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HomeMy WebLinkAboutMinutes - 19770906:~ ~. cS v v P?TNUTFS ORANrE COT]NTY BOARD OF COMr?1SSTONEP.S SEP'.?'RP?BF P. 6, 1977 The Orange County Board of Commissioners met on Tuesday, September 6, 1977, at 10:00 a.m., in the Commissioners' room of the Courthouse in Hillsborough. Present were Chairman Richard Whined, Commissianers Norman (;ustaveson Jan Pinney, Norman TM7alker and nonalc? ?^7illhoit. Staff personnel present were S. T?, rattis, County P?anager, deal Fvans, Finance Officer, and Agatha Johnson, Clerk. Jeffrey f=ledhill, County Attorney was also present. The Chairman opened the meeting and referred to Item 1 on the Agenda: Persons not on this agenda having business to transact with the Board of Commissioners should make their presence known. Mrs. Charles King, of the Colonial Hi11s Subdivision, stated that she was present to present to the Board a petition for paving certain roac~.s in the Colonial Hills Subdivision. Signatures on the submitted petition must he c?ualified through the County Tax 1epartment. Mrs. King requested that the Board schec?u1e a public hearing to hear discussion of the paving project. t?rs. King was informed that a meeting would be scheduled later in the day for the public hearing. The petition was then turned over to the Clerk for vertification. P?r. Marvin Silver asked the County Commissioners to consit~er a resolu- tion for use of the unexpended 1976-77 Municipal Support funds for the Chapel I?ill-Carrboro Recreation Program. He asked that these funds be de- signated to open the school buildings for recreational purposes. The Finance Officer was requested to inform the ~3oard of the balance. t?rs. Nancy Coleman, Vice Chairperson of the County Health Board, asked that the Board review candidate number 82 tar the position of Health Ac~rlini- strator IIT and to take some action. Lucy Liggins presented to the Board petitions for the paving of State Road 1368 ([^Iill made Loop Road) in Cedar (;rove Township. The Chairman informed Mrs. 7,iQgins that this road was number three on the priority list and would be paved this year, providing there are no right of way problems. The petition was given to the Clerk, who will forward them to the Highway Department in l;raham. Mr. Fart Ross, f;eneral T?anager of P.FA, requested of the Board an ,Executive Session to discuss possible litigation. Commissioner Gustaveson asked that the Board discuss the vacancy which exists on the Health Systems A.gency's Board, ~~ Commissioner [aillhoit asked that the Board designate some Commissioner to serve as a representative of the Board to a Humanities Workshop, spon- sored by the Chapel Hill-Carrboro School Board. Commissioner Gustaveson asked that the Board endorse letters to be sent to certain individuals relative to the events in the Cheeks Community of the week of August 28th. Commissioner Gustaveson asked the Board to schedule a work session, and to take immediate action (scheduling of a meeting) regarding 2-40. A date is to be set for a meeting of the Planning Committee for the Human Services Conference. ~. ~. CF 4 '~ Chairman Whitted asked that discussion of House Bill 658 be added to the agenda. Representatives from Piedmont Minerals have asked to be on the agenda later in the day to discuss water allocation. Chairman Whitted referred again to the request of Marvin Silver re- garding the unexpended appropriation for Municipal Support, Recreation Program. The Finance Officer informed the Board that the unexpended funds amounted to $8,834. Commissioner Pinney moved that $8,834 be reappropriated to the Municipal Support -- Recreation budget and designated for use of school facilities. Commissioner Gustaveson seconded the motion. Commissioner Walker stated that he had been opposed to this action from the beginning and would vote against this motion. The Chairman of the Board called for the vote and all members of the Board voted aye, except Commissioner Walker. The motion was declared passed. Chairman Whitted recognized Ebert Pierce, Agricultural Extension Chairman. Mr. Pierce introduced to the Board Ms. Jane Spruill, a candi- date for the position of 4-H Agent, to replace Mrs. Louise Woodard. Ms. Spruill presented to members of the Board a resume, and stated that she did plan to live in Orange County. ' Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, it was moved and adopted to welcome Jan Spruill to Orange County. The Chairman referred to Item 5 on the Agenda; Ms Nancy Park, Coordinator for the Orange Gounty Council on the Status of Plomen, will report briefly the current activities of the Council.. Ms. Park informed the Board that the Commission had adopted bylaws, which have been submitted to Mr. rattis, for the County Attorney's review. The Commission has changed their name to the Orange County Commission far Women. The terms of the members to the Commission have expired, and Ms. Park stated that a list of members and their terms is a part of the agenda. Ms. Pazk asked that the Commission for Women be included in the Human Services Conference of October 28 and 29. Commissioner Gustaveson requested a change in the wording of the bylaws to indicate that x'ecommendatians are made to the Commissioners for appoint- :. ment to the commission for T9omen, and that the Commissioners appoint the members. Discussion ensued concerning the terms of members. Commissioner Gustaveson stated that he felt the Commission would lose the value of con- . tinuity by having a constantly changing Board, and that this would be a detriment to the objectives of the Gommission for Women. He stated that the Board of Commissioners was interested in an Advisory Council that could provide experience and in-sight into particular questions. The Board of Commissioners asked that the appointments to the Commis- sian for Women be reviewed at the September 20th meeting. Further, the Board asked that all names be submitted, those which had been recommended to the Council for appointment, to the Board of Commissioners far their review. Chairman Whitted deferred from the agenda to recognize Nance Coleman, Vice-Chairperson of the Orange County Health Board, Evelyn Lloyd and Donald Willhoit, members of the Health Board. Mrs. Coleman presented to members of the Board a letter from the Chairman and Vice-Chairperson, which stated that the Board of Health did recommend the hiring of candidate number 82, Jerry R. Robinson, to the position of Local Health Administrator TI2, at Grade 77, step 6 of the North Carolina State Personnel Salary Schedule. Mrs. Coleman stated that it was hoped Mr. Rabinson's employment would be effective before the 15th of October. 