioners' Room of the Courthouse in Hillsborough. Present were Chairman Richard Whitted, Commissioners Jan Pinney, Norman Walker,and Donald Willhoit. Absent was Commissioner Norman Gustaveson. Others present were 5. M. Gattis, County r4anager, Neal Evans, County Finance Director, and Jeffrey Gledhill, County Attorney. The Chairman asked if there were those persons present who were not listed on the printed agenda, and who had business to transact with the Board of Commissioners. " The Chairman recognized Mr. Clyde Bowden who had previously submitted a final plat for the Board's approval. When this plat was presented, there was same question regarding the perk test on Lots 22 and 23. Eddie Kirk from the Planning Staff informed the Board that John Grey, of the Health Department had directed a letter to the Planning Office stating that Lots 22 and 23 were provisionally suitable for soil absorption Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and adopted to approve the plat of Clyde Bowden. Item 2: Minutes of the Board meeting held November 7, 1977 are sub- mitted for consideration. The November 7, 1977 minutes were reviewed and certain corrections were pointed out. Upon motion of Commissioner Willhoit, seconded by Commissioner Pinney, it was moved and adopted to approve the November 7, 1977 minutes. Item 3: Mr. James Webb, Architect for the Northside Project, will review a proposal to handle minor change orders on that project. The agenda attachment stated that because of long construction time, a mechanism needed to be woxked out to resolve crisis as they arise (change orders). Presently, all change orders must be approved by the Board of Commissioners, however, to prevent holding a particular contractor up several days, the County Manager recommends either the Chairman or the Manager be authorized to approve change orders of less than $500,00 without prior Board approval with the stipulation that a report of each change order issued be made at the next Board meeting. Change Order TI - This change order revolves around restroom facilities for the handicapped. The existing building plans indicated an eight inch petition wall between two restrooms. This wall would have been substantial enough to support the grab bars required in a restroom facility designed for the handicapped. The actual wall standing was not that substantial. This change order reflects the sum necessary to remove the existing wall and replace it with a stud wall capable of supporting the necessary bars, This change order also reflects changing the commodes from wall mounted units to floor mounted units. Discussion ensued. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it was moved and adopted that the County Manager be authorized to approve change orders of less than $1,500 without prior Board approval. Item 5: Mr. Gary Giles, Architect for the proposed Animal Shelter, will review plans for this project with the Board, and Item 6: Representa- tives of the Animal Protection Society will discuss plans to finance the proposed Animal Shelter. The Chairman recognized Mr. Giles who presented to the Board the basic design for the proposed animal shelter which had been presented to the c r. -+ l' IJ committee representing the County, the Town of Chapel Hill and the Animal Protection Society. Because the building should be one that will grow, there needs to be a capability in the original plan to expand in multiple directions. The 3500 square foot building is estimated at a cost of from $35 to $37 per square foot. This does not include equipment nor the development of the building site. Mr. Giles stated that the Committee had agreed that the design is minimum, that the layout is ideal with the opportunity for expansion. The proposed cost is $126,000 for the building, another $10,000 to $15,000 for equipment, and additional monies for site improvements. The proposed site for the animal shelter is on Airport Road in Chapel Hill Township. Mx. Parker Reist, Chairman of the Shelter Committee spoke to the - Board about the cost of the shelter, the need for an animal shelter and a passible way of raising funds for the shelter. He stated that Chapel Hill had increased its share of the Animal Shelter project by $40,000 and he requested that the County increase its share of funds by $30,000 in order that the shelter can be completed by the summer of 1978. The agenda attachment stated that the best estimates indicate the project should cost about $180,000. The Town and County each have $55,000 earmarked for this project, thus, the project is roughly $70,000 short of the estimated cost. Further discussion ensued. The County Manager stated that his recom- mendation was that should the Board desire to fund this that they consider the project in light of the entire building program. He stated that he felt it not reasonable to deal with this project in an isolated manner. He suggested that the Board consider this project along with the Mental Health Center's Daycare Hospital. Commissioner Walker expressed his interest in the Animal Shelter facility and stated that in order to get the project off the ground, he would move that the Board appropriate $30,000 for the necessary funding. Commissioner Willhoit seconded the motion. Chairman Whitted stated that he would like to review this facility against the background of the total County building program. The Chairman called for the vote on the motion. Voting aye were Commissioners Walker and Willhoit. Voting nay were Commissioners Pinney and Whitted. The Chairman declared the motion died. Commissioner Willhoit then moved that the Board proceed in principle with the animal shelter, to evaluate the building program and at the same time, Mr. Giles will continue with his working drawings and to proceed with the bids for the facility. Commissioner Pinney seconded the motion, and all members of the Board voted aye. This motion was declared passed. Item 7: The Finance Director will review tentative plans proposed for sale of school bonds. Neal Evans recommended to the Board that the six million dollars in bands be sold February 15, 1978 and that the first principle in interest would be due semi-annually, the first principle payment due June 30, 1980. The $215,000 in bonds will be sold in October, 1979, if at all. A decision to sell these bonds will be made at that time. Upon motion of Commissioner Pinney, seconded by Corunissioner'Willhoit, it was moved