6; ~_' ' L v v Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to approve the employment of Jerry R. Robinson as the Local Health Administrator III, at Grade 77, Step 6. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to express to the Orange County Board of Health a vote of thanks for the tremendous undertaking in the task of hiring a Health Administrator. Chairman Whitted referred to Item 2 on the Agenda: Minutes of the Board meeting held August 16th, 17th, and 29th. The Minutes of August 16, 1977 were reviewed and certain changes were indicated. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it was moved and adapted to approve the minutes of August 16, 1977. The minutes of August 17, 1977 were zeviewed and upon motion of Commissioner Gustaveson, seconded by Commissioner Whitted, the August 17, 1977 minutes were approved. The minutes of August 29, 1977 were reviewed and certain changes were indicated. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit, it was moved and adopted to approve the minutes of August 29, 1977. The Commissioners briefly discussed the scheduled public hearing of October 4, 1977, regarding Chapel Hill's extraterritorial jurisdiction request. This meeting is scheduled for 7:30 p.m., in the Cultural Arts Building of the Chapel Hill Senior High School. Chairman Whitted referred to Item 6: The Durham-Orange Employment Training Council has advised the Manager that Orange County has been awarded $22,500 in additional Title VI (CETA) funds. Chairman Whitted stated that a review had been made of the CETA requests and also the request of Gloria [n7illiams from the JOCCA staff for work crews for the weatherization program. The County Manager stated that additional requests have been received from the Chapel Hill-Cafrboro and the Orange County School Boards for a coordinator to implement the Community School Act. There are also un- filled requests from the Towns of Chapel Hill, Carrboro and Hillsborough and the Board of Social Services. Discussion ensued among members of the Board regarding the Weather- ization Program of Joint Orange Chatham Community Action. Chairman Whitted then recognized Gloria Williams, a representative of JOCCA. Ms. Williams repeated a request made last month for CETA positions to implement a weatherization program in Orange County. She presented to the Board a summary sheet of how JOCCA expected to use the $22,500 in CRTA funds. Two crews, one with supervisory and one workman, and one with supervisory and two workmen would be hired to weatherize 40 to 50 homes in the County. Ms. Williams informed the Board that new monies amounting to $475,000 would be coming into the State. This money is earmarked for the handicapped and the elderly. She spoke of attier monies which will be coming into Orange County. The County Manager informed the Board of extra $7,500 CETA monies. Marvin Silver, a member of the JOCCA Board spoke in favor the the JOCCA request and at the same time urged the Commissioners to consider the request 4f the Schools to conduct the Community School Program. Commissioner Pinney moved that the entire sum of CETA funds, approxi- mately $30,000, be used for the hiring of work crews for the weatherization program of JOCCA. Commissioner Willhoit seconded the motion and discus- sion ensued. Commissioner Gustaveson suggested that the Board hold off approving the additional $7,500 to JOCCA until additional information is received from the schools. Further discussion ensued. Chairman Whitted stated that he felt JOCCA had no other alternative for receiving funds. e;. ~. ' 4% 1.. i The Chairman called for the vote and all members of the Board voted aye. The Motion was declared passed. Item 8: Resolution - A. Urging the Department of Transportation to reconsider its decision controlling traffic count on dead-end roads. The Chairman explained to the Board that at the August 17th meeting with the Department of Transportation, it was pointed out that a change had been made in the procedure far rating secondary, dead-end roads. In previous times, the Department had considered one-half of the traffic count. The new procedure will be to consider 100 percent of the count. This has ohanged the standings .on the priority list. ... ,.. ... The Resolution was reviewed and Commissioner Finney suggested a change to the Resolution. Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, it was moved and adopted to approve the resolution urging the Department of Transportation to reconsider its decision controlling traffic counts on dead end roads. (For copy of Resolution, see page 364 of this Book.) B. The Board of Commissioners should consider a resolution either endorsing, rejecting or modifying the secondary road plan submitted by the Department of Transportation. Chairman Whitted stated that Mr. Watkins would join the Commissioners' meeting at 2:00 p.m. C. A resolution of Commendation for Pearson H. Stewart. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to approve the resolution of commendation for Pearson H. Stewart. (For copy of Resolution, see page 365 of this Book.) Item 9: Appointments - A. One vacancy exists on the Chapel Hill Planning Board as Ms. Elizabeth Martin has resigned. Commissioner Willhoit informed the Board that Don Francisco had been recommended to fill this vacancy on the Chapel Hill Planning Board. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to appoint Don Francisco as a County appointee to the Chapel Hill Planning Board. The Clerk was instructed to inform the proper parties of this appointment. B. Terms of Office of members of the Council on the Status of Women have expired. The Council Coordinator has submitted a list of fifteen names recommended by the Council as appointees. Action on these appointments was deferred until September 20, 1977. The Chairman referred to Item 10: The County Attorney' will report results of his investigation into the question of the County's ability to enter into a street assessment program when no Department of Transportation funds are involved in the project. The County Attorney stated that .the General Statutes spoke of the policies which were made by the Secondary Roads Council, which no longer exist. The intention of the Statutes is that the County can provide the local share of financing of paving projects. Mr. Gledhill stated that since there is a limited amount of money this year for paving projects, the County needs to carefully spell out the amount of money it will finance, and the property owners need to know what, they are expected to pay. Mr. Gledhill was speaking of the paving projects in the Morgan Creek Hills area and the Colonial Hills Subdivision. ~A f. el ~ It was pointed out to Mr. Gledhil'1 that a petition needed to be drawn to meet the November 1st deadline for paving in the Morgan Creek Hills area. Mrs. Stewart Barbour asked if the $7,000 left over from the Colonial Hills paving project could be used for paving.of dirt roads in the Efland- Cheeks Community? The Chairman informed Mrs. Barbour that citizens of the area would ~~~ have to be assessed and some citizens in the area are not financially able to pay their assessment for the paving. Also, a participation of 75 percent is needed and this is not available. Chairman Whitted referred to Item 11: The Manager recommends the Board of Commissioners request Southern Bell Telephone, Mebane Home Telephone and Centel make 911 emergency telephone service available in Orange County by January 1, 1978. The Chairman stated that after several meetings with Southern Be11 officials, the County and the other municipalities must elect to use either a 911 emergency number or a 411 directory assistance number for the EMS System in the County. The Towns of Chapel Hill and Carrboro have elected to use the 911 emergency number. Upon motion of Commissioner Willhoit, seconded by Commissioner Gustaveson, it was moved and adopted to accept the 911 emergency number to be effected January 1, 1978. Ttem 12: The Chairman will review a memorandum concerning non urban waste water disposal. A resolution indicating Orange County's intent to join with other counties in Region J to develop and implement a plan for non-urban waste water disposal was presented for the Board's approval. Chairman Whitted informed the Board of a meeting he had attended of the 208 Steering Committee, and at this meeting the Triangle J Council of Governments had endorsed a study of Individual Non-Urban Wastewater Treat- ment and Management Alternatives and to support an application to the Environmental Protection Agency for funds to conduct the study. On a problem this study will speak to is that of pollution caused by septic tanks and non point sour es of pollutions. Money will also be available for demonstration projects. Local match will be in the form of in-kind match and using the time of local sanitarians. This matter will be taken under consideration by the Health Board at their next meeting. Commissioner Gustaveson stated that his concern was how this proposed study would fit into the Wiggins-Rimer Study which is now underway. He added that he felt there were some major gaps in the County's program that should be considered in terms of materials which will be needed in dealing with the new septic tanks regulations, effective July 1, 1977. The County Manager stated that Mr. Reynolds, 208 Project Director, is aware of the Wiggins-Rimer Study. He added that the two were not over- lapping, but would compliment each other. Commissioner Willhoit stated that he did not find in the proposal any alternatives. He asked if the County did participate in the study, could it be limited to Chapel Hill and Eno Townships. He pointed out one area of the proposal which he had problems was with regard to the alternatives of the sanitarians to approve or disapprove a building site. He stated that without subdivision regulations, a subdivision could be created in poor sails. Trying some of the alternative means on an experimental condition could provide no control over the extent this could happen. - Chairman Whitted stated that he had also raised this question and was informed that demonstration projects would be carried on for five years and not for the one year time of the study. Further discussion ensued. Chairman Whitted stated that he felt the study would speak to some of the specific problems pointed out in the 208 Report. I ~'~ cS 4' J Upon motion of Commissioner Gustaveson, seconded by Commissioner Walker, it was moved and adopted to approve the Resolution indicating the Board's intent to join with other counties in Region J to develop and implement a Plan for the effective control of individual waste disposal system upon the condition that the resolution is approved by the County Board of Health at their next meeting. Chairman Whitted will sign the Resolution after the Board of Health approves the resolution. (See page 366 of this Book). The County Attorney informed the Board that the item added to the agenda upon the request of Mr. Ross involves the likelihood of Orange County being involved in litigation regarding the inspection of mobile homes. This discussion should take place in executive session. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to reconvene following lunch into executive session. a Following lunch, an executive session ensued. Chairman Whitted referred to Item 8-B on the Agenda: The Berard of Commissioners should consider a resolution either endorsing, rejecting or modifying the secondary road plan submitted by the Department of Trans- portation. Chairman Whitted recognized Mr. John Watkins, Division Engineer, and Sam Jones, District Engineer, with the Department of Transportation. Chairman.Whitted stated that the Board had reviewed the 1977-1978 Second-ry Roads Improvement.Plan, and a public hearing was held on August 17, 1977. The Chairman stated that earlier in the meeting, a citizen from State Road 1368 (Will Loop Road) had presented a petition to the Board to be forwarded to the Department of Transportation. Mr. Whitted presented the petition to Mr. Janes, Mr. Whitted stated that prior discussions regarding the Secondary Roads Program had been regarding the new policy for raking dead-end roads, the possibility of improving other areas of Old 86, instead of the recom- mended .06 mile, or the possibility of using the monies allocated for Old 86 for the paving of other dirt roads in the County, namely Lawrency Road. Discussion ensued regarding various problems on Old 86. Mr. Whitted spoke of a problem at the Prison Camp Raod which is felt by many citizens to be a dangerous intersection. Mr, Watkins stated that moderate improvements would be made to this area with safety features installed. Commissioner Gustaveson asked if the Board could hold up on approving the 1977-78 Road program until a clarification is provided regarding the point system. Mr, Watkins stated that the point system had been approved by the Transportation Board, and that any change to be made would take place next year. Further discussion ensued. The Commissioners emphasized to I~?r. Watkins and Mr. Jones their dissatification with the new policy for rating dead end roads. Commissioner Pinney moved that the 1977-7$ Secondary Roads Improve- ment Plan be adopted. Commissioner Walker seconded the motion. Commissioner Gustaveson asked that the motion be amended and that Linden Road (State Road 1566) be moved from the number two position to number six position. Priority numbers four, five and six will then be shifted forward one position. Commissioner Willhoit seconded the amended motion, Commissioner Walker withdrew his second to the original motion, and the Chairman declared Commissioner Pinney's motion died for lack of a second sp (. ,- e^ ~.. " Commissioner Gustaveson then repeated his motion to move State Road 156fi (Linden Road) from the number two position to number six position. Priority numbers four, five and six will then be shifted forward one position. Commissioner Willhoit seconded the motion. Mr. Watkins asked the Board to explain the reasoning for their action, and the Chairman informed Mr. Watkins that two resolutions would be forth- coming to his Department which would explain this action. The Chairman called for a vote on the motion. Voting aye were Com- missioners Gustaveson Whitted, Willhoit and Walker. voting nay was Commissioner Pinney. The motion was declared passed. (see page 367 ) Commissioner Willhoit spoke of the need to pave Laurel Hill Road in Chapel Hill Township because of a dust problem. Mr. Jones informed Chairman Whitted that the roads in the Rangewood Subdivision were non-system roads and could be paved on an owner partici- pation basis when the roads were improved. Chairman Whitted referred to Item 13: The Social Services Board has recommended the County execute a lease for office space for the Social Services Department iri Garr Mill Mall. The County Attorney has reviewed and approved the lease to to proper legal form. The County Manager stated that the Tax Department has agreed that this cost of $6.50 per square foot is a reasonal rate. Commissioner Pinney informed the Board that the lease at Willow Drive, where the Social Services Chapel Hill Office is presently located will expire Nob~ember 1, 1977. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to execute the lease for office space for the Social Services Department in Carr Mill Mall. Item 1~: Joe Bradshaw will review plans of the State Department of Human Resources to administer grant monies designated to assist in imple- mentation of the Community Based Alternative Program. The agenda attachment stated that the County had been informed by the Secretary of the Department of Human Resources that Orange County is eligible for grant monies under a statewide "Community Based Alternative Program". The County is eligible to receive up to $8,560.62 conditional upon a local cash or in-kind match equaling 30 percent of the actual monies received. Mr. Bradshaw informed the Board that these monies could be used in almost anyway the Board sees fit, however, the County does assume certain responsibilities to the Department of Human Resources. Further, the County must sign a letter of intent to be submitted by the 15th of October. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted to approve the Letter of Intent to participate in the Statewide Community Based Alternative Program. (For copy of Letter of Intent, see page 368 of this book) Item 15: The Director of JANUS House has requested a cash advance from the County to enable his organization to move ahead with the Commu- nity Based Alternative Program proposed through their organization. Upon motion of Commissioner Gustaveson, seconded by Commissioner Pinney, it was moved and adopted tc forward $150. to JANUS House from __ the LEAA Grant Monies of the County. (For copy of Budget Ordinance Amendment, see page 369 of this book) Chairman Whitted asked the Board to hear from representatives from Piedmont Minerals who had requested to be on today's agenda. The Chairman recognized Mason Banks, General Manager of Piedmont Minerals. Mr. Banks introducted to the Board Sam Edwards, Plant Manager, and R. B. Authur, Plant Supervisor. CI. ~ ^. [~ yi '_ The County Manager stated that Mr. Banks and others were present to request the Commissioners to authorize the County Manager to release addi- tional water from Lake Orange in order that Piedmont Minerals might con- tinue in operation. Based an their present 14 hour weekday, they need 750,000 gallons of water per day. Mr. Gattis stated that Piedmont Minerals was presently closed due to the water shortage. He presented to the Board a memorandum explaining the present water situation at Lake Orange and the amount of water needed by users. Mr. Banks explained that in the past Mr. Gattis has had the authority to release water to Piedmont Minerals, however, Mr. Gattis does not feel he should assume this responsibility due to the low level of water at Lake Orange. Piedmont Minerals is in the process of implementing a'recycling system, which will reduce theis water use from 750,000 gallons daily to 250,OD0 gallons daily. The Company is presently using 750,000 gallons per day, and a large amount of this water is evaporated in their process and the remainder is returned to the river. He added that the lack of water was threatening the Company's ability to meet the needs of their customers. a Chairman Whitted informed Mr. Banks of a newly formed Water Allocation Committee who will develop a plan for allocating water from Lake Orange. The County Manager recommended to the Board that they continue on a day to day basis, releasing enough water to allow Piedmont Minerals to Continue operations and to continue observing the Take and confirm water figures from time to time. The consensus of the Boad was to follow the Manager's recommendation and to release for Piedmont Mineral's use 750,000 gallons from Lake Orange. The releasing of water to Piedmont Minerals will be an item for discussion of the Water Allocation Committee at their first meeting. Chairman Whitted referred to Item 3: Honorable Stanley Peele, Chief District Judge, will speak to the Board regarding facilities presently available for the District Court. Chairman Whitted recognized Judge Peele who spoke of the limitations in the District Court facility. He stated that the Courtroom was designed for 48 people, however, at times as many as 86 people have been in the room. This situation does not provide the type of justice which individuals should receive. The Chairman stated that the Commissioners were aware of the problem and is currently working on a solution. He asked that the Board hear from Mr. Joe Nassif, Architect, which is Item 19 on the Agenda. Mr. Nassif will review progress of his work on the Grady Brown and Jail Projects. Mr. Nassif stated that he had talked with people from the Health Department and that department does need additional space, therefore, the Health Department will be moved from the third floor of the Grady Brown structure to a lower level of the new structure of Grady Brown. Mental Health will remain on the second floor of the Grady Brown Building. Mr. Nassif will meet with all agencies this week to finalize plans. The Health Department will have about 5500 feet in the new area. Mr. Nassif stated that he was hopeful the bids would go out in mid-October. The schedule with Grady Brown is moving, however, there is still a hold on the jail due to the new jail requirements. Chairman Whitted stated that as soon as the Grady Brown buildings are completed, the Board will address the Court problem. Item 16: The Finance Director has prepared a budget amendment reflect- ing additional State funds provided for Day Care Services. Upon motion of Commissioner Pinney, seconded by commissioner Gustaveson, it was moved and adopted to approve the budget amendment for additional State funds far Day Care Services. (For copy of Budget Ordinance Amendment see page 369 of this book) Item 17: The Finance Director will review bids taken for furniture and office equipment. The Director recommends that the bids underlined be accepted. He further suggested that all bids far the six correcting type- writers be rejected and that orders be placed individually according to each department's needs. qG (:i Upon motion of Commissioner Gustaveson, seconded by Commissioner Whitted, it was moved and adopted to accept the Finance Director's recom- mendation for bids for furniture and office equipment. (For copy of bids, see page 370 of this book) Item 18: Plats for Consideration A. Lockridge Section A: This plat depicts fifteen one-acre lots located off State Road $1730 in Chapel Hill Township, Lot number 3 has not been approved by the Health Department, but was declared unsuitable for building. Tbis lot will probably be purchased by the adjoining owners. There is a possibility of running solid pipe to common land and putting a septic field on the common land. The property owners are waiting far an answer from the Health Department on this procedure, The Health Department has not approved Lot 6, as they are waiting for a survey. Commissioner tillhoit stated that as a matter of policy, the Board should get all its information prior to approving plats, and to not approve subject to certain conditions. Commissioner Pinney moved that the final plat of Lockridge Section A be approved, subject to the approval of the Health Department of Lots 3 and 6. Commissioner Willhoit asked that the motion be amended to state that the unsuitable building sites be indicated on the final plat prior to re- cordation. Commissioner Pinney agreed to the amendment. Commissioner Gustaveson seconded the motion, and all members of the Board voted aye. The motion was declared passed. B. Clyde Bowden - Phase l: This plat proposes the division of a 2.3 acre parcel into two lots. The property is located off State Road #1946. This final plat is located in Chapel Hill Township and is near University Lake. Mr. Bowden's preliminary plan was to divide a parcel of 23 