and adopted that the Finance Officer move ahead with plans to sell the $6,000,000 in school bands on February 14, 1978. The Chairman asked that the Board defer from the agenda to hear Mrs. Frances Jones, who has asked to address the Board. Mr. Whitted recognized Mrs. Jones fzom the Norther area of the Fairview Community. P•1r. Jones raised the question of why the County was appropriating $9,500 for materials to install a sewer line for an industry, while residents of her community were still waiting for a sewer line to be installed. Mr. Whitted explained that the sewer line was a joint venture with the Town of Hillsborough and that the installation of sewer lines in the Fairview area is still part of the Town of Hillsborough's plan. Mrs. Janes was invited to attend the County Health Board's meeting to discuss the problem of sewage in the Fairview area. :~ ~~ Item ll: The Manager recommends a speci..al appxapx%ation of S10D be made available to JOCGA. The agenda stated that Wes Hare, Director of JOCCA, has requested the Board of Commissioners make a special appropriatioi of $100 to JOCCA to assist two poor pexsons to attend a regional public hearing sponsored by the Community Services Administration that will be held in Atlanta. JOCCA is planning to take a van with representatives from Orange and Chatham Counties and its staff. Chatham County has agreed to provide $100 to assist two of its residents to attend this session. Upon motion of Commissioner Willhoit, secanded by Commissioner Pinney, it was moved and adopted that $100 be appropriated from the Contingency Fund to JOCCA for this request. (See Page 428A far Budget Amentment) Item 8: The Manager recommends an annual appropriation of $2,000 be provided to secure services of a Civil Preparedness Coordinator. The agenda attachment stated that the present Civil Preparedness Coordinator has served in this capacity for some ten years without compensation, and, is unwilling to continue serving without compensation. The County Manager suggested several alter'natives.as solutions to the problem, however, he also recommended that the requested compensation be provided on a monthly rate of $166.66, effective November 1, 1977. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and adopted to accept .the Manager's recommendation to provide a monthly rate of $166.66 to the Civil Preparedness Coordinator for service: rendered. Item 9: The Manager recommends approval of a new Annual Contributions Contract for Section 8 Housing with the Unites States Department of Housinc_ and Urban Development. The agenda attachment stated that the proposed Annual Contributions Contract reflects HUD's total allocation of Section 8 units in OrangeGounty (31D) and their commitment of $849,384.00 to support these units. This contract is signed by the Board of Commissioners, acting as the Orange County Housing Authority, once each year. If additional unit: are allocated during the year, an amended contract will be prepared. ~ Upon motion of Commissioner Pinney, seconded by Commissioner Walker it was moved and adapted to approve the Annual Contributions Contract for Section 8 Housing with the U. S. Department of Housing anc? Urban Develop- ment. (For copy of Resolution Authorizing Execution of an Annual Contributions Contract, see next page.) Item 10: The Manager reports the recommendation of the State Depart- ment of Transportation relating to addition of Moriah Hill Road to the State Road system. Upon motion of Commissioner Pinney, seconded by Commissioner Walker, it was moved and adopted to acknowledge the receipt of the recommendation from the Department of Transportation.. The Board briefly discussed the passibility of having a work session at the regular fourth Monday night meeting. The meeting was then adjourned. L and E. it ed, Chai n Agatha Johnson, Clerk L. yJ .. RESOLUTxON AUTHORIZIPIG EXCCUTYO.t OF Air! ANNUAL CQNTRIBUT1:pNS CONTRAGT • Whexeas, the ORANGE COUNTY HOUSING AUTHORITY (herein called the ~~PHA") proposes to eater into an Annual. Cpntxi- . - butions Contracts (herei.n called the 'CCantract") with the United States of Amezica, Department of Housing and Urban DeveJ.opment {herein called the "Govexnment"). • • NOW, THEREFORE, BE XT RESOLVED by the PHA as follows: Section 1. The Gontract, numbered Gontract No. A - 2903 - E , is hereby approved and accepted both as to farm and substance and the Chairman is hereby authorized and directed to • (Title of Officez) executed said Contract in trip].a.cate on behalf :he PHA, acid the , Clerk is hereby authorized and directed to (Title oz Officer) impxess and attest the official seal c;E the PHA on each such counterpart and to.forwaxd said executed countezpazts to the Goverria-ent together with such other documents evidencing the appoval and authorizing the execution thereof as may by required-by the Government. Executive Director of the Section 2. TheChapeT HiTI_Housing Authorit_Y•is hereby authorized ,~ - s (Title of Officer) ~ • to fsle with the Government from time to t7.me,~ as monies are xequired~ requisa,tions together with the necessary supporting document, fox . payment under the Gontract... • Section $. xhis Resolution shall take effect immediately. . COUNTY OF ORANGE - STATE OF NORTH-CAROLINA. • ..s • ~ • I, AGATHA JOHNSON, Clerk to the Orange County Boaxd of Commissionexs do hexeby CERTIFY that the foregoing Resolution was adopted by the Oxange ' County, Hoard of Commissionexs at their .regular meeting of Novembex 15,••. 1977; and is recorded in Minute Docket. Book Number 10. • ~ .. r FTxTNES5 my Hand and Seal of said Board of Commissioners this the •' ];;sth day of:1•Pdovember, •1977. ` _ - /~ r•~ , ,~~ .`,•• • • _ Aga ~ha JOhnso ~ Clerk tb the Orange • ..County B~aard of Commissioners "~~-~,~ oRANO~ couNTv 1977-78 BUDGET ORDINANCE • AttEWDr~tEPIT The 1977-78 Budget Ordinance of Orange County as adopted on June 22, 1977, and subsequently amended, is hereby` amended as follows: Change the appropriation far the following line items in the funds indicated: INCREASE FUNb - ITEM (DECREASE) 70 TOTAL General Fund: Human Services • Agency Support~JOCCA 100 12,100 Public Safety Miscellaneous-Civil Defense 1,350 4,350 Contingencies (1,450) 132,538 Change the revenues and fund balances estimated to be available to meet the foregoing appropriations in the funds indicated: f INCREASE FUND _ RESOURCE (DECREASE) TO TOTAL Adopted this the I 15th day of November, 1977