acres into 2 acre lots. There is an existing mobile home park on a portion of the land now. Mr. Bowden's plans have changed and he now is proposing the division of a 2.3 acre parcel into two lots, which is Phase one. Commissioner Gustaveson stated that this should be a preliminary plat since these new designs are anticipated. He stated the original plan was to have two acre lots for the watershed area. Mr, Kirk, from the Planning Staff, stated that the Planning Board had approved this plat as Phase I. Mr. Bowden stated the lots were being divided due to the drainage of the land, so that all the drainage would be on one lot. The smaller lot would be nearer the dry stream. Commissioner Walker moved that the final plat of Clyde Bowden be approved. Commissioner Pinney seconded the motion. Further discussion ensued between P4r. Bowden and members of the Board. The Chairman called for a vote on the motion` Voting aye were Com- missioners Walker and Pinney. Voting nay were Commissioners rustaveson, Whitted, and Willhoit. The motion was declared denied. Mr. Kirk presented to the Board the plat of Jackson property which needed to be reapproved since the sixty day limit for recordation had expired. -- Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted to reapprove the plat of Jackson property. The County Attorney presented a Maintenance Agreement of the Woods Brothers Incorporated, which needs the Chairman's approval. The County Attorney has reviewed and approves the agreement. V' ~-' FJ Upon motion of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved and adopted that the Chairman sign the Mainten- ance Agreement of Woods Brothers Incorporated. Hal Minis was requested to present to the Board a progress report of the Township Advisory Councils. He stated that a third meeting in Bingham Township had been held on August 18, and officers were elected. The initial Council Meeting in Hillsborough Township had taken place September 1, 1977. A discussion of the extraterritorial jurisdiction was the primary topic. Other September meeting scheduled are: September 8, 1977 - Eno Township, September 13, 1977 - Cheeks Township, September 15, 1977 - the Fourth Bingham Township meeting, September 20, 1977 - Cedar Grove Township first meeting, September 22, 1977 -- Little River's first township meeting and September 26, 1977 - Chapel Hi11's first township meeting. The Board tentatively scheduled September 14th as a meeting of the Subcommittee on Planning. - Item 20: The Manager will review an oral report he has received from engineers concerning raising the level of the Lake Orange Dam spillway one foot. _. Mr. Gattis stated that he had talked with Mr. McAdams, an engineer, and Mr. McAdams will make an analysis of what needs to be done. He esti- mates the cost of the project will be less than $10,000. Raising the level of the spillway will increase the flaw of water approximately 50 million gallons. Chairman Whitted referred to an agenda item added to the agenda regard- ing the Health System Agency. He stated that he had received a letter from Mr. Stockbridge informing him of a consumer vacancy on the HSA Board. The County Manager was requested to proceed with a public notice of this vacancy. Nominations should be forwarded to the Nomination Committee at the Health System Agency Office in Durham. Chairman Whitted referred to the item requested by Commissioner Gustaveson to be added to the ageeda regarding letters of appreciation concerning the events which took place in the Cheeks Community. Mr. Gustaveson suggested that letters of appreciation be sent to the Human Relations Commission in Raleigh and the Department of Administration. A letter should also be sent to the Orange County 'Sheriff recognizing the Sheriff and his staff far their patience and wise leadership during this critical time. Commissioner Gustaveson then moved that the Board of Commissioner extend to Chairman i4hitted a vote of thanks for his leadership and the role he played in the situation. Commissioner Willhoit seconded the motion. All members of the Board voted aye and the motion was declared passed. The next item for discussion was regarding I-4D. Commissioner Gustaveson stated that he felt it was time to gather the coalition and begin to move on some action this Board, the Town of Chapel Hill and other groups see fit to use. Doug Hargraves from the County Attorney's office stated that he had attended a meeting of the Department of Trans.partation's Planning Board earlier today and the Board had recommended that the 1-B Alternate be chosen Tuesday, September 13, 1977, at 12:00 Noon, K & W Cafeteria at the University Mall in. Chapel Hill was scheduled as the time and place of the meeting to discuss I-40. Chairman Whitted referred to the Humanities Conference being sponsored by the Chapel Hill-Carrboro school Board, September 24 and 25, 1977. Upon motion of Commissioner Pinney, seconded by Commissioner Walker, it was moved and adopted that Commissioner Willhoit be the Commissioner's appointee to this conference. ti ~ : .J Chairman Whitted referred to the County's Human Services Conference to take place the latter of October. He asked Commissioner Gustaveson to schedule the initial meeting of the Planning Committee for this conference. The Chairman then referred to a letter he had received from Ronald Aycock regarding House Bill 658 (File and Use Insurance Rates.) Upon motion of Commissioner Pinney, seconded by Commissioner Walker, it was moved and adopted that this item be tabled. Commissioner C,ustavesan voted nay to this motion. The Clerk was instructed to write Mr. Aycock and ask that this item be deferred to the next legislative conference. Chairman Whitted informed the Board that a Water Allocation Committee had been established with the exception of an appointee from the Town of Hillsborough and the appointment of a County Commissioner. Upon motion of Commissioner Walker, seconded by Commissioner Pinney, it was moved and adopted that Chairman Whitted serve as the Commissioner's appointee to the Water Allocation Committee. Chairman Whitted recognized Mayor Fred S. Gates, Mayor of the Town of Hillsborough, who requested to address the Board. Mayor Gates stated that he was at a lass as to what the Board is attempting to do with a Water Allocation Committee. The Chairman to the Board explained that the Committee and County needed to decide how far down the Lake should be drawn, depending an situa- tions, and still. provide back up to the Town of Hillsborough. Since there are certain demands on the water from Lake Orange, the County needs to establish an allacation of the users on the system. The Committee needs to look at Lake Orange, the upper Ena, Seven Mile Creek, McGowan Creek and all tributories.- Mayor Cates stated that he concern is the fact that the water which comes down the river had already been allocated according to the agreement with Orange Water-Sewer Authority and the Town of Hillsborough. The agree- ment states that all surplus water goes to..OWASA. Chairman Whitted stated the agreement the County signed with OWASA stated that the agreement would be reviewed March 1, 1978, adn this is a purpose of the Water Allocation Committee. To be prepared next year for drought conditions, should they exist. The Allocation Committee will esta- blish guidelines and criteria for allocating water from Lake Orange. The County Attorney stated that in respect to the agreement between OWASA and the Town of Hillsborough, the County was not a party to that agreement and is in a position to act independent of that agreement. Chairman Whitted urged Mayor Gates to appoint some member of his Town Board to serve on the Water Allocation Committee. Mayor Cates stated that he hoped the Town Board would not agree to participate on this committee. September 20, 1977 was scheduled as the date for the public hearing for the Road Assessment Program in the Colonial Hills Subdivision. The meeting was then adjourned. Richard E. it ed, Chairman Agatha Johnson, Clerk u.~i RESOLUTION URGING DEPARTMENT OF 'r'RANSI~ORTATION TO F.ECONSIDF.P. I?'S RATING SYSTEM FOR READ END ROADS LdFiEREAS, The orange County Berard of Commissioners met with representa- tives from the North Carolina bepartment of Transportation to review Orange County's proposed 1977-78 Secondard Road Improve- ment Program, and _- ihTHEREAS, At the said meeting with Department of Transportation Repre- sentatives, a review of the present policies was presented and the Board of Commissioners was informed of a='new policy of rating-dead-end roads, and. 5•THEREAS, During this discussion, the Orange County Board of Commissianers again reiterated the need far the Department of Transportation to allow flexibility to property owners who live on roads which are partially rura], in character and where property is owned by .one individual, and where other areas of the same road are can- sidered a subdivision road, and ,thereby hindering property owners 1 from receiving road improvements through the owner participation progxam, and _' WHEREAS, The new policy for rating dead-end roads will result in a number of changes to the priority rating of xoads in Orange County which Twill result in moving some Orange Caunty.citizens, who have waited for years to be near the top of the priority last further down the list. 1V047, THEREFORE, BE ZT RESOLVED that the Orange County Board of Commissioners goes on record. this date as opposing the new policy for rating dead-end roads, and feels that monies used for improving dead-end roads could better be used for amprove:nents to roads with through txaffic access. BE IT FURTHER RESOLVED that-the Orange~Courity Board of Commissioners request the Board of Transportation to review their present palacy for subdivision roads and tc attempt to make said policy more pliant, especially those effecting the older s~bu~ivisaon.,roads. Duly Adapted this the 6th day of September, 1977. COUNTY OF ORP~NGE STATE OF NORTH CAROLINA ~'' ~• I, Agatha Johnson, Clerk to the Orange Counb'y Berard of Commis- ~~sioners, do hereby Certify that the foregoing is a true and accurate copy of a portion of the minutes of the Orange County - !. gaaxd of Commissioners' meeting held on September 6, 1977. :'~. `i F7ITNESS my Hand and Seal of Office this the 8th day of September, .. 1G77. { ,, .. Agatha, nohn~onk„clexk^ta^the^Orange c~ _ - G+ '_: ... RESOLUTION OF COP~+IENDATION FO R pEARSON H STEWART ~, WHEREAS, Pearson H. Stewart is widely known throughout the State of North Carolina as a planner, lecturer, and advisor in in- - dustrial, environmental and governmental planning matters, and ~~ WHEREAS, The influence of Pearson H. Stewart has touched numerous lives throughout the State of North Carolina and all local governing units in the Triangle J area, and,. 41HERFAS; Pearson H. Stewart has been quick to respond to the needs of local .governments and has been readily accessible to local ~ ~ authorities to provide needed advice, information and encourage- ~Y ~ ment, and WHEREAS, Pearson H. Stewart is committed to the task of offering a helping hand tv local government and performed this task in a quiet and dignified manner, giving freely and unselfishly of his ticr~e and . energy,. and WHEREAS, Pearson H. 5teerart will be leaving the position as Executive Director of the Research Triangle Regional Planning Commission and Triangle J Council of Governments, effective September 1, ,' 1977. NOuI, THEREFORE, BE IT RESOLVED .that the Orange County Board of Commissioners by this Resolution does recognize the excellent service rendered by Pearson H. Stewart and does hereby express to Pearson H. Stewart, the gratitude and sincere appreciation of this Board and the citizens of Orange County and wishes for him a very successful tenure in his new office: ~ - - BE IT FURTHER RESOLVED, that this Resolution be presented to Pearson H. Stewart . and a copy of this Resolution be included in. the minutes of this meeting of the Orange County Board of Commissioners. T!~ . Duly adopted this the ~ ~ day of September, 1977. r; '~ ~ kE50LUTi0:l It.DICATIh;G ItaTEPlI' "fo Julld ll1-iH G'ffIFF. cQ:r;•rfCS !t: ,".C:C.;L'td J TG OE~:rLOP AtdD lt•IPLEttEklT A PLAt: FGR TkIE EFFECTII~E COIC~ftOl_ O~ tflUfN1k1l1AL 1•l1Sic D 1 S"USFiL SYSTEt•t5 _ 4.'H~REAS, Region J recognizes the impact that septic tank failures have on the Crater quality and public health of the area; and tjklEP,f<AS, grhnt funds are available from the Environmental Protection Agency to prepare a plan to develop effective central systems for indivitlual Fraste disposal, including septic tanks; and _ ..- blHEftEAS, such a plan and planning process is necessary to control septic tan's and the problems they cause; _ _ "'tdDr;; TtIEREFORE• IT 15:RESOLVED THAT Orange..,.:' Gounty, :recognizing the. probltm..- "`.' Sept is tank, fa i lures cause, supports' •the application 'af the Triangle: J: COts .. - •'- for the aforementioned grant monies from the Environmental Protection A.Dency; and range :: County intends .to-jo.in +iith.other __ IT .15 FURTHER.-RESOLVED THAT-=:-O - "'.°~.ar"fected'.cdunties:'in.Regior~ J-ta=develop.and.,implement.a_'_plan.tirhiCFi=will:''~,.:-~,:'-`~_:~_'_ '.. result on the effective control of individual v~aste disposal'systems~ ':~ -' - including Septic tanks; and ~_ IT !5 FURTHER RE50LVED THAT Orange Gaunty, recognizing ho~v impprtant Lhis goal is to attaining the Regionrride goals of high water quality and good public health, intends to put the plan to a vote before the full county commission within four months of the time the plan is complete in final form. - Approved this 6th . day of R September. _ s 1977- - -- ~5/- -- Richard E. -P711itted ' Chairman - Orange County Board~~of Commissioners --- /S/_ _Agatha Johnson_ _ Clerk - Orange County Board of Commissioners~~~ t ~° ~. e:., . RESOLUTION RFGAR]7INr THE PROPOSED 1977-197$ SECONDARY ROAD xI'4PROVx,'NIENT PROGP.AI`3 WIiEREAS, Roads in Orange County are of the utmost importance to residents of. said County, and are of va.tal concern to local government official who represent the citizens of Orange County, and • WHEREAS, The Qrange County $oard of Commissioners axe. conscious ' of much needed improvements to certain secondary roads in said County, and ti WE3EREAS, The Qrange County Board of Commissioners hag:- reviewed the, Proposed 1977-197$ Secondary. Roads Improvement Pro- gram. NOT.~T, THEREE'ORE, $E IT RESOLVED THAT • ~--- - On Tuesday, September 6, 197'7, in official action, the orange County »oard of Commissioners, upon motion .of Commissioner Gustaveson, seconded by Commissioner Willhoi.t, did move and adopt to shift State Road 1566 (Linden Road) from the number two position under Unpaved Secondary P.oad Improvements to number six position. Priority numbers four, five and six will then be shifted forward one position. Duly adapted tha.s the 6th day of September, 1977. Orange County State of North Carolina I, Agatha Johnson, Clerk to the Orange County $oard of Commissioners .do hereby certify that: the foregoing is a true copy . of the proceedings of the Board of Commissioners at a meeting held on the 6th day of September, 1977, and is recorded in Minute Racket Hook ten. Witness my Hand•and Seal of said Board, this the 8th day of September, 1977. \ . ~ ~~'. ~ ga~ha ,7bhnsori, Clerk to the • ; ' Ora ge County Board of Com.~-issioners • ~ \ :~ ., Letter of Intent to Participate In accordance with the policies and procedures established by tile secretary ~- of the pepartment of Human Resources this ~s to advise that t7r~ Board of Carrmis-~ sinners for ryr,q-~ County after due cansideratian and 5y major7ty -- vote.of_-the Ca~nfission, .Hereby:affirms its:.intenti~n..to.:par~icipate_,in. the state-; wide..:. Coirmuni'ky-Based Alternative Program.: _ ._ ~+(e_.understaad..a .. Y.. _... ... _,...... .. .. - _ - _- - tad ..agr..ee;.;:that under, t~ie.;:~ormuia adopted._Far-rthe aliocatian_ ~ - - ~of stat2.i=unds apprnpiated by thy, 1977~Geheral Assembly our, County,.is entitled : -~,~=:. _. ... :.. . to receive up to ~ -s ~ n - 6 ~- ~ .:.. ... : Our local cash or in-kind match as determined by the Social Services Equali-- zation Formula (reference Ca~nunity-Based Fund S2ctions.af tha policies and prace- c~ures and guidelines) will equal 3 fl % of the actual noni es r2cei ved undAr . ` this program. - Respectful1y submitted this 6th day of seer 1977. :: ...: .... - R..c a . T - -_ ;Chairman -:- -.. -. -. -_ aar or punt :Ca-rm~ss)a s:_::.:.:::: . 4 I I G. ~ v ORANGE COUNTY 1977-78 BUDGET OROTNANCE • AMENOi^ENT The 1977-78 Budget Ordinance of•Orange County as adopted an Jung 22, 1977, and subsequently amended, is hereby amended as follotirs: -Change the appropriation for the following line items in the funds indicated: • INCREASE FUND - ITEM (OECRE:A5E) TO TOTAL - General: Human Services Health-Personnel (2,000) 336,9b6 Health-Operations (4,000) 36,915 Health-Capital ~ 6,000 6,000 ""^5acial Services-Title XX 5,300 177,497 Wisc.-Sheiter Hame 150 150 Recreation_Facilities Rents 8,834 73,834. Chance the revenues and fund balances estimated to be available to meet the foregoing appropriations in the funds indicated: INCREASE FUND - RESOURCE (OECREA5c TO TOTAL General: Federal & State Aid Title XX ~ 5,300 5,300 • LEAA Grants 150 150 Fund Balance 8,834 1,727,074 Adopted this the 6th day of W 5eotember. 1977 c; ~•. ,. cl , - rt U a.l C O n 0 O •.A O G? 4 O - ' ,~ o v o o O In Ir 1 1 1 1 q In O ~ m O 1 1 ~ * '-I F4 O Q1 O O 6 O O O v o 0 1 N 1 1 1 r In N - C ~ ~ O OD lD O 1 1 l•7 V N rl ~'1 N - 1 .--I r-1 O M ~ O M a o -rt ~0 Ol W tO Ol n r-I ,, .-1 W W y A Ina c+ o Q n In 10 a ~ a o 1-I c7 0 .•1 io Inn N p N N ' O H ~ f] 1 1 . I 1 O O O O C>> N' O M N In ul rl O O u'1 t0 u-1 b O 1D +~ O o O O r7 O GI n cep r•I n .-1 I 1 1 1 ~ 7 " N~ N- N N ~ S'•1 1 to 1 1 1 1f1 . 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